PASS Evaluation Task PWS Updated.docx

PERFORMANCE WORK STATEMENT (PWS)

Program And Staff Services (PASS) Task Order (TO) for CBC Technology Transfer, Financial Management and Safety and Risk Management Services

1.0 General Information:

1.1 Background/Overview. The U.S. Army The U.S. Army Combat Capabilities Development Command (DEVCOM) Chemical Biological Center (CBC), subsequently referred to as DEVCOM CBC or the Center, is currently a subordinate activity of the U.S. Army Futures Command (AFC). The Center is primarily responsible for the conduct and management of research, development, and life-cycle engineering support of defensive systems.

The Center’s mission is to develop, integrate, sustain, and dispose of decisive technology-enabled capabilities. The Center, along with other Chemical, Biological, Radiological, Nuclear, and Explosives (CBRNE) defense organizations, will be serviced by this contract. The Center has lead responsibility for monitoring work performed under this contract. Mission focused requirements include: (1) Developing materials and technologies for the future; (2) Transitioning technology out of the laboratories and into the hands of the warfighter and customers in the shortest time possible; (3) Completing systems engineering, assessment and analysis; and (4) Providing life-cycle engineering services to development and sustainment efforts.

1.2 Scope. This task order is for technology transfer, financial management, and safety and risk management services. The overall PASS contract is an Indefinite Delivery/Indefinite Quantity (ID/IQ) contract with performance-based task and delivery orders for the DEVCOM CBC.

1.3 Period of Performance. The period of performance for this task order will be a twelve-month base with four 12-month option years.

1.4 Place of Performance. Services shall be performed at primarily at Aberdeen Proving Ground (APG), MD, subject to the section below regarding telecommuting. Temporary duty services may be required at locations other than APG to include Continental U.S (CONUS).

1.5 Telecommuting. Telecommuting is permitted in accordance with the approved Telecommuting Program Plan and Section 1.6 of the Base ID/IQ PWS.

1.6 Post-Award Meeting. In accordance with Section 1.9 of the Base ID/IQ PWS, the contractor shall schedule a post-award meeting with the Government within 3 business days of task order award. The contractor shall provide meeting minutes in accordance with Contract Data Requirements List (CDRL) A001.

1.7 Quality Assurance (QA). The Government shall evaluate the Contractor’s performance under this task order in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). In accordance with section 1.12 of the Base ID/IQ PWS, in the event of a conflict between this task order QASP and the overall Base ID/IQ contract QASP, this task order level QASP will supersede.

1.8 Physical Security. The Contractor shall safeguard all Government information and property. The Contractor shall secure Government facilities, equipment, and materials at the end of each work period.

1.9 Non-Disclosure Agreement. In accordance with Section 1.14 of the Base ID/IQ PWS, all contractors working on this task order shall sign and provide a Non-Disclosure Agreement to the Contracting Officer’s Representative (COR) prior to beginning work. Due to the highly sensitive material the Contractors may have access to, it is imperative the Contractor provides strict compliance and guidance regarding release of information mandates.

1.10 Common Access Card (CAC) Requirements. All contractors working under this task order are required to have a CAC card. Procedures for obtaining a CAC card will be in accordance with section 1.17 of the Base ID/IQ PWS.

1.11 Organizational Conflicts of Interest (OCI): The Contractor and sub-Contractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in Federal Acquisition Regulation (FAR) Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a mitigation plan per CDRL A002 to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.12 Monthly Status Report (MSR): The Contractor shall provide Monthly Status Report per CDRL A003. The MSR shall provide the following information. The MSR shall contain, in addition to the requirements stated in CDRL A003 the following information for each of the main services areas, to include, at a minimum, the following: (1) Narrative of any major/important milestones, plans, or events that were planned, and details of any results and issues; (2) table identifying all deliverables provided that month; (3) updates on schedule status; (4) Identification of any safety issues and any resolutions or current actions needed, (5) any issues impacting delivery; (6) highlight of any important forthcoming meetings and events that require Government participation/involvement; (7) current Contract-Required Training Tracker, which is an Excel spreadsheet of all Contractor personnel with status of mandatory training; (8) any recommendations the Government should consider as described below (Section 1.6); (9) a Summary Narrative of actions performed of the specified actions noted in the task. The Contractor shall report any severe or urgent issue to the COR, Contracting Officer, and/or other Government representative immediately. Any severe or urgent issues shall be documented in the MSR.

