ProjNet_Q_-_A.pdf

UNCLASSIFIED\\FOR OFFICIAL USE ONLY

Bid Inquiry Contractor Report All Inquiries

Project: 63rd Reserve Preventive Maintenance - Region 2 - TX Review: RFP Region 2 Preventive Maintance - TX (00001) (sorted by CommentID ) Displaying 28 inquiries.

Id Discipline Sheet Detail Spec 6459517 Facilities Maintenance Section L & M Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Will the Government accept CPARS reports for Corporate Experience projects/contracts in lieu of PPQs. With a number of 63rd RSC solicitations released over a short period of time, this would help avoid going back to the clients for PPQs in every instance. Please advise.

On: Apr 01 2016.

Government Response. . CPARS will not be accepted as a substitute for a PPQ in Past Performance.

However, the Government will accept the same PPQ for a single project on multiple RFPs. That is to say, if you have PPQs that were completed for the Reg3 PM you can reuse those PPQs for Regions 2 and 1.

There is no need to request the a PPQ on the same project multiple times. On: Apr 04 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

6463007 Facilities Maintenance Attachment 1 Instructions to Offerors Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Request Clarification of Attachment 1 where Construction involvement is referenced (i.e. references to General Contractor, designer; Construction period). It is our impression that this will be a Preventative/Facilities Maintenance procurement.

As stated on page 34 of 66 of the Solicitation, "ADDENDUM TO FAR 52.212-1 Instructions to Offerors", 4th paragraph down it states: "This is a requirement to provide monthly maintenance of facilities as well as repairs to systems and utilities or other services but not construction or remodels of existing buildings."

Please advise if Attachment 1 will be replaced or if we are to address the Construction items.

On: Apr 04 2016.

Government Response. . The Construction Period is the Performance Period of the contract. General Contractor, subcontractor, designer are typical entities which may be required as part of the facilities maintenance/repairs to systems and utilities. Addendum to FAR 52.212-1 4th paragraph, stating the same, "provide monthly maintenance of facilities as well as repairs to systems and utilities or other services but not construction or remodels of existing buildings" clarifies the services performed are NOT new construction. Facilities may require minor construction such that the facility can be effectively used for its designated purpose. On: Apr 18 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

6465430 Facilities Maintenance Section J Historical Data Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Table of Contents Lists a Section J exhibits and other attachments.

We don't find any Section J. We're looking for historical data.

On: Apr 05 2016.

Government Response. . Section J in the PWS starts on page 94 and contains documents, exhibits and other attachments. Pages 95-96 of the PWS provide a list of those attachments. Pages 97-418 of the PWS contain the attachments. On: Apr 14 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

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6466638 General C 2) Content Requirement Summary Section Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Reference 52.212-1 C 2) Content Requirement - States that a Summary Section is required. Where does this need to be placed as it appears missing under D (proposal Submission) 1. Introduction.

IF we are to submit the summary section, does it count within our page count.

On: Apr 06 2016.

Government Response. . D-4.C.2) Each file of the proposal shall consist of a Table of Contents, Summary Section, and the Narrative discussion. The Summary Section shall contain a brief abstract of the file.

D-3. PAGE LIMITS

The following page limitations are established for each factor described above:

Factor 1, Corporate Relevant Experience – 8 Page Limit (a maximum of 2 page per rater) Factor 2, Understanding of the Work – 25 Page Limit Factor 3, Offeror Past Performance – No Page Limitations *Tables of content, proposal cover letters, and tabs between proposal information do not count toward any page limitations in the proposal Summary section is outside of the three Factors being evaluated and does not count towards page count.

On: Apr 18 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

6466642 General 52.212-3 Rep & Certs Rep & Certs Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Where are these to be included In Price or Non Price Volume.

On: Apr 06 2016.

Government Response. . Non-price. On: Apr 18 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

6471928 General annex 0200000 Mgmt & Admin Spec Item 2.7.1

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Are the key personnel required to be on site or may they located at a regional office?

On: Apr 11 2016.

Government Response. . Key personnel may be located at a regional office. On: Apr 14 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

6471930 General Annex 0200000 Mgmt & Admin Spec Item 2.6.1

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Is it required that Work Control be on site or may it be at an off site call in center?

On: Apr 11 2016.

Government Response. . Work control may be located at an off-site call in center. On: Apr 14 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

6476475 Facilities Maintenance J-1052000-04 - 60 J-10502000 Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

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Attachment J is provided in PDF format which increases the difficulty in pricing and man-hour determination per site.

Can this be re-issued in a spreadsheet format?

On: Apr 13 2016.

Government Response. . Attachment J-1502000-04 thru J-1502000-60 is only available in pdf format.

