A0723_base_PWS.pdf

Performance Work Statement For As-Built and

Wire Checks Portland District

1. General Statement. This is a non-personal, commercial service, Indefinite Delivery Indefinite Quantity (IDIQ), performance-based Multiple Award Task Order Contract (MATOC) to provide as-builting services to document existing plant configurations, file, scan, and electronically store historical paper documents for the U.S. Army Corps of Engineers, Portland District (NWP). The resultant IDIQ will have a three-year period of performance, with up to three contract awardees selected, and an overall shared capacity of $2.25 million (M) dollars.

This scope of work identifies the variety of services provided for under this contract in categories of tasks.

Task Orders will be issued against this contract as new projects are identified. Task Orders will be firm fixed price and competed amongst MATOC pool contractors. Each Task Order will include a Performance Work Statement (PWS) that will identify the specific tasks of the requirement with measurable outcomes.

A Quality Assurance Surveillance Plan (QASP) will be used to monitor contractor (KTR) performance based upon the requirement of the PWS.

The place of performance will vary by Task Order, with possible place of performance being any of the NWP Operating Projects. Manned Operating Projects with full-time staff include: Bonneville Lock and Dam, The Dalles Dam, John Day Project, Detroit Dam, Foster Dam, Lookout Point, and Lost Creek Project. Un-manned Projects include: Willow Creek, Big Cliff, Green Peter, Fern Ridge, Hills Creek, Dexter Dam, Fall Creek, Dorena, Applegate, Blue River, and Cottage Grove. Each Task Order will specify the place of performance.

2. Definitions Throughout this PWS terms are defined as follows:

Acceptable Quality Level (AQL): Acceptable Quality Level equals the performance standards listed in paragraph 6.0. The KTR may be required to re-perform any unsatisfactory work.

Contractor (KTR): Private KTR awarded work to be performed under this MATOC

Contracting Officer (KO): The Government employee who is authorized to enter into, administer, and/or terminate contracts and make related determinations and findings.

Contracting Officer’s Representative (COR): An individual designated in accordance with subsection 201.602-2 of the Defense Federal Acquisition Regulation Supplement and authorized in writing by the contracting officer to perform specific technical or administrative functions. If the Contracting Officer designates a contracting officer's representative (COR), the Contractor will receive a copy of the written designation. It will specify the extent of the COR's authority to act on behalf of the contracting officer.

The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the contract.

Metadata: Any drawings and data produced through this Contract must be documented through the preparation of standard metadata (data about data) descriptions. The KTR shall ensure that the metadata delivered is compliant with the International Organization for Standardization (ISO) 19115:2003, North American Profile (NAP). The Standard is available for purchase at: http://www.webstore.ansi.org.

Performance Requirements Summary (PRS): Identifies critical success factors for the contract. It identifies both the performance objectives for those factors and the performance threshold required for each performance objective. The Government reserves the right to survey all services called for in the contract to determine whether or not the performance objectives and goals were met.

Program Manager (PgM): The Contractor shall designate one (1) individual as the Program Manager that serves as the overall point of contact for coordination with the Corps. The Program Manager shall have the “big picture” perspective and overall responsibility for the management of the contract and all Task Orders http://www.webstore.ansi.org/ including cost, schedule and performance. The Program Manager shall ensure that objectives are achieved, schedules are maintained, and corrective action is implemented when necessary.

Project Manager (PM): The Program Manager shall designate a Project Manager that serves as a single point of contact for coordination of each Task Order issued with the Corps. The Project Manager shall be responsible for the overall management of the Task Order including cost, schedule and technical quality.

The Project Manger shall be competent, experienced and knowledgeable in the full range of activities identified in the Task Order. The Project Manager shall take immediate corrective action when performance is not acceptable to the Corps. The Project Manager shall oversee the development and implementation of record keeping, administrative and quality control.

Quality Assurance (QA): The Government procedures to verify that a KTR’s quality control organization is successful in insuring that services being performed by the KTR are performed according to acceptable standards

Quality Assurance Surveillance Plan (QASP): A systematic method to evaluate the services the KTR is required to furnish in accordance with the PWS and PRS.

