Hoist_PWS_FY17_12_Apr_17.docx

PERFORMANCE WORK STATEMENT (PWS)

MAINTENANCE & REPAIR OF OVERHEAD HOIST

FORT STEWART, GA & HUNTER ARMY AIRFIELD, GA

DIRECTORATE OF PUBLIC WORKS

FACILITY OPERATIONS BRANCH

Part I

General Information

1. GENERAL: This is a non-personal services contract to provide Overhead Hoists semiannual inspections with annual load tests and repairs at Fort Stewart (FSGA) and Hunter Army Airfield (HAAF), Georgia. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor personnel.

1.1. Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Overhead Hoists semiannual inspections with annual load tests and repairs at Fort Stewart and Hunter Army Airfield, Georgia, as defined in this Performance Work Statement (PWS), except for those items specified as government furnished property and services. The Contractor shall perform in accordance with (IAW) the terms and conditions of the contract and consistently with the established standards in this PWS and contract.

1.2. Background: Fort Stewart is an Army installation located approximately 41 miles southwest of Savannah, Georgia and is readily accessible by way of the major east coast thorough fares, US Highway 301 and Interstate 95. The cantonment area is located in the middle southern portion of the 279,665-acre reservation adjacent to the community of Hinesville, GA. The heavily wooded reservation is bisected in several places by paved roads including Highway 144 running east to west from the Richmond Hill to Glennville and Highway 119 north and south from Pembroke to Hinesville. Hunter Army Airfield is located in the southwest corner of the city of Savannah, Georgia. The installation is accessible from the north side by entering on Interstate 16 to Lynes Parkway to Montgomery Street. From the south, the installation is accessible is by entering from Interstate 95 to Highway 204 to Rio Road. These installations contain motor pools, maintenance shops, hangars, etc. that require heavy objects to be lifted and positioned by overhead hoists ranging from ½ ton up to 35 tons.

1.3. Objectives: The basic service objective includes the following:

1.3.1. The overhead hoists at Fort Stewart and Hunter Army Airfield shall be inspected semiannually, load tested annually, and repaired as needed and as directed by the Contracting Officer.

1.4. Scope: The Contractor shall provide personnel, management, equipment (to include man lifts and weights), material, transportation, instruments (to include weights), and communication to perform all work required in strict accordance with these specifications. Contractor shall provide one annual load test with an overhead hoist safety inspection and one semiannual overhead hoist safety inspections to hoists located at Fort Stewart, Georgia, and Hunter Army Airfield (HAAF), Georgia. In addition, scheduled maintenance as recommended by the various hoist manufacturers shall also be performed on a semiannual basis for each hoist. Unscheduled hoist repairs and emergency hoist repairs shall be performed as needed.

1.5. Period of Performance: The period of performance shall be for a one (1) Base Year period of 12 months and four (4) 12-month option periods.

1.6. General Information

1.6.1. Quality Control: Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-1 Contractor Inspection Requirements).

1.6.1.1. Quality Control Program: The Government is committed to a highly interactive relationship between quality control by the Contractor and quality assurance by the government recipient of services. This relationship shall be achieved through an effective Prevention Based Quality Control Program dedicated to ensuring the best possible products and services to end users. The Contractor shall provide their final written Quality Control Plan (QCP) no later than 10 calendar days after receipt of award and within five (5) days of any proposed change.

1.6.1.1.1. The Contractor’s quality program shall demonstrate its prevention-based outlook by meeting the objectives stated in the PWS throughout all areas of performance. The QCP shall be developed to specify the Contractor’s responsibility for management and quality control actions to meet the terms of the contract. The QCP as a minimum shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints.

1.6.1.1.2. Upon request from the COR, the Contractor shall provide, all reports generated as a result of the Contractor’s quality control efforts. This shall include any summary information used to track quality control, including any charts/graphs.

1.6.1.1.3. The Contractor’s QCP shall be incorporated into and become part of this contract after the plan has been accepted by the KO. Proposed changes made after KO acceptance shall be submitted in writing through the COR to the KO for review and acceptance prior to implementing any revision. The Contractor’s QCP shall be maintained throughout the life of the contract and shall include the Contractor’s procedures to routinely evaluate the effectiveness of the plan to ensure the Contractor is meeting the performance standards and requirements of the contract.

