17-B-0002_Consolidated_Q&A.pdf

McChord Field Grounds Maintenance - JBLM

W911S8-17-B-0002

QUESTIONS AND ANSWER RESPONSES

The purpose of this document is to capture vendor questions and government answers in an efficient and accurate manner. This method is required in order to maintain a fair, yet competitive environment. All proprietary information will be removed prior to the posting of questions and answers.

The period for questions has closed. No further questions regarding this solicitation will be entertained.

1. Per the instructions stated under section L of the solicitation, “bidders shall submit two complete bids”. To clarify, is the requirement for two separate original bids or one original and one copy?

a) One original bid and one copy.

2. The frequencies for Remove and Replace Mulch, Prune Shrubs/Hedges/Plants, and Leaf/Storm Debris are all omitted from section TE 6-Historical Data. Would the government please provide this data?

a) Reference TE 6. The estimated frequencies for Remove and Replace Mulch, Prune Shrubs/Hedges/Plants, and Leaf/Storm Debris are not included because the Government does not have this information. As such, the historical data (TE 6) is for informational purposes only and does not obligate the Government in any way.

3. Per the instructions stated under section L of the solicitation, “bidders shall submit two complete bids”. To clarify, is the requirement for two separate original bids or one original and one copy?

a) This is the requirement for one original bid and one copy.

4. The estimated quantity for CLIN 1005 is listed as 55. However, the estimated quantity listed within TE 6 – Historical Data is 50. What is the reason for the difference? This CLIN also changes twice within the three year period (0005 – 25, 1005 – 55, 2005 – 25), would the government please verify that this is accurate?

a) Historical data is informational/estimate only. The CLIN change is incorrect. The second option period should reflect quantity of 55. This has been corrected as part of modification/amendment 1 dated 20 June 2017.

5. The estimated quantity for CLINs 0001-2001 is listed as 412/acres per month. However, the estimated quantity listed within TE 6 – Historical Data is 356 for O&M and 16 for TWCF which totals 372 acres. If these areas are mowed/services 38 times per year, it would be 1,178 acres per month (372 x 38 / 12). Would the government please clarify the total acres per month for CLINs 0001 - 2001?

a) Improved grounds include landscape beds. O&M + TWCF improved grounds 392 + 20 =

6. The estimated quantity for CLINs 0002-2002 is listed as 300/acres per month. However, the estimated quantity listed within TE 6 – Historical Data is 300. If these areas are mowed/services 20 times per year, it would be 500 acres per month (300 x 20 / 12). Can the government clarify this?

a) (300) Three-hundred total acres of semi improved grounds per month is the correct estimated quantity. (20) Twenty services is an estimated number of times the area will need to be serviced, but that number will depend on the several factors such as weather, growing season, etc. The Contractor is responsible for determining the rate needed for services in order to meet the requirements set forth by the Performance Work Statement.

7. CLINs 0003-2003 list Unimproved Grounds as 90 acres/month for two months however the TE-6 Historical Data lists 100 acres. Which is correct?

a) (90) Ninety acres/month is the correct quantity.

8. CLINs 1004-2004 list Airfield as 6 times per year however the TE-6 Historical Data lists 8 times per year. Which is correct?

a) Historical data is an informational/estimated data only and some years the airfield will only need (4) four services and others may need (6) six. (8) Eight is too many.

9. CLINs 0007 – 2007 list Weed and Pest Control on Improved Grounds at 45 acres however TE-6 Historical Data list it as 106 for O&M and 10 for TWCF. Which is correct?

a) CLINs 0007 – 2007 is an each item and applied by the acre when ordered. The acreage on historical data is included in CLIN 0001. (25) Twenty Five for the base year and (45) Forty-Five for both options is the correct estimated acreage.

10. CLINs 1009-2009 list Prune Shrubs, Hedges, and Other Plants as 550 however the TE-6 Historical Data lists 600 O&M and TWCF. Which is correct?

a) CLINS 1009-2009 are only utilized when ordered. Historical data is informational only.

(550) Five Hundred and Fifty is the correct quantity.

