W911SA-21-Q-3024 Attachment 2 Mail Meter Requirements (Revised 1-28-21).docx

Mail Meter Requirements:

1. Reports:

a. Account summary and transaction

b. Activity by job, carrier, department, operator or machine, and class of mail.

c. Reports on postage usage and cost for different types of mailings

d. Total postage spent and chargeback breakdown

e. Manage performance of each cost center against budget each month

f. Track and manage excessive use of high cost services with detailed charges by class of mail for each account

g. Must be Risk Management Framework (RMF) Accredited. This is a requirement per the DA PAM 25-2-14 that systems must go through accreditation to be on an Army System.

2. Equipment-Meter Machine-----MUST BE Risk Management Framework (RMF) ACCREDITED

a. Must be able to automatically process sealed mail at the same time, in the same mail stream without prior sorting.

b. Attached power stacker that holds up to 200 pieces of processed mail

c. Must automatically process mail in ¾” thickness, media size 3.5” x 5” up to 11.5” to 15”

d. Must process mail of the same weight as a rate of up to 200 pieces per minute without needing to sort by size or thickness

e. Must be able to process different length, width, thickness, and weight of mail in the same mail stream without the need of sorting by size and weights

f. Automatic operation without the need to adjust side guides or end guides

g. Weigh on the weigh

h. Capability to enter in dimensional and balloon rate pricing

i. Automatically process up to ¾” in thickness

j. Scale must be able to accommodate up to 70lbs.

k. Electronic means of indicating ink levels

l. Electronic means of adjusting density of the ink that can be set by the operator

m. Must have built in service diagnostics that indicate low ink, low sealing fluids, jams, faults, low postage waring

n. Meter must reset to default reading after a specified time

o. Meter must set the current date

p. Meter must have the option of both rolled, gum paper tape and rolled adhesive tape

q. Meter must be capable of updating USPS rate changes via Lan

r. Meter must be directly in control of the external scale

s. E-services

t. Meter must be capable of accounting for up to 100 accounts, without the use of additional keypads or optional/additional equipment

u. Must meet all current USPS requirements for current meter migration and must be guaranteed to remain in compliance with USPS requirements of the term of the contract

v. Security feature to lock down meter

w. Meter must be able to generate and print USPS Intelligent Mail Package Barcode metering

x. Meter must be approved to be on the Fort McCoy Network

y. 15” color monitor

z. Keyboard

aa. Keypad

ab. Barcode printer

3. Tracking System via the Internet or standalone computer

a. MUST BE Risk Management Framework (RMF) ACCREDITED

b. Track inbound and outbound packages

c. Track accountable mail

d. Track signatures, date and time items were delivered

e. Track date and time package and accountable mail received in the Official Mail Room and where package are located

f. Track after delivery has been made to capture and store acceptors signature for each item

g. Two handheld scanners

h. ability to import mail acceptors list or manually add and remove individuals from handheld scanners

i. Barcode scanner

j. Standalone computer if not available on the internet

k. printer