1.6.1.2. Contractor Discrepancy Report (CDR): When the Contractor's performance is unsatisfactory, a CDR will be issued. The Contractor shall reply in writing within five (5) work days from the date of receipt of the CDR, giving the reasons for the unsatisfactory performance, corrective action taken, and procedures to preclude recurrence.

1.6.1.3. Quality Assurance: The COR will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the COR must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). When an observation indicates defective performance, the COR will require the Contractor or designated on-site representative to initial the observation to acknowledge the defective performance. The acknowledgement of the observation does not necessarily constitute Contractor concurrence with the observation, only that the Contractor has been made aware of the defective performance.

1.6.2. Recognized Federal Holidays: The Contractor shall not be required to perform services on recognized federal holidays. The recognized federal holidays include:

1.6.2.1. When a holiday occurs on a Saturday, Federal employees are normally granted the previous Friday as the holiday observance. When a holiday occurs on a Sunday, Federal employees are normally granted the following Monday as the holiday. The contractor shall work on the days the Government is scheduled to work.

1.6.2.2. When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor will have the following options:

1.6.2.2.1. Reschedule the work so it is performed the following day unless the following day falls on a weekend.

1.6.2.2.2. Reschedule the work on any day that is mutually satisfactory.

1.6.3. Hours of Operation: The Contractor shall be responsible for providing services, between the hours of 7:30 AM – 4:30 PM EST, Monday through Friday, except federal holidays or when the government facility is closed due to local or national emergencies, administrative closings or similar government directed facility closings. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential to successful performance under this contract. No overtime (OT) or compensatory time (CT) is authorized. Contractor personnel shall not exceed a 40 hour work week; flexible work schedule may be considered.

1.6.4. Place of Performance: Contractor shall have routine access to Government-controlled facilities. The work to be performed under this contract shall be accomplished on Fort Stewart (FS) and Hunter Army Airfield (HAAF), Georgia.

1.6.5. Security Requirements: Contractor personnel shall comply with all applicable security and safety regulations, guidance, and procedures, including local, referenced in this PWS and in effect at the work sites. All personnel must meet requirements IAW DODD 8570.

1.6.6. Special Qualifications.

1.6.6.1. General:

1.6.6.1.1. The Contractor shall be responsible for ensuring all personnel performing work under this contract possess and maintain current certifications as indicated in PWS 1.6.5. security requirements during the execution of this contract.

1.6.6.2. Other Qualifications:

1.6.6.2.1. . Project Manager: The Contractor shall provide a project manager who shall be on site while any inspections or repairs are being performed and shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer within 10 days of award. The project manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The project manager or alternate shall be available between 0730 AM to 4:30 PM Monday thru Friday, except federal holidays, or when the Government facility is closed for administrative reasons

1.6.6.2.2. Lead Technician: The Lead Technician shall possess all certifications, qualifications and training necessary to perform inspections, load tests and repairs on overhead hoists listed in TE 1 and must be on site during the performance of inspections, load tests and repairs. Required training for the lead technician is: certification of the successful completion of a continuing education program offered by an accredited agency for overhead hoists by the U.S. Department of Labor. This program shall provide a comprehensive study of the Occupational Safety and Health Act (OSHA) standards for overhead hoists, including inspection methods and test procedures. (Example of acceptable course: Overhead Hoists and Rigging Considerations, conducted by the Hoist Inspection and Certification Bureau (CICB) located in Orlando, Florida.) The Lead Technician is also responsible for the direct supervision of all other hoist maintenance and repair Contractor’s personnel on site. Contractor shall provide certification and proof of experience with bid. NOTE: Project Manager and Lead Technician duties may be performed by the same individual or by separate individuals. Either is acceptable for the purposes of this contract.

1.6.6.2.3. Quality Control Manager: The contractor shall provide a representative experienced in performing quality control. This individual must have a minimum of 3 years of experience performing quality control within a contract of similar size (number of hoists) and characteristics (hoists sizes). In lieu of 3 years of quality control experience, the Government will accept a minimum of 3 years of experience in a supervisory role in a contract of similar size. Contractor shall provide proof of experience with bid. NOTE: The Quality Control Manager shall have no other duties within this contract other than conducting quality control.

