17-R-0033_Amendment_0001_questions_and_answers.doc

W911SD-17-R-0033

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been added by full text:

SOLICIT QUESTIONS AND ANSWERS

1. Reference Solicitation Page 2 of 174, Item No. 0001. Should a summary of estimated costs for the phase-in period be the first item to be addressed in the cost proposal?

A: Contract shall indicate unit price as indicated for item no 0001.

2. Reference Solicitation Page 2 of 174, Item No. 0002. Will the base period be for eleven or twelve months? Likewise, no quantities are provided for Items 1001, 2001, 3001, 4001, 5001, and 6001.

A: The base period will be 1 month phase in and 11 months performance. The option years will be a 12 month period of performance.

3. Reference Solicitation Page 41 of 174, Section 4.2.4. Does the government launder all table cloths and cloth napkins?

A: Contractor shall send government provide cloths tablecloth and cloth color napkins items when used to the LRC Landry plant as indicated in section 5.12.5.3. RETURNS.

4. Reference Solicitation Page 69 of 174, Answer to Question 30d. Are contractor responsibilities for the Servery the same as required for cafeteria style meals? Will the Servery operate during all meal periods? Please elaborate on contractor responsibilities in the Servery.

A: To clarify Dishwashing operations shall be operational during the cafeteria service. Servery definition: a place where food is served. (Café, Family style, BGG & Reg room). Can be in operations at the same time B, L, D. [B-wing Servery is new equipment so the service has been expanded to replace optional family style meals].

5. Reference Solicitation Page 71 of 174, Question #47. Please provide the estimated number of optional family style meal periods and the estimated number of optional cafeteria style meal periods.

A: See estimated weekly work load data provided as response to question 49 beginning on pg 71 and continuing on pg 72 of solicitation.

6. Reference Solicitation Page 71 of 174, Answer to Question #48. Does “New Cafeteria Service” mean Servery? Does the Servery substitute for cafeteria service that was formerly offered in the wings?

A: Servery definition: a place where food is served. (Café, Family style, BGG & Reg room). Contractor shall be provided a daily count sheet which indicates which services shall be required. Servery equipment=café, fruit/salad/protein bars, food tables, merchandizers, etc. may be use with the ordered service requirements.

7. Reference Solicitation Technical Exhibit 16-14. Please provide the estimated number of mandatory Saturday breakfast meal periods, and the estimated number of optional Saturday breakfast meal periods. Also, please provide the meal period and style for Saturday dinner meal.

A: The requirement is based on the order service, [ 52 weekend you could have 10 mandatory meal ordered]. Family style can be optional or mandatory or cafeteria service or both.

8. Reference Solicitation Page 74 of 174, Section F.4. Please define critical non-conformance.

A: Critical non-conformance is defined on pg 74 para. F.4.2

9. Reference Solicitation Page 74 of 174, Section F.4.1. Please identify deficiencies considered critical, major, and minor respectively.

A: Critical, Major and Minor non-conformance is defined on pg 74-75 para. F.4.2, F.4.3, F4.4, F.4.5

10. Reference Solicitation Page 163 of 174, Proposal Adequacy Checklist. The first sentence of FAR 15.408, Table 15-2 states “This document provides instruction for preparing a contract pricing proposal when certified cost or pricing data are required.” Page 71 of 74 of the answer to Question 41 indicates that certified cost and pricing data are not required. Page 159 of 174 of the solicitation provides instructions for cost/price format. Will the Proposal Adequacy Checklist be removed from the solicitation?

A: DFARS 252.215-7009 will not be removed from the solicitation.

11. The Collective Bargaining Agreement is attached to the amendment dated 11/15/17. The Collective Bargaining Agreement is not in the Solicitation issued on 11/20/17. Is a signed copy of the 11/15/17 amendment required with the offer?

A: The Collective Bargaining Agreement attached to amendment dated 11/15/17 is referenced in Section J- List of Documents, Exhibits and Other Attachments on pg 137 of solicitation as well as in Section G, pg 97-98. A signed amendment is not required for this attachment posting on Federal Business Opportunities (FBO).

12. Please provide a description of office and storage space to be provided to the contractor.

A: Contractor shall be provide 1-office space in basement and 1 office space on 1st floor. 1-storage closet. Contractor would have to provide it’s own storage capability off base if the provided space in inadequate. The government can provide a staging area location by A-wing entrance for storage containers for the phase-in month.

13. In Section I Contract Clauses, FAR 52-219-6 Notice Of Total Small Business Set-Aside is incorporated by reference and not in its entirety. Given that Standard Form 33 does not identify this procurement as a SB set-aside, we request confirmation as to the type of bid.

A: In accordance with Solicitation clause 52.219-6, this is a 100% small business set-aside for this proposal.