Quality Control (QC): All necessary measures taken by the KTR to assure that the quality of an end product or service meets contract requirements.

Quality Control Plan (QCP): A plan developed by the KTR which includes quality control actions necessary to meet the quality standards set forth by the contract. The plan should be in compliance with the PWS. Once approved by the Government, the plan becomes a part of the QASP.

Supervisor Control and Data Acquisition (SCADA): A control system architecture that uses computers, networked data communications, and programmable logic controllers for plant supervision and management.

Work Week: Monday through Thursday when work is planned to be performed on the Operating Project site, unless specified otherwise.

3. Government will Furnish:

Many plant drawings (network, equipment, piping and instrumentation) are outdated and need updating to reflect current conditions. In some cases, these drawings do not exist and may need to be created from scratch by the KTR. Therefore, the information and documentation provided by the Government to the KTR will vary with each Task Order issued under the Contract. When the Task Order requires the KTR to update drawings, the Government will provide necessary electronic drawing files in TIFF, PDF, Microstation, or AutoCAD format. Additionally, electronic border and template/seed files for AutoCAD and Microstation drawings with tag sets will be provided. Some support files will be located on the USACE Public Website at: http://www.nwp.usace.army.mil/About/Standards.aspx. Paper drawings may also exist. The Task Order will indicate whether drawings only exist in paper format or if no existing drawings exist, and therefore require the Contractor to create drawings from scratch.

There will be instances where the Government will be required to de-energize equipment and/or hold clearances for the KTR to perform work. Each Task Order will indicate whether the Government or Contractor is responsible for de-energizing the equipment associated with the required work. If the Government is performing the de-energizing, the KTR will be required to provide a work schedule to the Government 15 days in advance of the needed clearance.

The Task Order will provide the KTR with the Project standards for wire/signal naming. The KTR is expected to comply with Project naming conventions and standards.

The Task Order will indicate the procedure for safe file transfer of drawing files between the Government and the KTR.

For Task Orders that require historical files for component history, the COR will provide the KTR access http://www.nwp.usace.army.mil/About/Standards.aspx to the historical documents. Historical documentation may come in many forms. These documents may be stored as paper copies at the Project site, scanned and catalog filed on USACE ProjectWise servers, or in other well-organized electronic files.

4. Contractor Requirements, Generally:

The KTR, operating as an independent company and not as an agent of the Government, shall furnish all labor and equipment necessary to perform the work identified in each individual Task Order. Paragraph

5.0 outlines the scope of services that may be required. The specific requirements for the work to be performed will be defined in each Task Order.

Except for Government Furnished Information to be provided per each Task Order, the KTR shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personnel services necessary to perform the work outlined in this Performance Work Statement.

The KTR shall have technical expertise to determine site mechanical, operational, and electrical configurations and to document these configurations in the form of drawings and/or models to assist with current operation and maintenance (O&M) and future design projects.

The Contractor shall provide product management and coordination for services to be performed. The Contractor shall assign a project manager (PM) to act as a primary point of contact (POC). The PM shall be responsible for the coordination of services performed. Within three calendar days from contract award, the Contractor shall provide in writing the name(s) and contact information of the designated PM to the Contracting Officer’s Representative (COR).

The Contractor shall be responsible for the professional and technical competence of the personnel it assigns to perform work under each task order. Replacement of personnel shall be carried out as quickly as possible and in a manner that will not adversely affect the performance obligations under the task order.The Contractor shall provide personnel familiar with working in similar conditions as those found on the Operating Project sites. They will have successfully completed training in hazardous energy control procedures (HECP) and be familiar with working around energized equipment. The Contractor will fully follow all safety guidance provided by NFPA 70E, ER-385-1-100, and EP-385-1-100 for work around hazardous equipment.

The Contractor shall develop a Work Plan that includes, at a minimum, the following:

• Matrix of all personnel working on this project, their roles and responsibilities;

• Narrative, not to exceed one double-sided page, of the work and objective of this task order from the Contractor’s perspective;

• Project Schedule.