1.6.6.2.4. Helper Technician: All personnel performing the work are required to have at least one year experience in the repair and maintenance of overhead hoists ranging from ½ to 35 tons. Contractor shall provide certification and proof of experience within 48 hours upon request.

1.6.7. General:

1.6.7.1. The Contractor shall be responsible for ensuring all personnel performing work under this contract possess and maintain current certifications as indicated in PWS 1.6.6. Proof of certification shall be made available 7 days after Contract is awarded.

1.6.7.2. Contractor personnel performing work under this contract shall be able to read, write, speak, and understand the English language to effectively carry out all contract requirements. They shall have a command of both the written and spoken English language to properly clearly, and effectively communicate in person or via electronic devices (telephone or Email) with co-workers, customers, and the general public.

1.6.7.3. Contractor personnel performing work under this contract shall be U.S. citizens unless the provisions of Army Regulation 25-2, Information Assurance have been fully completed and approval has been granted by the Government for the non-U.S. citizen to perform the required support.

1.6.7.4. Access and General Protection/Security Policy and Procedures: All Contractor personnel performing work under this contract shall comply with applicable installation, facility and area commander installation/facility access, local security policies and security procedures provided by the Security Manager Government representative. Contractor personnel shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor personnel shall comply with all personal identity verification requirements as directed by Department of Defense (DOD), HQ Department of Army (DA) or local policies. Sponsoring organizations, activities, and persons will be responsible for monitoring contractor access by submitting a completed and approved DES Form 118 to the Installation All American VCC, detailing the contracted services to be performed, location of services, and duration of the contract. Contractors requesting access for less than one year may receive an AIE visitor card on a case by case basis, or a temporary vehicle pass for 90 days. Contractor cards will be issued for periods of one to three years depending on the terms of their contract. AIE card expirations may be updated to reflect a new contract period by submitting an approved DES Form 118 to the All American VCC. Renewed short term passes must be re-processed at the All American VCC. In addition to the changes otherwise authorized by this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor and subcontractor security matters or processes.

1.6.7.5. Anti-Terrorism (AT) Level I Training: Contractor personnel performing work under this contract that require access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after commencing performance under this contract. The Contractor shall submit employee certificates of completion within 30 calendar days after completion of the training. AT Level I awareness training is available at the following website: http://jko.jten.mil

1.6.7.6. iWATCH Training: The Contractor shall brief all personnel performing work under this contract on the local iWATCH program. The iWATCH program can be found on Ft. Stewart web page by clicking on the iWATCH link http://www.stewart.army.mil/info/?id=541. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award with the results reported to the COR NLT 45 calendar days after contract award. New employees shall complete the training within 10 calendar days of commencing performance of work under this contract.

1.6.7.8. OPSEC Training: Per AR 530-1, Operations Security, new contract employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter.

http://cdsetrain.dtic.mil/opsec/index.htm

1.6.8. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The post award conference will also be utilized to ensure contractor understands all HSPD-12 requirements. The KO, COR (and other government personal) will hold a quarterly progress meet with the Contractor to review the Contractor's performance. At these meetings the KO and COR will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.9. Contracting Officer Representative (COR): The COR will be identified by separate letter of appointment. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assures that the Contractor performs the technical requirements of the contract; performs inspections necessary in connection with contract performance; maintains written and oral communications with the Contractor concerning technical aspects of the contract; issues written interpretations of technical requirements, including government drawings, designs, specifications; monitors Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinates availability of government furnished property, and provides site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.6.10. Key Personnel: Key personnel shall not be added to or removed from the contract without express acknowledgement of the COR. Any changes to the working status of these key personnel shall be transmitted (in writing) to the KO/COR within ten (10) work days of the proposed change. If, for any reason, any of the key personnel becomes, or is expected to become, unavailable for work under this contract for a continuous period exceeding 30 work days the contractor shall promptly replace personnel with personnel who possess qualifications equal to or better than that of the original employee. The Contractor shall ensure all key personnel terminated or released from employment under this contract are replaced within ten (10) work days of the termination.

