Amendment_0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This purpose for this amendment is to provide: 1) Change the location for CLINS: 0004AC, 1004AC, 2004AC, change TX160 to TX186 as an optional location (1449 Only). The ELINS and PWS are correct. 2) Under Inquiries it states that: The Bidder Inquiry System w ill be unavailable after 19 March (removed 19 March) and replaced w ith 29 March. 3) Change under the Site Visit, WHEN: Thursday (removed Thursday) and installed Tuesday.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 31

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-Mar-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9127S-16-R-0001

X 9B. DATED (SEE ITEM 11)

08-Mar-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Mar-2016

CODE

CONTRACTING DIVISION

USACE, LITTLE ROCK (W9127S)

700 W. CAPITOL AVE, RM 7315

LITTLE ROCK AR 72201-3225

W9127S 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9127S-16-R-0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

SUBCLIN 0004AC

The CLIN description has changed from Year One FMS FFP OPTIONAL - TX160 to Year One FMS FFP

OPTIONAL - TX186.

The CLIN extended description has changed from TX160 = Robstown CHW Facility, Texas - Optional to TX186 = Kingsville NAS AFRC – 105 Nimitz St, Kingsville, TX 78363 - Optional.

CLIN 0005

The CLIN extended description has changed from This CLIN is for items not covered in CLINS 0001 - 0004. The Contractor shall furnish all labor to include but not limited to; supervision, management, incidental engineering. All materials and other items necessary to provide Facility Investment Services in Region 3 locations outlined and described in the most current associated Performance Work Statement (PWS). Pricing is established using the current RS Means book for the year in which the order is placed. The base period IDIQ is for 11 months in length (see CLIN 0006). A co-efficient (set on the base contract) will be applied to the price for both the labor and materials established in RS Means for the final price paid to the contractor. NOTE: The RS Means co-efficient will not be used or applied. Associated Line Item Cost - $125,000.00 to This CLIN is for items not covered in CLINS 0001 - 0004. The Contractor shall furnish all labor to include but not limited to; supervision, management, incidental engineering. All materials and other items necessary to provide Facility Investment Services in Region 3 locations outlined and described in the most current associated Performance Work Statement (PWS).

This CLIN will include the offeror’s proposed Coefficient amount indicated within the ELIN bid sheet (see attached Excel file). This proposed Coefficient amount will aid in the price evaluation for this solicitation. The proposed Coefficient amount will be applied to all future negotiated Task Orders stemming from award.

The Period Indefinite Quantity Capacity is $500,000.00 for this line item.Associated Line Item Cost:(Unit Priced Labor – Normal Working Hrs) $350,000(Unit Priced Labor – Other than Normal Working Hrs) $25,000Associated Line Item Cost:(Martial support/Equipment support) $125,000.00.

SUBCLIN 1004AC

The CLIN description has changed from Year Two FMS, FFP OPTIONAL -TX160 to Year Two FMS, FFP OPTIONAL -TX186.

CLIN 1005

The CLIN extended description has changed from This CLIN is for items not covered in CLINS 1001 - 1004. The Contractor shall furnish all labor to include but not limited to; supervision, management, incidental engineering. All materials and other items necessary to provide Facility Investment Services in Region 3 locations outlined and described in the most current associated Performance Work Statement (PWS). Pricing is established using the current RS Means book for the year in which the order is placed. A co-efficient (set on the base contract) will be applied to the price for both the labor and materials established in RS Means for the final price paid to the contractor. NOTE: The RS Means co-efficient will not be used or applied.

Associated Line Item Cost - $125,000.00 to This CLIN is for items not covered in CLINS 1001 - 1004. The Contractor shall furnish all labor to include but not limited to; supervision, management, incidental engineering. All materials and other items necessary to provide Facility Investment Services in Region 3 locations outlined and described in the most current associated Performance Work Statement (PWS).

This CLIN will include the offeror’s proposed Coefficient amount indicated within the ELIN bid sheet (see attached Excel file). This proposed Coefficient amount will aid in the price evaluation for this solicitation. The proposed Coefficient amount will be applied to all future negotiated Task Orders stemming from award.