Quality Control Plan (QPC). The QCP is a management plan for producing a quality product or service, on schedule, and within budget. Quality is defined as producing a product that meets the customer’s requirements. The Contractor shall prepare and submit a QCP within seven calendar days from notice to proceed. The QCP shall be in accordance with USACE Engineering Regulation 1110-1- 12, “Quality Management.” USACE Engineering Regulation 1110-1-12 can be viewed at the following website: http://www.usace.army.mil/inet/usacedocs/engs-regs/er1110-1-12/toc.htm.

The KTR shall provide a robust iterative procedure for performing quality control throughout all phases of the work. This process by which quality is maintained needs to be well documented and stringently followed.

The contractor, not the government is responsible for quality control actions necessary to meet the quality standards set forth by the contract. The contractor shall develop and submit his Quality Control Plan (QCP) for government approval after award in compliance with the performance work statement prior to work commencing. Once accepted, the QCP shall be used by the contractor to ensure that they deliver quality service. The Quality Assurance Surveillance Plan (QASP) is a document that communicates to the contractor the surveillance methods that will be used to measure its performance against the standards in the contract and provides means by which the Government monitors and documents performance. Quality Assurance (QA) is the Government process that ensures the contractor delivers quality service. The surveillance methods identified in the QASP together with the contractor’s QCP will help determine whether the contractor delivers the performance agreed to in the contract. The Government reserves the right under the Contract Terms and Conditions—Commercial Items (FAR 52.212-4) to inspect and test the services called for by the contract, to the extent practicable at all times and places during the term of the contract. Non-conforming services shall be rejected.

SCADA Network Drawings: Each drawing for the SCADA network shall be submitted as a separate submittal. Additionally, every drawing submittal package should include: initial sketches, redlines, and all drawing versions up to the final drawing.

At the conclusion of the contract the Contractor will submit 2 sets of compact discs to the Government representative. Each set of discs will contain all drawings that have been designated as “completed” over the life of the contract.

When all the drawings for a particular system have been designated “completed” and have been verified by the Government, the Government will request “E” size and “C” size paper copies. Submittal of copies will be within four (4) working days from request by the Government. The contractor will print two (2) paper copies of “E” size drawings for each system and one (1) paper copy of “C” size drawings.

All work performed on the Project site shall be performed in full compliance with EM 385-1-1, Safety and Health Requirements Manual. KTR shall perform and follow activity hazard analysis (AHA) for all activities. Safety of all personnel is of the highest priority. When the KTR is working within an area that is identified as an arc flash hazard area, the KTR shall provide all necessary safety clothing. KTR clothing will be reviewed by the Safety Manager at the Project for verification that the clothing meets the arc flash safety requirements.

The KTR may be expected to run their own Hazardous Energy Control Program (HECP) and take clearances as needed. If the KTR is required to run their own HECP, the KTR will be required to submit a hazardous energy control plan for review and approval by the Government. This option allows for the KTR to de-energize equipment, hold clearances, and manage their own Hazardous Energy Control Program. The KTR’s plan must meet the minimum standards for an HECP as outlined in USACE Engineering Regulation (ER) 385-1-31 and NWP Standing Safety Procedure SAF 385-1. The Government will indicate in the Task Order whether de-energization will be handled by the Government or the KTR. The Government will have 30-days to review the KTR’s HECP submittal.

Computer Aided Drafting (CAD) Standards: All drawings that the Contractor submits to the Government shall meet the following USACE CAD standards:

• ERDC/ITL TR-12- 6 "A/E/C CAD Standard, Release 6.0" and ERDC/ITL TR-12-1 "A/E/C Graphics

Standard, Release 2.0" (https://cadbimcenter.erdc.dren.mil/default.aspx?p=a&t=1&i=7) o The web link contains the guides, libraries, and templates that must be utilized by the KTR to produce CAD files that are compliant with the CAD standards required in this Contract.

