Attachment_2__Performance_Work_Statement.doc

PERFORMANCE WORK STATEMENT (PWS)

WATER TREATMENT SYSTEMS

Part 1

General Information

1. General: This is a non-personnel services contract to provide Inspections, Operations, Maintenance and Repairs (O&M) for three (3) Water Treatment Plants (WTP), and Water Treatment Systems (WTS) within the plants, and eight (8) Reverse Osmosis Systems (RO’s). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform all O&M for three (3) WTP’s located on Howard Cantonment Area (HCA), Walker Cantonment Area (WCA) and KOFA Firing Range (KFR) and eight (8) RO systems, located in eight different buildings (Bldg.) within YPG, 7-4 Technical Exhibit 4, as defined in this Performance Work Statement (PWS); except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract in accordance with (IAW) WTP Operations and Maintenance Manuals (O&M), State, Local, Federal and Army Regulations.

1.2 Background: Yuma, Arizona is situated in the southwest corner of the state, across the Colorado River from California and about 20 miles from Mexico. The terrain around Yuma is desert; however irrigation has enabled the development of rich farmlands that supply citrus fruits, and several types of vegetables as well as cotton. Temperatures in this area range from 110 degrees F to 120 degrees F in the summer to milder temperatures in the winter and there is little rainfall. YPG is a reservation of about one million acres located approximately 30 miles north of Yuma, along U.S. Highway 95. The majority of the work sites for this requirement are located within a 30-mile radius of U.S. Highway 95 and Martinez Lake Road. YPG is a testing facility under the command of the U. S. Army Test and Evaluation Command. The mission of YPG includes the testing of vehicles, armament, aircraft and numerous other products that are to support the soldier in the field.

1.3 Objectives: The contractor shall provide personnel, management, equipment and any other items and services not Government furnished and necessary to operate, maintain and repair 3 WTP and 8 RO’s IAW contract requirements for YPG in a manner that will ensure continuous and safe operations and IAW manufacturer specifications and WTP O&M manual. Additionally the Contractor shall be capable of providing repair by replacement of various components of the WTP production systems within the plants and RO’s located in various facilities based on sound engineering principles as defined in this PWS its references and exhibits at YPG. This contract includes, but not limited to, equipment such as Electro Dialysis Reversal Units (EDR), RO’s, meters, control panels, brine ponds, plumbing systems, valves and gages and air compressors. Basic data pertaining to the systems under this contract are included in O&M Manuals located at the WTP’s.

1.4 Scope: The Contractor shall provide the O&M of WTP’s and RO’s. RO’s shall be inspected monthly, at a minimum. All O&M shall be performed IAW applicable O& M manuals. The Contractor shall provide a work force possessing the skills, knowledge, and training to satisfactorily perform the services required by this contract, as stated in paragraph 1.6.12.2.1 of this PWS.

1.5 Period of Performance: The period of performance (PoP) shall be Base Year and four (4) option years.

1.6 General Information

1.6.1 Federal Observed Holidays: The Contractor shall submit to the Contracting Officer Representative (COR) an alternate schedule for those buildings which will be affected by federally observed holidays not later than ten (10) work days prior to the holiday. The schedule shall include dates for make-up of all buildings affected by the holiday. In the event of an emergency the Contractor shall respond In Accordance With (IAW) Para: 5.8 through 5.8.3 of this PWS within one hour of a call-out. The following are legally observed Federal Holidays:

New Year’s Day

Labor Day

Martin Luther King Jr.’s Birthday

Columbus Day

President’s Day

Veteran’s Day

Memorial Day

Thanksgiving Day

Independence Day

Christmas Day

1.6.2 Hours of Operation: YPG is currently on a 4-day workweek schedule of 10 hours a day. Normal duty hours for YPG personnel are 6:00 a.m. through 4:30 p.m. Mountain Standard Time (MST), Monday through Thursday, excluding Federal holidays; however, the contractor is responsible for all three WTP’s and Water Treatment Systems (WTS), within the plants, 24 hours a day, seven days a week. At a minimum, an operator will be present during the hours of 6:00 a.m. to 4:00 p.m. Monday through Thursday and from 6:00 am through 11:00 am Friday through Sunday, to include Federal holidays, as stated in paragraph 1.4, or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential factors. Overtime for time deviations will not be authorized.

