Attachment_A2,Addendum_Final_Revision-1_PWS.pdf

Packing and Crating

Fort Polk, Louisiana

9 November 2018

INTRODUCTION

BACKGROUND INFORMATION AND MISSION

The Direct Procurement Method (DPM) Program was established to manage the shipment of domestic household goods, international-household goods, and unaccompanied baggage shipments using the Federal Acquisition

Regulations (FAR)-based government contracts. DPM contracts include packing, containerization, local drayage, delivery, unpacking, storage and related services for personal property shipments. DPM contracts provide a comprehensive movement process for worldwide movement of shipments to specific overseas locations where other modes of shipment are not authorized.

SECTION 1: PERFORMANCE WORK STATEMENT (PWS)

PART 1

GENERAL

1. GENERAL: If there is conflict among any law, regulation, specification, standard, or policy, the most stringent will apply. The following provisions shall apply to the performance of work under this contract:

1.1. SCOPE OF WORK: The Contractor shall provide all necessary resources, management, personnel, materials, transportation, supplies, and equipment, to provide packing and crating services for Fort Polk, LA.

1.2. HOURS OF OPERATION: Contractor operating hours shall be consistent with normal core duty hours of Fort

Polk unless otherwise directed by the Contracting Officer (KO) or his designated representative. Normal core duty hours are 8:00 AM - 4:30 PM, Monday through Friday, excluding Government holidays. The Contractor can expect that a portion of the work may be performed outside of these core hours and on weekends or holidays. Certain restrictions apply to designated Physical Training (PT) areas on Fort Polk during PT hours.

1.3. CONTRACTOR PERSONNEL: For the purpose of this contract, the term “Contractor personnel” applies to all

Contractor employees, subcontractor employees, or any other person(s) acting for or on behalf of the Contractor to perform work on this contract.

1.3.1. Project Manager: Prior to contract performance, the Contractor shall designate in writing, to the Contracting

Officer, a Project Manager (PM), who shall be responsible for the overall management, coordination, and supervision of the work performed. The PM shall have knowledge of the terms and conditions of the contract. This

PM shall have full authority to act for the Contractor on all contract matters relating to daily operations of this contract. The PM shall be available, by phone, anytime Contractor personnel are performing services on Fort Polk.

1.3.2. Contractor Employees:

1.3.2.1. General Qualifications: Contractor employees shall be trained, qualified, certified and/or licensed under the requirements specified in this contract prior to starting work. The Contractor shall maintain records of training qualifications, certifications, and licenses and provide them to the Contracting Officer upon request. The Contractor shall ensure that the employees remain fully qualified to perform work under this contract. The Contractor shall maintain the work force in such a manner as to ensure that the employees remain fully qualified. The Contractor shall only employ persons able to speak, read, write, and understand English for those positions interacting with

Government personnel, and where English is used or essential to provide the product, record, data, information, or service. Contractor personnel shall be physically capable of performing work under all climatic conditions.

1.3.2.2. Specialized Qualifications: N/A

1.3.3. Employee Conduct: The Contractor shall not allow any employee to perform work who has illegal possession of, or who is under the influence of alcohol or controlled substances. Government rules, regulations, laws, directives, and requirements, which are in place or issued during the contract term shall be applicable to all

Contractor employees or representatives who enter the Installation or who travel using Government transportation.

Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site. Individuals who violate such rules, regulations, laws, directives, or requirements may be denied access to the Installation, either temporarily or permanently. Contractor personnel receiving a driving under the influence (DUI) conviction may be prohibited from driving on the installation.

1.3.4. Employee Appearance: Contractor employees shall be appropriately dressed including any necessary individual protective clothing and equipment.

1.3.5. Personnel Constraints:

1.3.5.1. Conflicts of Interest: The Contractor shall not hire for this contract, any person whose employment would result in a conflict of interest, or employment which is prohibited by Department of Defense Regulation 5500.7-R entitled "Joint Ethics Regulation (JER)", Dated August 30, 1993, including changes 1-7 Dated November 17, 2011.

1.3.6. Personnel Safety: The Contractor shall be responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the work. The Contractor shall comply with all applicable federal, state, local, and Fort Polk laws and regulations including, but not limited to environmental, safety, and occupational health laws and regulations. Except as otherwise stated in the contract, if the Contractor encounters material on the project site reasonably believed to be hazardous (such as ammunitions), the Contractor shall immediately stop work in the affected area and give notice of the condition to the Contracting Officer or designated representative and

Range Control (337-531-5445). Work in the affected area shall not resume without written permission of the

Contracting Officer or designated representative.