• District Standards posted here: http://www.nwp.usace.army.mil/About/Standards.aspx

The KTR shall perform all site work to the following USACE/NWP standards:

• ER 385-1-31

• NWP HECP Standing Safety Procedure SAF 385-1

• Engineering Manual (EM) 385-1-1, Safety and Health Requirements Manual https://cadbimcenter.erdc.dren.mil/default.aspx?p=a&t=1&i=7 http://www.nwp.usace.army.mil/About/Standards.aspx

• The KTR shall comply with all applicable federal statutes.

• The KTR shall adhere to all state and local laws and regulations.

5.0 Scope of Services Required:

The following are the services covered under this IDIQ MATOC. Detailed performance requirements at each Project site will be further identified at the Task Order level and may include some but not all of the following items:

5.1 As-Builting Services for GDACS:

Deliverable: The KTR shall provide electronic drawings of the existing SCADA network at the Project site, which may then be used for future GDACS design and implementation. At the end of work performed under this section, the KTR shall have provided accurate and thoroughly back-checked electronic drawing files that conform to the computer-aided drafting (CAD) standards referenced in paragraph 4.0 that accurately represent the as-found equipment and circuitry in use in the SCADA network. The drawings provided become permanent record drawings and property of the Government.

Overview: Accurate drawings on file at the Operating Project are integral to the functionality of the Project, the safety of those who work there, and efficient O&M. Modifications to the project are regularly made to replace existing equipment, implement new technology, and to improve the reliability of the system. As these modifications have been made, the drawings have not always been updated.

Work performed under this section is to provide up-to-date drawings consistent with the conditions on site. The extent of current drawings at each site vary and will be described under each task order. In some instances, no drawings exist.

The KTR shall properly document, through drawings consistent with the CAD standards outlined in paragraph 4.0, all existing network and power configurations for all equipment that is part of the existing SCADA network. The KTR will be required to verify all drawings according to the KTR’s approved QC procedure. The KTR shall provide these drawings to the Government for final acceptance and incorporation into permanent Project drawings.

The KTR shall use standard electrician means and methods to trace wires, and verify circuitry and equipment, as necessary in order to update or generate drawings. These activities may require the KTR to perform the following methods: hand over hand wire tracing, photographic/visual inspection, and verification of schematic drawings, electrical one-line diagrams, electrical panel schedules, electrical site plans, and electrical conduit and cable schedules.

Prior to submitting final drawings to the Government, the KTR shall perform QC to verify the drawing accuracy and ensure the drawings meet electrical and CAD standards. The KTR will not be required to provide a professional stamp on any drawings provided to the Government, although a licensed electrical engineer is required to perform the QC.

The KTR shall have experience in safely working with critical infrastructure systems that are energized as well as working on complex electrical systems.

All electricians working in the field performing physical wire checks must meet the definition of a Qualified Person, Electrical, as defined in EM 385-1-1.

5.2 As-Builting Services for Balance of Plant Equipment:

Deliverable: The KTR shall provide electronic drawings of existing electrical and mechanical configurations of all plant equipment that is not part of the existing SCADA network. At the end of this work performed under this section, the KTR shall have provided accurate and thoroughly back-checked electronic drawing files that conform to the CAD standards outlined in paragraph 4.0 and that accurately represent the as-found equipment, piping and instrumentation diagrams, and circuitry in use on the Project site.

Overview: Accurate drawings on file at the Operating Project are integral to the functionality of the Project and the safety of those who work there. Similarly, these drawings are critical for efficient O&M and a safe working environment. Modifications to the project are regularly made to replace existing equipment, implement new technology, and to improve the reliability of the system. As these modifications are made, it is important to reflect these changes in a permanent set of drawings typically called “as-built drawings.” Drawings submitted to the Government under this service will become permanent record drawings of the Project. Work performed under this section is to provide up-to-date drawings consistent with the conditions on site for all plant equipment that is not part of the existing SCADA network. The extent of current drawings at each site vary and will be described under each task order. In some instances, no drawings exist.