1.6.3 Place of Performance: The work to be performed under this contract will be at YPG.

1.6.4 Health and Safety Plan: Prior to commencement of any work the Contractor shall prepare and submit a comprehensive Health and Safety Plan within fifteen (15) days after the start of the contract to the COR and Contracting Officer (KO) for approval. Annual review and update is required in the month of October each year or at the request of the KO.

1.6.5 Preventive Maintenance Plan: The Contractor shall develop and implement a comprehensive Preventive Maintenance (PM) program for three (3) water plants and all associated equipment and within the plants and RO’s located on YPG. The Contractor shall prepare and obtain COR and KO approval, of the PM plans, within fifteen (15) days of after the start of the contract. Annual review and update is required in the month of October each year or at the request of the KO.

1.6.6 Quality Control Program (QCP): The Contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with (IAW) this PWS. The QCP must be forwarded to and accepted by the KO. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies. The Contractor’s QCP is the means by which the Contractor assures that the work complies with the requirement of the contract. The QCP is to be delivered, within 30 days after contract award. Three paper copies and one electronic copy of a comprehensive written QCP shall be submitted to the KO and COR within 5 working days when changes are made thereafter. After acceptance of the QCP the Contractor shall receive the contracting officer’s acceptance in writing of any proposed changes to the QCP.

· The QCP shall include but is not limited to the following:

· The name of the Project Manager.

· An inspection system covering all the services listed on the Performance Requirements Summary. The inspection plan shall specify the areas to be inspected on both a scheduled or unscheduled basis, and the individual who will perform the inspection.

· The method(s) for identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable.

· On site records of all inspections conducted by the Contractor and necessary corrective action taken. This documentation shall be made available to the KO and/or COR during the term of the contract.

1.6.7 Quality Assurance: The government shall evaluate the Contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.8 Type of Contract: The government will award a Firm Fixed Price (FFP) contract.

1.6.9 Security Requirements: All Contractor employees, Sub-Contractor employees, or any representative of a Contractor performing work under this contract on YPG must have a current and valid National Crime Information Center Interstate Identification Index (NCIC-III) at time of the contract start date, and must be maintain for the life of the contract. All reports and findings will be submitted to the KO prior to the contract award start date. Change of personnel resulting from hiring, termination of employment actions, discharge, and/or other personnel changes shall be reported immediately in writing to the KO and COR. All contract personnel and Sub-Contractor personnel working on YPG will be citizens of the United States of America, whether native born or naturalized.

1.6.9.1 Physical Security: The Contractor shall safeguard all government equipment, information and property provided for Contractor use. Contractor shall, at the close of each work day, insure that government facilities, equipment, and materials are properly locked and secured.

1.6.9.2 Installation Access: The Contractor shall be responsible for ensuring all Contractor personnel authorized to perform work under this contract obtain installation access as follows: Upon contract award and prior to commencing work, the Contractor shall provide to the KO and/or COR a listing of all personnel employed under this contract. The COR will provide the Contractor the appropriate form for submittal (Extended Pass Request Form). Any change in personnel information (e.g. new hires, terminations, or changes in personnel information already on file) that occurs during the performance of the contract shall be reported immediately in writing to the above addresses.

1.6.9.3 Key and Locking Device Control: The Contractor shall establish and implement methods of making sure all keys/key-cards issued to the Contractor by the Government are not lost, damaged or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key-cards and locking devices. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards and/or broken or damaged locking devices to the Contracting Officer.

1.6.9.3.1 Lost Keys: Lost keys shall be reported to the COR and the KO. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.9.3.2 The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer (KO).

1.6.9.4 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s QCP.

1.6.9.5 Combinations and passwords will not be written down, even in code and even if you believe that there are no identifying information on your "decoder key". Combinations should only be shared to individuals who has a verified cleared level of Access required and Need to Know.