On: Apr 14 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

6476476 Facilities Maintenance J-1502000-02 Landscaping Acerage J-1502000 Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

In the PWS the maps of locations in J-1502000-02 show acerage is this for reference only or will landscaping (mowing) be a part of this RFP?

On: Apr 13 2016.

Government Response. . Landscaping (mowing) is not part of this contract. On: Apr 14 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

6476480 Facilities Maintenance J-1502000 3.2.8 Kitchen Equipment Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Section 3.2.8 covers Kitchen Equipment other than Refrigerators, Freezers, and Ice Machines. Are any kitchens in this inventory being used on a daily basis or during drill weekend? If not are the items in lay up maintenance presently?

On: Apr 13 2016.

Government Response. . These units are generally utilized during drill weekend, but they are on all of the time and will need to be serviced as if they are being fully utilized daily. On: Apr 14 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

6477321 General 52.212-2 Factor 2 Evaluation Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Can you please elaborate the use of "each criterion...each service" on the following statement under 52.212-2 Evaluation, Section B. Evaluation Approach, Factor 2, Understanding of the work. It appears this is the only reference.

"To meet any single criterion listed for Factor 2, Offeror's must address EACH CRITERION as it pertains to EACH SERVICE (HVAC, electrical, plumbing, carpentry, painting, paving (of potholes), miscellaneous mechanical work and associated operation and maintenance activities)".

On: Apr 13 2016.

Government Response. . Each service (HVAC, electrical, plumbing, etc.) shall be reflected in the narrative minimum requirements (service calls, start up, PM Program, Inspection/Testing/Certification, IDIQ) and descriptions (a) through (g). On: Apr 18 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

6479325 General Section M PPQs/CPARS Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

If we using projects that are already complete, can a CPARS be submitted in lieu of a Past Performance Evaluation questionnaires?

On: Apr 14 2016.

Government Response. . The short answer is NO. See Inquiry ID: 6459517 for a more complete answer to this question. On: Apr 18 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

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6484274 Facilities Maintenance Management Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

2.1.27, can you please verify the contractor is responsible for ALL costs associated with the implementation of Maximo for this project. IE; minimum 10 Government License, Web Portal to include modules.

On: Apr 19 2016.

Government Response. . Contractor is responsible for ALL costs On: Apr 22 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

6484276 Facilities Maintenance Management Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

2.1.27, which modules of Maximo will be used by the government

On: Apr 19 2016.

Government Response. . All six (6) modules:

•Asset management – Achieve the control you need to more efficiently track and manage asset and location data throughout the asset lifecycle.

•Work management – Manage both planned and unplanned work activities, from initial request through completion and recording of actuals.

•Service management – Define service offerings, establish service level agreements (SLAs), more proactively monitor service level delivery and implement escalation procedures.

•Contract management – Gain complete support for purchase, lease, rental, warranty, labor rate, software, master, blanket and user-defined contracts.

•Inventory management – Know the details of asset-related inventory and its usage including what, when, where, how many and how valuable.

•Procurement management – Support all the phases of enterprise-wide procurement such as direct purchasing and inventory replenishment. On: Apr 22 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

6484278 Facilities Maintenance Management Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

2.1.27, How long does the contractor have to implement Maximo, is it required to be fully up and running on day 1 or will we be allowed a phase in period

On: Apr 19 2016.

Government Response. . Within 30 calendar days of contract award and retroactively incorporate all data in accordance with 3.2 Preventative Maintenance Program. On: Apr 22 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

6484280 Facilities Maintenance Facility Investment Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Which sites require HVAC water treatment and Boiler Treatment

On: Apr 19 2016.

Government Response. . 3.2.1.2 HVAC Water Treatment

3.2.3.2 Boiler Water Testing and Treatment

ELINS for the facilities starts on pg. 127 off 421. If a facility has such requirement it will be identified in the table(s). On: Apr 22 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

6484281 Facilities Maintenance Facility Investment Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Have all systems been properly maintained according to PWS specifications

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On: Apr 19 2016.

Government Response. . Per Section 1502000 Facility Investment Services, spec item 3.2, " Inventories in Section J-1502000 are provided to define the quantity and type of equipment to be serviced. Specific equipment details are for reference only. " On: Apr 22 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

6484289 Facilities Maintenance Facility Investment Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Does the government have the OEM manuals for each piece of equipment, if not will the contractor be required to obtain each manual for each piece of equipment.

On: Apr 19 2016.

Government Response. . Per Section 1502000 Facility Investment Services, spec item 3.2, "The systems and equipment, including associated inventories that shall be included in the PM program, are addressed in the PM Spec Items below. The Contractor shall verify all equipment and systems prior to inclusion in the PM Program. Inventories in Section J-1502000 are provided to define the quantity and type of equipment to be serviced. Specific equipment details are for reference only. On: Apr 22 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

6484293 Facilities Maintenance Facility Investment Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Can you please clarify the process for ordering service calls, it is unclear how this process will work.

