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Deliverables
This technical exhibit lists any reports or documentation that is required as a deliverable to include the frequency, number of copies, medium/format and who/where it is to be submitted. A deliverable is anything that can be physically delivered but may include non-physical things such as meeting minutes.
| PWS Paragraph # |
| Title |
| Medium/Format |
| Required Date |
| Frequency |
| Distribution |
(Submit to)
| 1. 5.2.1.1 |
| Contractor shall provide proof that staffs meet the minimum qualifications on all employees |
| Digital (email) |
| NLT 2 days prior to start of contract |
| Once |
| COR |
| 1. 5.2.2.1 |
| All children in care must have a registration form on file with the contractor that includes parents’/legal guardian emergency contact information and child’s allergies or other serious medical conditions. |
| Digital (email) or paper copies of documents |
| NLT start of contract |
| Daily 8 & 9 Nov |
| COR |
| 1. 5.2.2.8 |
| Childcare contractor must include safety and child accountability procedures. |
| Digital (email) |
| NLT start of contract |
| Once |
| COR |
| 1. 5.2.3.2 |
| In the event of an inspection contractor shall provide proof of State Childcare license(s) with current annual inspection report, National |
Accreditation Certificate with current annual report, Proof of liability insurance in accordance with Federal Acquisition Regulation 37.103d. The caregiver is not allowed to use a partner license.
| Digital (email) or paper copies of documents |
| available on-site |
| Twice |
| COR |
| 1. 5.2.3.3 |
| Contractor must have minimal liability insurance in accordance with FAR 37.103(d) prior to award of purchase order. |
| Digital (email) or paper copies of documents |
| With Quote/ available on-site |
| Twice |
| COR |
| 1. 5.2.3.4 |
| Local, State, and Federal Background Investigation requirements: childcare contractor must provide a list of each employee working the event and the documentation that checks has been returned as favorable (no later than 72 hours prior to Event date) IAW 42 U.S.C. 13401. |
| Digital (email) or paper copies of documents |
| With Quote/ available on-site |
| Twice |
| COR |
| 1. 5.2.3.5 |
| The contractor shall provide child care provider's signed |
credentials shall be attached to or included with the solicitation submission and shall be incorporated by reference into any resultant contract. Legal Compliance: the caregiver shall comply with all federal, state and local laws, codes and regulations applicable to his/her performance as a caregiver under this contract and shall be solely responsible for all costs associated with said compliance.
| Digital (email) or paper copies of documents |
| With Quote / available on-site |
| With Submission/On-Site |
| COR |
| 1. 5.2.5 Security |
| Local, State, and Federal Background Investigation Requirements Childcare contractor must provide all necessary certifications for each employee Childcare contractor must provide a list of each employee working the Event and the date of their most current background check (no later than 72 hours prior to Event date) must be State and/ Federal (Federal Bureau of Investigation, etc) in accordance with (IAW) 42 U.S.C. 13401. |
| Digital (email) or paper copies of documents |
| NLT 72 hrs |
Prior to start of contract
| 1. 5.2.5.4 |
| Contractor shall implement a sign-in/sign-out procedure. |
| Digital (email) or paper copies of documents |
| During performance of contract |
| Daily, Sat a.m. and p.m. and Sun a.m. |
| COR |
| 1. 5.2.6.1 |
| Customer surveys on the childcare services rendered will be distributed and collected. |
| Digital (email) or paper copies of documents |
| During performance of contract |
| Once |
| COR |
| 1. 5.2.6.4 |
| The Contractor will create a report that includes daily attendance, collected evaluations and, if possible, a digital photo CD that incorporates all activities that occurred during the Event. |
| Digital (email) or paper copies of documents |
| Prior to Final Invoice |
| Once |
| COR |
| 1. 5.2.6.5 |
| Contractor must provide documentation of child attendance to the COR for inclusion in the event After Action Report. |
| Digital (email) or paper copies of documents |
| During performance of contract |
| Once |
| COR |
| 1. 5.3 |
| The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Yellow Ribbon via secure data collection site. |
| Digital (email) |
| At the completion of Event, or NLT 31 October following completion of contract |
| Once |
| McCoy MICC / COR |