1.6.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The Contracting Officer (KO) and or COR shall meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO and or COR will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.6.11 Contracting Officer’s Representative (COR): The COR Management System, Contracting Officer Representative Tool (CORT) for nomination, tracking, documentation, and management of CORs will be used. The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.12 Personnel: The Contractor shall provide fully trained and appropriately qualified and experienced personnel, as specified herein, in the performance of all work. The Contractor shall provide the necessary personnel to accomplish all work and/or services within specified time frames. This provision shall apply, notwithstanding past historical records, estimates of personnel needed or any minimum levels established elsewhere. It is the Contractor’s responsibility to ensure that all employees are fully qualified and capable of demonstrating adequate knowledge of the tasks to be performed and can competently perform the work. The Contractor shall, as necessary, provide each employee with the adequate training required in order to competently perform tasks and work requirements of this contract.

1.6.12.1 Key Personnel: The following personnel are considered key personnel by the Government: The onsite PM and Plant Operators. The Contractor shall provide an onsite PM who will be responsible for the competent performance of the work under this contract. The onsite PM shall act for the Contractor and shall be designated in writing to the KO and COR. The contract PM shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The PM shall be physically on site and available between 6:30 a.m. to 4:30 p.m., Monday through Thursday, MST, with the exception weekend work schedule, Federal holidays or when the Government facility is closed for administrative reasons and approved leave. Qualifications for all personnel are listed below in Para: 1.6.12.2, 1.6.12.2.1 and 1.6.12.2.2.

1.6.12.2 Onsite Supervisor: IAW Para: 1.6.12.2.1, below.

1.6.12.2.1 Other Contractors/Sub-Contractors: Personnel subcontracted shall possess the same qualifications or certifications as the Contractor and acceptable to the authority having jurisdiction.

1.6.12.2.2 Special Qualifications: The PM shall possess a valid State of Arizona (ADEQ) Grade 4 Water Treatment Operators Certificate and have a minimum of 5 years’ experience in complex WTS, i.e., EDR technology, RO and distillation processes. The Contractor is expected to set daily hours necessary to properly operate and maintain three (3) water treatment plants and water treatment systems. The Contractor shall visit each plant on a daily basis, to include weekends and holidays. Personnel working as plant operators shall possess valid State of Arizona (ADEQ) and appropriate grade Water Treatment Operators Certificates and shall be maintained current throughout the life of this contract.

1.6.13 The Contractor is responsible for providing qualified and certified personnel to perform tasks under this contract IAW all applicable regulations and Industry Standards. O&M and repair tasks shall be performed by craftspersons trained and qualified to perform these tasks on specific WPS and/or subsystem. “Trained and qualified” personnel shall perform tasks only on the systems for which those personnel are specifically trained and qualified. Trained and qualified personnel may supervise other less qualified personnel in the execution of the tasks covered in this PWS. At no time shall apprentice-level craftspersons be allowed to execute tasks without a qualified supervisor at the location. Trained or qualified personnel shall perform tasks only within the scope of their specific qualifications without PM supervision.

1.6.14 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.6.14.1 Identification of Contractor Work Vehicle(s): The Contractor work vehicles shall display appropriate markings identifying it with its associated company such as magnetic decals on the vehicle doors with the company name and or logo.

1.6.15 Contractor Travel: Not applicable to this contract.

1.6.16 Contractor Personnel Conduct: The KO may require the contractor to remove from the job site any employee working under this contract for reasons of misconduct, security violations, or found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agent. Contractor employees shall be subject to dismissal from the premises upon determination by the KO that such action is necessary in the interests of the Government. In accordance with local directives and 18 U.S.C. 1382 (1972), the installation commander has the authority to bar individuals from the installation. The removal from the job site or dismissal from the premises shall not relieve the contractor of the requirement to provide sufficient personnel to perform the services as required by this work statement. The Contractor shall ensure no Contractor employees conduct political related activities or events on the U.S. Army Installations. All Contractors, Sub-Contractors, or any representative of a Contractor, who will be working on YPG, shall abide by all security regulations and shall be subject to security checks and inspections. Personnel and property shall be subject to search and seizure IAW AR 190-22, upon entering the confines of YPG installation and leaving the confines of the installation. The Contractor shall directly receive and be responsible for all citations, assessments, fines or penalties that may be incurred by reason of his agents, employees, material suppliers or Sub-Contractors failing to comply with law or regulation.