14. Will the government provide the employee seniority list, as the CBA requires us to submit it to the union? A: Incumbent Employee seniority list will be provided to the awardee of the contract for hiring purposes.

15. Will the government provide current employee's hours for the past year since the CBA requires us to pay Ratification bonus based upon the number of hours each employee worked during the year? Since the current contract is cost-plus, this data was provided to the government.

A: The Ratification bonus is the responsibility of the current contractor, and will not be the responsibility of the new contract awardee.

16. Please provide time periods (ie: 1 Oct - 30 Sep, etc) for the base year and each option year as there could be an hourly rate increase IAW the CBA not aligning with the government's CLIN periods of performance. This is needed for accurate pricing.

A: It is anticipated that the ramp-up period will begin on 1 March 2018.

17. What are scheduled hours of service for each banquet listed under 5.7.2?

A: It is based on the ordered service. Doors open at 5pm-customers leave by 8:30pm

18. Is the contractor allowed to use labor from the preceding meal period to assist in set up of banquets?

A: Contractor shall determine their staffing requirements based on the services ordered. That includes scheduling, and managing the workforce.

19. What is the current amount budgeted for controllable costs?

A: Definition of controllable cost. These are variable costs such as raw materials, labor, and other overheads deemed controllable by management. A certain portion of fixed costs can also be considered controllable. The contractor shall determine their financial control over related cost values based on their proposal.

20. Are Lead Service Workers also paid the same amount as Food Service Workers? ( I only see one rate under the CBA) A: As this is not identified in the CBA, this would be a determination made in preparing your proposal.

21. How many Food Service Workers have been with the contract for more than one year? (Cost/wage is significantly higher after one year) A: Ninety-two food service workers have been with current contract for more than one year.

22. TE 7-1, discusses condiment room operation needed daily, quantified by 350 x per year. However performance standard states: "Set up completed 30 minutes before start time. Final inventory completed after service within 30 minutes." This sound like it is needed 3x per day which would change the unit of measure to 1050. Does Technical Exhibit 7 require coverage for each meal period? Or will once a day suffice?

A: Empty condiments need to be replaced each meal. The contractor shall determine how to complete this task. Condiment room operation is a daily task.

23. During the school year, estimated weekly work load data is listed on pg 72. What is the estimated weekly work load during summer months?

A: ESTIMATED WEEKLY WORK LOAD DATA

Note CS=café FS=Family style meals can be served. MRE’s can be served for lunch.

MM= mermite meals are for Cadets out in the field and Camp Buckner. Number change daily. We have about 2000 cadets away during training so estimate 2500 for the summer.

24. Please clarify typo on Pg. 72-Estimated Work Load Data. Under Thursday, it appears that either a F or S is missing. On Thursday is every single meal mandatory for all cadets?

A: Clarify. FS=family style service CS = Café service F=Family style Service C=Café service. Remember you can have a family style service and café style service going on at the same time same meal.

25. Under TE 16-14-it shows breakfast M-F has optional yet on page 72 it shows Mandatory or FS.

A: Estimated Weekly Work Load Data on pg 72 is the current data to be utilized.

26. RFP page 70, The response to question 40, stating that the Proposal Adequacy Checklist was to be submitted in Volume I, it appears that much of the Proposal Adequacy Checklist (pages 163 - 168) does not apply to the solicitation submission requirements that are asked for as outlined in Section L for Volumes I - IV. If the checklist is required it appears that many responses will be "Not Applicable" N/A.. Please clarify.

A: If it is not a submission requirement for the proposal, N/A is an acceptable response on the DFARS provision 252.215-7009 checklist.

27. We request clarification on what paper, plastic, disposals that are required to be provided by the contractor and for what services?

PWS 3.1.3.2 states that the Government will provide items not listed in Section 4. PWS 3.1.3.5 is very clear on the contractor providing paper napkins for daily meal service, then 3.1.3.7 states that the contractor will furnish plastic tableware items and paper plates for use in the dining room service to include plastic forks, knives and spoons. Does this include foam clamshell containers for carry out?

EXCEPT that Government will provide such for "field, picnics, BBQ and ODIA sports requirements and mermites". Then in PWS 4.2.12 it states that disposable wear is contractor provided for "field feedings". However, in PWS 5.8, contractor is to provide Condiment Boxes (and some of the items placed in the boxes?). At the end of that paragraph, it states that any cafeteria service that needs plastic table wear, the contractor shall provide. Picnics and USCC BBQ are exempt. The issue seems to be "field feedings" as the primary issue of who provides what?