1.6.10.1. Lead Technician: The Lead Technician shall possess all certifications, qualifications and training necessary to perform inspections, load tests and repairs on overhead hoists listed in TE 1 and must be on site during the performance of inspections, load tests and repairs. Required training for the lead technician is: certification of the successful completion of a continuing education program offered by an accredited agency for overhead hoists by the U.S. Department of Labor. This program shall provide a comprehensive study of the Occupational Safety and Health Act (OSHA) standards for overhead hoists, including inspection methods and test procedures. (Example of acceptable course: Overhead Hoists and Rigging Considerations, conducted by the Hoist Inspection and Certification Bureau (CICB) located in Orlando, Florida.) The Lead Technician is also responsible for the direct supervision of all other hoist maintenance and repair Contractor’s personnel on site. Contractor shall provide certification and proof of experience with bid.

1.6.10.2. Quality Control Manager: The contractor shall provide a representative trained in quality control. This individual must have a minimum of 3 years of experience performing quality control within a contract of similar size (number of hoists) and characteristics (hoists sizes). NOTE: The Quality Control Manager shall have no other duties within this contract other than conducting quality control.

1.6.10.3. Helper Technician: All personnel performing the work are required to have at least one year experience in the repair and maintenance of overhead hoists ranging from ½ to 35 tons. Contractor shall provide certification and proof of experience within 48 hours upon request.

1.6.11. Identification of Contractor Personnel: All Contractor personnel attending meetings, answering government telephones, and working in other situations where their Contractor status is not obvious to third parties, are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are government officials.

1.6.11.1. Contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. Unless otherwise specified in the contract, Contractor personnel shall wear the identification badge in a conspicuous place on the front of exterior clothing and above the waist, except when safety or health reasons prohibit such placement or when being used for computer access. http://www.stewart.army.mil/info/?id=463

1.6.11.2. Contractor Personnel Appearance and Performance: It is essential that all Contractor personnel meet the highest standards of professionalism and personal integrity. The Contractor shall ensure their personnel do not perform work under the influence of alcohol, illegal prescribed drugs or any other incapacitating agents. Contractor personnel shall be neatly groomed and dressed in business casual attire to present a professional appearance at all times.

1.6.12. Data Rights: The government has unlimited rights to all documents/material produced under this contract to the extent permitted by the data rights clauses. The parties mutually acknowledge their understanding that this is the government’s intent. All documents and materials, to include the source codes of any software, produced under this task order shall be government owned and are the property of the government with all rights and privileges of ownership/copyright belonging exclusively to the government. These documents and materials may not be used or sold by the contractor without written permission from the contracting officer. All materials supplied to the government shall be the sole property of the government and may not be used for any other purpose. This right does not abrogate any other government rights.

1.6.13. Organizational Conflict of Interest:

1.6.13.1. Purpose. To aid in ensuring that:

1.6.13.1.1. The Contractor does not obtain an unfair competitive advantage by establishing the ground rules for a future competition;

1.6.13.1.2. The Contractor's objectivity and judgment are not biased because of its present or future interests (financial, contractual, organizational, or otherwise) which relate to work performed under this contract; and

1.6.13.1.3. The Contractor does not obtain an unfair competitive advantage by virtue of its access to non-public or proprietary information belonging to others.

1.6.13.2. Conflicts of Interest Definitions:

1.6.13.2.1. The term “Contractor” herein used in section 1.6.16., Organizational Conflict of Interest, means: (a) the organization (hereinafter referred to as "it" or "its") entering into this agreement with the Government; (b) all business organizations with which it may merge, join or affiliate now or in the future and in any manner whatsoever, or which hold or may obtain, by purchase or otherwise, direct or indirect control of it; (c) it’s parent organization, if any and any of its present or future subsidiaries, associates, affiliates, or holding companies, and; (d) any organization or enterprise over which it has direct or indirect control now or in the future.

1.6.13.2.2. The term "proprietary information" for purposes of section 1.6.16., Organizational Conflict of Interest, means any information considered so valuable by its owners that it is held secret by them and their licensees. Information furnished voluntarily by the owner without limitations on its use, or which is available without restrictions from other sources, is not considered proprietary.

