SF1449.pdf

SEE ADDENDUM

(No Collect Calls)

W9128F-16-T-E001 07-Jan-2015

b. TELEPHONE NUMBER

402-995-2084

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 29 Jan 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9128F9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JEANNETTE K PATTON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W59XQG52822907

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U.S. ARMY CORPS OF ENGINEERS, OMAHA DIST

CONTRACTING OFFICE

1616 CAPITOL AVENUE

OMAHA NE 68102-4901

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 968810 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

COE FT RANDALL PROJECT OFFICE

RUSS KIEFFER

USAED, OMAHACENWO-OD-FR

399 POWERHOUSE ROAD

PICKSTOWN SD 57367

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

$18 Million

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF90

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W9128F-16-T-E001

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job

BASE YEAR: JANITORIAL POWERHOUSE

FFP

JANTORIAL SERVICES FOR FT RANDALL POWERHOUSE FOR THE

PERIOD OF APR 1,2016-MAR 31,2017- IN ACCORDANCE WITH THE

PERFORMANCE WORK STATEMENT --- PROJECT NO.: 443995

FOB: Destination

MILSTRIP: W59XQG52822907

PURCHASE REQUEST NUMBER: W59XQG52822907

NET AMT

0002 1 Job

BASE YEAR:JANITORIAL OUTSIDE MAINTENANCE

FFP

JANTORIAL SERVICES FOR FT RANDALL OUTSIDE MAINTENANCE

FACILITY FOR THE PERIOD OF APR 1,2016-MAR 31,2017- IN

ACCORDANCE WITH THE PERFORMANCE WORK STATEMENT ---

PROJECT NO.: 443995

FOB: Destination

0003 1 Job

OPTION OPTION YEAR 1: JANITORIAL POWERHOUSE

FFP

JANTORIAL SERVICES FOR FT RANDALL POWERHOUSE FOR THE

PERIOD OF APR 1,2017-MAR 31,2018- IN ACCORDANCE WITH THE

PERFORMANCE WORK STATEMENT --- PROJECT NO.: 443995

FOB: Destination

0004 1 Job

OPTION OPTION YEAR 1:JANITORIAL O/S MAINTENANCE

FFP

JANTORIAL SERVICES FOR FT RANDALL OUTSIDE MAINTENANCE

FACILITY FOR THE PERIOD OF APR 1,2017-MAR 31,2018- IN

ACCORDANCE WITH THE PERFORMANCE WORK STATEMENT ---

PROJECT NO.: 443995

FOB: Destination

0005 1 Job

OPTION OPTION YEAR 2: JANITORIAL POWERHOUSE

FFP

JANTORIAL SERVICES FOR FT RANDALL POWERHOUSE FOR THE

PERIOD OF APR 1,2018-MAR 31,2019- IN ACCORDANCE WITH THE

PERFORMANCE WORK STATEMENT --- PROJECT NO.: 443995

FOB: Destination

0006 1 Job

OPTION OPTION YEAR 2:JANITORIAL O/S MAINTENANCE

FFP

JANTORIAL SERVICES FOR FT RANDALL OUTSIDE MAINTENANCE

FACILITY FOR THE PERIOD OF APR 1,2018-MAR 31,2019- IN

ACCORDANCE WITH THE PERFORMANCE WORK STATEMENT ---

PROJECT NO.: 443995

FOB: Destination

0007 1 Job

OPTION OPTION YEAR 3: JANITORIAL POWERHOUSE

FFP

JANTORIAL SERVICES FOR FT RANDALL POWERHOUSE FOR THE

PERIOD OF APR 1,2019-MAR 31,2020- IN ACCORDANCE WITH THE

PERFORMANCE WORK STATEMENT --- PROJECT NO.: 443995

FOB: Destination

0008 1 Job

OPTION OPTION YEAR 3:JANITORIAL O/S MAINTENANCE

FFP

JANTORIAL SERVICES FOR FT RANDALL OUTSIDE MAINTENANCE

FACILITY FOR THE PERIOD OF APR 1,2019-MAR 31,2020- IN

ACCORDANCE WITH THE PERFORMANCE WORK STATEMENT ---

PROJECT NO.: 443995

FOB: Destination

SOLICITATION INSTRUCTIONS

This solicitation will be awarded as Best Value procurement under Simplified Acquisition Procedures

FAR Part 13.