On: Apr 19 2016.

Government Response. . Per Section 1502000 Facility Investment, spec item 3.1, "The Contractor shall receive service calls in accordance with the work reception requirements in Annex 2."

Additionally, per Section 1502000 Facility Investment, Spec Item 3.1, Where a service call orders only items priced in RS Means the Ordering Officer may order up to $150,000 total for labor and materials. Ordering Officers will place orders for service calls off of the awarded task order up to the funded amount ........In the event that a Service Call cannot be priced fully using RS Means, the Ordering officer may only order up to $2,500 for total labor and material. On: Apr 22 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

6484303 Facilities Maintenance Facility Investment Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

PM Schedules: Will the contractor have access to the sites on a regular basis for Preventative Maintenance or will we need to schedule an appointment each time we need to perform Preventative Maintenance: IE if we are scheduled to perform PM services during a week in August, must the contractor give you the exact day and time or can we just show up during that time-frame (within business hours) to perform services.

On: Apr 19 2016.

Government Response. . All maintenance shall be planned in MAXIMO/CMMS. Facility requires 72-hour notice. On: Apr 22 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

6484310 Facilities Maintenance Management Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

2.1.1, is the AFOS a Government or contractor rep for this project, if contractor can you tell us which contractor holds this position

On: Apr 19 2016.

Government Response. . AFOS employees are contract employees and the contractor is SpecPro. On:

Apr 22 2016

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Current Request Status: Request Closed Information for this report is procurement sensitive.

6484316 Facilities Maintenance Facility Investment Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Will the contractor be afforded the opportunity to perform an initial inventory inspection to identify missing pieces of equipment and or condition validation

On: Apr 19 2016.

Government Response. . The contractor shall perform an initial inventory of all systems IAW the PWS.

On: Apr 22 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

6484317 Facilities Maintenance Facility Investment Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

3.3, have all equipment identified in Section J been certified in accordance with PWS section 3.3, if so can you give us the most recent dates of certification

On: Apr 19 2016.

Government Response. . The information provided is the data most readily available at the time of bidding and no further information will be provided. On: Apr 22 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

6484321 Facilities Maintenance Facility Investment Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

DDC Controls, will the contractor be given the username/passwords to the software for monitoring, or are there specialty contractors that are performing this service. If so can you please give us a list of contractors so this service can be properly priced.

On: Apr 19 2016.

Government Response. . Current Contractor information will be provided after award. On: Apr 22 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

6484328 Facilities Maintenance Facility Investment Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

3.4.1, Int/Ext Lighting, are all lighting 100% operational at this time, if unknown, will the contractor be re-imbursed to bring the systems up to standards during the phase in period.

On: Apr 19 2016.

Government Response. . All systems are not 100% operable at this time. The contractor shall perform an initial inventory of all systems IAW the PWS and shall identify to the RFOS all systems that are not 100% operable. At that time the Government will decide how to proceed which may include issuing a separate task order under the contract to bring the system to 100% operation. On: Apr 22 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

6484335 Facilities Maintenance Facility Investment Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Have the exhaust hoods & grease traps been maintained IAW PWS specifications

On: Apr 19 2016.

Government Response. . Per Section 1502000 Facility Investment Services, spec item 3.2, " Inventories in Section J-1502000 are provided to define the quantity and type of equipment to be serviced. Specific equipment details are for reference only. On: Apr 22 2016 Current Request Status: Request Closed

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Information for this report is procurement sensitive.

6484342 Facilities Maintenance Facility Investment Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

3.4.6, Oil Water Separators, according to PWS we are only to inspect and make necessary repairs to systems, is there a requirement to pump out and or clean these systems.

On: Apr 19 2016.

Government Response. . No. Such activities will be performed under separate contract. On: Apr 22 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

6484350 Facilities Maintenance Facility Investment Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

PM Limit of Liability: Since the limit of liability is $250 does this mean when we go to PM a system and it takes more than $250 worth of labor & material combined the contractor will be re-imbursed for costs above the $250 threshold.

On: Apr 19 2016.

Government Response. . Per section 1502000 Facility Investment, spec item 3.2, "Notification of repair work exceeding the PM limit shall be provided to the AFOS or RFOS immediately and submitted to the Ordering Officer or KO within two hours of identification. A service call or IDIQ task order may be issued for repairs exceeding the PM limit; however, the Government will only be liable for the amount of the cost exceeding the Contractor's PM liability limit." See Section 0200000 Management and Administration, spec item 2.13.2 for additional information regarding Notification to the Government for Work Above the FFP Limitations. On: Apr 22 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

Report Complete

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