1.6.13.3. Organizational Conflicts of Interest Examples: The following examples illustrate situations in which organizational conflicts of interest may arise. These examples are not all inclusive.

1.6.13.3.1. Biased Ground Rules: This type of conflict may arise in situations where a company sets the ground rules for a future competition. For example, when a Contractor develops requirements then competes to provide products or services to satisfy those requirements, thus obtaining a competitive advantage.

1.6.13.3.2. Impaired Objectivity: This type of conflict may exist where a Contractor’s obligations under a contract require objectivity, but another role of the Contractor casts doubt on its ability to be truly objective. An example of this type of conflict is where a Contractor’s work under one contract entails evaluating itself, its affiliates, or its competitors under a separate contract.

1.6.13.3.3. Unequal Access to Information: This type of conflict may arise when a Contractor has access to nonpublic or proprietary information as part of its performance under a contract that gives it an unfair advantage in a competition for a later contract.

1.6.13.4. General Constraints: The provisions of FAR Subpart 9.5, Organizational and Consultant Conflicts of Interest, concerning organizational conflicts of interest govern this contract. Potential conflicts may exist in accordance with FAR 9.505-1, Providing Systems Engineering and Technical Direction, through 9.505-4, Obtaining Access to Proprietary Information. In this regard, the Contractor is responsible for identifying any actual or potential organizational conflicts of interest to the KO that arise as the result of performance under this contract. To avoid or mitigate a potential conflict related to performance under this contract, the KO will impose appropriate constraints such as the constraints discussed below. Since it is impossible to foresee all of the circumstances that might give rise to organizational conflicts of interest, the constraints discussed below are not all inclusive and the KO may impose constraints other than, or in addition to, the constraints listed below.

1.6.13.4.1. The Contractor agrees that if it provides, under a contract or task order or delivery order, systems engineering and technical guidance for systems and programs, but does not have overall contractual responsibility, it will not be allowed to be awarded a contract or task or delivery order to supply the system or any of its major components or be a subcontractor or consultant to a supplier of the system or any of its major components (FAR 9.505-1).

1.6.13.4.2. The Contractor agrees that if it prepares complete specifications for non-developmental items or assists in the preparation of work statements for a system or services under a contract or task order or delivery order, it will not be allowed to furnish these items, either as a prime Contractor, a subcontractor or as a consultant (FAR 9.505-2).

1.6.13.4.3. The Contractor agrees that it will neither evaluate nor advise the Government with regard to its own products or activities. The Contractor will objectively evaluate or advise the Government concerning products or activities of any prospective competitors (FAR 9.505-3).

1.6.13.4.4. The Contractor agrees that if it gains access to proprietary information of other companies, it will exercise diligent effort to protect such proprietary information from unauthorized use or disclosure (FAR 9.505-4). In addition, the Contractor agrees to protect the proprietary information of other organizations disclosed to the Contractor during performance of this contract with the same caution that a reasonably prudent Contractor would use to safeguard highly valuable property. The Contractor also agrees that if it gains access to the proprietary information of other companies it will enter into written agreements with the other companies to protect their information from unauthorized use or disclosure for as long as it remains proprietary and to refrain from using the information for any purpose other than that for which it was furnished. The Contractor shall provide copies of such agreements to the KO.

1.6.13.4.5. If the Contractor, in the performance of this contract, obtains access to plans, policies, reports, studies, financial plans, data or other information of any nature which has not been released or otherwise made available to the public, the Contractor agrees that without prior written approval of the KO, it shall not: (a) use such information for any private purpose unless the information has been released or otherwise made available to the public, or (b) release such information unless release is otherwise authorized under the contract or such information has previously been released or otherwise made available to the public by the Government.

1.6.13.5. Non-Disclosure Agreements: The Contractor shall obtain from each employee who has access to proprietary information under this contract, a written agreement which shall in substance provide that such employee shall not, during his/her employment by the Contractor or thereafter, disclose to others or use for their benefit, proprietary information received in connection with the work under this contract. The Contractor will educate its employees regarding the restrictions imposed by FAR 9.505-4, so that they will not use or disclose proprietary information or data generated or acquired in the performance of this contract, except as provided herein.