The services performed by the KTR are: to perform field as-builting and wire checks against existing Project drawings, if they exist, or to create new drawings when none exist. The drawings shall properly document, through drawings consistent with the CAD standards outlined in paragraph 4.0, all existing network and power configurations for all equipment that is not part of the existing SCADA network. The KTR will be required to verify and redline all drawings according to the KTR’s approved QC procedure.

The KTR shall provide these drawings to the Government for final acceptance and incorporation into permanent Project drawings.

The KTR shall use standard electrician means and methods to trace wires, verify circuitry and equipment to update or generate drawings as required. These activities may require the KTR to perform the following methods: hand over hand wire tracing, photographic/visual inspection, and verification of schematic drawings, electrical one-line diagrams, electrical panel schedules, electrical site plans, and electrical conduit and cable schedules.

Prior to submitting final drawings to the Government, the KTR shall perform QC to verify the drawing accuracy and that they meet electrical and CAD standards. The KTR will not be required to provide a professional stamp on any drawings provided to the Government, although a licensed electrical engineer is required to perform the QC.

The KTR shall have experience in safely working with critical infrastructure systems that are energized as well as working on complex electrical systems.

All electricians working in the field performing physical wire checks must meet the definition of a Qualified Person, Electrical as defined in EM 385-1-1.

Accuracy of the work is the responsibility of the KTR and is critical to having a final product that the Government can have confidence in. The KTR shall establish an iterative procedure where all phases of the work are double checked for quality and accuracy. The procedure shall include verification of all documentation that will be provided to the Government. This review is required to insure accuracy of the entire package. The final products will be provided to the Government for quality assurance (QA) and approval, but the primary vetting for accuracy shall be performed by the KTR.

5.3 Historical File Capture:

Deliverable: The deliverable for this section of work requires the KTR to consolidate, scan, apply metadata (attributes) to, and catalog for permanent electronic storage, all historical equipment files that have been provided by the Government. These historical files may be stored as paper copies on the Project site or they may be scanned/electronic files will be provided to the KTR. The KTR shall provide an organized library of electronic equipment folders/files that the Government can copy over into the existing Government database for permanent storage. The KTR shall arrange and name folders and files according to the section of the existing O&M manual that covers this area of the project. The KTR shall attach relevant metadata for this equipment to the electronic file to provide for more efficient searching, sorting, and document management.

The number and condition of historical files for each project varies. Most projects have historical paper files stored in folders inside banker boxes (12” x 10” x 18”). To help the KTR understand the amount of work associated with this aspect of the Contract, the Task Order will provide the KTR with the number of boxes of historical paper files that need to be scanned and categorized.

Process: Scanned file names should contain the following three components: the 3-letter designation for the project location in all caps, the name of the piece of equipment, and a brief description of the file content. The 3-letter designators are as follows: BON (Bonneville), TDA (The Dalles), JDA (John Day), WCR (Willow Creek), BCL (Big Cliff), BLR (Blue River), CTG (Cottage Grove), COU (Cougar), DEX (Dexter), DOR (Dorena), FCR (Fall Creek), FRN (Fern Ridge), FOS (Foster), GPR (Green Peter), HCR (Hills Creek), LOP (Lookout Point), LCR (Lost Creek), and APL (Applegate). The procedure by which files will be named and metadata will be selected shall be determined by the KTR.

The KTR shall develop an electronic folder hierarchy reflecting the major aspects of the facility following the organizational structure of the existing O&M manual and shall submit this to the Government for review and acceptance. A portion of a sample hierarchy is shown below.

Electronic files related to these top level folders will be stored in sub-folders, clearly identifying the system to which they apply. An example of a top level and sub-folder structure is shown below. In the example below, the numbers apply to the chapter and sub-chapter of the station O&M manual where further information related to this aspect of the project can be located. The Government will provide the most current copy of the existing site station O&M manual to the KTR to assist with this task.

Figure 1: Sample Folder Hierarchy

To insure metadata is applied in a similar fashion across all Task Orders issued under the MATOC, the KTR shall apply the following pieces of metadata for each file scanned: project location, project index code (from the chapter and section of the station O&M manual), document type, document attribute, discipline attribute, and status.

