Electrical_Upgrade_Pre-Bid_Site_Visit_Instructions_6_Oct_15.pdf

UNCLASSIFIED – For Official Use Only

A site visit has been scheduled for 15 October 2015 at 0800 and is expected to last until approximately 1600. Offerors are urged to attend the site where services are to be performed to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. All questions entertained at the site visit must be submitted via DrChecks no later than COB 21 October 2015. The Government reserves the right to not answer questions submitted after this time. Contractors are cautioned that, notwithstanding any remarks or clarifications given at the site visit and in provided Q&A, all terms and conditions of the contract apply unless changed in writing by the Contracting Officer.

For all attendees needing access/temporary passes onto Hill Air Force Base (HAFB), a Hill AFB visit request must be provided and received no later than 1200 Mountain Time on 09 October 2015. Provide the following information for each attendee:

Full Name Company Company Address Date of Birth Driver License Number and State of Issue Phone Number and Email Address

Contractors are reminded to protect Personally Identifiable Information (PII) in accordance with applicable laws and regulations. Please provide the information via email to:

Ms. Monica Benison, monica.l.benison@usace.army.mil (cc: Ms. Arianna Raymundo, Arianna.F.Raymundo@usace.army.mil) Please put “HAFB Visit Request for 15 October 15 Site Visit” in the Subject line

Contractor vehicles that are marked with company identification on them must access the base from the North Gate, also referred to as the "Roy Gate" and the "Truck Gate". It is located immediately East of I-15, at the Roy Exit #338. Non-marked vehicles should access from the South Gate. Attending personnel must bring their vehicle registration, proof of insurance and driver's license to drive their vehicle on to HAFB. Attendees arriving after 0830 shall not be accommodated. Once a base visitor’s pass has been issued, offerors shall proceed to Bldg. 891.

Park in the parking lot on the north side of the building and enter the building at the northwest main entrance.

All visitors to Bldg. 891 shall sign in and be escorted 100% of the time during the site visit.

Visitors should arrive at Bldg. 891 between 0800 and 0900. The Government will provide a sufficient number of escorts to accommodate interested offerors. Please take note of the following restrictions during the site visit:

1. All items are subject to inspection. You can expect briefcases, purses, etc. to be searched upon entry and exit.

2. Firearms, knives, weapons of any kind are NOT ALLOWED in Bldg. 891 at any time.

USB devices are NOT ALLOWED in Bldg. 891 at any time. Individuals possessing these items shall not be granted access to Bldg. 891.

3. Once signed-in, participants shall be escorted to a conference room for an in-brief and orientation.

4. Cameras and photography are PROHIBITED. A Government representative will be equipped with a camera to accommodate requests. However, all photos will be screened by security and may not be available for distribution. Photos cleared by facility security shall be disseminated with Q&As.

5. Laptops, notebooks, iPads, Cell phones, smart watches, and other personal electronic devices are allowed but must be powered off and stowed (i.e. in briefcase/pocket) while outside the main hallway, restroom, and conference room.

A Visit Access Request letter (VAR) for entry to Building 891 is required and shall be submitted no later than 1200 Mountain Time on 09 October 2015. The Government reserves the right to refuse or not process any VAR letter if received after this time. The VAR shall be on company letterhead or pre-fabricated form and shall contain the following information for each attendee:

Solicitation number and date of the site visit:

Company Point of Contact (POC): and telephone number (company FSO or officer with contracting authority)

Local DISA POC: Lee Jensen, 801-605-7441

Complete legal name of employee(s)

Social Security Number

Date of Birth:

Place of Birth:

Nationality:

Security Clearance level/date granted (If None, so state)

Adjudication facility name, i.e. DISCO (If None, so state)

Type of Personnel Security Investigation (PSI) pending or completed (If None, so state)

Date PSI completed (If None, so state)

Letter must be signed by the FSO or company officer with contracting authority.

Contractors are reminded to protect Personally Identifiable Information (PII) in accordance with applicable laws and regulations. Send VAR request no later than 1200 Mountain Time, 09 October 2015 to:

Mr. James Barlow, james.m.barlow10.civ@mail.mil Provide CC copies of the email to:

Ms. Arianna Raymundo, Arianna.F.Raymundo@usace.army.mil Mr. M.L. “Butch” Blanchard Jr., mervin.l.blanchard.civ@mail.mil Please put “Bldg. 891 VAR for 15 October 15 Site Visit” in the subject line of the email.

PLEASE NOTE: THE VAR REQUEST FOR BLDG 891 IS A SEPARATE REQUEST AND IS

IN ADDITION TO THE HAFB ACCESS REQUEST; please send the two requests in separate emails.

The Department of Defense grants access to its bases and facilities to contractors in order to conduct routine business. Situations, including, but not limited to threats to national security or heightened states of operational readiness may change the parameters of the site visit. The Government shall inform potential offerors of any agenda or schedule changes as soon as the information becomes available. Offerors are encouraged to send their Hill AFB and DISA VAR information as soon as practical to facilitate early notification of a change in site visit parameters.

If there are questions or concerns the day of the site visit, please contact the local USACE POC Mark Swenson Project PE, 801-586-3083