1.6.13.6. Training: The Contractor shall effectively educate its employees, through formal training, company policy, information directives and procedures, in an awareness of the legal provisions of FAR Subpart 9.5 and its underlying policy and principles, so that each employee will know and understand the provisions of that Subpart and the absolute necessity of safeguarding information from anyone other than the Contractor's employees who have a need to know, and the U.S. Government.

1.6.13.7. Subcontracts: The Contractor agrees that it will include the provisions in paragraphs 1.6.13.4., 1.6.13.5., and 1.6.13.6., above and this paragraph in consulting agreements, teaming agreements, and subcontracts of all tiers, which involve access to information or the performance of services described in paragraph 1.6.13.4., above. The use of section 1.6.13., in such agreements, shall be read by substituting the word "consultant" or "subcontractor" for the word "Contractor" whenever the latter appears.

1.6.13.8. Additional Constraints: If this contract provides for the issuance of task or delivery orders, such orders may impose additional requirements and/or restrictions relating to 1.6.15., to include the requirement for the Contractor and its subcontractors and employees to furnish the Government with written non-disclosure agreements or statements of no conflict of interest. With regard to any proposal submitted by the Contractor, in response to a Request for Task or Delivery Order Proposal, by submitting its proposal the Contractor represents that it has disclosed to the KO, prior to the issuance of the task or delivery order, all facts relevant to the existence or potential existence of organizational conflict of interest as that term is used in FAR Subpart 9.5.

1.6.13.9. Conflicts Involving Future Procurements: The award of this contract, government taskings or acquiescence in the Contractor’s performance of services hereunder shall not constitute or be interpreted as a determination that the Contractor is eligible to participate in future procurements, developmental efforts, implementation efforts, or related activities. Only the KOs for such efforts, applying the rules, principles, and procedures of FAR Subpart 9.5, have the authority to determine whether a conflict exists, in connection with such procurements.

1.6.13.10. Representations and Disclosures:

1.6.13.10.1. The Contractor represents that it has disclosed to the KO, prior to award of this contract, all facts relevant to the existence or potential existence of organizational conflict of interest as that term is used in FAR Subpart 9.5.

1.6.13.10.2. The Contractor represents that if it discovers an organizational conflict of interest or potential conflict of interest after award of this contract, a prompt and full disclosure shall be made in writing to the KO. This disclosure shall include a description of the action the Contractor has taken or proposes to take in order to avoid or mitigate such conflict.

1.6.13.11. Remedies and Waiver:

1.6.13.11.1. For breach of any of the above restrictions or for non-disclosure or misrepresentation of any relevant facts required to be disclosed concerning this contract, the Government may terminate this contract for default, disqualify the contractor for subsequent related contractual efforts, and pursue such other remedies as may be permitted by law or this contract. If, however, in compliance with section 1.6.13., the Contractor discovers and promptly reports an organizational conflict of interest (or the potential thereof) subsequent to contract award, the KO may terminate this contract for convenience, if such termination is deemed to be in the best interest of the Government.

1.6.13.11.2. The parties recognize that this clause has potential effects, which will survive the performance of this contract, and that it is impossible to foresee each circumstance to which it might be applied in the future. Accordingly, the Contractor may at any time seek a waiver from the cognizant KO by submitting a full written description of the requested waiver and the reasons in support thereof (FAR 9.503).

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and to make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor, as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. CONTRACTOR PERSONNEL. Contractor and subcontractor employees performing working under this contract.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement (PWS).

2.1.6. DELIVERABLE. Anything that can be physically delivered, but may include non-physical things, such as meeting minutes or reports.

2.1.7. FACILITY CLEARANCE. A facility clearance (FCL) is an administrative determination that, from a national security standpoint, a facility is eligible for access to classified information at the same or lower classification category as the clearance being granted. The FCL may be granted at the Confidential, Secret, or Top Secret level. The FCL includes the execution of a Department of Defense Security Agreement (DD Form 441). Under the terms of the agreement, the Government agrees to issue the FCL and inform the Contractor as to the security classification of information to which the Contractor will have access. The Contractor, in turn, agrees to abide by the security requirements set forth in the National Industrial Security Program Operating Manual, commonly referred to as the NISPOM.