1.6.17 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.18 Phase In/Phase Out: To minimize any decreases in productivity and to prevent possible negative impacts on additional services the Contractor shall have key personnel on board during the (15) fifteen day phase in/phase out periods. The Contractor shall, upon the Contracting Officer's written notice, (1) furnish phase-in and phase-out services for up to (10) ten days after this contract expires and (2) negotiate in good faith a plan with a successor to determine the nature and extent of phase-in and phase-out services required. The plan shall specify a training program and a date for transferring responsibilities for each division of work described in the plan, and shall be subject to the Contracting Officer's approval. The Contractor shall provide sufficient experienced personnel during the phase-in and phase-out period to ensure that the services called for by this contract are maintained at the required level of proficiency.

1.6.19 Antiterrorism (AT) and Operations Security (OPSEC):

1.6.19.1 AT Level I Training: All Contractor employees, to include Sub-Contractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The Contractor shall submit certificates of completion for each affected Contractor employee and Sub-Contractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 05 calendar days after completion of training by all employees and Sub-Contractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil.

1.6.19.2 Access and General Protection/Security Policy and Procedures: Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

1.6.19.2.1 For Contractors requiring Common Access Card (CAC): Before CAC issuance, the Contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The Contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

1.6.19.2.2 For Contractors that do not require CAC, but require access to a DoD facility or installation: Contractor and all associated Sub-Contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.6.19.3 AT Awareness Training for Contractor Personnel Traveling Overseas: Not applicable.

1.6.19.4 iWATCH Training: The Contractor and all associated Sub-Contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 05 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract start date.

1.6.19.5 Contractor Employees Who Require Access to Government Information Systems: All Contractor employees with access to a government info system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the IS and then annually thereafter

1.6.19.6 For Contracts that Require an OPSEC Standing Operating Procedure/Plan: Not applicable.

1.6.19.7 For Contracts that Require OPSEC Training: Per AR 530-1 Operations Security, the Contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

1.6.19.8 For Information Assurance (IA)/Information Technology (IT) Training: Not applicable.

1.6.19.9 For Information Assurance (IA)/Information Technology (IT) Certification: Not applicable.

1.6.19.10 For Contractors Authorized to Accompany the Force: Not Applicable

1.6.19.11 For Contractors Requiring Performance or Delivery in a Foreign Country, DFARS Clause 252.225-7043, Antiterrorism/Force Protection for Defense Contractors Outside the US: Not Applicable.

1.6.19.12 For Contracts That Require Handling or Access to Classified Information: Not Applicable.

1.6.19.13 Threat Awareness Reporting Program. Not applicable.

1.6.19.14 For contracts that require delivery of food and water: Not applicable.

1.6.20 Emergency Services:

1.6.20.1 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The KO and/or COR shall be notified as soon as possible of the incident.

1.6.20.2 Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

PART 2

DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

2. Definitions and Acronyms:

2.1 Definitions:

2.1.1 Cannibalize. Remove parts from Government property for use or for installation on other Government property.

2.1.2 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.3 Contractor Acquired Property. Property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

2.1.4 Contracting Officer (KO). A person with authority to enter into, administer and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.5 Contracting Officer’s Representative (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.6 Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.7 Deliverable: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.8 Equipment: A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.9 Government Furnished Property: Property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.10 Government Property: All property owned or leased by the Government. Government property includes both Government-furnished property and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.11 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime Contractor is responsible for performance of all Sub-Contractors.

2.1.12 Loss of Government Property: Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:

· Items that cannot be found after a reasonable search;

· Theft;

· Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

· Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

2.1.13 Material: Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

2.1.14 Non-Personal Services: The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non personal service contracts are authorized by the government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

2.1.15 Period of Performance: Number of working days or calendar days, from a specified commencement date to a specified completion data, as provided for in a contract and/or a DO.

2.1.16 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.17 Property: All tangible property, both real and personal.

2.1.18 Property Administrator: An authorized representative of the KO appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

2.1.19 Property Records: Records created and maintained by the Contractor in support of its stewardship responsibilities for the management of Government property.

2.1.20 Provide: To furnish, as in Government-furnished property, or to acquire, as in Contractor-acquired property.

2.1.21 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.22 Quality Assurance Surveillance Plan: An organized document written by the government specifying the surveillance methodology used for surveillance of the Contractor’s performance.

2.1.23 Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.24 Real Property: See Federal Management Regulation 102-71.20 (41 CFR 102-71.20).