Project Location metadata choices: Big Cliff Project, Blue River Project, Cottage Grove Project, Cougar Project, Dexter Project, Detroit Project, Dorena Project, Fall Creek Project, Fern Ridge Project, Foster Project, Green Peter Project, Hills Creek Project, Lookout Point Project, Bonneville Lock and Dam, John Day Lock and Dam, The Dalles Lock and Dam, Willow Creek Project, Applegate Project, and Lost Creek Project.

Project index code is a combination of the chapter and section of the facility specific Station O&M Manual. KTR shall review the station O&M manual provided by Government for the appropriate Project Index Code. An example of project index codes is shown below; not all Projects will have all project index codes shown below. Similarly, what is shown is not an exhaustive list, only an example of some project index codes.

Document Type attribute choices: certification, contract, documentation, drawing, engineering manual, equipment manual, operations and maintenance manual, reference manual, training manual, water control manual, plans and specs, photography, policy, procedure, regulation, report, test data, pdf, jpg, tif, microstation file, word file, excel, powerpoint, sketch, and note.

Discipline attribute choices: survey, geotechnical, civil, mechanical, structural, plumbing, HVAC, electrical, hazardous materials, architectural, fire protection, operations, construction and telecommunications.

Status attribute choices: draft, approved, final, obsolete, under review, unknown, and superseded.

The attribute fields above are the minimum attributes required for each electronic file.

The scanned files with proper folder hierarchy and applied metadata shall be provided by the KTR to the Government. The Government will transfer the files to Government databases.

6. Performance Requirements Summary

To ensure that the Government receives the services for which it contracted, the Government will only pay for services received. The Performance Requirements Summary (PRS) determines if the KTR meets the performance standards of the contract, as well as provides guidelines for how and when surveillance will be performed. It ensures timeliness, effectiveness and that the KTR is delivering the results specified in the contract. Government contract quality assurance will be performed per the PRS surveillance schedule.

These are the criteria against which the performance will be evaluated. Work shall be considered not to have been performed when any one of the following conditions exists in accordance to the Quality Assurance Surveillance Plan.

PERFORMANCE REQUIREMENTS SUMMARY

Performance

Objective Performance Standard

Surveillance Acceptable

Quality Levels

Performance Incentives

As-Builting Services for GDACS Document as-found conditions of all panels, cabinets, and electrical equipment related to the existing

SCADA

network, including

Identified cabinets are documented in a format as directed in the Task Order.

Documentation meets CAD standards and are provided on the border template provided by the Government.

Government personnel will perform final acceptance of submitted drawings.

100% accuracy is required. No deviation is allowed.

Both positive and negative performance will be documented in past performance reports as appropriate.

As-builting for Balance of Plant Document as-found conditions of all panels, cabinets, electrical and mechanical equipment for the balance of plant not related to the SCADA network.

Equipment and networks are documented in a format as directed in the Task Order.

Documentation meets CAD standards and are provided on the border template provided by the Government.

Government personnel will perform final acceptance of submitted drawings.

100% accuracy is required. No deviation is allowed.

Both positive and negative performance will be documented in past performance reports as appropriate.

Historical File Capture Perform historical file capture on existing paper files stored at the Project.

Scan files, attach metadata, store in a folder structure similar to as shown in figure 1 (above).

Government QA will periodically review files and metadata search functions to observe the KTR meeting this standard.

No deviation is allowed.

Both positive and negative performance will be documented in past performance reports as appropriate.

Surveillance: Periodic inspections will serve as the surveillance methods. Surveillance will be provided by the COR assigned to this contract. If the COR discovers deficiencies and/or receives complaints, the COR will pass them on to the KTR's Quality Control Inspector (QCI) for correction.

Unacceptable Performance. When performance is determined unacceptable, as defined in the Performance Requirements Summary, the Quality Assurance Evaluator (QAE) will inform the KTR’s on-site representative that performance is unacceptable and provide written documentation by use of the Form DD 2772, Contract Discrepancy Report. By initialing and dating the form, the KTR is only acknowledging notification of unacceptable performance. Disputes in surveillance should be referred to the Contracting Officer (KO).