In addition, The Contractor shall provide Decision Recommendation Information Report(s) within the MSR. The Decision Recommendation Information Report typically includes relevant current events (e.g., changes in employment laws/regulations/policies, state employment environment changes, trending methods of employment issues) and employment analysis, to make the product useful to the Government. The Decision Recommendation Information Report shall address, at a minimum, the following: (1) Summary of issue/event; (2) Analysis of any impact to the mission; (3) Potential Course of Action (COA) if necessary; and (4) Risks if any. As part of the Monthly Status Report CDRL A003, the Contractor shall include, at a minimum; (1) Costs associated with each contract/subcontract personnel charging to the project; (2) Subcontractor costs (not including personnel labor hours); and (3) Cost baselines and forecasted expenditures (“burn-rates”).

1.13 Safety Issues: The Contractor shall immediately notify any relevant Government personnel of an emergency/safety issues and follow up with the COR as soon as practical.

1.14 Document Performance Standards: The Government will assess the quality level of each provided document required throughout this section. The Contractor shall ensure all work products adhere to the writing style in the AR 25-50, Action Officer Staff Writing, U.S. Army Training and Doctrine Command, or industry standard (e.g. A Pocket Style Manual Ninth Edition by Diana Hacker, and Nancy Sommers, Bedford/St. Martin's; Ninth edition (September 15, 2020), or for research reports, the format specific to the applicable publication), and to a high standard of accuracy based on the performance standards in the below table.

Documents Performance Standards Matrix

(Acceptable Quality Level) Very Good (Performance Standard) Exceptional

1.15 Contract Recommendations. The Contractor may recommend possible updates/ changes/improvements above what is required in this PWS for the program and staff services for Government review and possible implementation. The Government encourages the Contractor to use their experience to sustain or enhance the CBC program and staff processes. Any recommendations that result in the Government taking actions should be stated in the MSR and will be considered during determination of yearly Contractor Performance Assessment Reporting System (CPARS) ratings.

1.15.1 The Contractor shall report any severe or urgent issues immediately to the COR, Contracting Officer, and/or other Government representative. Any severe or urgent issues shall be documented in the MSR.

1.15.2 Customer Service. The Contractor shall provide timely communications responses to stakeholders via emails, phone calls, and meetings. Any phone calls forwarded to a voicemail system shall be returned within two (2) business days. The Contractor shall not provide any legal advice. All emails addressing any aspect of this task order shall include the Contracting Officer and COR.

1.16 Contractor Manpower Reporting: The Contractor shall submit Manpower Reports at http://sam.gov. The Contractor shall submit each report no later than October 31 for every whole or part of the fiscal year in which the contract is being performed. The reporting period covers one fiscal year (no more than 12 months) which begins 1 October and ends 30 September. The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains this secure Army data collection site where the Contractor will report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract.

1.17 Key Personnel. The Contract shall adhere to their proposed Key Personnel Workforce Replacement Program in accordance with section 1.22 of the Base ID/IQ PWS to ensure a consistent workforce for providing replacement personnel in a timely manner. The following positions are considered key personnel for this task order:

· Program Manager: Should have 10 years of experience in a combination of research, development, test, or evaluation organizations. Should have 5 years of experience in program management in a technical environment. Secret clearance required.

· GFEBS Senior Consultant : Expert knowledge of Funds Control Module (FCM), General Fund Business Enterprise System (GFEBS), Faces-to-Spaces, and reimbursable business processes. Comprehensive experience (should have five years of experience) in teaching, training, and using GFEBS applications for specific business processes in the Army related to complex reimbursable operations. Should have 10 years of Federal Government reimbursable accounting experience. Secret clearance required.

· Engineering Controls Certification Specialist (Hazardous Work Protection - Hood Certifiers): Should have a Technical Degree above a high school diploma. Should have a minimum of 6 years of experience in the field of engineering controls certification.

1.18 Resource and Financial Management.

1.18.1 Subcontract management. In accordance with section 1.23.2 of the Base ID/IQ PWS, the Contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime Contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. (Reference Section 1.3 of the Base ID/IQ PWS and Section 1.11 of this task order PWS.) Contractors may add subcontractors to their team after notification to the COR and Contracting Officer.

1.18.2 Training. In accordance with section 1.23.3 of the Base ID/IQ PWS, contractor employees shall be trained, qualified, certified, and licensed in accordance with the requirements specified in this contract prior to starting work except for the training that is not commercially available and Government-unique. For training or certification that is not commercially available and Government-unique, contractor’s employees shall have a maximum of 90 days to complete the training and certification. Training records shall be maintained in accordance with section 1.23.4 of the Base ID/IQ PWS.

1.18.3 Travel/Temporary Duty (TDY). In accordance with section 1.23.5 of the Base ID/IQ PWS, travel to other Government facilities or other Contractor facilities may be required and will be specified in Attachment 2. The Contractor shall have personnel available and ready to travel on the required date. All travel requirements (including plans, agenda, itinerary, or dates) shall be pre-approved by the COR subject to local policies/procedures and is on a strictly cost reimbursable basis. The Contractor shall provide a Travel Authorization Request (one page) in Contractor format for all Government-Approved Contractor travel. All travel requirements (including plans, agenda, itinerary, or dates) shall be pre-approved by the COR subject to local policy procedures) and is on a strictly cost reimbursable basis. All travel, training and per diem requirements that are to be reimbursed to the Contractor must be approved by the COR within 5 workdays prior to commencement of training/travel.