2.1.25 Request for a Proposal (RFP): A written request asking Contractors to submit specifications and prices that fit the customer’s requirements.

2.1.26 Sensitive Property means property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

2.1.27 Sub-Contractor: One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the Sub-Contractor.

2.1.28 Unit Acquisition Cost-means:

· For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and

· For Contractor-acquired property, the cost derived from the Contractor’s records that reflect consistently applied generally accepted accounting principles.

2.1.29 Wide Area Work Flow (WAWF): A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

2.1.30 Work Day: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.31 Work Week: Monday through Thursday, unless specified otherwise.

2.1.32 YPG AREAS:

· Main Administrative Area (MAA)

· Howard Cantonment Area (HCA)

· Laguna Army Air Field (LAAF)

· KOFA Firing Range (KFR)

· Castle Dome Heliport (CDH)

· Castle Dome Annex (CDA)

· Cibola Range Area (CIB)

2.2 Acronyms:

ACOR

Alternate Contracting Officer's Representative

AFARS

Army Federal Acquisition Regulation Supplement

AQL

Acceptable Quality Level

AR

Army Regulation

CAP

Contractor Acquired Property

CDC

Child Development Center

CFR

Code of Federal Regulations

CONUS

Continental United States (excludes Alaska and Hawaii)

COR

Contracting Officer Representative

COTS

Commercial-Off-the-Shelf

DA

Department of the Army

DFARS

Defense Federal Acquisition Regulation Supplement

DMDC

Defense Manpower Data Center

DOD

Department of Defense

DPW

Directorate of Public Works

EDR

Electro Dialysis Reversal

FAR

Federal Acquisition Regulation

GFP

Government-Furnished Property

HIPAA

Health Insurance Portability and Accountability Act of 1996

KO

Contracting Officer O&M

Inspection, Testing, Maintenance and Repair

OCI

Organizational Conflict of Interest

OCONUS

Outside Continental United States (includes Alaska and Hawaii)

ODC

Other Direct Costs

PA

Property Administrator

PIPO

Phase In/Phase Out

POC

Point of Contact

PPM

Parts Per Million

PR

Purchase Request

PRS

Performance Requirements Summary

PWS

Performance Work Statement

QA

Quality Assurance

QAP

Quality Assurance Program

QASP

Quality Assurance Surveillance Plan

QC

Quality Control

QCP

Quality Control Program

RO

Reverse Osmosis

SO

Service Order

TDS

Total Dissolved Solids

TE

Technical Exhibit

WAWF

Wide Area Work Flow

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: The Government provides dumpsters in general areas throughout the installation. The Government will not provide any waste disposal or refuse collection for any chemicals or sludge generated by the WTP and none of these items may be disposed of in dumpsters located by the work sites or on any other Federal Lands. The Contractor is responsible for removal of such wastes. Scavenging is unauthorized removal of materials at any point in the solid waste system and is prohibited.

3.2 Facilities: The Government will provide the water treatment plant facilities and material storage. Storage shall not be used for items not pertinent to the performance of this contract. The Contractor is responsible for maintaining the cleanliness and keeping track of government furnished facilities.

3.3 Utilities: The Government will provide and maintain electrical and water services currently available and in service at the work area. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment. The Contractor shall instruct employees in utilities conservation practices.

3.4 Equipment: The Government will provide a lap top computer. The Contractor assumes responsibility for government furnished property upon contract start date and must submit an approved property plan to the KO prior to contract start date.

3.5 Materials: The Contractor may be issued stock item materials, such gages, valves, gaskets, currently in stock. The Contractor assumes responsibility for government furnished property upon contract start date and must submit an approved property control plan to the KO within five (5) working days after the contract start date. The Contractor shall insure that all Government furnished equipment and materials are utilized only for contract purposes.

3.6 Record Keeping. NOT applicable

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS (Government Furnished Items and Services).

4.2 Facility Security Clearance: The Contractor is required to provide the Contracting Officer with current and valid NCIC-III on all employees, sub-contracts and so on, IAW PWS Para: 1.6.9.