The Period Indefinite Quantity Capacity is $500,000.00 for this line item.Associated Line Item Cost:(Unit Priced Labor – Normal Working Hrs) $350,000(Unit Priced Labor – Other than Normal Working Hrs) $25,000Associated

SUBCLIN 2004AC

The CLIN description has changed from Year Three FMS, FFP OPTIONAL -TX160 to Year Three FMS, FFP OPTIONAL -TX186.

CLIN 2005

The CLIN extended description has changed from This CLIN is for items not covered in CLINS 2001 - 2004. The Contractor shall furnish all labor to include but not limited to; supervision, management, incidental engineering. All materials and other items necessary to provide Facility Investment Services in Region 3 locations outlined and described in the most current associated Performance Work Statement (PWS). Pricing is established using the current RS Means book for the year in which the order is placed. A co-efficient (set on the base contract) will be applied to the price for both the labor and materials established in RS Means for the final price paid to the contractor. NOTE: The RS Means co-efficient will not be used or applied. Associated Line Item Cost - $125,000.00 to This CLIN is for items not covered in CLINS 2001 - 2004. The Contractor shall furnish all labor to include but not limited to; supervision, management, incidental engineering. All materials and other items necessary to provide Facility Investment Services in Region 3 locations outlined and described in the most current associated Performance Work Statement (PWS).

This CLIN will include the offeror’s proposed Coefficient amount indicated within the ELIN bid sheet (see attached Excel file). This proposed Coefficient amount will aid in the price evaluation for this solicitation. The proposed Coefficient amount will be applied to all future negotiated Task Orders stemming from award.

The Period Indefinite Quantity Capacity is $500,000.00 for this line item.Associated Line Item Cost:(Unit Priced Labor – Normal Working Hrs) $350,000(Unit Priced Labor – Other than Normal Working Hrs) $25,000Associated

The following have been modified:

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://farsite.hill.af.mil (End of provision)

PROVISIONS BY REFERENCE

52.204-7 System for Award Management JUL 2013 52.212-1 Instructions to Offerors--Commercial Items OCT 2015 52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

OCT 2015

52.237-1 Site Visit APR 1984 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7004 System for Award Management Alt A FEB 2014 252.205-7000 Provision Of Information To Cooperative Agreement

Holders

DEC 1991

PROVISIONS FULL TEXT

PROVISIONS INCORPORATED BY FULL TEXT

52.203-2 CERTIFICATE OF INDEPENDENT PRICE DETERMINATION (APR 1985)

(a) The offeror certifies that --

(1) The prices in this offer have been arrived at independently, without, for the purpose of restricting competition, any consultation, communication, or agreement with any other offeror or competitor relating to –

(i) Those prices,

(ii) The intention to submit an offer, or

(iii) The methods of factors used to calculate the prices offered:

(2) The prices in this offer have not been and will not be knowingly disclosed by the offeror, directly or indirectly, to any other offeror or competitor before bid opening (in the case of a sealed bid solicitation) or contract award (in the case of a negotiated solicitation) unless otherwise required by law; and

(3) No attempt has been made or will be made by the offeror to induce any other concern to submit or not to submit an offer for the purpose of restricting competition.

(b) Each signature on the offer is considered to be a certification by the signatory that the signatory --

(1) Is the person in the offeror's organization responsible for determining the prices offered in this bid or proposal, and that the signatory has not participated and will not participate in any action contrary to subparagraphs (a)(1) through (a)(3) of this provision; or

(2) (i) Has been authorized, in writing, to act as agent for the following principals in certifying that those principals have not participated, and will not participate in any action contrary to subparagraphs (a)(1) through (a)(3) of this provison ______________________________________________________ (insert full name of person(s) in the offeror's organization responsible for determining the prices offered in this bid or proposal, and the title of his or her position in the offeror's organization);

(ii) As an authorized agent, does certify that the principals named in subdivision (b)(2)(i) above have not participated, and will not participate, in any action contrary to subparagraphs (a)(1) through (a)(3) above; and

(iii) As an agent, has not personally participated, and will not participate, in any action contrary to subparagraphs (a)(1) through (a)(3) of this provision.

(c) If the offeror deletes or modifies subparagraph (a)(2) of this provision, the offeror must furnish with its offer a signed statement setting forth in detail the circumstances of the disclosure.