1.18.4 Government Approved Contractor Travel. A separate Not to Exceed (NTE) Contract Line-Item Number (CLIN) will be added to the contract to pay for approved travel expenses. The Contractor shall be authorized reimbursement only for travel expenses consistent with the regulatory implementation of, the substantive provisions of the: (1) Joint Travel Regulation (JTR) (only economy or compact rental vehicles, long-term parking, etc.), (2) Federal Travel Regulations (FTR), (3) FAR 31.205-46 Travel Costs; (4) the Army Conference Policy; and (5) the limitation of funds specified in this contract. Any costs for other than “meals and incidentals” submitted for reimbursement shall be supported by receipts. All “per diem” cost shall be calculated by the current per diem rates established by the General Services Administration (GSA) (see https://www.gsa.gov/travel/plan-book/per-diem-rates).

1.18.5 Travel Time Compensation. In accordance with section 1.23.6 of the Base ID/IQ PWS, exempt and non-exempt employees covered by the Fair Labor Standards Act (FLSA) are described in 5 Code of Federal Regulations (CFR) 551. Contractor employees who travel outside of their normal duty hours shall be paid wages for travel hours under certain circumstances as described in 5 CFR 551.422.

1.18.6 In accordance with section 1.23.7 of the Base ID/IQ PWS, all travel, training and per diem requirements that are to be reimbursed to the Contractor must be approved by the COR and Contracting Officer within 5 workdays prior to commencement of training/travel.

2.0 Applicable Documents. Contractor shall apply with all applicable documents outlined in section 2.0 of the Base ID/IQ PWS.

3.0 Requirements. The Contractor, as an independent contractor and not as an agent of the Government, shall provide the necessary resources (except those specifically designated as Government-furnished) to perform the work as specified in this task order under the scope of work defined below. The Contractor shall provide personnel, and other necessary resources, material, and equipment to perform the program support services tasks in the functional areas that are briefly defined below.

3.1 General Requirements:

3.1.1 For this task order, in accordance with section 3.1 of the Base ID/IQ PWS, the Contractor shall appoint a Point of Contact (POC) who shall supervise contractor personnel. The name of this person, and an alternate who shall act for the contractor when the Project/Program Manager (PM) is absent, shall be designated in writing to the Contracting Officer. The PM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The PM shall ensure Contractor employees do not perform any services outside the scope of the task order without an official modification issued by the Contracting Officer. The PM shall ensure contractor’s employees understand that services performed outside the scope of the task order are performed wholly at the expense of the contractor.

3.1.2 The Contractor shall provide all documents/deliverables specified in Contract Data Requirements Lists (CDRLs).

3.1.3 The Contractor shall maintain a daily record of hours worked, specifying the project, Government branch/project lead, and task order number which will be provided electronically in excel format to the COR on a biweekly (every two week) basis. The Contractor is responsible to verify timekeeping data and make corrections as necessary.

3.2 COMMERCIAL SERVICES: General Information: The services required under this section have been deemed commercial.

3.2.1 RESERVED

3.2.2 Strategic Planning, Communications and Business Development Services.

3.2.2.1 The Contractor shall review and evaluate approximately 25-50 existing CBC internal patents and technical publications per year to determine applicability of CBC technologies to entities outside CBC. Contractor shall provide technology evaluation report in accordance with CDRL A004. The contractor shall utilize venues such as technology conferences, symposia, literature searches and other professional networks to identify entities that can utilize CBC technologies to support their requirements. Potential partner list shall be provided in contractor format to COR quarterly, per CDRL A005.

3.2.2.2 The Contractor shall identify potential partners to promote CBC technologies and collaboration opportunities. Documentation of potential partners, their capabilities and information obtained regarding the potential partner shall be maintained on Government information technology systems (network drives accessible to Government civilians). In accordance with technology transfer regulations identified in the base ID/IQ PWS paragraph 2.0, upon request from the Government, the contractor shall prepare agreement documentation for approximately 50-75 new agreements per year in accordance with CDRL A006. Contractor shall maintain, modify and service (approximately 50-75 existing agreements) to support collaboration and partnership with identified entities such as, Cooperative Research and Development Agreements (CRADAs), Patent License Agreement (PLAs), Technology Support Agreements (TSAs), Material Transfer Agreements (MTA) and Education Partnership Agreements (EPA). Resultant agreements shall be maintained on Government information technology systems (network drives accessible to Government civilians).