7. General

7.1 Safety: The KTR shall follow all safety regulations as set by OSHA, Corps of Engineers Safety Manual

EM 385-1-1 and project safe clearance procedures. A copy of the EM 385-1-1 can be downloaded at the following link:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

Depending on the type of work and location, the KTR may be required to run his/her own clearance program to de-energize equipment. These requirements will be specifically addressed in the Task Orders written under this contract.

Where conflicts in safety regulations occur, the COR shall designate the applicable regulation to be followed.

The KTR shall remove from the site any individual whose continued employment is deemed by the Contracting Officer to be contrary to the public interest or inconsistent with the best interests of National Security.

7.2 Key Control. Key Control guidance is specific to the Operating Project on which work is to be performed. Specific guidance for key control will be provided in the Task Order.

7.3 KTR Training. Prior to any work being performed on the project site, the KTR shall complete the following required training: OP-SEC, InfoSec, Antiterrorism, NERC, LOTO/HECP, Arc Flash, prevention of sexual harassment (POSH). The training is anticipated to be no more than eight hours.

Any additional training required by the specific operating project will be identified in the Task Order.

7.4 Secure handling of Project data.

Some of the information on which the KTR may be working is considered protected information per NERC Standards.

This information applies to work on the following Project sites: John Day, The Dalles, Bonneville, Lookout Point, Detroit, Foster, Green Peter, Big Cliff, and Lost Creek.

The following systems are considered protected systems under NERC CIP Cyber Security Policy.

GDACS/PACS Network Topology drawings GDACS/PACS Cyber Vulnerability Assessment GDACS/PACS Software Baseline documentation GDACS/PACS lists of network IP addresses GDACS/PACS drives used for storing backup and restoration (electronic) files Physical Security drawings showing locations of cameras, door controllers, security sensors, etc.

GDACS/PACS installation and configuration guides GDACS/PACS software source GDACS/PACS Firewall or Router configurations GDACS/PACS maintenance guides GDACS/PACS Security configuration information (group policy information, antivirus http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf software configurations, etc.)

Access and protection of protected information is governed by the NWP Hydropower ICS Cyber Security Policy (CENWP-OD Critical Infrastructure Protection Policy Version 1.0).

Personnel expected to work on the systems above are required to submit for a background check, training, and OPM approval. Specific related training will be identified by the Project Reliability Compliance Coordinator on which work is to be performed. Training will be identified in the Task Order.

7.5 Job Safety Analysis: The KTR shall, during their on-site tour of the Project, determine those areas and activities in which possible safety hazards exist. The KTR shall identify hazards in each phase of services performed and what preventive measures the KTR proposes to take to prevent accidents. The JSA must be typewritten with a cover page. In accordance with EM 385-1-1, the KTR shall prepare a Job Safety Activity Hazard Analysis for approval by the COR prior to commencement of work.

Accidents. The KTR or the KTR’s employees shall report any circumstances of needed repair of the facility which may affect the performance of the work and unhealthful or hazardous conditions or any delays or interference with the work caused by the employees or the Government.

In the event that an accident or injury occurs to KTR personnel, the KTR shall first notify the Control Room of the operating project on which work is being performed.

7.6 Accident Reports: The KTR shall make a written report of each separate case of an injury or accident.

The report shall include, but not be limited to; location, nature of the injury or accident, authorities notified, and the action taken along with any other pertinent information. The report shall be accompanied by sketches, graphs/drawings, and photographs as needed and forwarded to the COR within 24 hours.

7.7 Facility Access: The Government shall provide the KTR access to the required installation and offices necessary for this PWS. The KTR shall be subject to all Government rules and regulations while working at the Government installation. Access by the KTR and KTR’s employees shall only be permitted during designated work hours. KTR employees shall not be permitted to bring guests, family members, pets, or non-employees to the job site at any time.