2.1.8. KEY PERSONNEL. Contractor employees who are critical for achieving PWS objectives. Key personnel shall meet position qualification and experience requirements indicated in the PWS. When key personnel qualifications are used as an evaluation factor in “Best Value” procurement, the Contracting Officer is the only one authorized to concur with key personnel replacement after award of the contract. When proposed key personnel resumes are used as an evaluation factor in best value procurement, a letter of commitment may be required from the individual whose resume is provided.

2.1.9. LEAD TECHNICIAN. Contractor’s employee on site who is responsible for supervising and coordinating the repairs with his/her other coworkers, who is also trained and certified to perform needed repairs.

2.1.10. HELPER TECHNICIANS. Contractor’s employees who work under the direct supervision of the lead technician.

2.1.11. LOCAL TRAVEL: Any travel that is required to perform services IAW the PWS that is within a 50-mile radius of the place of performance.

2.1.12. PERFORMANCE PREQUIREMENT SUMMARY (PRS). A listing of the service outputs under the contract that are to be evaluated by the COR on a regular basis, the surveillance methods to be used for these outputs, and the performance requirement of the listed outputs.

2.1.13. PHYSICAL SECURITY. Actions that prevent the loss or damage of government property.

2.1.14. QUALITY ASSURANCE. A planned and systematic pattern of all actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved. For the purposes of this document, quality assurance refers to actions by the Government.

2.1.15. QUALITY ASSURANCE SURVEILLAND PLAN (QASP). The Government’s organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.16. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.17. SEMIANNUAL. Occurring twice a year

2.1.18. SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.19. WORK DAY. The length of time during a day in which the Contractor provides services, in accordance with the contract. Also referred to as Business Day.

2.1.20. WORK WEEK. Monday through Friday, unless otherwise specified.

2.1.21. ACCEPTABLE QUALITY LEVEL (AQL): The measure of satisfactory service received by the Government as defined in the Performance Requirement Summary (PRS).

2.2. ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. None.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Semiannual Services. The Contractor shall provide personnel, management, equipment to include man lifts and weights, etc., material, transportation, instruments and communication to perform all work required in strict accordance with these specifications. Contractor shall provide one semiannual inspection per contract year and one additional semiannual inspection that includes an annual load test to each overhead hoist listed in TE-1. Each semiannual inspection shall be performed within 175 to 190 days of the last inspection and load tests shall be performed at a minimum of 11-1/2 months, not to exceed 12 months, from the last load test. There are hoists located at Fort Stewart, Georgia, and at Hunter Army Airfield (HAAF), Georgia. In addition to the semiannual inspections, load test and scheduled maintenance, minor and major hoist repairs shall be performed as needed. Inspections shall be performed during normal business hours (Monday –Friday, 7:30 AM -4:30PM).

5.2. Inspections/Minor Repairs:

5.2.1. Inspection/Minor Repairs. The Contractor shall perform 2 semiannual inspections to include 1 load test annually and all authorized repairs to the overhead hoists listed in TE 1. During the basic semiannual inspections, the Contractor shall perform scheduled preventive maintenance to ensure a continuously safe and reliable operation of the overhead hoist. In accomplishing this preventive maintenance, the Contractor must perform basic inspections, operational checks, and adjustments that shall be in compliance with Federal, State, OSHA regulations and standards, and manufacturers' specifications to allow hoist to operate safely and efficiently. The Contractor’s preventive maintenance shall include basic maintenance services that permit the early detection and corrections of potential deficiencies.

5.2.2. Inspections. The Contractor's inspections shall include but is not limited to: inspecting all hoists, girders, end trucks and associated components; trolleys; trolley rails; lubricating all hoist gears, rollers, tracks, chains, bearings, gears; checking and filling gear box oil levels; all welds and bolt connections; end truck bumpers; end stop installation; adjusting end truck, hoists and trolley brake; wheels, cables, rope guides and wire ropes; ensuring all safety switches, safety sensors and associated components are in place and functioning properly. Test and ensure tight connections on all motors and terminals, Test and inspect all electrical components associated with the overhead hoist system, electrical power feeds and collectors, disconnects, motor starters, limit switches and adjust if necessary. Inspect and clean all conductor power bars and brushes and insulators. The Contractor shall run the trolley in low and high speed the full length of the girder, run the hoist in high and low speed and test all accessories for proper operation. The Contractor shall use penetrating oil when lubricating all cables. The Contractor shall ensure that hoist numbers are visible and legible from the ground and shall reapply numbers when required.