3.2.2.3 The Contractor shall host and organize approximately 5-10 in person and/or virtual meetings and visits to promote collaborations between CBC and potential partners to achieve technology transfer objectives. Mission requirements will determine if the meetings/visits are required to be In person or virtual. Contractor shall research topics including technical, management and legal issues and provide analysis and recommendations to CBC Government POC.

3.2.2.4 The Contractor shall provide technology transfer information such as metrics, annual success stories, intellectual property strategies as required by tasker for congressional reporting for the annual technology transfer reports. Information shall be provided in Government provided format (such as quad charts, excel spreadsheet and Microsoft word template) to the Department of Army Technology Transfer Program Manager.

3.2.2.5 The Contractor shall provide 5-10 marketing products to enable critical linkages between CBC’s technology and capability set with available Government and private sector resources. Products may include technology fact sheets, communication products to be provided for internal and external website upload by Government personnel, and participation in conferences and exhibit opportunities.

3.2.2.6 The Contractor shall support Small Business Initiative Research (SBIR) and Small Business Technology Transfer (STTR) program management efforts including liaison with CBC SBIR/STTR CORs and Army and Chemical Biological SBIR/STTR program offices. The Contractor will maintain a status list of ongoing and planned SBIR/STTR projects in accordance with CDRL A007 and provide the list to the Government in Contractor format on a monthly basis.

3.2.2.7 The Contractor shall participate in organization outreach and in-reach efforts, including creation of training documents (desk aides) in accordance with CDRL A008 to assist Government SMEs in drafting agreements and presenting ad hoc specific technology transfer agreement training sessions aimed at educating the CBC workforce and potential partners of technology transfer mechanisms.

3.2.2.8 In accordance with technology transfer regulations, the Contractor will provide technical consultation to help Office of Research and Technology Applications (ORTA) staff members determine optimal technology transfer mechanisms strategies including for agreement formation, business interactions and best practices, non-disclosure agreements, royalty calculations and license negotiations.

3.2.3 Financial Management Services.

3.2.3.1 The Contractor shall provide similar support to Earned Value Management (EVM). This may include performance measurement data analysis of schedule and cost; variances; and identify trends in the program.

3.2.3.2 The Contractor shall provide budgetary and program analyst services. These services include tracking of data, preparing and updating standard recurring and special reports from information obtained from various financial sources. In addition, the Contractor shall provide technical assistance and analysis of funding actions based on interpretation of budgetary laws, policies, and regulations in accordance with Department of Defense (DoD), Defense Finance and Accounting Services (DFAS), and Office of Personnel Management (OPM) requirements.

3.2.3.3 The Contractor shall provide GFEBS execution services. The GFEBS execution services may include, training Government employees, developing job aides, troubleshooting issues and problems, and communicating with other Commands as the GFEBS expert. Training may be in person or virtual; can range from one-on-one training or training a group of Government analysts.

3.2.3.4 The Contractor shall monitor financial systems to ensure funds are properly coordinated without any deficiencies and immediately coordinate efforts to correct errors. The Contractor shall research and respond to audit requests, documentation required includes GFEBS screenshots and supporting documentation to answer audit samples. Documentation may be required within 3 to 5 days unless otherwise directed by the Government. The Contractor shall provide GFEBS Helpdesk services to DEVCOM CBC to address and resolve system issues between the AFC, DEVCOM, and CBC. The Contractor shall identify, analyze, and evaluate impacts related to GFEBS system changes and interruptions. Contractor shall maintain expertise in GFEBS functionality enhancements and changes throughout the contract period of performance.

3.2.3.5 The Contractor shall assist end users and effectively achieve error resolution, to include, but not limited to Automated Time Attendance and Production System (ATAAPS), Intermediate Document (IDOC) errors, Access Online (AXOL) IDOCs, Defense Civilian Payroll System (DCPS) IDOCs, Defense Travel System (DTS) IDOCs, FCM IDOCs, Logistics Modernization Program (LMP) IDOCs, Standard Procurement System (SPS) IDOCs, Third Party Payment System (TPPS) IDOCs, Unmatched Transactions (UMTs), Sales Order (SO) errors, DP96 errors, and other suspended transaction errors identified. The Contractor shall understand and successfully work through the intricate nature of the ATAAPS interface into GFEBS and DCPS, including but not limited to, the impact these interface and associated errors may have on the financial reporting within GFEBS.

3.2.3.6 The Contractor shall provide fiscal year-end close and start up support during the months of August, September, and October. The Contractor shall provide assistance and coordination of critical tasks to include but not limited to GFEBS Master Data Builds/updates, Funds Center Builds/updates, Internal Orders, Work Breakdown Structure (WBS) rollover, WBS Element mass upload, Cost Center Builds/updates, Labor and Overhead tasks, Science and Technology (S&T) Task Build/updates, tracking and clearing critical UMTs and IDOCs, Sales Order Closeout and Rollover and Reimbursable Funded Program statuses.