Please complete and return the following:

- The Standard Form (SF) 1449 pages where it was necessary to fill in information/price(s) and/or signature.

- The Bidding Schedule Excel Spreadsheet.

- Information required by FAR clause 52.212-2 “Evaluation-Commercial Items” and PWS Paragraph 7.5.

- Offeror Representations and Certifications -- Commercial Items (FAR Clause 52.212-3) or verify registration on SAM (see paragraph later in this document).

Please enter your CAGE Code in Block 17a of the SF 1449 within the smaller block next to the word “CODE.” The company name and street address entered on the SF 1449 should match the

Central Contractor Registration (SAM) entry for that CAGE Code. The offeror’s SAM Profile must contain the North American Industrial Classification Systems (NAICS) Code listed in Block

10 on Page 1 of the SF 1449 in order to be awarded the contract. If your NAICS Code does not appear on your registration, it MUST be added. Additional information pertaining to the SAM, CAGE Code and NAICS Code is contained in this Instructions and Notices section and in the

Clauses section of this solicitation.

Offers are due by 2:00 pm on 29 January 2016. Send your completed solicitation package to the attention of Jeannette Patton via e-mail (preferably email) as follows:

jeannette.k.patton@usace.army.mil.

Please reference Solicitation Number W9128F-16-T-E001 on all correspondence.

Points of Contact (POC):

For contractual questions, contact Jeannette Patton at 605-555-3218 or at jeannette.k.patton@usace.army.mil.

For technical or specification questions; contact Russell Kieffer, at 605-487-7845 x3006, or

Russell.P.Kieffer@usace.army.mil.

Electronic Funds Transfer (EFT):

EFT is a mandatory requirement for the U.S. Army Corps of Engineers. The successful offeror will be required to complete and return EFT forms that will be provided by our agency upon contract award, unless the offeror is currently entered as an active vendor in the Omaha District Corps of Engineers

Financial Management System (CEFMS). Offerors with an active vendor entry in the Omaha District

CEFMS will be asked to verify the existing EFT information. Please note the CEFMS EFT entry is in addition to the EFT information entered into the offeror’s SAM registration.

NAICS Code:

mailto:jeannette.k.patton@usace.army.mil mailto:jeannette.k.patton@usace.army.mil mailto:tyrone.t.peters@usace.army.mil

This solicitation is being advertised under the North American Industrial Classification Systems (NAICS)

Code listed in Box 10 on Page 1 of the SF 1449. You must ensure this NAICS Code is incorporated into your current SAM Profile if your company can provide the type of product or service applicable to this NAICS Code. Failure to have this NAICS Code in your current SAM Profile may result in not being considered for award. NAICS Codes may be viewed at the U.S. Census Bureau website at http://www.census.gov/eos/www/naics

Dun and Bradstreet Number (DUNS Number):

A DUNS Number is required for SAM registration. If you do not currently have a DUNS number, you may acquire one by linking to the Dun & Bradstreet (D&B) website at http://fedgov.dnb.com/webform.

D&B’s Government Customer Response Center (GCRC) phone number is 866-705-5711.

Dun & Bradstreet (D&B) provides a DUNS Number, a unique nine digit identification number, for each physical location of your business.

DUNS Number assignment is free for all businesses required to register with the US Federal Government for contracts or grants.

If a DUNS Number does not exist for your business location, it can be created within 1 business day via the D&B website.

OFFEROR’S INFORMATION REQUIRED TO PROCESS AN AWARD:

CAGE Code______________________

DUNS Number ___________________

Tax Identification Number (TIN)______________________________

Company Name and Address:

(Also REQUIRED to match SAM Profile and Block 17a on SF 1449!

Point of Contact:

Name_______________________________________

Title________________________________________ http://www.census.gov/eos/www/naics http://fedgov.dnb.com/webform

Business Phone ______________________________

Cell Phone (if applicable)______________________

E-Mail______________________________________

State and Local Taxes:

The U.S. Army Corps of Engineers is exempt from paying state and local taxes per Title 4 United States

Code 104-107. The U.S. Army Corps of Engineers Tax ID Number is 62-1642142.

Contractors performing services for the U.S. Army Corps of Engineers are not exempt from state and local taxes in transactions with vendors, suppliers or subcontractors.