5.2.3. The Contractor shall complete an Overhead Hoist Inspection Checklist (similar to DD Form 314) for each hoist during the semiannual inspections. This form shall be attached to the hoist pendant or an interior wall of the building located near the hoist immediately after the completion of the inspection. Dates, items inspected and deficiencies shall be duly noted.

5.2.4. The contractor shall provide the COR with electronic copies of the inspections within 3 working days of inspections being completed.

5.2.5. Minor Deficiencies. Minor deficiencies found during the semiannual inspections shall be corrected at the time of discovery. Minor deficiencies are those deficiencies that could be corrected on site that would require less than four hours of labor to complete.

5.2.6. Reimbursable Parts. The Contractor is responsible for and will not be reimbursed for the first $50.00 of parts cost per hoist associated with any minor repair. The Government shall reimburse the Contractor for the balance of the parts cost that cumulatively exceeds $50.00. This cost shall be based on a per hoist/inspection basis.

5.2.7. Notification. In the event minor repairs cannot be made at the time of discovery due to parts availability or other reasons beyond the Contractor’s control, the Contractor shall immediately notify the designated representative. The Contractor shall provide a written deficiency report within 24 hours of discovery of the deficiency. Once issues preventing the repairs have been resolved, the Contractor shall return to the deficient hoist and perform needed repairs in accordance with 5.2.5 and 5.2.6. Any deficiencies identified shall be reported utilizing the Contractor’s checklist form.

5.3. Normal Repair Work.

5.3.1. Normal Repair Work. Normal repair work shall include installation, repair, and replacement of overhead hoists/systems and devices that are listed in TE-1 and:

(1) Were discovered during a basic inspection and require more than 4 labor hours to complete

(2) Damages that have been reported to the COR by the building occupants while using the overhead hoists for daily operations.

5.3.2. Normal Repair Work Proposal: Upon receiving notification of a nonfunctioning hoist, the Contractor shall report to the site of the hoist within 24 hours or one work day. The lead technician shall identify the problem, brief the Building’s POC of the initial findings and secure (lock out/tag out) the damaged hoist if needed all at no additional cost.

5.3.3. The Contractor shall provide the COR with a written proposal within 24 hours or 1 normal working day after damage was evaluated. The proposal shall be detailed and itemized, including start date, estimated labor hours required (lead technician and helper technician if required) and detailed parts list including pictures of defective parts, manufacturer’s name, part numbers, Contractor’s cost of parts and shipping cost. The Contractor’s quotes shall clearly indicate whether all parts are available for immediate purchase by the Contractor or the date of their expected availability

5.3.5. Upon request from the Contracting Officer, the Contractor may be requested to provide three price quotes and manufacturers specifications for materials.

5.3.6. The Contractor must have available all equipment needed to access hoists positioned less than 50’ above the ground such as ladders, bucket trucks, manlifts, mobile lift devices, etc. In the event the hoist is higher the Government shall reimburse the Contractor for any cost associated with equipment rental and equipment delivery charges for hoist repairs only. The Contractor will not be reimbursed for any rental cost associated with inspections or load test.

5.3.7. Defective parts shall be replaced with manufacturers’ original parts or parts recommended as suitable replacements by the manufacturers.

5.3.8. Only one technician per repair shall be considered and invoiced as the lead technician. Any other personnel required to assist in the repairs shall be considered as helper technicians and invoiced accordingly.

5.3.9. Repair work must be initiated, authorized, and approved by either the KO or COR and shall be ordered when the Government determines repair of an existing overhead hoist is required and cost effective.

5.3.10. The government reserves the right to reject the offer to repair by the Contractor in the event the repairs are deemed excessive…