3.2.3.7 For decision analysis service, the Contractor will analyze efforts associated with evaluating technology to advance CBRNE protection for warfighters, first responders, and the nation. Specifically, the Contractor will complete approximately 10-15 Analysis of Alternatives (AoAs), Business Case Analysis (BCAs), and/or Cost Benefit Analysis (CBAs) per year as appropriate to identify and evaluate COA prospects for addressing targeted CBRNE technology advancements.

3.2.3.8 In addition, for decision analysis services, the Contractor will collaborate with Government stakeholders and participate in test events as required, approximately 2-5 annually. The Contractor will leverage test events and independent landscape analysis to look at specific technologies and products in support of AoAs, BCAs and CBAs. The Contractor shall write meeting minutes, complete questionnaires, and generate technical/product specific reports in the format provided by the Government.

3.2.3.9 For cost analysis services, the Contractor will provide services for the development and evaluation of Lifecycle Cost Estimates (LCCE) relative to CBRNE protection technology development and implementation. These cost estimates will consider the costs associated with technology development, implementation and sustainment analyzing tradeoffs and operational impacts of different COA options. Efforts will include the coordination of information gathering and collaboration with Government stakeholders and SMEs along with periodic updates of cost estimates throughout development to enhance the robustness of the LCCE. Contractor will participate in discussions with customers and higher level offices (e.g. Deputy Assistant Secretary of the Army - Cost and Economics) related to completed estimates for review by higher headquarters. Approximately 10-15 LCCEs annually will be completed using excel or Automated Cost Estimating Integrated Tools (ACEIT) format provided by the Government.

3.2.4 RESERVED

3.2.5 RESERVED

3.3 NON-COMMERCIAL SERVICES: General Information: The services required under this section have been deemed non- commercial.

3.3.1 RESERVED

3.3.2 RESERVED

3.3.3 Safety and Risk Management Services:

3.3.3.1 Safety and Health Management Programs and Training. The Contractor shall develop CBR/TIC/TIM/AE safety and health management processes, written program documentation, and implementation strategies for review by the Government. The Contractor shall submit program implementation plans and assess the results of each process implementation. Additionally, if required, the Contractor shall develop CBR/TIC/TIM safety handling Programs of Instruction (POI), student materials, instructor guides, training aids and student critique forms. The Contractor shall submit safety training After Action Reports (AARs) capturing the results of each training session, approximately twice per year in accordance with CDRL A009.

3.3.3.2 Standing Operating Procedures. The Contractor shall coordinate the staffing, review, and approval of approximately 300 DEVCOM CBC Standing Operating Procedures with Safety and Health Office representatives, Environmental Quality Office (EQO) representatives, CBC directors, CBC directorate branch and division chiefs and principal investigators. The Contractor shall ensure that all required signatures are entered on the final versions.

3.3.3.3 The Contractor shall coordinate all Standard Operating Procedures (SOP) annual reviews within the prescribed time frames, initiate and follow-up on messages to all personnel involved in the review process, and bring any issues to the attention of the Safety and Health Manager in a timely manner. For estimating purposes, there are approximately 300 CBC approved SOPs.

3.3.3.4 The Contractor shall maintain an existing CBC SOP tracking database in excel on Government accessible drive. The Contractor shall input data as each SOP is approved/modified.

3.3.3.5 The Contractor, as required, shall update an electronic file copy of all approved SOPs, hazard analyses, pre-op checklist, correspondence, approval memorandums for record (MFRs) from special committee review and annual review sheets, which are maintained on the Government network.

3.3.3.6 The Contractor shall coordinate the scheduling of preoperational surveys of new and modified SOPs, when applicable, with the proponent organization and the appropriate Safety and Health and Environmental Quality Office representatives.

3.3.3.7 The Contractor shall report on the status of SOP reviews in the monthly status report in accordance with CDRL A017. The discussion will include the status of each new and modified SOP, as well as the status of all annual reviews processed during the month.

3.3.3.8 Chemical and Biological Surety Locks. The Contractor shall coordinate all DEVCOM CBC chemical and biological combinations for annual change within the prescribed time frames, initiate and follow-up on messages to all personnel involved in the process, and bring any issues to the attention of the Surety and Protection Manager within 24 hours. For estimating purposes, there are approximately 50 DEVCOM CBC combinations.

3.3.3.9 The Contractor shall maintain an existing DEVCOM CBC chemical and biological combination tracking database in excel on a Government accessible drive. The Contractor shall input data as each combination is updated/modified.

3.3.3.10 Safety and Health Statements. The Contractor shall notify the Government COR and Contracting Officer of any accident or incident related to this contract immediately.