Payments:

Payments will be made after receipt of a proper invoice or receipt of acceptable supplies or services, whichever is later. The contractor is required to include the contract number on all invoices so that receipt and payment for the item or service may be expeditiously processed.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

JANITORIAL SERVICES AT FORT RANDALL DAM

USACE - FORT RANDALL DAM

399 POWERHOUSE ROAD

PICKSTOWN, SD 57367

Part 1

General Information

1. GENERAL: This is a service contract to provide janitorial services at Fort Randall Dam. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the

Government. This will be a FIXED PRICE, BEST VALUE contract with evaluation factors (weights) covering

Price (30%), Contractor Experience / Past Performance (20%), Contractor Personnel Experience (20%), Equipment

(10%), Materials (10%), Supplies (10%). Each contractor will provide information on 5 of the 6 evaluation factors as noted in Section 7.5 of this PWS.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform janitorial services at Fort Randall

Dam as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: Janitorial services that are to be provided include floor sweeping, dust mopping, damp mopping, floor scrubbing, floor waxing, cleaning of plumbing fixtures, cleaning restrooms, window cleaning, glass cleaning, metal cleaning, spot cleaning, carpet & tile cleaning (hot water extraction or steam), wall tile washing, cobweb removal, cleaning drinking fountains, dusting various surfaces and furniture, damp wiping, vacuuming various surfaces, power buffing, cleaning blinds, water hosing, emptying waste containers, replacing trash liners, collecting waste, handling grease rags, maintaining throw rugs, cleaning picnic shelters, cleaning laminate flooring, stocking restroom dispensers, cleaning small appliances, cleaning countertops, cleaning light fixtures and exit lights, and other miscellaneous items.

1.3 Objectives:

Contractor to provide janitorial services that meet standards of sanitation and cleanliness resulting in professionally maintained facilities.

Contractor is to complete all required services as scheduled.

Contractor is to maintain an effective quality control program to ensure service is completed to standard prior to Government quality assurance inspections.

1.4 Scope: The janitorial services that are to be performed include furnishing all labor, supervision, equipment, materials, and supplies necessary to perform the required janitorial services at Fort Randall Dam, near Pickstown, South Dakota. Contractors are encouraged to attend a scheduled site visit to determine the extent of work required under this PWS. Due to the extent of the work, scheduled inspection site visits may include other potential contractors. Drawings of the Project will not be provided due to security reasons. Facilities requiring janitorial services include: the Powerhouse, Untanking House, Regulating Gate House, Intake Structure, Spillway Control

Building, Maintenance Facility, Cold Storage Building, Visitor Center, and Fort Randall Chapel Restroom. Services are required to be performed each regular workday and shall be performed to the best standards of performance for such work. The contractor shall control his/her operations during the performance of work so as to insure that the completed work will meet the requirements specified herein. All contracted tasks must be completed during the scheduled periods unless otherwise specified herein or authorized in advance by the Contracting Officer’s

Representative (COR).

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months, and two (2)

Option Years of 12 months each.

Period of Base Performance Year is April 1, 2016 to March 31, 2017.

Period of Option Year One is April 1, 2017 to March 31, 2018.

Period of Option Year Two is April 1, 2018 to March 31, 2019.

Period of Option Year Three is April 1, 2019 to March 31, 2020.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective Quality Control Program (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which he assures himself that his work complies with the requirement of the contract. Two copies of the QCP is to be delivered to the Contracting Officer’s Representative (COR) within two (2) weeks after award and must be approved prior to start of on-site work. After acceptance of the QCP, the contractor shall receive the COR’s acceptance in writing of any proposed change to his QCP.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

Careless performance of work will not be tolerated. Any work not meeting acceptable standards shall be remedied to the satisfaction of the COR at no additional cost to the government. If the contractor fails to perform satisfactorily, a notification of contract deficiency will be issued by the COR. The contractor shall explain, in writing, why performance was not satisfactory and how recurrence of the problem will be prevented in the future.

Failure by the contractor to comply with such notification will result in the corrective work being performed by the government, or others, with the costs charged to the contractor, or will result in the termination of the contract.

1.6.3 Schedule Planning

For the contractor's quality control requirements and the government's quality assurance purposes, the contractor shall develop work schedules showing the time periods set aside for the performance of each work activity.