4.3 Materials: The Contractor shall provide all chemicals, repair and replacement parts to include incidental preventive maintenance supplies, materials, bolts, nuts, clips, screws, touch-up paint, lubricants, gaskets and so on as required, to maintain all systems operational and functioning. Parts and materials furnished by the Contractor shall be guaranteed under the provisions of the standard manufacturer's warranty and/or as specified in the general conditions. Material, equipment and parts furnished under this contract shall be a standard product of a manufacturer regularly engaged in the manufacturing of the products and shall essentially duplicate items that have been in satisfactory use for at least one year prior to the effective date of this contract award. Materials and Equipment shall be stored so as to not deteriorate or become contaminated or unusable.

4.3.1 Scrap Material: Titles to all materials and/or equipment to be demolished or otherwise disposed of are vested in the Contractor upon removal from operation. Scrap material, pipe, valves, fittings, bracing, hangers, and material packaging shall be removed from the work site and disposed of according to local, state and federal regulations.

4.3.2 The Contractor shall submit a purchase request for chemicals or a service order for parts and materials to the COR prior to purchasing, as outlined Part Five (5) Para: 4.3, 5.1.1, 5.1.2, 5.6.3.2, 5.11, 5.12, and 5.13 of this PWS.

4.4. Equipment: The Contractor shall provide all property, tools, equipment and services not specifically identified as Government furnished, Part 3, but which are necessary to perform the requirements of this contract.

4.5 The Contractor shall not expose building occupants and/or personnel to known hazardous chemical, biological and particle contaminants, which adversely impact air quality, health, building finishes, building systems, and the environment. The Contractor shall consider environmental and safety elements in the low-impact environmental cleaning policy. The Contractor shall adhere to Industry best practices and comply with local regulatory requirements, such as Green Seal GS-37 standard, or if GS-37 is not applicable (e.g., for products such as carpet cleaners, floor finishers or stripper), use products that do not exceed maximum allowable Volatile Organic Chemical (VOC) levels.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1 Basic Services:

5.1.1 WTP’s and RO’s: The Contractor shall provide inspections, operations, maintenance and repairs for Water Treatment Plant Facilities, its components and RO’s IAW Operation & Maintenance Manuals, Regulations and this PWS. A list of all systems included under this contract are attached hereto as Exhibits 3, 4, 6, 6.1, 6.2 and 7. All work performed under this contract shall be done to an acceptable standard as required and as determined by the COR. The Contractor shall provide all personnel, management, materials, supplies, chemicals; equipment, components and tools necessary to assume total responsibility for all 3 WTP’s (1) Building (Bldg.) 462, Howard Cantonment Area (HCA), Plant is 400 gallons per minute (2) Bldg. 2704, Walker Cantonment Area (WCA), Plant is 200 gallons per minute and Bldg. 3158, KFR, Plant is 200 gallons per minute. The Contractor shall provide inspections, operations, maintenance and repairs for Water Plant Facilities and components IAW Operation & Maintenance Manuals, Regulations and this PWS. Brine pond maintenance shall be IAW with Operation & Maintenance Manual.

5.1.2 WTS and RO: The Contractor shall provide all personnel, management, materials, supplies, chemicals, equipment, components and tools necessary to assume total responsibility for the WTS and RO’s IAW the Operations and Maintenance Manuals. WTS at the WTP’s will be inspected once a day, at a minimum, record daily data readings and services and a report shall be submitted to the COR by the 5th of each month. The RO units shall be inspected at a minimum of once a month. All readies and services shall be submitted to the COR by the 5th of each month. All WTS and RO’s shall be maintained to provide product water with a maximum Total Dissolved Solids (TDS) of 100 parts per million (PPM). Systems equipped with de-ionization tanks shall produce water with a TDS of less than 1 ppm.

5.2 Management Duties: The Contractor shall be responsible for the management of personnel and executing the provisions of this contract.

5.2.1 Contractor shall cleanup work sites and will insure all sites are secured and locked daily at the end of the work day.

5.2.2 Hot Work Permit: The Contractor shall observe all regulations and directives for fire prevention. The Contractor shall obtain a Hot Work Permit (Burn Permit) from the installation Fire Department Fire Prevention Department prior to commencing any hot work and proper protective equipment (PPE) shall be used.