3.3.3.11 The Contractor shall provide a final report at the end of this task order IAW CDRL A018.

3.3.4 RESERVED

3.3.5 Environmental Activities (Waste/Materiel Disposal and Handling) Services.

3.3.5.1 The Contractor shall test and assess the design, integrity, and effectiveness of facility waste and effluent controls, sewer and drain lines, disposal systems, and monitoring systems.

3.3.5.2 The Contractor shall identify methods for reducing environmental risks during the process of decontamination, demilitarization, and disposal of toxic compounds, end-item materiel, and process equipment.

3.3.5.3 The Contractor shall prepare and conduct operation and field equipment training that is in compliance with applicable laws and regulations at Government facilities with a certified and qualified instructor.

3.3.6 Hazardous Work Protection Services.

3.3.6.1 Government Chemical and Ordinance Demilitarization and Neutralization Programs for Chemical Demilitarization and Neutralization Missions. The Contractor shall provide onsite safety support to the CBC Explosive Destruction System (EDS) and Transportable Detonation Chamber operations as the Site Safety and Health Officer (SSHO) for the disposal of chemical agent filled munitions located at Aberdeen Proving Grounds and various U.S. Army and Air Force bases and depots throughout the United States through U.S. Army’s Recovered Chemical Warfare Material (RCWM); U.S. Army’s Element, Assembled Chemical Weapons Alternatives (ACWA); and U.S. Army’s North Atlantic Region Corps of Engineer (COE) programs. Overtime may be required in support of this program. Monitor site to ensure all safety and regulatory requirements are met in accordance with the site health and safety plan and internal operating procedures (IOP) as applicable.

3.3.7 RESERVED

3.3.8 Safety, Surety, Health, Chemical Security, and Environmental Planning, Audits, and Inspections Services.

3.3.8.1 CBR/TIC/TIM Industrial Hygiene and Safety Evaluations and Analysis. The Contractor shall develop and conduct industrial hygiene and safety evaluations, observe personnel during operations, perform preoperational safety surveys and reviews, perform surety, chemical and biological laboratory surveys, and industrial areas safety assessments. Conduct risk management analyses and follow-up surveys to track corrective actions, workplace safety trend analysis and AARs to identify all factors that contributed to an accident. Comply with Occupational Safety and Health Administration (OSHA) standards where feasible, promote strong Safety and Occupational Health programs, safe working conditions, and safe performance to prevent mishaps, injuries, and occupational illnesses. An analysis of the reports will be conducted for the potential development of Industrial Safety Plans (ISP), equipment, systems, or material of benefit to CBC, DEVCOM, and the Research and Development (R&D) community.

3.3.8.2 Hazard Analysis Standing Operating Procedure (SOP) Reviews. The Contractor shall review approximately 25-50 SOPs, related CBR/TIC/TIM/AE Hazard Analyses, and related pre-operational surveys to ensure proper risk management controls are in place in order to safely conduct hazardous operations. Reviews will be documented electronically and incorporated into the Government’s SOP completion and tracking system within two weeks. The Contractor will include in the monthly status report information pertaining to the SOP title, number, date, date review conducted, major comments made, and date and disposition of review.

3.3.8.3 Safety and Analytical Health Reporting. The Contractor shall conduct approximately 800 evaluations per year, of safety and industrial hygiene exposure assessments and evaluations to include assigned surety and chemical laboratory hoods and glove boxes. Contractor shall update Government database within 5 days of hood certification in accordance with CDRL A010. The evaluations will undergo trend analysis, thereby identifying operational improvements necessary for CBC and the R&D community in the handling of nuclear, biological and chemical materials. The Contractor shall identify and monitor industrial hygiene Government test equipment and perform analysis of failed equipment. The Contractor shall analyze faulty and out-of-tolerance ventilation systems and recommend upgrades to improve operating efficiency. The number and type of evaluations recorded will be included in each monthly report.

3.3.8.4 CBC Safety and Health Program Research and Analysis. The Contractor shall research and identify safety and health issues and strategies in order to mitigate the risk of handling chemical, biological, and radiological (CBR), toxic industrial chemicals (TIC), toxic industrial materials (TIM), and ammunition and explosive (AE) materials thus improving the CBC Safety and Health Program by email, written report, or oral communication to COR.

3.3.8.5 The Contractor shall provide subject matter expertise to consult with the CBC Radiation Safety Officer/Laser Safety Officer/Radio Frequency Safety Officer with surveys, inspections, audits, inventory control, waste handling, decommissioning, dosimetry program, shipping and receiving, accidents or incidents, license renewals, training, sample analysis and x-ray producing devices. The Contractor shall analyze/identify unknown radiological waste, consult on radiological research projects and consult on indoor and outdoor class 4 laser research projects.