Schedules shall be developed for daily, weekly, monthly, quarterly, semi-annual and annual work items. The schedules shall be submitted to the COR for his approval and for his review and coordination with other on-going work at the facility. The schedules shall be submitted as early as possible for daily and weekly work items and not later than one month after start of work for monthly, quarterly, semi-annual and annual work items. The schedules may be revised by the contractor and resubmitted for approval; however, each re-submittal must reflect the associated impact and changes on all work schedules. Two copies of each schedule and each schedule revision shall be submitted to the COR for approval. One copy with an appropriate approval action noted thereon will be returned to the contractor.

1.6.4 Advance Notice

The contractor shall give the COR a two week advance notice prior to any request for the Government to move any materials, equipment, or vehicles which may have accumulated in areas obstructing the performance of the required janitorial services.

1.6.5 Recognized Holidays: Federal holidays shall be observed by the contractor and no work on site will be permitted except upon specific approval by the COR.

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

Any President Ordered Federal Holiday(s)

1.6.6 Hours of Operation:

Powerhouse: The contractor is responsible for conducting the daily and weekly work between the hours of 6:30am to 3:00pm, or as otherwise approved by the COR, Monday thru Friday, except Federal holidays or when the

Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings unless an alternate schedule is approved. Vacuuming in the Powerhouse Administration

Offices needs to be completed before 7:00am. The Contractor may request to perform other than daily and weekly work on weekends on those requirements that would possibly interfere with Government operations or be completed more efficiently without Government employee interference.

Outside Maintenance Building: The contractor is responsible for conducting the daily and weekly work between the hours of 4:30pm to 7:30am, or as otherwise approved by the COR, Monday thru Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar

Government directed facility closings unless an alternate schedule is approved. The Contractor may request to perform other than daily and weekly work on weekends on those requirements that would possibly interfere with

Government operations or be completed more efficiently without Government employee interference.

The contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this

PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. If work is not performed on a normal working day, the sum equal to the fraction of one day divided by all available working days of the total monthly billing period will be deducted from that month’s payment for the respective Powerhouse and/or Maintenance

Facility for each day, to include a unilateral de-obligation contract modification will be issued identifying the amount deducted.

1.6.7 Place of Performance: The work to be performed under this contract will be performed at Fort Randall Dam

Project Facilities near Pickstown, SD.

1.6.8 Type of Contract: The government will award a Firm Fixed Price, Best Value service contract.

1.6.9 Security Requirements: All contractor employees will be required to provide a copy of a Government ID, finger prints and any other documentation as needed under current security requirements and as needed during execution of the contract.

1.6.9.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.9.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE:

All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated.

The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan.

Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting

Officer.

1.6.9.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the

Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the

Contractor.

1.6.9.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the

Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.9.3 Lock Combinations: NA

1.6.10 Special Qualifications: NA

1.6.11 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal

Acquisition Regulation Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.12 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.13 Key Personnel: The follow personnel are considered key personnel by the government. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the

Contracting Officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:00 am to 3:30pm, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below:

Contract Manager: At least 5 years supervisory experience in janitorial services over-site

1.6.14 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are

Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor may be required to furnish his/her regular employees, uniforms (coverall or shirt-pants combination) with a company identification patch on the breast pocket or on the sleeve at the top of the arm. Security ID badges will be provided by the government and worn by all contractor employees as required or during any additional national security measures.

1.6.15 Contractor Travel The contractor will be required to travel to and from their place of business/residence to the

Fort Randall Dam near Pickstown, SD at no additional cost to the government.

1.6.16 Service Contract Act: The contractor is required to meet requirements of the Service Contract Act (SCA) such as paying employees at the appropriate wage rate determination, presenting or posting the wage rate determination, providing Health & Welfare benefits as outlined in the SCA, etc. Failure to follow SCA requirements may result in the Department of Labor being notified of labor violations, to include the Contracting

Officer for non-compliance with contract requirements. The contractor shall include in their bid increase in the wage rate and Health & Welfare benefits throughout the base and option years. No modifications will be awarded for increases in wage rate or Health & Welfare benefits.

1.6.18 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may indirectly and/or inadvertently have access to proprietary or source selection information (e.g. cost or pricing information, budget information or analyses, specifications or work statements, etc.) which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the

Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.20 Vehicle Parking. The contractor and his/her employees shall park in the Switchyard parking lot southwest of the Powerhouse and in the employee parking lot northeast of the Maintenance Facility. The contractor may request for approval parking changes with the COR.