11. CLINs 1010-2010 list Shrub/Hedges/Plant Removal (Small) as 325 however the TE-6 Historical Data lists 400 for O&M and TWCF. Which is correct?

a) CLINS 1010-2010 are only utilized when ordered. Historical data is informational only.

(325) Three Hundred and Twenty five is the correct quantity.

12. CLINs 1011-2011 list Shrub/Hedges/Plant Removal (Medium) as 225 however the TE-6 Historical Data lists 300 for O&M and TWCF. Which is correct?

a) CLINS 1011-2011 are only utilized when ordered. Historical data is informational only.

(225) Two Hundred and Twenty five is the correct quantity.

13. CLINs 1012-2012 list Shrub/Hedges/Plant Removal (Large) as 75 however the TE-6 Historical Data lists 200 for O&M and TWCF. Which is correct?

a) CLINS 1011-2011 are only utilized when ordered. Historical data is informational only.

(75) Seventy five is the correct quantity.

14. CLINs 1013-2013 list Prune Trees as 225 however the TE-6 Historical Data lists 200. Which is correct?

a) CLINS 1013-2013 are only utilized when ordered. Historical data is informational only.

(225) Two Hundred and Twenty five is the correct quantity.

15. CLINs 1014-2014 list Sapling Removal as 22 however the TE-6 Historical Data lists 25 for O&M and TWCF. Which is correct?

a) CLINS 1014-2014 are only utilized when ordered. Historical data is informational only.

(22) Twenty two is the correct quantity.

16. CLINs 1015-2015 list Small Tree and Stump Removal as 22 however the TE-6 Historical Data lists 25 for O&M and TWCF. Which is correct?

a) CLINS 1015-2015 are only utilized when ordered. Historical data is informational only.

(22) Twenty two is the correct quantity.

17. CLINs 1019-2019 list Special Services as 50 acres however the TE-6 Historical Data lists 24 Quarter Acres. Which is correct?

a) CLINS 1019-2019 are only utilized when ordered. Historical data is informational only.

(50) Fifty is the correct quantity

18. The TE- 6 Historical Data lists Weed and Pest Control High Visibility (estimated quantity 106, 4 times per year), however there is no CLIN for this service. Can the government clarify this?

a) Weed and Pest Control is included as part of the monthly services in CLIN 0001.

19. What does the government want done with the hay that will be the result of cutting the grass/weeds in the “Out of Standard” areas?

a) In accordance with PWS para 3.1.1.4.1 Mowing, “Mulch mowing is preferred, but the Contractor shall remove visible grass clippings after mowing, before leaving the work area.”

20. Is there an area provided that is designated for the green waste and base debris?

a) See Technical Exhibit 5, JBLM Earthworks Acceptance Criteria

21. Are there fuel tanks or a space to install approved fuel tanks to allow for commercial gas delivery?

a) The request must be submitted to Environmental department for approval.

22. Does the current PWS differ from this solicitation’s PWS in any way?

a) There are two bridge contracts in place and encompass smaller areas than what is required in the current solicitation.

23. Does the Project Manager have to be “Certified Grounds Manager”?

a) PWS Para 2.2.3.2 answers the question.

24. Storm clean-up is by the Acre is that an agreed upon Cost or set already?

a) Submit a bid for this item by the acre. All items are fixed-price.

25. Is there any blue prints or written additional information on any of the irrigated areas to be serviced?

a) Irrigation was removed from the PWS and there are very few drawings available.

26. What if any is the height restriction for tree removal and or size that is consider outside the scope of work?

a) PWS Para 3.1.1.10.7 covers all sizes, so there is nothing outside scope.

27. Is stump grinding addition or is to be included in the proposal?

a) PWS Para’s 3.1.1.10.6 and 3.1.1.10.9 answers this question.

28. Mowing of the Airfield is done how many times a year?

a) Technical Exhibit 6 says approximately (8) eight, but this is an estimate only.

29. Mowing on the Airfield Is mulched with no pick up of grass or debris correct?

a) Mulch, yes. But the contractor is responsible to clean up debris left on ramps, taxi ways etc.