3.3.8.6 The Contractor shall present and, as needed, develop and provide specific training for Government users of systems that produce very high x-ray areas and neutrons in accordance with CDRL A011. The Contractor shall provide information required to complete Army Radiation Authorization (ARA) applications, including determining geometry at each site and shielding calculations IAW CDRL A012.

3.3.8.7 The Contractor shall attend and participate in the CBC Radiation Control Committee meetings. These meetings are typically one hour long and held every 6 months.

3.3.8.8 The Contractor shall provide services to missions that are abroad. This includes confirming harmony between foreign standards with Nuclear Regulatory Commission (NRC) and US regulations. The Contractor shall provide services with documentation development (example safety plans for radiation producing technology) and review to support the deployment of radiation-producing technology for overseas operations. This support does not require travel.

3.3.8.9 The Contractor shall provide services decommissioning of various sites/buildings. This will include knowledge of CBC NRC license requirements, Multi-Agency Radiation Survey and Site Investigation Manual (MARSSIM) and Army regulations for contamination release levels. The Contractor shall support decommissioning plan development, conduct the survey, clean up contaminated locations/equipment, determine disposal methods and write a final report IAW CDRL A013.

3.3.8.10 The Contractor shall help present and, as needed, develop a new Radiofrequency program and determine radiofrequency hazards IAW CDRL A014. The Contractor shall support any radiofrequency evaluations and surveys. The program shall be based on Department of Army Pamphlet DA PAM 385-10.

3.3.8.11 The Contractor shall support the resourcing process of irradiators, including performing calculations to determine safe areas for CBC personnel and the public IAW CDRL A015.

3.3.8.12 The Contractor shall coordinate with the CBC Radiation Safety Officer (RSO)/Laser Safety Officer (LSO)/Radio Frequency Safety Officer (RFSO)for scheduling on-site work during normal business hours, as defined in the base contract, at least two weeks ahead of time. Some work such as writing reports, reviewing documents, or developing training may occur off-site at the CBC RSO/LSO/RFSO’s discretion. Some meetings may occur on Teams and may occur before or after normal business hours due to customers in differing time zones.

3.3.8.13 Training. The Contractor shall present and, as needed, develop and provide User Specific Instrument/System training to contractor personnel and Government personnel IAW CDRL A016. The Contractor shall provide training for up to 20 participants at up to 2 sessions per year. All training sessions shall happen on APG and shall not be longer than 5 business days per session. The trainer shall be a Certified Health Physicist in accordance with the American Board of Health Physics (ABHP).

3.3.9 RESERVED.

4.0 Special Requirements. All applicable Environmental, Security, Safety, and Information Security and Intellectual Property requirements shall be incorporated by reference from the ID/IQ base performance work statement. All Government Furnished Property/Contractor Acquired Property shall be managed in accordance with task order CDRL A019.

4.1 Fitness Requirement: The Contractor must be able to pass an M-40 fit test and have the ability to don and doff. Donning means to put on and use PPE properly to achieve the intended protection and minimize the risk of exposure. Doffing means removing PPE in a way that avoids self-contamination. This will require personal protective equipment (PPE) and additional PPE for long periods of time in extreme weather conditions.

Performance Requirements Summary (PRS)

100% accuracy with one correction/rewrite.

100% inspection of deliverables

PRS#2. Mitigation Plan (PWS para 1.11)

Promptly submit a mitigation plan per CDRL A002 to the Contracting Officer to avoid or mitigate any such OCI.

100% compliance.

Zero deviations from standard.

100% inspection

100% accuracy with one correction/rewrite.

100% inspection of deliverables

PRS#4. Technology Evaluation Report (PWS para 3.2.2.1)

Contractor shall provide technology evaluation report to COR quarterly in accordance with CDRL A004.

Report submitted by the 10th of each month following the quarter end.

95% accuracy with first submission. 100% accuracy, if edit required.

100% inspection

PRS#5. Potential Partner List (PWS para 3.2.2.1)

Potential partner list shall be provided in contractor format to COR quarterly in accordance with CDRL A005.

Report submitted by the 10th of each month following the quarter end.

95% accuracy with first submission. 100% accuracy, if edit required.

100% inspection

PRS#6. Agreement Documentation (PWS para3.2.2.2)

Upon request from the Government, the contractor shall prepare agreement documentation for approximately 50-75 new agreements per year in accordance with CDRL A006.

Contractor shall maintain, modify, and service existing agreements to support collaboration and partnership.

100% compliance with government templates.

Periodic Inspection

PRS#7. SBIR/STTR Projects (PWS para 3.2.2.6)

The Contractor will maintain a status list of ongoing and planned SBIR/STTR projects in accordance with CDRL A007 and provide the list to the Government in Contractor format on a monthly basis.