1.6.21 Payment. Payment will be made monthly for services satisfactorily performed during the period. Invoices may be submitted for completed increments of work accepted by the government and shall be based on the unit prices submitted on the Bid Schedule. Invoices are to be submitted to the COR within 5 business days after the end of the month for certification and authorization of payment.

1.7 Security

1.7.1 Security Requirements: All Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal

Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

1.7.1.1 Submit a complete, updated and signed, list of all Contractor and subcontractor personnel, including their titles and intended working hours, who will be working on site prior to start of work. This listing shall be revised and resubmitted when personnel changes occur.

1.7.1.2 Personnel Requiring Access to Controlled Areas: Personnel requiring unescorted access to controlled areas or personnel requiring escorted access more than 10 hours within a 5 day period are required to pass a Government background check. These individuals will be identified at the pre-construction meeting. They will be required to complete the following forms: OF306, FD258, and SF85. They will also be required to take the training listed in

Paragraph 1.6.8.7 of this section. All other employees will have background checks done in compliance with paragraph 1.6.7.3

1.7.1.3 Personnel Risk Assessment

A minimum of seven days prior to engaging in work submit, to the CO or Project POC, a Personnel Risk

Assessment (PRA) for each employee requiring authorized unescorted access to the Jobsite. The Contractor employee will only be allowed authorized unescorted physical access after the PRA is shown to and approved by the

Government.

1.7.1.4 Authorized Unescorted Access Requirements

Perform a PRA on all Contractor personnel that require authorized unescorted access to the Jobsite. Costs associated with the execution of the PRA shall be at the expense of the Contractor. The content of the PRA is defined by the requirements as follows:

a. Criminal Check - Obtain a criminal background check, completed within the last seven years, on all

Contractor personnel that require authorized unescorted access to the Jobsite. A minimum of a 7-year criminal background check with the state patrol office shall be performed from all states of residence and employment, for the past seven years. The COR through the Contacting Officer will approve, disapprove, or revoke authorized unescorted access to the Jobsite as a result of the seven-year background check in accordance with Army Directive 2014-05 Enclosure 2.

b. Identity Verification - Contractor employees shall provide positive verification of individual identity prior to authorized unescorted access to the Jobsite. Acceptable forms of identity verification are documents issued by a federal Government agency that include: the individual's photograph, name, and date of birth, such as a passport or military identification (ID) card. Additionally, a state issued driver's license or ID card is acceptable for identity verification.

c. The Criminal Check and Identity Verification shall be updated at least every seven years for each employee requiring authorized unescorted access to the Jobsite.

d. Escort Requirements - Contractor personnel not cleared for authorized access to the Jobsite may be escorted by Government or Contractor personnel that have authorized unescorted access to the Jobsite. All costs related to the escorting of non-cleared personnel shall be at the expense of the Contractor. Additional burden shall not be placed upon the Government to provide these escorts. Prior to access, coordination with the Project Security Officer is required, including but not limited to:

(1) Verification of identity with photo identification

(2) Name of escorting individual and verification of unescorted status

(3) Time of entry into the Jobsite

(4) Time exiting the Jobsite.

1.7.2 Special Qualifications:

1.7.2.1 All Contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable.

The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html

1.7.2.2 The Contractor and all associated sub-contractors shall brief all employees on the local iWATCH, Corps

Watch, or See Something, Say Something program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after contract award.

http://www.myarmyonesource.com/cmsresources/Army%20OneSource/Media/Videos/Family%20Programs%20and

%20Services/iWatch_Program/iWATCH%2060_4streaming.wmv

1.7.2.3 All new Contractor employees will complete Level I OPSEC training within 30 calendar days of their reporting for duty. Additionally, all Contractor employees must complete annual OPSEC awareness training.

http://cdsetrain.dtic.mil/opsec/index.htm

1.7.2.4 All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

1.7.2.5 The Contractor must pre-screen Candidates using the E-verify Program (http://www.dhs.gov/E-Verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

1.7.2.6 NERC Training: Submit and maintain an annual North American Electric Reliability Corporation (NERC)

Mandated Cyber Infrastructure Protection Training Program. When the Contract requires the Contractor employee to have authorized unescorted access to the Control Room/Computer Room, the USACE NERC Mandated Cyber

Infrastructure Protection Training shall be completed by the employee prior to authorized unescorted physical or authorized cyber access to the Control Room/Computer Room. The COR will furnish the training curriculum, materials, and supplies. Costs associated with the execution of this training shall be at the expense of the Contractor.

