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Attachment 1- Deliverables
This document lists any reports or documentation that is required as a deliverable to include the frequency, number of copies, medium/format and who/where it is to be submitted. A deliverable is anything that can be physically delivered but may include non-physical things such as meeting minutes.
| PWS Paragraph # |
| Title |
| Medium/Format |
| Required Date |
| Frequency |
| Distribution (Submit to) |
| 1. | 5.2.1.1 |
| Contractor shall provide proof that staffs meet the minimum qualifications on all employees | |
| Digital (email) | |
| NLT 2 days prior to start of contract | |
| Once | |
| COR | |
| 2. | 5.2.2.1 |
| All children in care must have a registration form on file with the contractor that includes parents’/legal guardian emergency contact information and child’s allergies or other serious medical conditions. | |
| Digital (email) or paper copies of documents | |
| NLT start of contract | |
| Daily 8 & 9 Nov | |
| COR | |
| 3. | 5.2.2.8 |
| Childcare contractor must include safety and child accountability procedures. | |
| Digital (email) | |
| NLT start of contract | |
| Once | |
| COR | |
| 4. | 5.2.3.2 |
| In the event of an inspection contractor shall provide proof of State Childcare license(s) with current annual inspection report, National Accreditation Certificate with current annual report, Proof of liability insurance in accordance with Federal Acquisition Regulation 37.103d, and registered name in the Systems for Award Management (SAM). The caregiver is not allowed to use a partner license. | |
| Digital (email) or paper copies of documents | |
| Available on-site | |
| Once | |
| COR | |
| 5. | 5.2.3.3 |
| Contractor must have minimal liability insurance in accordance with FAR 37.103(d) prior to award of purchase order. | |
| Digital (email) or paper copies of documents | |
| Available on-site | |
| Once | |
| COR | |
| 6. | 5.2.3.4 |
| Local, State, and Federal Background Investigation requirements: childcare contractor must provide a list of each employee working the event and the documentation that checks has been returned as favorable (no later than 72 hours prior to Event date) IAW 42 U.S.C. 13401. | |
| Digital (email) or paper copies of documents | |
| Available on-site | |
| Once | |
| COR | |
| 7. | 5.2.3.5 |
| The contractor shall provide child care provider's signed credentials shall be attached to or included with the | |
| Digital (email) or paper copies of documents | |
| With Quote / available on-site | |
| With Submission/On-Site | |
| Contracting Specialist/COR | |
Solicitation submission and shall be incorporated by reference into any resultant contract. Legal Compliance: the caregiver shall comply with all federal, state and local laws, codes and regulations applicable to his/her performance as a caregiver under this contract and shall be solely responsible for all costs associated with said compliance.
8. 5.2.5 Security Local, State, and Federal Background Investigation Requirements Childcare contractor must provide all necessary certifications for each employee Childcare contractor must provide a list of each employee working the Event and the date of their most current background check (no later than 72 hours prior to Event date) must be State and/ Federal (Federal Bureau of Investigation, etc.) in accordance with (IAW) 42 U.S.C. 13401.
| Digital (email) or paper copies of documents |
| NLT 72 hrs Prior to start of contract |
| Once |
| COR |
| 9. | 5.2.5.4 |
| Contractor shall implement a sign-in/sign-out procedure. | |
| Digital (email) or paper copies of documents | |
| During performance of contract | |
| Daily, Sat a.m. and p.m. and Sun a.m. | |
| COR | |
| 10. 5.2.6.1 |
| Customer surveys on the childcare services rendered will be distributed and collected. |
| Digital (email) or paper copies of documents |
| During performance of contract |
| Once |
| COR |
| 11. 5.2.6.4 |
| The Contractor will create a report that includes daily attendance, collected evaluations and, if possible, a digital photo CD that incorporates all activities that occurred during the Event. |
| Digital (email) or paper copies of documents |
| Prior to Final Invoice |
| Once |
| COR |
| 12. 5.2.6.5 |
| Contractor must provide documentation of child attendance to the COR for inclusion in the event After Action Report. |
| Digital (email) or paper copies of documents |
| During performance of contract |
| Once |
| COR |
| 13. 5.3 |
| The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Yellow Ribbon via secure data collection site. |
| Digital (email) |
| At the completion of Event, or NLT 31 October following completion of contract |
| Once |
| McCoy MICC / COR |