7.8 Identification of KTR’s Employees

The KTR, before initiating the performance of work, shall provide the COR with a list of all employees, including photo IDs for who shall perform work under this contract. The list shall include the full name, aliases, and work assignment of each employee. The KTR shall notify the COR in writing of any addition, deletion or change in work assignment within one business day of such change.

All vehicles used by KTR personnel on project shall bear suitable company identification to enable project personnel to identify such as authorized for access. The KTR will provide the COR with a list of vehicles and their license plates that will be used to perform work. Vehicles shall be in good working condition, not dripping oil, etc. Safety features on vehicles shall be working.

The Government may require the KTR to discontinue using any employee in the performance of the work specified in this contract determined by the Government to be unsatisfactory.

There is a NO Smoking policy in all Government buildings.

KTR employees shall wear personal protective equipment as required in accordance with EM 385-1-1.

8. Security AT OPSEC

8.1 All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

8.2 All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

8.3 Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

8.4 The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

8.5 All contractor employees with access to a government info system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the information systems and then annually thereafter in accordance with personnel security standards listed in AR 25-2 (Information Assurance), an appropriate background investigation will be conducted prior to accessing the government information systems.

8.6 All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum.

8.7 All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

8.8 The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

9. Walsh-Healey Public Contracts Act or the McNamara-O'Hara Service Contract Act (SCA). Every employer performing work covered by the Walsh-Healey Public Contracts Act or the McNamara- O'Hara Service Contract Act (SCA) is required to post a notice of the compensation required (including, for service contracts, any applicable wage determination) in a prominent and accessible location at the worksite where it may be seen by all employees performing on the contract.

A copy of the poster is available in two versions at the following DOL website:

http://www.dol.gov/whd/regs/compliance/posters/sca.htm The rest of the content is subjective to each locations needs. There are the additional requirements that are to be observed by the KTR

10. Insurance – Work on a Government Installation In accordance with Clause 52.228-5:

a. The Contractor shall, at its own expense, provide and maintain during the entire performance period of this contract, at least the kinds and minimum amounts of insurance required by this Clause as follows:

TYPE AMOUNT

1) Workman's Compensation and Employer's Liability (including Federal Longshoremen and Harbor Worker's Insurance)

As legally required by the State wherein the work is being performed.

2) Comprehensive General Liability Insurance

Personal Injury Liability:

$100,000 per person $100,000 per occurrence

Property Damage (may be included in general aggregate limits or combined single unit coverage):

$100,000 per occurrence

3) Automobile Liability Personal Injury Liability:

$100,000 per person $100,000 per occurrence

Property Damage (may be included in general aggregate limits or combined single unit coverage):

$100,000 per occurrence

4) If single general aggregate limits or combined single unit coverage is obtained for General Liability and/or Automobile Liability coverage, minimum amounts shall be the sum of the personal injury and property damage coverage required above. Umbrella Form Excess Liability insurance coverage shall be added to general liability and automobile liability coverage to determine if minimum insurance limits are met.

5) If work is to be performed in railroad right-of-way, see paragraph titled ADDITIONAL http://www.dol.gov/whd/regs/compliance/posters/sca.htm

REQUIREMENTS FOR RAILROAD PROTECTION in Section 01010 of SECTION C.

(THIS APPLIES TO CONSTRUCTION CONTRACTS ONLY)

b. Before commencing work under this contract, the Contractor shall certify to the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective (1) for such period as the laws of the State in which this contract is to be performed prescribe, or (2) until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

c. The Contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subcontractors' proofs of required insurance, and shall make copies available to the Contracting Officer upon request.

d. “Government Installation" for this clause includes parks and campgrounds.

Appendix

PWS ATTACHMENT 1 KTR DISCREPANCY FORM

Form will be distributed at time of award.

Or can be found at: http://www.dtic.mil/whs/directives/forms/eforms/dd2772.pdf http://www.dtic.mil/whs/directives/forms/eforms/dd2772.pdf

PWS ATTACHMENT 2

ACTIVITY HAZARD ANALYSIS FORM

Form will be distributed at time of award.

Or can be found at:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1- 1.pdf http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf