Synopsis - Solicitation.docx

DEPARTMENT OF THE AIR FORCE

NEVADA AIR NATIONAL GUARD (ANG)

MAY AIR NATIONAL GUARD BASE NEVADA

General Information

Contracting Office Address Nevada Air National Guard, May ANG Base 1776 National Guard Way Reno, NV 89502-4494

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The Nevada Air National Guard located adjacent to the Reno-Tahoe Intl Airport, has a requirement to purchase and install audio visual equipment in the 152 Intelligence Squadron Bldg 600. This solicitation, W9124X-11-R-0005, is a set aside for a small business. The associated NAICS code is 334310, the small business size standard 750 employees. Attendance of the scheduled site visit is mandatory for award. Specific information regarding the site visit will be uploaded in another attachment to this solicitation.

All offerors must be registered in the Central Contractor Registration Database at www.ccr.gov in order to be considered for award.

Contract Line Item Numbers

The following clauses are incorporated by reference These provisions and clauses can be viewed through internet access at the Air Force FAR site, http://farsite.hill.af.mil. In accordance with FAR 52.252-1 and FAR 52.252-2, the following provisions and clauses are incorporated by reference.

The following clauses are incorporated in Full Text 52.233-2 Service of Protest (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from

USPFO for Nevada Purchasing and Contracting Office 2452 Fairview Dr.

Carson City, NV 89701

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of provision)

52.212-3, Offeror Representations and Certifications -- Commercial Items

(a) Alternate I, applies to this acquisition. All vendors must be registered in Online Representations and certifications (ORCA) (https://orca.bpn.gov) at the time of Quote submittal.

(End of provision)

52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Pursuant to FAR 12.602 contract award will be made using Simplified Acquisition Procedures in accordance with FAR 13.500. Offeror's submissions will be evaluated based upon price, and ability to fulfill the requirement. Please ensure that any submission made in response to this solicitation contains adequate information to allow for government evaluation in accordance with the above criteria.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Wide Area Workflow (WAWF) Invoicing Instructions for Nevada Air National Guard Vendors and Contractors General Information:

The electronic submission of invoices is mandatory in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 252.232.-7703, Electronic Submission of Payment Request. As a result, we cannot accept paper copies of invoices. Please note: Inaccuracies in the contract can be corrected by the 152d Airlift Wing Base Contracting Office prior to submission of invoices. Please contact the Base Contracting Office at (775) 799-9350 (normal duty hours are 0630-1700, Tuesday through Friday), via email at 152aw.msc@ang.af.mil or by writing to 152 MSG/MSC, Building 400 Suite C-100, Reno, NV 89502-4415. Please provide the contract number (found in block two of your award document) and appropriate contact information with your written correspondence. Questions or concerns regarding WAWF system (to include reasons for invoice rejection, etc.) should be directed to the Defense Finance and Accounting Service (DFAS). Information for those unfamiliar with the WAWF system has been provided below.

In order to properly invoice for products or services, the following information must be input to WAWF. All information can be found on the award document in the locations identified below. Please remember that invoices submitted to WAWF must be itemized exactly as they appear on the purchase/delivery order or they will be rejected by DFAS.

To create the proper type of invoice, you should create an Invoice + Receiving Report (Combo).

* Indicates a required field.

Useful Websites:

Installation Security and Antiterrorism Measures for 152d Airlift Wing Vendors and Contractors Personal Identity Verification of Contractor Personnel (FAR 52.204-9 and Local Policy) The Contractor shall comply with agency personal identity verification procedures identified in contracts that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24 and Federal Information Processing Standards Publication (FIPS PUB) Number 201. The Contractor shall insert this clause in all subcontracts when the subcontractor is required to have routine physical access to a Federally controlled facility and/or routine access to a Federally controlled information system.

The Contractor should be knowledgeable of and relay to installation security personnel, all company screening procedures conducted in the company hiring process. The Contractor shall provide all required information prescribed in the 152 AW Contractor Security Requirements Memorandum to the Contracting Officer’s Representative (COR) for the generation of Entry Authority Lists (EALs) at no later than three days prior to the start of performance. Background checks may be conducted by installation personnel on Contractor and Subcontractor personnel including, but not limited to, criminal history, want/warrant checks, citizenship/immigration status, and/or Terrorist Screening Center checks. Installation Security, on behalf of the 152d Airlift Wing Commander, will deny access to any Contractor, or Contractor employee, found to have a disqualifying factor listed in the 152 AW Contractor Security Requirements Memorandum, or for any reason that raises a security or antiterrorism concern.

On-Base Movement Requirements (Local Policy) The Contractor will ensure all Contractor personnel and Subcontractors remain within designated use areas. Movement through or presence in other areas must be coordinated with the Contracting Officer’s Representative (COR). Failure to remain within designated use areas may result in removal from the installation and/or barring of the individual from the installation.

Contractors, including cleaning or other service personnel, will not have unmonitored presence in secured facilities r areas, and will be escorted while in secured facilities or areas unless otherwise dictated by the owner/user. Contractor employees should wear identification badges provided by their respective company, or a shirt/jacket with company logo or emblem. For security purposes, Contractors, Subcontractors, and their employees are required to produce identification upon request of Nevada Military Department agents.

Continuity of Services (NGFARS 37.9, AFI 10-245 paragraph 2.2.1.1. and Local Policy) If the contract is identified as an “essential” service or contract, the Contractor is responsible for providing any required Personal Protective Equipment (PPE) that may be required by the Contractor and its employees to safely complete contract requirements in the operating environment. The Contracting Officer’s Representative (COR) will inform the Contractor of the impending or actual threat or crisis and what recommended types of PPE may be required.

If appropriate, the Contractor will develop and implement a continuity of operations plan.

If Force Protection Conditions (FPCON) Charlie or Delta are implemented, the Contractor should consider identifying their non-essential personnel and directing the non-essential personnel to leave the installation.

Antiterrorism (AT) Training (USNORTHCOM Instruction 10-222 paragraph 33.2.1.4.2 and AFI 10-245 paragraph 2.18.6) Awareness-level antiterrorism training, consistent with the Air Force Antiterrorism Level I training curriculum, is available to the Contractor, the Subcontractors, and their employees. Training material includes Force Protection Conditions (FPCON), recognizing and reporting suspicious activity, personal protective actions in the event of a terrorist attack, etc. If this training is desired, it will be provided at no cost to the Contractor and will be accomplished within normal project hours. Anticipated duration of training is 60 minutes. The Contracting Officer’s Representative (COR) will coordinate the training if it is requested by the Contractor.

Suspicious Activity Awareness and Reporting (Local Policy) History has shown that most terrorist attacks are preceded by observable planning and preparation activities including surveillance, inquiring about shift schedules, acquiring supplies, conducting dry runs, and so on. Contractors and Subcontractors can play an integral role in the detection of these potential activities. The installation runs an awareness and reporting program called Eagle Eyes with the aim of educating all base employees, whether military, civilian or contractor, on what to look for and what to report. Contractors and Subcontractors may post Eagle Eyes flyers provided by the 152 AW in conspicuous locations around the worksite and distribute them to employees. On base, report all suspicious activity to the 152d Security Forces Squadron at (775) 788-4550 or (775) 788-4540. Off base, report suspicious activity to the Washoe County Airport Authority Police Department at

(775) 328-6470 or to local civilian law enforcement as dictated by location.

Operations Security (OPSEC; AFI 10-701 and Local Policy) The Air Force Operations Security (OPSEC) Program aims to reduce the vulnerability of Air Force missions to information collection and exploitation by adversarial groups or individuals. Contractors, Subcontractors, and their employees can actively participate in Operational Security (OPSEC) by refraining from asking questions about or publically repeating knowledge of the following base information or activities: movement and capabilities of forces; personnel and equipment present; operations of the base in general, to include timing or positioning of aircraft; manning or operations of security posts; aircraft or personnel schedule information; and/or personally identifable information such a rank, names, phone numbers, etc. OPSEC training, consistend with Air Force OPSEC training curriculum, is available to the Contractor, Subcontractors, and their employees. If this training is desired, it will be provided at no cost to the Contractor and will be accomplished within normal project hours. Anticipated duration of the training is thirty minutes. Te Contracting Officer’s Representative (COR) will coordinate the training if it is requested by the Contractor.

Adherence to AT Requirements and Potential Future Contracts (USNORTHCOM Instruction 10-222 paragraph 33.2.1.3 and AFI 10-245 paragraph 2.18.1).

Breach of security or antiterrorism clauses in this contract may impact eligibility or awarding of future contract actions.

Notice to all Offerors All contractors must be registered in the Central Contractor Registration (CCR) database. Lack of registration in CCR will make an offeror ineligible for award. Contractors not registered may do so at the CCR website, http://www.ccr.gov. A Duns number must be obtained prior to registration. Contact Dun and Bradstreet at 1-888-546-0024 to verify or apply for a Duns number.

Representations and Certifications will be confirmed On-line through ORCA (https://orca.bpngov)

All offers must be received by 2:00 Pacific Standard Time on 15 September 2011, to the Nevada Air Guard, base contracting office.

Point of Contact:

MSgt Brett Vegeto NVANG Contracting Office 1776 National Guard Way Reno, NV 89502-4494 Phone: (775) 788-4663 Fax: (775) 788-4589 Brett.Vegeto@ang.af.mil

THE GOVERNMENT RESERVES THE RIGHT TO CANCEL THIS SOLICTATION EITHER BEFORE OR AFTER THE CLOSING DATE.

All offers must contain:

A. The solicitation reference number B. Be received by the time listed in the solicitation C. The name, address, and contact information of the offeror D. Price and discount terms E. Shipping costs if other than FOB destination F. A remit to address if different than mailing address G. All warranty information H. Estimated delivery date I. Acknowledgement of solicitation amendments, if any, for acceptance of offers

Discussions may not be held with offerors; therefore, each offeror’s initial quote should be complete and accurate.

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