A minimum of seven days prior to engaging in work, submit a complete, signed and dated, listing of all personnel http://jko.jten.mil/courses/atl1/launch.html http://www.myarmyonesource.com/cmsresources/Army%20OneSource/Media/Videos/Family%20Programs%20and%20Services/iWatch_Program/iWATCH%2060_4streaming.wmv http://www.myarmyonesource.com/cmsresources/Army%20OneSource/Media/Videos/Family%20Programs%20and%20Services/iWatch_Program/iWATCH%2060_4streaming.wmv http://cdsetrain.dtic.mil/opsec/index.htm http://www.dhs.gov/E-Verify who have successfully completed the USACE NERC Mandated Cyber Infrastructure Protection Training. Submit a revised listing within seven calendar days of any personnel changes.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the

Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the

Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day during a period of time the Contractor provides services as approved by COR.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

SCA Service Contract Act

TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide assistance for work performed under Paragraphs 5.2.1.6.1 and

5.2.1.6.14. Work required for cleaning the crane rail areas, high bay windows, and ceiling cobweb removal will require use of the Overhead Cranes. Government personnel will be available to operate the Overhead Cranes, however their use must be planned and scheduled by the contractor and approved by the COR two weeks in advance. The COR may at any time reschedule the use of the cranes. Extra safety precautions and the use of safety harnesses will be required.

3.2 Facilities: The Government will furnish office and storage space for use by the contractor for performance of work under this contract. The contractor shall be responsible for the orderliness of these facilities, which are subject to inspection at all times. Unsanitary and hazardous conditions shall be corrected immediately upon notification of the COR.

3.3 Utilities: The Government will provide all electricity and water necessary for on-site accomplishment of work.

The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: The Government will provide:

Rolling scaffold/platform (for use in cleaning office area ceilings and fixtures)

Use of Overhead Cranes

Use of Powerhouse Passenger Elevator (the contractor may use the elevator as his/her workload requires;

however, government use of the elevator has priority)

Rolling step (for use in cleaning lights in Cold Storage Building)

Electric man lift (for use in cleaning blowers and lights in Maintenance Facility)

3.5 Materials: NA

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: NA

4.3. Materials: The Contractor shall provide all necessary materials and supplies required to perform the work including paper towels, toilet paper, hand soap (approved for the location), and plastic liners for wastebaskets and trash bags. The Contractor can expect an average of 50 people per day in all the facilities with increased daily usage during the summer months and decreased usage during the winter months. See below paragraphs 4.3.1 & 4.3.2 for approximate usage of paper products. It is the contractor's responsibility to provide for the handling and storage of these items. Storage of materials shall be in an area designated or approved by the COR. All materials must be approved for use by the COR prior to use of the material on the job. A proposed materials list, complete with

Material Safety Data Sheets, shall be submitted for the COR's approval 10 days prior to the commencement of this contract. The contractor must use caution in the selection of cleaning agents and sanitizers, as many of the products on the market are toxic in spray form. The manufacturer's instructions for use of all materials must be followed.

4.3.1 Paper Towels: The contractor shall provide Marathon, Natural Single Fold Towels, 250-count packs, or

Government approved equivalent. For estimating purposes, the Fort Randall Project uses approximately 32 packs per week (1664 packs per year).

4.3.2 Toilet Paper: The contractor shall provide POM Quality Bath Tissue, 2-ply rolls with 450-sheets per roll, or

Government approved equivalent. For estimating purposes, the Fort Randall Project uses approximately 3 rolls per day (1095 rolls per year)

4.4. Equipment: The Contractor shall provide all necessary equipment to perform the janitorial work including mops, brooms, ladders, safety equipment, etc. It is the contractor's responsibility to provide for the handling and storage of these items. Storage of equipment shall be in an area designated or approved by the COR.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide services for janitorial work to be completed in the Fort Randall

Dam Powerhouse, Outside Maintenance and Related Buildings.

5.2. Task Heading

5.2.1 Powerhouse and Related Buildings

Janitorial services are to be performed at the locations and frequencies described herein. The areas with an elevation are located in the Powerhouse.