A: The Contractor shall provide all materials listed under their control. The government will provide material under their control (example DCA would provide paper goods for their picnics, LRC would provide for their picnics for cadets, Contractor provides material tableware paper goods items for dining room service and condiment boxes that are ordered. Contractor provides condiment boxes for mermite and all field requirements. If LRC orders a condiment box for an ODIA sports team the contractor shall provide the items. If LRC orders a Corp Picnic they would provide the items. [Example ODIA may order paper goods and condiment from the cadet mess warehouse]. The contractor would provide paper goods to football on the dining room floor of if a condiment box was ordered for them.

Clamshell for take-out would only be used if take-out service was ordered for a dining room service. The contractor shall determine stock and type of paper good to serve to best meet the mission requirements.

28. PWS 5.3.7 note states: Contractor shall provide total number of staff used to provide the service on the hole count sheet as indicated. We believe our staffing approach is proprietary information. Please clarify that this information will remain confidential.

A: This is a requirement of the contract for meal/patron counts during contract performance. If necessary, a determination of confidentiality would be made if necessary.

29. Throughout the PWS, all submittals of plans (QC, Safety, Security, Key Control, Sanitation, Cleaning, Adverse Weather, Strike, etc.) require submission to the COR "no later than fourteen (14) days after award of this contract." However, TE 16-9 calls for submission 14 days prior to contract start date (20 days for Management Plan). Please clarify which is correct?

A: Corrections: all submittal 14 days prior to full performance start date. Delete any reference to “after” and “20 days”

30. Please provide the square footage of the dining facility and associated areas to be cleaned.

A: We base the workload on 68,000 square feet. The total complex on the dining room floor is 60,000 square ft. basement is 78,000 square feet. Since the entire basement is not the contractor responsibility. For Bid purpose use (68,000 square feet).

31. The estimated workload on page 114 states that the Floor Drains will be cleaned 350 times per year or once a day. TE-11-1, Floor Drains Cleaning Requirements state the contractor will clean 3x per day. Please confirm which one is correct and update corresponding document.

A: Correction 350 time should be defined as 350 days per year. 3x per day. (3x=meals periods per day). Please refer to the PWS which explains the required tasks.

32. The estimated workload on page 114 states that the Ice Machines will be cleaned 350 times per year or once a day. TE-10-1 Ice Machines state the contractor will clean 3x per day. Please confirm which one is correct and update corresponding document.

A: Correction 350 time should be defined as 350 days per year. 3x per day. (3x=meals periods per day). Please refer to the PWS which explains the required tasks.

33. The estimated workload on page 114 states that the Compactors will be maintained 350 times per year or once a day. TE-13-1, Compactor Operation, state the contractor will perform 3x per day. Please confirm which one is correct and update corresponding document.

A: Compactor operation is a daily requirement (3x per day refers to meal periods breakfast lunch and dinner). The contractor shall meet the requirement stated in the PWS to cover all 3 meal period daily for and estimate yearly work load of 350 days.

34. The estimated workload on page 114 states that the Housekeeping will be performed 350 times per year or once a day. TE-15-1, Housekeeping, state the contractor will perform 3x per day. Please confirm which one is correct and update corresponding document.

A: Housekeeping is a daily service from the start of the day to close of business.

To Clarify 3x=three meal periods B, L, D. 350 QTY= Days. (Example the contractor shall provide daily housekeeping service for an estimated work load of 350 days. 3x daily is define as a requirement that shall cover 3x meal periods). The require service refers to Daily meals services.

35. The estimated workload on page 114 states that the Head Count Staffing will be performed 350 times per year or once a day. TE-17-1, Head Count Staffing, state the contractor will perform 3x per day. Please confirm which one is correct and update corresponding document.

A: The form is filed out during the day. Breakfast, Lunch and dinner. The contractor shall fill out how many tables/count was set up and service and how much staff was provided to accomplish the service. [the contractor is providing the government the information on one form daily to cover the 3 meals service provided]. The government is requiring the contractor to provide the head count of the cadets being served/hole count as defined. And the staffing count=how many personnel are on duty for each meal to provide the service.

36. In TE 16-14 Current Meal Times, it states that Saturday Breakfast is mandatory from 0705-0720 and optional from 0630—0800. Mandatory would lead one to believe that 4500 Family Style breakfast would be needed, optional would fall in line with the weekly work load provided on page 126 of the solicitation. Please confirm if Saturday breakfast is optional or mandatory.

A: All time are based on the Academic Schedules. Breakfast is optional except for a dean or special event service which requires mandatory attendance.

37. On page 126 of the solicitation the weekly work load shows Dinner being served on Saturday night, however, in TE 16-14 Current Meal Times, no schedule is provided for dinner/supper on Saturdays. Please provide times that dinner will be served on Saturday.

A: Dinner on Saturdays is 6pm to 7pm or 6pm-7:30pm. Contractor will be provided a time schedule change 72 hrs. prior to the required service.

(End of Summary of Changes)