Pre-proposal Conference Slides 15 Nov 2011.pdf

US Army Corps of Engineers

BUILDING STRONG®

FY12 Great Lakes Maintenance Dredging Multiple Award Task Order Contract (MATOC)

W911XK-11-R-0018

Pre-Proposal Conference 15 November 2011

General Information ► Structured as a Multiple Award Task Order Contract

(MATOC)

► May result in the award of a minimum of 5 and a maximum of 10 Indefinite Delivery/Indefinite Quantity (IDIQ) construction contracts.

► MATOCs will consist of a base and 2 one-year option periods

► Individual task orders will be awarded on a competitive basis, using the Lowest Price Technically Acceptable (LPTA)- FAR 15.101-2

► Individual task orders will not exceed $3.5M

Competition

Small Business Set Aside NAICS code 237990, Other Heavy and Civil

Engineering Construction Small Business Size Standard of $20 Million

Proposal Preparation Instructions for the preparation of proposals are located in sections 00100,00110, and 00120 of the RFP

Offerors must submit the following volumes:

1. Volume I: Technical Information- original and 6 copies

2. Volume II: Past/present performance information-original and 6 copies

3. Volume III: Price proposal (Bid Schedule 1 and Bid

Schedule 2, section 00010)- original and 6 copies

Volume 1 Technical Information

Offers shall submit the following information:

Capacity, Equipment and Expertise in Dredging Quality Control/Quality Assurance Program Resumes of Key Personnel Corporate Safety Program

Volume II Past Performance

Completed by Offeror ► Exhibit A: Past Performance Relevancy

Questionnaire- 3 to 5 similar contracts ► Exhibit B: Subcontractor Info &Consent

Completed by References:

► Exhibit C- Past Performance Reference ► Exhibit C must be submitted by client/evaluator

Volume III Price/Cost Information

Contents:

► SF 1442, signed by an authorized representative of the company ► Section 00010- Insert price/cost associated with line items in bid schedules 1 & 2 (Section 00010 of RFP)

Ensure your registration is current at:

► Central Contractor Registration– www.ccr.gov ► Online Representations and Certifications– www.orca.bpn.gov

Joint Venture Requirements- Must submit executed copy of joint venture agreement (FAR 4.102) http://www.ccr.gov/� http://www.orca.bpn.gov/�

Volume III Price/Cost Information

Binding Prices Prices proposed in bid schedule 1 will be binding for the entire contract (base and option years) Bid schedule 2 contains prices for “prototype” projects for typical dredging requirements Offerors must provide sample pricing for a minimum of one project in bid schedule 2 Prices proposed in bid schedule 1 must be used when calculating prices for bid schedule 2 All future task orders must be proposed using the binding prices

Proposal Preparation RFP includes Davis-Bacon Wage Determination IL18 and WI19 A bid guarantee is not required Performance and Payment Bonds are not required for the “prototype project” Proposals must be submitted in accordance with the RFP instructions; NO faxed or e-mailed copies will be accepted.

Failure to submit a complete proposal may result in removal from consideration for award Service-Disabled Veteran Owned Businesses (SDVOB) must register themselves at Vetbiz.com

Proposal Evaluation “Best Value” Award Basis: Award based on the greatest overall benefit to the Government in response to the requirement. Award is based on other factors in addition to price

Relative importance of the evaluation factors that will affect the contract award are as follows:

► Technical factor is significantly more important than the past performance factor ► Technical and past performance, when combined, are significantly more important than price.

Technical Evaluation

The technical evaluation will consider the following factors :

► Adequacy of Response ► Feasibility of Approach ► Technical Sub-factors in descending order of importance:

1. Capacity Equipment and Expertise in Dredging

2. Quality Control/Quality Assurance Program

3. Resumes of Key Personnel

4. Corporate Safety Program

Evaluation will be made at the factor level

Combined Technical Ratings Color Rating Description Blue Outstanding

A definition of each rating is available in section 00120 of the RFP

Purple Good

Green Acceptable

Yellow Marginal

Red Unacceptable

The technical factor will be a roll-up of the technical sub-factor ratings

To receive consideration for award, ratings of no less than Green/Acceptable must be achieved for the technical factor

Past/Present Performance Evaluation

► Offeror’s business practices ► Customer relationship ► Ability to successfully perform as proposed ► Subcontractor performance ► 5 sub-factors of equal importance

1. Quality Control

2. Timely performance

3. Management effectiveness

4. Compliance with Safety Standards

5. Compliance with Federal laws and regulations

The evaluation will consider the following:

► Current, relevant, trends

1. Current: performance occurring within last 3 years.

2. Relevancy: similarity of construction methods, e.g. site work, marine construction, and dredging.

The following definitions apply to weighting relevancy:

► Very Relevant ► Relevant ► Somewhat Relevant ► Not Relevant

Descriptions of these ratings are available in RFP Offerors may be rated neutral if past projects are not considered relevant to the proposed acquisition and relevancy cannot be obtained though key personnel and/or other subcontractors

Projects that are not current will not be considered in the evaluation

In conducting a performance confidence assessment, each offeror shall be assigned one of the following ratings:

► Substantial Confidence ► Satisfactory Confidence ► Limited Confidence ► No Confidence ► Unknown Confidence (Neutral)

Descriptions of these ratings are available in section 00120 of the RFP.

Price/Cost Evaluation

Price is not rated Government will conduct price/cost evaluation of each offeror’s proposal to determine “reasonableness” and “realism”

Prompt payment discounts will not be considered in the evaluation

Award Procedures The Contracting Officer will e-mail the awards to the awardees Award notices will be posted to FedBizOpps

(www.fbo.gov) Offerors excluded from the competitive range or otherwise excluded from the competition before award may submit a written request for a debriefing to the Contracting Officer

No information regarding unsuccessful proposals will be released http://www.fbo.gov/�

Plans and Specifications

All Plans and Specifications are posted at FedBizOpps.

It is the prime contractor’s responsibility to provide its subcontractors with copies of the plans and specs

Important Reminders Proposals are due on 1 December 2011 by 2pm

(EST)

The Government intends to award without discussions-do not anticipate a chance to make corrections or changes

Read the solicitation requirements carefully Consider using Section 00120 to “rate” yourself before submitting the proposal

Important Reminders

All RFP amendments will be posted on FedBizOpps (www.FBO.gov)

Check FBO regularly for changes Be sure to register as an “interested vendor” at

FBO

After the proposal due date, no information will be available until the award.

http://www.fbo.gov/�

Questions Questions must be submitted via email to LRE-

Quotes@usace.army.mil no later than 21 November

Submit questions to the Contracting Office only. Do not contact other Government personnel

Questions and answers will be posted to FedBizOpps by 23 Nov 2011

Questions received late may be held and addressed after the RFP closing date with those who submitted offers mailto:LRE-Quotes@usace.army.mil� mailto:LRE-Quotes@usace.army.mil�

Questions?