5.2.1.1 Daily Requirements

5.2.1.1.1 All restrooms in Service Bay (Elevations 1258 and 1273), Control Room and First Aid Room (Elevation

1273), and Administration Area (Elevation 1291). (Restrooms in Public Lobby (Elevation 1273) require service only once weekly during the period October through March).

Dust mop floors.

Damp mopping.

Clean/disinfect plumbing fixtures, mirrors and restrooms.

Empty waste containers and replace liners.

Keep paper towel, toilet paper and soap dispensers supplied.

5.2.1.1.2 Drinking fountains (9) and Ice Machine in Powerhouse.

Clean/disinfect all drinking fountains on all levels and ice machine on EL1258.

5.2.1.1.3 Administration Office Areas (Elevation 1291).

Vacuum (complete vacuum Monday, Wednesday, Friday before 7:00am; spot vacuum heavy traffic areas

Tuesday, Thursday before 7:00am).

Damp mop desk mats Monday, Wednesday before 7:00 am.

Empty waste containers and replace liners.

Disinfect light switches and door handles.

Dust the horizontal surfaces of chairs, bookcases, tables, displays, and other furniture as needed.

5.2.1.1.4 Service Bay Floor (Elevation 1273), except First Aid Room, Telephone Room, Supply Rooms, and Relay

& Meter Test Room.

Damp mop floors.

Maintenance of throw rugs.

Empty waste containers and replace liners.

Sweep the laminate flooring in Control Room.

Damp mop the tile floor in Control Room.

5.2.1.1.5 Locker Room, Entry and Corridor (Elevation 1258) (requires service only on Monday through Thursday).

5.2.1.1.6 Break rooms (Elevation 1258), (note: this room is 17’ x 23'); Operator’s Kitchen (Elevation 1273); Copier

Room and Break room (Elevation 1291).

Cleaning of sinks, tables, countertops and exterior surfaces of appliances.

Vacuum carpet

5.2.1.1.7 Elevator.

Dust mop floor.

Spot clean.

Damp wipe interior and exterior surfaces of doors.

5.2.1.1.8 Stairways "A", "B", "C", and associated landings and corridors in Powerhouse.

Dust mop.

Spot damp mop.

5.2.1.1.9 Erection Bay (Elevation 1273) (requires service only on Tuesday and Thursday).

5.2.1.1.10 Rubber mat in Erection Bay (Elevation 1273) (note: this mat is approximately 40’-6” x 46’-0” x 1/4”)

(requires service only on Tuesday and Thursday).

Sweep and damp mop.

5.2.1.1.11 Wastepaper trash and debris removal. Collect all trash, debris, wastepaper, and garbage from

Powerhouse; place in trash bags and remove and store in designated areas.

5.2.1.2 Weekly Requirements

5.2.1.2.1 Locker Room (Elevation 1258) (includes Restroom and Shower Areas).

Power buffing.

Spot clean walls.

5.2.1.2.2 Mechanical and Electrical Shops (Elevation 1258).

Sweep floors.

5.2.1.2.3 Telephone Room, Relay & Meter Test Room, First Aid Room, and Supply Rooms (Elevation 1273).

5.2.1.2.4 Main and Employees Entrances in Powerhouse.

Clean glass (includes bulletin boards).

Damp wipe all doors and frames inside and outside.

5.2.1.2.5 Elevator.

Damp mop floor.

5.2.1.2.6 All restrooms in Powerhouse.

Damp wipe all stall partitions and doors.

5.2.1.2.7 Public Reception Room, Lobby, and Control Room (Elevation 1273).

Clean all glass.

5.2.1.2.8 Stairway "D", 3 each, and associated landings in Powerhouse.

Clean rugs.

5.2.1.2.9 Throw rugs and rubber mats (Elevations 1244, 1258, 1262, 1273, 1291, and 1307), and associated landings between elevations.

Maintenance of rugs and mats.

5.2.1.2.10 Restrooms in Generator Bays #2, #4, & #6 (Elevation 1262).

Cleaning of plumbing fixtures, mirrors and toilet rooms.

5.2.1.2.11 Administration Office restrooms (Elevation 1291). Control Room, Corridor #1, Restroom, Kitchen, Entry, Elevator, Lobby, Hallway, and Stairway “A” (Elevation 1273). Public Reception Room and Restrooms

(Elevation 1273) (requires buffing only monthly during period of October through March).