(End of Provision)

52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JULY 2013)

(a) Definitions. As used in this provision--

Administrative proceeding means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

Federal contracts and grants with total value greater than $10,000,000 means--

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

Principal means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The offeror ( ) has ( ) does not have current active Federal contracts and grants with total value greater than $10,000,000.

(c) If the offeror checked “has” in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in--

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the System for Award Management database via https://www.acquisition.gov (see 52.204-7).

ADDENDUM TO FAR 52.212-1 Instructions to Offerors

This is a solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005‐86. This announcement constitutes the only solicitation;

proposals are being requested and a written solicitation will not be issued.

Title: Preventative Maintenance Services, 63D U.S Army Reserve Regional Support

This requirement defines the criteria, organization, and policies to be used in selecting a contractor to provide The 63rd U.S. Army Reserve Regional Support Command ( RSC) mission involves critical work in the areas of Preventative Maintenance (PM) to include, but not limited to HVAC, electrical, plumbing, carpentry, painting, paving (of potholes), miscellaneous mechanical work and associated operation and maintenance activities.

Additionally this contract will cover repairs and minor construction incidental to facility maintenance for this region, which would otherwise require separate construction contracts.

Command Due Date for Proposals: 08 April 2016 12:00 PM CDT

This solicitation is set‐aside for an 8 (a) Small Business. NAICS Code 561210 applies and the small business size standard is $38.5 million.

This is a requirement to provide monthly maintenance of facilities as well as repairs to systems and utilities or other services but not construction or remodels of existing buildings. The period of performance is a 3 Year Base: (Base year will be referenced as Base year) Base: 07/19/2016 TO 07/18/2017, (Year 2 will be referenced as year 1) Year 1:

07/19/2017 TO 07/18/2018, (Year 3 will be referenced as year 2) Year 2: 07/19/2018 TO 07/18/2019.

For a copy of the Performance Work Statement (PWS), please visit https://www.fbo.gov/ and enter the solicitation number in the “Keyword / Solicitation #” block.

A. ACQUISITION STRATEGY

This is a competitive acquisition for the award of a Single Award Task Order Contract (SATOC) contract. In accordance with (IAW) the Acquisition Plan (AP). This solicitation is restricted as set-aside for eligible and responsible 8 (a) small business (SB) firms. This is a competitive 100% 8 (a) Small Business Set- Aside. Award will be based on a Best Value Decision, Tradeoff process, IAW FAR 15.101-1 to the best overall proposal that is determined to be the most beneficial to the Government. The anticipated ordering period is a 3 year base IAW the Acquisition Plan.

The combination of all technical (non-price) evaluation factors are significantly more important than the price. As technical ratings and relative advantages and disadvantages become less distinct, differences in price between proposals are of increased importance in determining the most advantageous proposal.

Conversely, as differences in price become less distinct, differences in rating and relative advantages and disadvantages between proposals are of increased importance to the determination.

Evaluation methodology for the instant procurement consists of a Best-value Trade-off.

B. INQUIRIES

Bidder Inquiry: Technical inquiries and questions relating to proposal procedures or bonds are to be submitted via:

Bidder Inquiry in ProjNet at http://www.projnet.org/projnet

To submit and review bid inquiry items, bidders will need to be a current registered user or self- register into system.

To self-register go to web page identified above, click Bid tab and select Bidder Inquiry, select agency USACE, enter Key for this solicitation listed below, and your e- mail address, click login. Fill in all required information and click create user. Verify that the information on next screen is correct, click and continue.

Bidders will receive an acknowledgement of their question via email, followed by an answer to their question after it has been processed by our technical team.

The Solicitation Number is: W9127S-16-R-0001

The Bidder Inquiry Key is: 2HQ93D-P2H4FR

The Review is open from 08 MAR 2016 to 29 MAR 2016 – 12:00 PM CDT.

The Bidder Inquiry System will be unavailable after 29 March for new inquires in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

Offerors are requested to review the specification in it’s entirely, review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

Oral explanations or instruction are not binding. Any information given to an Offeror which impacts the solicitation and/or offer will be given in the form of a written amendment to the solicitation.

As this is a competitive negotiation acquisition, there is no public bid opening and no information will be given out as to the number of Offerors or the results of the competition until all awards are made.