Report submitted by the 10th of each month.

95% accuracy with first submission. 100% accuracy, if edit required.

Random Sampling

PRS#8. Training Documents (PWS para 3.2.2.7)

The Contractor shall participate in organization outreach and in-reach efforts, including creation of training documents (desk aides) in accordance with CDRL A008 to assist Government SMEs in drafting agreements and presenting ad hoc specific technology transfer agreement training sessions.

Training documents (desk aides) submitted IAW agreed upon timelines when the need arises.

95% accuracy with first submission. 100% accuracy, if edit required.

100% inspection

PRS#9. After Action Reports (AARs) (PWS para 3.3.3.1)

The Contractor shall submit safety training AARs capturing the results of each training session in accordance with CDRL A009.

Report submitted by the 10th of each month following each training event.

95% accuracy with first submission. 100% accuracy, if edit required.

100% inspection

PRS#10. Safety and Analytical Health Reporting (PWS para 3.3.8.3)

Contractor shall update government database of hood certification in accordance with CDRL A010.

Database updated within 5 business days after hood certification is completed.

Periodic Inspection

PRS#11. X-ray and neutrons training for Government User (PWS para 3.3.8.6)

The Contractor shall develop and provide specific training for Government users of systems that produce very high x-ray areas and neutrons in accordance with CDRL A011.

Training documents submitted IAW agreed upon timelines when the need arises.

PRS#12. Completion of Army Radiation Authorization (ARA) applications.

(PWS para 3.3.8.6)

The Contractor shall provide information required to complete ARA applications including determining geometry at each site and shielding calculations in accordance with CDRL A012.

Information provided IAW agreed upon timelines when the need arises.

PRS#13. Decommissioning Plan Development (PWS para 3.3.8.9)

The Contractor shall support decommissioning plan development, conduct the survey, clean up contaminated locations/equipment, determine disposal methods and write a final report IAW CDRL A013.

Final Report no later than thirty (30) business days after all actions are completed.

PRS#14. Radiofrequency Program and radiofrequency hazards (PWS para 3.3.8.10)

The Contractor shall help develop a new Radiofrequency program and determine radiofrequency hazards IAW CDRL A014.

Program documentation will be submitted IAW agreed upon timelines when the need arises.

PRS#15. Resourcing Process of Irradiators (PWS para 3.3.8.11)

The Contractor shall support the resourcing process of irradiators, including performing calculations to determine safe areas for CBC personnel and the public IAW CDRL A015.

Irradiator safe area calculation information will be provided IAW agreed upon timelines when the need arises.

100% compliance.

Zero deviations from standard.

100% inspection

PRS#16. User Specific Instruments/System Training (PWS para 3.3.8.13)

The Contractor shall develop and provide User Specific Instrument/System training to contractor personnel and Government personnel IAW CDRL A016.

Information provided IAW agreed upon timelines when the need arises.

PRS#17. SOP Review (PWS para 3.3.3.7)

The Contractor shall maintain an existing CBC SOP tracking database in excel on Government accessible drive. The Contractor shall input data as each SOP is approved/modified.

The Contractor shall report on the status of SOP reviews in the monthly status report in accordance with CDRL A017.

Report submitted by the 10th of each month.

100% compliance.

Zero deviations from standard.

100% inspection

100% accuracy with one correction/rewrite.

100% inspection of deliverables

100% accuracy with one correction/rewrite.

100% inspection of documents

DELIVERABLES SCHEDULE

Meeting Minutes (PWS para 1.6)

Once within three working days after the meeting.

Electronic delivery via email using Microsoft Office.

Contracting Officer’s Representative (COR)

Mitigation Plan (PWS para 1.11)

Monthly Status Reports (PWS para 1.12)

Technology Evaluation Report (PWS para 3.2.2.1)

Potential Partner List (PWS para 3.2.2.1)

Agreement Documentation (PWS para3.2.2)

SBIR/STTR Projects (PWS para 3.2.2.6)

Training Documents (PWS para 3.2.2.7)

After Action Reports (AARs) (PWS para 3.3.3.1)

Safety and Analytical Health Reporting (PWS para 3.3.8.3)

X-ray and neutrons training for Government User (PWS para 3.3.8.6)

Completion of Army Radiation Authorization (ARA) applications.

(PWS para 3.3.8.6)

Decommissioning Plan Development (PWS para 3.3.8.9)

Radiofrequency Program and radiofrequency hazards (PWS para 3.3.8.10)

Resourcing Process of Irradiators (PWS para 3.3.8.11)

User Specific Instruments/System Training (PWS para 3.3.8.13)

SOP Review (PWS para 3.3.3.7)

Final Report (PWS para 3.3.3.11)

Government Property (GP) Inventory Report (PWS para 4.0)