30. Special Services says: The contractor may be required to provide extra labor? Can you be specific and is this additional or supposed to be part of the bid proposal?

a) Extra labor means extra labor if need be to provide the ordered service. The Government cannot specify how much, because the Government cannot dictate the labor/equipment that will be needed.

31. Icy, storm or adverse conditions are we required to work or can we act as “OWNER OPERATER” and make decisions and not be penalized for them based on conditions?

a) The Government does not expect contractors to put themselves in harm’s way. The JBLM website http://www.lewis-mcchord.army.mil/ or Facebook page https://www.facebook.com/JBLewisMcChord/ is a great resource to see what the current conditions are on base and adjust accordingly.

32. In Icy, storm or adverse conditions what is your qualifications to reach a “Storm” status?

a) The post will determine the status.

http://www.lewis-mcchord.army.mil/ https://www.facebook.com/JBLewisMcChord/

33. For the previous contract (the one that has been defaulted upon), what was the total annual contract price award?

a) The previous contract was awarded $858,254.99 for the base period, and $895,341.99 for the first option period.

34. Is the previous contract similar in scope to this IFB?

a) Yes.

35. Who was the previous contractor?

a) AMERICA 4G INC.

36. Can the government confirm that there is no current Collective Bargaining Agreement since this is not a unionized staff under this contract?

a) There is no Collective Bargaining Agreement in place.

37. We understand that this solicitation exists in part because the existing vendor contract is being or has been cancelled. Is there any information relevant to the existing / former contractor and potential contract infractions that might be pertinent for the contractor?

a) Perform the work in accordance to the PWS and meet all the requirements expected by the contract.

38. Considering the cancellation of the existing vendor contract, will FAR 22.1203 (a) be applicable in conjunction with the new contract award?

a) In accordance with FAR 22.1202, the current bridge contracts in place before start of the new requirement are of the same or similar services at the same location. No waiver has been issued, thus Executive Order 13495 applies.

39. Is it possible to coordinate a second site visit for interested vendors who missed the formal solicitation due to the fact that it was released under a separate solicitation and without an amendment made to the pre-solicitation announcement found on the FBO.gov site?

a) A second site visit was offered on 6 July 2017 to all interested vendors. The solicitation was amended to notify the public on 27 June 2017 on FBO.gov.

40. Is it possible to get an extension on the date that questions can be submitted regarding the project?

a) Yes. The solicitation was amended on 27 June 2017 and extended the bid date to end 20 July 2017 at 10:00 a.m. PDT.

41. IAW PWS Para 3.2 The phase-in period is to allow the contractor the opportunity to prepare and be able to provide at least minimal services on the 1st day of September, 2017 without interruption to McChord Field grounds maintenance services.

- Is this amount in addition to our total contract bid price?

a) This amount is a separate line item that should be priced and part of your total contract bid price.

- Will this amount be a portion of our total contract bid price?

a) Yes, this is a portion of your total contract bid price.

- Would this amount be furnished upfront for assistance to the phase-in period?

a) No.

42. We had a question about the bid instructions listed below. We’re trying to see what is the second bid? Are you wanting one with our lowest price point & another with our max price point? Bidders shall submit two separate and complete bids each consisting of the five (5) separate parts as defined in paragraph 2 below and identify any information that is proprietary.

a) Bidders shall submit one original bid and one copy. The Government will award a single contract for the requirement, as a result of the subject Invitation for Bid (IFB) to the responsible bidder, in accordance with FAR 9.104-1, that can fulfill all requirements of the Performance Work Statement (PWS) at the lowest price.

43. Can the government specify the type of grass that will be required to be used as turf replacement in the event of renovation? If there are several different types of grass, please identify the species to better provide a more accurate price proposal.

a) In the event of renovation, the Contractor shall replace the turf with one or a combination of the following: Fine Fescues, Perennial Ryegrass, German Velvet grass, Kentucky bluegrass, or Poa Annua (Annual Meadow grass).