C. SITE VISIT

WHEN: Tuesday, 15 MAR 2016, at 9:00 am CST

WHERE: Round Rock Facility at 651 North Red Bud Lane, Round Rock, Texas: 78665

Please provide the Contract Specialist (Thomas Cooper) via email at thomas.n.cooper@usace.army.mil, the following information if your company will be attending the site visit:

a. Names and Titles of those attending

b. Driver’s License State and Number

c. Contact Information (Emails and phone numbers)

****Items a-c are due to the Contract Specialist NLT: 11 MAR 2016 @ 10:00 am CST.

IMPORTANT NOTES. (1) There will be NO remarks, questions or explanations addressed during the site visit.

Please submit all inquiries through the Bidder Inquiry in ProjNet. This ensures all participants have access to all questions and answers equally and fairly. (2) The terms and conditions of the solicitation remain unchanged unless the solicitation is formally amended in writing.

D. SPECIAL CONDITIONS: APPOINTMENT OF A ORDERING OFFICERS (OO), CONTRACTING

OFFICER REPRESENTATIVE (COR), AND FUNDING

Ordering Officers: The OO will be appointed by the USACE Contracting Officer who will maintain oversight of their orders IAW the AFARS. The Ordering Officers will not be the Contracting Officer Representative for the contract. The Ordering Officers will have limited authority to order up to $150,000 per order for minor repairs for pre-priced items and up to $2500 for non-pre-priced items. Ordering Officers may not order construction requirements at any dollar amount under this contract. All labor and materials ordered by Ordering Officers will be ordered based on prices established in the current RS Means book for the year in which the order is placed. A coefficient will set on the base contract and will be applied to the price for the materials established in RS Means for the final price paid to the contractor. No negotiations will take place. Note: The RS Means co- efficient will not be used or applied. The OO will determine the line item in RS Means that is necessary and the quantity, apply the coefficient from the contract and issue the order for materials based on this process only. Therefore, all materials ordered under this contract are considered to be pre-priced as all will be based on pre-established pricing set forth in RS Means. These will be issued as "service calls”, which will be scoped and ordered by the Ordering Officers IAW AFARS 510l .602-2-92(b)(5). The Ordering Officers can order a necessary in-scope service call up to $150,000 after verifying that there is sufficient funding on the Task Order to fully fund the service call. Ordering Officers shall not order in excess of the total available funding currently on the task order; and the third type of TO will be issued for larger repairs that cannot be ordered under a service call for anything that is considered minor construction incidental to maintenance of facilities. These orders shall only be placed by a USACE Contracting Officer. These TO’s will be scoped by the 63D, reviewed, negotiated and awarded by the USACE Contracting Officer (KO).

COR: The Contracting Officer will appoint a COR for each task order. The COR is to provide surveillance in accordance with QASP to ensure timely performance. The COR will utilize the Quality Assurance Surveillance Plan (QASP) to survey the performance of the contractor. The COR shall be responsible for the coordination and monitoring performance for each Task Order. This monitoring process will enable the Government to anticipate and identify possible performance issues and take a proactive approach in providing an expeditious solution. The COR will inspect and accept each service call, and preventative maintenance delivery of the requirement. The contractor will then provide all invoices to the COR who will check for accuracy and completeness. The COR receive, sign and send the invoice to the Corps for payment.

Funding: The amount of funding placed on these task orders and made available for ordering officers is based on historical data of the type of work completed in a year in these facilities and is anticipated to fully fund 1 year of required service calls. As a minimum guarantee will apply to the base contract ($25,000) there is no fiscal requirement for a minimum guarantee on each task order. While the amount of funding placed on this task order will be based on historical needs the total funded amount will not be guaranteed to the contractor. The contractor will only be entitled to payment for orders placed and completed under this task order. As such, this funded amount may be increased or decreased based on mission requirements.

E. PROPOSAL SUBMISSION

1. INTRODUCTION

The Offeror’s proposal shall be submitted in hard copy, with accompanying digital copies, as set forth below. The RFP shall provide the Government address and receipt date for proposal submittal.

The Offeror’s proposal shall consist of two (2) volumes. These Volumes are I – Technical, II – Price.