5.2.3 Accidents: The Contractor shall (IAW 1.6.20.1) report all accidents, injuries or occupational illness, regardless of severity to the YPG Installation Safety Office and the COR. The Contractor shall maintain accurate record of accidents resulting in traumatic injury or death and accidents resulting in damage to private property, Government Property and or equipment.

5.2.4 Communications: The Contractor shall have a secondary device preferably a cell phone that will allow the Contractor to be contacted during normal work hours and after hour contact.

5.3 Qualifications: The PM shall possess and maintain a Water Plant Operator Grade IV certification through Arizona Department of Environmental Quality (ADEQ). Operators, under the supervision of the PM, shall be certified at a minimum of Grade I through ADEQ.

5.3.1 The Contractor shall have a qualified PM physically on site IAW this PWS Para: 1.6.12 through 1.6.12.2.2. A qualified alternate supervisor shall be available during the primary supervisor’s extended absence such as vacation, sick leave and other times as necessary.

5.4 INSPECTIONS

5.4.1 Inspections of all Water Treatment Plants and components shall be performed IAW all applicable publications, regulations, Unified Facilities Criteria (UFC). Visual inspections ensure that changes affecting equipment performance issues are identified, corrected, reported and the system returned to a normal operating condition. If through trouble shooting an abnormal condition is identified and/or cannot be corrected the COR shall be notified immediately. Inspections shall be documented on the Daily Report and shall be filled out entirely IAW Para: 5.10 through 5.10.7.

5.4.2 The Contractor will maintain an onsite daily control log at each Water Treatment Plant for accountability purposes. Daily onsite logs shall be filled out completely. Discrepancies found, corrective actions taken and any other information pertinent to the daily inspections shall be reported to the COR as soon as feasibly possible. The weeks log will be submitted by 7:00 am on the Monday of the following week.

5.4.3 Inspection and testing of product water level readings shall be conducted twice daily, once in the AM and once in the PM, and results will be annotated on a daily log at each Water Treatment Plant. The Plant Operator shall use proper methods, IAW ADEQ, for testing water products and will insure all test equipment used is properly calibrated prior to testing. Operator(s) shall wear personal protective equipment (PPE) as needed to protect them from exposure to chlorine contact IAW regulations, policies, and SDS’s.

5.5 Operations:

5.5.1 Water Plant System Operations: The Contractor shall be responsible for insuring continuous operation of all WP facilities and components IAW Operation & Maintenance Manuals for systems & components and SOP’s. The following procedures are required daily unless otherwise noted. Operation of WP systems and associated components shall be at optimum design performance for each individual system.

5.5.2 Installation Services Support Contractor (ISSC) provides maintenance of the facility structures, facility electrical components, facility water lines and underground repairs. The Plant Operator will request an SO through the COR for ISSC support as needed/required.

5.6 Maintenance:

5.6.1. Scheduled Water Outages: The PM will be required to schedule ALL water outages one week in advance. The Plant Operator will notify, by e-mail and or Text message, the COR/ACOR, Chief, Operations and Maintenance, Directorate of Emergency Services (DES)/ Fire Department Dispatcher and (ISSC) Service Order (SO) Desk, of any scheduled water outages that will affect water production i.e.; replacement of components or equipment such as valves excluding for the purpose of EDR CIP’s. The Plant Operator(s) will, again, send out a reminder notice the day prior to the scheduled water outage.

5.6.2 Unscheduled Water Outages: The Plant Operator(s) will notify at a minimum the DES and COR of an unscheduled water outage in a, as feasible, timely manner. The Operator shall report the cause of the water outage i.e.; equipment malfunction, plant and area affected, estimated time required for repairs, and if Engineering Support such as ISSC is required.

5.6.3 RO Systems: RO’s shall be visited, at a minimum, once a month for monitoring of the RO systems, it may be necessary to visit more than once a month. Perform water analysis and record information on the RO System Performance Report Form. Provide reports to COR monthly. The RO units shall be maintained to provide a water product with a maximum Total Dissolved Solids (TDS) of 100 Parts per million (PPM). Systems equipped with de-ionization tanks shall produce water with a TDS of less than 1 PPM. Water softeners must be maintained such that they produce water with maximum hardness of 1 grain or less. A list of facilities with active RO systems is provided as Exhibit 4.

5.6.3.1 Repairs to ROS shall be made in a timely manner.