Volume I – Technical Volume

a) Factor 1: Corporate Relevant Experience

b) Factor 2: Understanding of the Work

c) Factor 3: Past Performance

Volume II – Price Volume

a) Cover Sheet

b) Acknowledgement of Amendments (if any)

c) Copy of completed Standard Form (SF) 1449

d) Copy of ELINS Spreadsheet

e) Copy of Proposal Data Sheet

f) Joint Venture Agreement (if applicable)

Offerors are cautioned that merely repeating the words of the Technical requirements or the PWS with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Proprietary information shall be clearly marked.

2. PROPOSAL SUBMISSION REQUIREMENTS

a. Each volume shall be submitted in a separate three-ring binder. Any pages that are changed (as a result of negotiations or proposal revisions) should be of a different color and have changed information clearly marked by a vertical line in the right margin of the page. The revised pages shall be dated. Each binder shall be clearly labeled with its Title and a copy number (e.g., copy 1 of 5).

b. Printing should be single spaced. Each paragraph shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Arial or New Times Roman fonts are required. Tables and illustrations may use a reduced font size no less than 8- point and may be landscape.

c. The following volumes of material shall be submitted:

Volume I – Technical (non-price) Printed: 1 - Original & 5 copies Digital: 5 copies Volume II - Cost/Price Printed: 1 - Original & 1 copy Digital: 2 copies

d. NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

*Manpower charts are excluded from the page count.

3. PAGE LIMITS

The following page limitations are established for each factor described above:

Factor 1, Corporate Relevant Experience – 8 Page Limit (a maximum of 2 page per rater)

Factor 2, Understanding of the Work – 25 Page Limit

Factor 3, Offeror Past Performance – No Page Limitations

*Tables of content, proposal cover letters, and tabs between proposal information do not count toward any page limitations in the proposal

4. PROPOSAL FILES

a. Each volume shall be submitted in a separate three-ring binder. Any pages that are changed (as a result of negotiations or proposal revisions) should be of a different color and have changed information clearly marked by a vertical line in the right margin of the page. The revised pages shall be dated. Each binder shall be clearly labeled with its Title and a copy number (e.g., copy 1 of 5).

b. Format: The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and RFP number in the header and/or footer. A Table of Contents should be created using the Table of Content feature in MS Word. MS

Word (doc) files shall use the following page setup parameters:

Margins – Top, Bottom, Left, Right – 1” Gutter – 0” From Edge – Header, Footer 0.5”

Page Size, Width – 8.5” Page Size, Height – 11”

NOTE: 11X17 folded pages are acceptable for tables/graphic representations; however, each 11X17 page counts as two pages.

c. Restrictions: The following restrictions apply:

1) File Packaging. All of the proposal files shall be compressed (zipped) into one file entitled proposal zip using WinZip version 6.2 or later, or as separate uploads in their native format, i.e. doc, xls, ppt, etc., and provided on CDs or DVDs. Zip disks are not permitted. Files shall be in read-only format, using PDF files. All price breakdown information to aide in the cost/price evaluation shall be submitted in Microsoft Office Excel Read/Write format and viewable in Microsoft Excel 2007. Each disc shall be externally labeled with the volume number, date, and the Offeror’s name. **Please note – Self extracting exe files are not acceptable. ** If the hard-copy proposal differs from the electronic version, the hard copy will govern.

2) Content Requirement. All information shall be confined to the appropriate file. The Offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. Each file of the proposal shall consist of a Table of Contents, Summary Section, and the Narrative discussion. The Summary Section shall contain a brief abstract of the file. Proprietary information shall be clearly marked. The following shall be included in the Narrative discussion:

VOLUME I – Technical (non-price). The volume shall be organized into the following sections:

Section A – Factor 1 - Corporate Relevant Experience. Include completed CORPORATE RELEVANT EXPERIENCE DATA SHEETS in addition to your proposal information. A sample sheet is provided in Attachment 1.

Section B- Factor 2 - Understanding of the Work. Include a brief narrative (See requirements in 52.212-2 Evaluation-Commercial Items, Factor 3, Understanding of Work), in addition to your proposal information.

Section C- Factor 3 - Offeror Past Performance. Include completed Past Performance Evaluation Questionnaire Forms in addition to your proposal information. A sample Past Performance Evaluation Questionnaire Form is provided in Attachment 1.

VOLUME II – Price. This volume shall consist of all information, required to support proposed prices. Certified cost and pricing data are not currently required; however, the Government reserves the right to request such data prior to award. The information submitted in this volume shall comply the requirements set forth below. There are no page limitations for this volume.

Tabs:

1. Cover Sheet

2. Acknowledgement of Amendments (if any)

3. Copy of completed Standard Form (SF) 1449 included in this solicitation for the contract

4. Completed ELINS spreadsheet

5. Completed copy of the Proposal Data sheet (Attachment 3)

6. Joint Venture Agreement (if applicable)

Exhibit Line Items (ELINs): ELINs spreadsheet posted with the solicitation shall be completed by the Offeror & submitted in MS Excel Format. The completed ELINs will constitute Offeror’s proposed prices for the services corresponding to the PWS. Upon contract award, a price schedule in contract section B will be created using the completed ELINs from the successful Offeror. For a copy of the Exhibit Line Items (ELINs) please visit https://www.fbo.gov/ and enter the solicitation number in the “Keyword / Solicitation #” block.

5. PROPOSAL SUBMISSION

Submit proposals to:

CONTRACTING DIVISION USACE, LITTLE ROCK (W9127S)

700 W. CAPITOL AVE, RM # 7315

LITTLE ROCK, AR 72201-3225

The Proposals shall be marked: “Proposals for Solicitation Number: 63rd Reserve Preventive Maintenance, Region 3 – TX “DO NOT OPEN” Attn: Thomas Cooper

Offer Closing Date: 08 April 2016

Offer Closing Time: 12:00 PM CST

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

A. BASIS OF AWARD

Award will be made on a best-value, trade-off process pursuant to FAR subpart 15.101-1. This process permits tradeoffs among cost or price and non-cost factors and allows the Government to accept other than the lowest priced proposal. The Government may consider award to other than the lowest priced Offeror or other than the highest technically rated Offeror when it is in the best interest of the Government. To receive consideration for award, a rating of no less than “Acceptable” must be achieved for the Technical factors (non-price evaluation factors).

The Government intends to award ONE (1) Indefinite Delivery Indefinite Quantity (IDIQ) contract to the responsible 8(a) small business Offeror whose proposal(s) is determined to be most advantageous to the Government in accordance with the following relationship between price and technical merit:

The technical evaluation factors, when combined, are more important than the cost or price.

FACTORS AND SUB-FACTORS TO BE EVALUATED

The Government will select the proposal that represents the best value to the Government by using the tradeoff process pursuant to FAR 15.101-1. This process permits tradeoffs among cost or price and non- price factors and allows the Government to accept other than the lowest priced proposal.

Once evaluation of all non-price proposals has received no less than an acceptable rating, the Contracting Officer will, in accordance with the provisions of this RFP and applicable acquisition regulations, evaluate price for fair and reasonableness. In the event discussions are determined necessary, the Contracting Officer will conduct discussions with Offeror’s determined to be within the competitive range. In determining the competitive range, the Government will include analysis of the non-price and price proposals of Offeror’s. Upon conclusion of discussions, the Contracting Officer will request final proposal revisions and may, upon receipt of final proposal revisions, proceed to award a contract without further discussions or notice.

RELATIVE WEIGHTING OF THE NON_PRICE TECHNICAL EVALUATION FACTORS

The purpose of the non-price factors is to assess whether the Offeror’s proposal will satisfy the Government’s minimum requirements. An unacceptable evaluation of any one of these factors will result in an overall unacceptable proposal.

The following Technical Evaluation Factors are listed in descending order of importance:

Factor 1 – Corporate Relative Experience is equally weighted with Factor 2, but higher than Factor 3.

Factor 2 – Understanding of Work is weighted equal with Factor 1, but higher than Factor 3.

Factor 3 – Past Performance is weighted less than both Factors 1 and 2.

B. EVALUATION APPROACH

All proposals shall be subject to evaluation by the Source Selection Evaluation Board (SSEB).

NON PRICE FACTORS: Data provided in response to the non-price factors described below shall be included in Volume I, Technical Proposal. If the Offeror is a joint venture, the Offeror must provide evidence of a binding teaming agreement or other contractual agreement, which creates legal responsibility on the part of all contractors in the joint venture and submit evidence or confirm that the contractor submitted its paperwork to its local Small Business Administration Office for this specific requirement. If the Offeror proposes to utilize a “key subcontractor” as described in FAR 9.6, it is Government policy to recognize the integrity and validity of contractor team arrangements. For a teaming arrangement to be recognized for purposes of source selection evaluation and the application of non-price factors, there must be full disclosure of the teaming arrangement and company relationships in the team’s proposal. The proposal must include a narrative that explains the major or critical aspects of the work to be performed by each team member. The proposal must also include an agreement that has been or will be executed prior to award between/among all team members. The proposal and agreement must be consistent;

substantive inconsistencies between the proposal and agreement may be construed against the Offeror. In the case of prime-sub teams, the prime contractor remains fully responsible for contract performance, regardless of any team arrangement between the prime contractor and its subcontractors. However, consistent with FAR 9.104, the Government may consider the responsibility of subcontractor team members when it may adversely affect the prospective prime contractor’s responsibility or when it is in the Government’s interest to do so.

The team agreement submitted with the proposal will govern the performance of the work by the team.

The agreement must address the following items: identification of team members, a full delineation of roles and responsibilities of team members, and the duration of the agreement. In the case of Joint

Ventures or other partnerships seeking award to the team as a prime contractor, the agreement must indicate the percentages of the participants, in particular the percent of the controlling party. In the case of a prime-sub team, the agreement must reflect that the prime contractor is vested with control and responsibility for the daily management of the work, and that it remains responsible for contract performance, including those items allocated to a subcontractor on the team. Contractor teams should not submit an agreement in their proposal that is subject to substantive revision because the agreement will be part of the evaluation process. The timely submission of the executed teaming agreement prior to award shall be a precondition to a finding of responsibility. In the case of prime-sub teams, any resulting subcontract(s) may not deviate from the substantive provisions of the teaming agreement.

Regardless of any provision to the contrary in a team or subcontract agreement, all members of a recognized team arrangement are bound to perform any resulting contract and options by means of the same team. There can be no substitution of subcontractor team members except that, in the case of a prime-sub team arrangement, the Government may (in its sole discretion and without any obligation whatsoever), at the request of the prime, permit the substitution of a subcontractor with equivalent or greater capability for a subcontractor on the identified team. The failure of the Offeror to perform with one or more subcontractors on a recognized team may be grounds for termination for default. Note: Only a Contracting Officer can approve such a change after contract award.

For evaluation purposes, the definition of a relevant contract is as follows: A recent (within the past two years) contract awarded to the Offeror ( or in the case of an Offeror which is a Joint Venture (JV), a contract awarded to either member of the JV) as the prime contractor. The contract should be substantially complete or completed projects within the last five years that are similar in terms of cost, complexity, design or features that have been perform by the Offeror to be used for reference and evaluation purposes.

Factor 1, Corporate Relevant Experience: Offers shall submit a minimum of three (3) relevant contracts, but no more than four (4). If there is a teaming arrangement, a minimum of 3 relevant contracts are required from the prime. Offeror’s shall complete and provide a Corporate Relevant Experience Data Sheet for each relevant contract; refer to Attachment 1. The Corporate Relevant Experience Data Sheet shall not exceed 2 pages per contract. The Government’s evaluation of corporate relevant experience will include an assessment of whether the Offeror demonstrates the ability to accomplish the work specified under the RFP. This assessment will be based on consideration of all relevant facts and circumstances. Evaluators will assess experience on each relevant contract as defined above. For Factor 1, Offerors will be rated utilizing the chart provided below:

RATING DESCRIPTION

OUTSTANDING Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

GOOD Proposal meets requirements and indicates a thorough approach and understanding of the requirements. Proposal contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

ACCEPTABLE Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

MARGINAL Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The proposal has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high.

UNACCEPTABLE Proposal does not meet requirements and contains one or more deficiencies.

Proposal is unawardable.

Factor 2, Understanding of the Work: Evaluators will determine whether the Offeror’s demonstrates an understanding of the complexity and magnitude of service requirements set forth in the performance objectives and standards of the Performance Work Statement.

At a minimum, the proposal submission for this factor shall include a brief narrative (conceptual work plan) that clearly demonstrates an understanding of requirements of the solicitation. At a minimum, the narrative shall address h o w the Offeror will perform Service Calls (routine and emergency); the Offeror’s startup plan (first 30 days); development and implementation of a Preventative Maintenance Program; Inspection plan, Testing and Certification services and perform IDIQ work that includes facility repair, restoration and modernization work.

The narrative shall contain a description of the:

a) Work in terms of required activities and their interrelationships and interdependencies;

b) Appropriate types of resources required to perform the work and of their appropriate allocation to the work activities in multiple locations during weekdays, weekends, and holidays when applicable;

c) Difficulties, uncertainties and risks associated with the work; and

d) Personnel and subcontractors necessary to perform the work

e) Organizational chart

f) Ability to inspect, repair, maintain, test, certify, and operate the equipment and systems required by the

RFP

g) Ability to create and maintain the CMMS performance requirement as specified in Annex 0200000

2.6.4.1. This description shall include the names of all proprietary and/or COTS software the Contractor will utilize for this effort.

The information shall provide charts, tables, sketches and maps as needed to make the work approach understandable. The narrative shall not exceed 25 pages.

More consideration will be given to an Offeror for this factor that demonstrates any of the following:

i) A thorough understanding of the current commercial standards, policies, procedures, and processes utilized in each of the service areas identified in the PWS

(ii) A thorough understanding of the interrelationships and interdependencies associated with each of the service areas identified in the PWS, as well as administering the contract as a whole

(iii) A thorough understanding of the difficulties, uncertainties and risks associated with each of the service areas identified in the PWS, as well as administering the contract as a whole

(iv) A logical performance approach each of the service areas identified in the PWS, as well as administering the contract as a whole

(v) Management & administration capabilities commensurate with the magnitude of the resulting contract.

To meet any single criterion listed for Factor 1, Offeror’s must address EACH CRITERION as it pertains to EACH SERVICE (HVAC, electrical, plumbing, carpentry, painting, paving (of potholes), miscellaneous mechanical work and associated operation and maintenance activities).

Organizational Chart: The Offeror shall provide an organizational chart that identifies key personnel and individuals on the project team that show clear lines of authority, responsibility, and communication between corporate staff, key on- s i t e staff, and subcontractor interface. Offerors should propose a logical flow of authority and demonstrate how a s s ign e d responsibilities and experience of proposed on-site personnel for the multiple geographic sites will enhance operation of the project.

For the Understanding of the Work evaluation, Offeror’s will be rated utilizing the chart provided below:

Outstanding Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

Good Proposal meets requirements and indicates a thorough approach and understanding of the requirements. Quotation contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Marginal Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The quotation has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high.

Unacceptable Proposal does not meet requirements and contains one or more deficiencies. Quotation is un-awardable.

Factor 3, Past Performance: The Government’s past performance evaluation will include an assessment of past per fo rmance on relevant contracts (as defined above). The evaluators will assess whether the

Offeror has obtained an overall satisfactory past performance rating on relevant contracts demonstrating the ability of the Offeror to accomplish the work specified under the RFP. Key focus areas will include the following (see Past Performance Questionnaire (PPQ) Attachment 1):

Quality

Schedule/Timeliness of Performance

Customer Satisfaction

Management/Personnel/Labor

Cost/Financial Management

Safety/Security

This assessment will be based on consideration of all relevant facts and circumstances, including any trends in past performance. Offeror’s shall complete and provide a Past Performance Evaluation Questionnaire Forms from Attachment 1 on the same contracts submitted for consideration under Factor 1, Corporate Relevant Experience.

The Offeror shall complete Blocks 1-4 of the provided Past Performance Questionnaire (Attachment 1) and have the Contracting Activity and the Technical Representative responsible for the past/current contract complete the remainder of the contract. Offeror shall ensure correct phone numbers and email addresses are provided for the client point of contact. Completed Past Performance Questionnaires shall be submitted with the proposal. If the Offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the Offeror should complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s).

Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact via email no later than the closing date of this RFP. Include Contractor Performance Assessment Rating System (CPARS) performance evaluation ratings, if available.

For projects which were performed for other government entities, submit the performance appraisal sheets used by that government entity if available. Also include performance recognit ion documents received for the Factor 1 Corporate Relevant Experience projects such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition. The Government may call and confirm information provided by the Offeror on the Past Performance Information Sheet with the points of contact. The Government reserves the right to interview other individuals if the point of contact is not available.