1.4. SERIOUS ACCIDENT AND INCIDENT REPORTING:

1.4.1. The Contractor shall report serious accidents and incidents incurred while performing work under this contract immediately by the most expeditious means possible but not more than one hour following the accident or incident to the Fort Polk Directorate of Emergency Services, the Safety Office, and Contracting Officer. Serious accidents and incidents include, but are not limited to, those defined in AR 385-10 and AR 190-40 respectively or referenced in other applicable directives. Examples are as follows: One or more lives lost, one or more persons critically injured, three or more persons hospitalized due to one incident, property damage estimated to exceed $2,000, fire causing major damage to structures, equipment, or vehicles, and HAZMAT, hazardous substances, and

HAZWASTE incidents.

1.4.2. Record of Injury Form: Immediately after a job-connected injury, the Contractor shall prepare a record of the incident/accident and forward it to the Contracting Officer's Representative (COR). The COR will forward the incident/accident report to the Command Safety Office. If more information is required the Command Safety office will coordinate with the COR for the required information.

1.5. CLAIMS LIABILITY ARTICLE: The Contractor shall indemnify, save harmless, and defend the Government from and against any and all claims, damages, actions, debts, liabilities, and attorneys' fees arising out of or in any manner predicated upon loss of or damage to the property of and injury to or death of any and all persons whatsoever, in any manner caused or contributed to by the Contractor, his agents, servants, employees or subcontractors while in, upon, or about the military installation wherein this work is located, or while going to or departing from the same; and to indemnify and save harmless the Government from, and on account of damage of any kind which the Government may suffer as the result of acts of negligence, fraud or misconduct of any of

Contractor's agents, servants, employees, or subcontractors in or about said military installation.

1.6. Security and Installation Requirements

1.6.1. Physical Security

1.6.1.1. Installation Physical Security

1.6.1.1.1. Contractor's must provide an access roster to Directorate of Emergency Services (DES), Physical Security

Office of all employees monthly or when any personnel change occurs for access to Fort Polk. An access roster will also be furnished to the Security and Intelligence Division (S&ID), DPTMS quarterly or upon request. Access rosters must be forwarded to the vehicle registration office using a specific format electronically from a government computer.

1.6.1.1.2. A check of records through the National Crime Information Center (NCIC) Interstate Identification Index

(III) is the Army minimum baseline background check for entrance onto Army installations for non-CAC holders to include entrance of visitors.

1.6.1.1.3. The contractor shall provide employees with company identification (ID) cards prior to their commencement of work. The ID format is subject to approval by the government. IDs shall be laminated and include the company's name, ID number, issue and expiration dates, employee name, job title and color photograph.

Employees shall wear the ID on front exterior clothing, above the waist, when performing under the Performance of

Work Statement (PWS)/Statement of Work (SOW)/Statement of Objectives (SOO) unless otherwise specified herein or approved by the government.

1.6.1.1.4. Physical Security Plan. The contractor shall address the physical security aspects associated with contract performance in government furnished facilities. The plan shall describe how the security plan shall prevent unauthorized access, vandalism, pilferage, larceny, sabotage, and arson directed toward contractor controlled facilities. A list of installation buildings for which the contractor shall be responsible shall be included in the plan.

The contractor shall maintain an active security checklist for each facility under the contractor's control. The plan shall comply with the provisions of AR 190-11, AR 190-13, AR 190-51, DoD 5100.76(D), 5220.22(D) and the Fort

Polk, Installation Physical Security Plan. This security plan will be reviewed annually by the DES to ensure regulatory requirements.

1.6.1.1.5. Information Systems Security Plan. The information systems security plan shall establish security procedures for all computer systems and communications utilized in the performance of this PWS/SOW/SOO. The plan shall conform to AR 25-1, AR 25-2, and AR 380-67.

1.6.1.1.6. Key Control Plan. The contractor's key control plan shall provide for government access, 24 hours a day, seven days a week, to all government-furnished facilities. The plan shall comply with AR 190-13 and AR 190-51.

1.6.1.1.7. The contractor shall ensure that its employees, performing under this contract that has access to government information systems receive annual Information Technology security training.

1.6.1.1.8. The contractor shall immediately notify the contracting officer representative when an employee terminates employment that has access to government information systems or data. The contractor shall ensure all common access cards issued to employees are returned to the government upon termination of employment and released employee names are to be stricken from rosters maintained by DES & S&ID immediately upon release.

1.6.1.2 Installation Anti Terrorism /Force Protection (AT/FP)

1.6.1.2.1. Pursuant to DoD Instruction 2000.16, DoD Antiterrorism (AT) Standards, dated October 2, 2006, each contractor employee requiring access to a federally controlled installation, facility and/or federally controlled information systems shall complete AT Level I awareness training on an annual basis and receive a certificate of completion. The training is accessible from any computer, and is available at http://jko.jten.mil/, see

“Special Instructions” below. The contractor is responsible for ensuring that all employees have completed antiterrorism awareness training and shall certify that their workforce has completed the training through the submission of certificates of completion to the Contracting Officer and the Contracting Officer's Representative (if appointed) within five working days after contract award or prior to access to a federally-controlled installation or information system.

1.6.1.2.2.1 Special Instructions:

a. Use a search engine such as GOOGLE , and search for “Joint Knowledge Online” or “JKO” to begin the process.

The browser address should look like http://jko.jten.mil . Once at the website follow the below instructions:

Clicks:

b. Select “No DoD CAC”

c. Then choose “ I am a US mil, government civil servant, or contract employee”

d. Click on “I've been directed to take required training on JKO”

e. Click on “Courses”

f. Select “I do not have a .MIL, .GOV, or .NDU.EDU address or I am a Multi-National

Student”

g. Fill out the contact sheet and email to sponsor (This is the COR)

h. Sponsor will email to the JKO help desk. (This is the COR)

Approval Process

a. Help desk sends non-CAC user an email with User ID

b. Help desk will send a separate email with an electronic token to register a new password (token is good for 24 hours)

c. New User follows the instructions in the email and enters a new password

d. User will need to enroll in Course # JS-US007-14 (User has up to 30 days to complete the course)

1.6.1.2.2. In the event that the automated system at http://jko.jten.mil/ not available (e.g., server problems), Level I

AT Awareness Training can be provided by a qualified instructor. However, if the training is not completed online, the Level I AT Awareness instructor qualification must be coordinated with the installation Antiterrorism Officer or

(installation security equivalent) and the resultant name(s) of approved instructors shall be provided the contracting officer or designee along with all associated cost or schedule impacts to the contract.

1.6.1.2.3. Antiterrorism performance (Level I AT Awareness Training attendance and compliance) may be documented as a performance metric under the resultant contract, and be part of past performance information in support of future source selections.

1.6.1.2.4. Access and General Protection/Security Policy and Procedures. Contractor and all associated subcontractor employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the Installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force

Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. (This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility or area.)

1.6.1.2.5. iWATCH Training. The contractor and all associated subcontractors shall brief all employees on the local iWATCH Program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed with ____ calendar days of contract award and within ____ calendar days of new employees commencing performance with the results reported to the COR NLT ____ calendar days after contract award. (This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area.)

1.6.1.2.6. Contractor Employees Who Require Access to Government Information Systems. All contractor employees with access to a government information system must be registered in the Army Training Certification

Tracking System (ATCTS) at the commencement of services, and must successfully complete the DOD Information

Assurance Awareness Training prior to access to the information systems and then annually thereafter.

1.6.1.2.7. The contractor shall develop an OPSEC Standing Operating Procedure (SOP) or Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC Officer per AR 530-1, Operations Security. This SOP/Plan will include the Government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator. The contractor will ensure this individual becomes OPSEC Level II certified per AR 530-1. (This Standard language is for contracts that require an OPSEC Standing Operating

Procedure or Plan.)

1.6.1.2.8. Per AR 530-1, Operations Security, new contractor employees must complete Level 1 OPSEC Training within 30 calendar days of reporting for duty. All contractor employees must complete annual OPSEC Awareness

Training. (This Standard language is for contracts that require OPSEC Training.)

1.6.1.2.9. All contractor employees and associated subcontractor employees must complete the DOD IA Awareness

Training before issuance of network access and annually thereafter. This contract does not involve support or acquisition on IT products, services, or infrastructure.

1.6.1.2.10. No employee, under this contract, will require anything other than normal/general user rights on any computers or software.

1.6.1.2.11. Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified "(Con)fidential," "(Sec)ret", or "Top (Sec)ret", and requires contractors to comply with - (1)

The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual

(DOD 5220.22-M); any revisions to DOD 5220.22-M, notice of which has been furnished to the contractor. (This standard language is for Contracts That Required Handling or Access to Classified Information.)

1.6.1.3 Homeland Security Presidential Directive 12 (HSPD 12) Requirements

1.6.1.3.1 Requirements apply to any contract over 180 days in duration, or any contract where contractor employees access the installation's occupied buildings or require access to the Government information systems.

1.6.1.3.1.1 All personnel hired under this contract who do not require a security clearance must have a favorable

National Agency Check with Inquiries (NACI). The Contracting Officer Representative (COR) will ensure new hires complete a NACI through the Personnel Security Investigation Portal (PSIP) by initiating a request through

S&ID no later than 15 days from the date of hire and completing the investigation (submission to OPM) within 30 days. Personnel who require a security clearance must be processed by their company Facility Security Officer

(FSO) or company Security Manager.

1.6.1.3.2. Instructions for completing the NACI process will be sent to the Project/Program Manager, Security

Manager and the COR once the contract has been awarded and one of the above personnel notifies S&ID for the initiation. The contractor shall schedule fingerprinting appointments with S&ID. Personnel will not be able to work under this contract until the NACI has been submitted to PSIP as required. Personnel who do not receive a favorable

NACI will not be allowed to perform services under this contract.

1.6.1.3.3. Employees who require a common access card (CAC) for physical access or access to the government information systems may be granted a CAC after the successful submission of the NACI through PSIP and a favorable fingerprint review by S&ID. An unfavorable NACI adjudication will result in loss or denial of computer access, physical access or employment.

1.6.2 Key Control (If applicable). The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the

Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.2.1. In the event keys are lost or improperly duplicated the Contractor shall, upon direction of the Contracting

Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the

Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the

Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.3 Lock Combinations (If applicable). The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

These procedures shall be included in the Contractor’s Quality Control Plan.

1.7 Installation Access Control (Use in all contracts that require access to the installation.)

1.7.1 Access Control: Procedures for commercial vehicle access to Fort Polk are subject to change without prior notice. Current access information may be obtained by calling Physical Security (531- 7756) / Visitor Control

Center (531-0380).

1.7.2 Security Searches/Checks: Contractor and Contractor employees are subject to security searches/checks.

Persons found in possession of firearms, ammunition, explosives, pyrotechnic devices, knives, other lethal weapons, or removing Government equipment, supplies, and/or food will be prosecuted and/or barred from the installation.

1.7.3 Compliance with Regulations: The Contractor and Contractor employees shall comply with all applicable Fort

Polk regulations promulgated by the Commanding General, Fort Polk, LA, as well as all applicable Federal and

State safety laws and security regulations. Applicable Post regulations including, but not limited to, fire, safety, sanitation, security, and firearms or other lethal weapons, will be made available to the Contractor upon request.

1.7.4 Instructions for Access: The following information is provided to assist in creating an access roster for personnel requiring access to Fort Polk.

1.7.4.1 Personnel without a Common Access Card (CAC), Rapid Gate Card or TWIC card can be escorted by a

CAC/DoD ID holder if riding in the same vehicle. Those personnel will be expected to identify themselves with a state issued driver’s license or ID. Otherwise, unescorted visitors must go to the Visitor Control Center (VCC) adjacent to the main gate located on Entrance Road to be vetted. There, the visitor will present their state issued driver’s license. Once vetted, guests will be issued either a paper pass or a printed photo ID card for long term access not to exceed six months. Both the pass and the ID card will grant access at all Fort Polk Access Control

Points. All personnel will still be required to be vetted through the Mobilisa handheld scanners.

1.7.4.2 Access Rosters: Personnel whose contracts exceed 180 days in duration are required to be processed for a

CAC. Personnel whose contract is less than 180 days in duration will receive a personnel pass valid until the expiration of the contract or business venture date. Access Rosters are required to be submitted to the VCC for all contractor personnel. An example of an Access Roster can be provided by the VCC upon request. The roster is self-explanatory, but at a minimum will contain the individual’s name, SSN, date of birth, contract number, duration of visit, and point of contact for access.

1.7.4.3 Access Rosters MUST be submitted for the contractor by the appointed Contracting Officer’s Representative

(COR) or the designated Government Point of Contact. Any roster submitted by a commercial ISP (example

@yahoo.com, @gmail.com, etc) will not be accepted and must be verified through the Physical Security Office

(337) 531-7756.

1.8. ENVIRONMENTAL COMPLIANCE:

1.8.1. The Contractor shall comply with all Federal, State, and local regulations covering environmental protection.

In case of a conflict among these laws and regulations, the most stringent law or regulation shall apply. If a Federal, State, or regulatory agency assesses any fine, penalty, or fee against the Government that is attributable to

Contractor noncompliance with any environmental law or regulation, the Contractor shall indemnify the

Government for the amount of the fine and other Government costs attributable to the violation (e.g., the cost of cleaning up a hazardous waste spill). In the event of Contractor noncompliance with any applicable environmental law or regulation, the Contracting Officer will determine whether the Government or the Contractor is responsible for abating or correcting the violation. This provision is not intended in any way to waive the Government’s rights under any other provision of this contract. The Contractor shall fully comply with current and future Fort Polk regulations, plans and changes.

1.8.2. Non-Hazardous Products: In all instances where a product containing non-hazardous components can be substituted for a product with hazardous components, the Contractor shall use the product containing non-hazardous components. Provide information on substitutions to the Contracting Officer.

1.8.3. Fort Polk has implemented an Environmental Management System (EMS) to proactively deal with the environmental impacts of its processes, activities, and services. Fort Polk uses the ISO 14001:2004 as the standard for its EMS. All personnel performing work for or on behalf of Fort Polk must be aware of and understand Fort

Polk’s Environmental Policy. Fort Polk offers EMS General Awareness Training in the form of a printed Handout.

All Contractors and their employees are required to be made aware of EMS General Awareness Training and have posted EMS handout in the workplace that are available to all employees. Contractors are also responsible for ensuring all subcontractors hired on their behalf receive EMS General Awareness Training handouts and that they are posted at the subcontractor’s site. The Contractor is also responsible to ensure that all goods and services used by the Contractor or any of its subcontractors do not deviate from the installation Environmental Policy, and objectives and targets of the EMS.

1.8.4. Environmental Awareness Information can be found at the following link:

http://www.sustainability.army.mil/tools/docs_ems/EMS%20Web%20Page%20Items/Fort_Polk_EMS_Poster.pdf

1.9. TOXIC/HAZARDOUS MATERIAL AND WASTE MANAGEMENT

1.9.1. The Contractor shall have available at each work site where hazardous materials are used and stored, the applicable Material Safety Data Sheets (MSDS). The Contractor shall use the DoD Hazardous Material Information

System (HMIS) to research the availability of and to order MSDS. The MSDS shall be readily available to employees and the Contracting Officer or designated representative. The Contractor shall ensure employees are trained in the proper handling of hazardous materials.

1.9.2. The Contractor shall use Contractor-obtained environmentally preferred products for the performance of this contract. The Contractor shall provide the Contracting Officer or designated representative with a listing of hazardous materials, quantities to be used, and copies of applicable MSDS. All hazardous materials shall be stored

IAW requirements in the MSDS and Installation Fire, Safety and Environmental regulations.

1.9.3. The Contractor shall cooperate with the Hazardous Materials Control Center to support inventories of hazardous materials IAW the Emergency Planning and Community Right-to-Know Act (EPCRA), 40 CFR 303 ET.

Seq. and AR 200-1. The Contractor shall immediately notify the Contracting Officer or designated representative of any emergency releases of hazardous materials in the format required by EPCRA, 40 CFR 355.40.

1.10. REPORTS: The contractor shall ensure that all documentation performed by the contractor will be accurate and legible. All invoices submitted for billing to the ordering officer will be complete and display a detailed and accurate account of services performed.

1.10.1. The Contractor shall complete responses in a timely manner to all requirements for reports and requests for information and data, both one-time and recurring.

1.10.2. The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the packing and crating services via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/. Information the contractor will need to complete reporting is as follows: FOB: Destination;

UIC: W42CXS; COMMAND: IMCOM; FSC: V003.

1.10.2.1. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the

FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil/.

1.11. QUALITY CONTROL AND ASSURANCE:

http://www.sustainability.army.mil/tools/docs_ems/EMS%20Web%20Page%20Items/Fort_Polk_EMS_Poster.pdf http://www.ecmra.mil/

1.11.1 Quality Control. The contractor shall establish a complete quality control program to assure the requirements of the contract are provided as specified. One copy of the contractor's quality control plan will be provided to the contracting officer as part of the proposal submission (Attachment 5, CDRL 0001).

1.11.2. Quality Assurance. The contractor shall provide monthly metrics measuring the Service Delivery Summary

Performance Threshold (Attachment 5, CDRL 0012). These statistics will be used in the monthly evaluation of the contractor and also as a part of the annual performance report.

1.12. APPLICATION. This PWS contains basic instructions for the packaging, packing, tagging, inventorying, containerization, marking, loading, storing, unpacking, and inspecting of HHG and UB. This PWS applies to domestic and international DPM shipments. It does not apply to domestic or international Through Government Bill of Lading shipments.

1.13. CONUS to OCONUS UB shipments using Air Mobility Command (AMC) aerial ports. The carrier will provide the actual weight and cube of each shipment after pickup to the ordering officer prior to the PPGBL/BL being produced. Information must be provided within two days after pickup.

1.14. ENTERPISE CONTRACTOR MANPOWER REPORTING APPLICATION (eCMRA)

1.14.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/

1.14.2 Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the

FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at: http://www.ecmra.mil/.

1.14.3 The cost of this reporting system is the result of the Contractor’s costs completion of the report. This mandatory reporting shall be completed upon award of the contract. Contractor shall receive immediate email confirmation when they input their data into the Enterprise Contractor Manpower Reporting system.

PART 2

DEFINITIONS AND ACRONYMS

2.1. DEFINITIONS: The definitions set forth below are those unique to this contract. Definitions for technical terms or words that are included in this contract can be found in the technical documents referenced in the individual functional areas of the PWS. The definitions provided below are oriented to Fort Polk’s PWS. In many cases, definitions are specific by situation. The listing of definitions is not all-inclusive, but it has been derived from official publications (e.g., regulations and technical manuals) when available.

Acceptable Quality Level (AQL): The AQL is a designated value (percent) of defective outcomes/service that the

Government indicates will be accepted using acceptable sampling techniques and procedures.

Alternate Contracting Officer’s Representative (ACOR): An alternate individual from the functional activity appointed by the Contracting Officer and delegated specific authority to monitor contract performance and to perform specific contract administration functions in the absence of the COR .

Army Regulations (ARs): Publications issued by Department of the Army (DA) which are directive in nature and contain missions, responsibilities, policies and administrative procedures necessary to insure uniform compliance with those policies.

Bluebark: The code word used to designate a personal property shipment of a deceased member/employee.

Business Day: Monday through Friday, except for Government recognized holidays and days the Fort Polk installation has been closed for all but emergency business.

Call Number or Lot Number: Locally assigned control number provided by the ordering activity when a requirement for services is placed with the contractor. For inbound shipments, the number is normally assigned when the Personal Property Shipping Officer receives the freight bill or written receiving notice from the contractor.

For outbound or local drayage shipments, the number is normally assigned at the time the order is placed with the contractor.

Complete Service: The rate bid per each item includes all related services, such as long carry, stairs, elevators, excessive distances, necessary to perform the complete pickup and delivery of the personal property shipment.

Containerization: The stuffing or loading of personal property into exterior shipping containers.

Contracting Officer (KO): An individual with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

Contracting Officer's Representative (COR): An individual from the functional activity appointed by the Contracting

Officer and delegated specific authority to monitor contract performance and to perform specific contract administration functions.

Contract Discrepancy Report (CDR): A formal method documenting unsatisfactory Contractor performance

(contract deficiencies and defects against the AQL) in the contract file.

Defective Service: A unit of service, which contains one or more defects and does not conform to specified requirements.

Direct Procurement Method: A method of shipment in which the Government manages the shipment throughout.

Packing, containerization, local drayage, delivery, unpacking, storage, and related services are obtained from commercial firms under a contractual arrangement or by the use of Government facilities and employees.

Drayage:

a. Schedule I - Drayage included applies in those instances when a shipment requires drayage to an air, water, or other terminal for onward movement after completion of the shipment preparation by the contractor. If it is being moved from a residence or other pickup point to the contractor’s warehouse for onward movement by another freight company, carrier, drayage not included applies.

b. Schedule II - Drayage included means delivery of the shipment from destination contractor’s facility or other destination point to the final delivery point as ordered. When shipment or partial removal of items from shipment is performed and prepared for member’s/employee’s pickup at destination delivery point, drayage not included applies.

Employee: A civilian individual:

a. Employed by an Agency (See Agency), regardless of status or grade.

b. Employed intermittently as an expert or consultant and paid on a daily, while actually employed, basis.

c. Serving without pay or at $1 a year (5 U.S.C. § 5701(2), Definitions) (also referred to as “invitational traveler” for temporary duty travel purposes only).

Federal Acquisition Regulation (FAR): Provides uniform policies and procedures for acquisitions by executive agencies of the federal Government.

GCWT: Code to designate gross hundredweight.

Government Furnished Property: All tangible property of Government furnished to Contractor.

Government-Owned Containers: Government-Owned Containers (GOC) include all exterior wooden shipping containers purchased by the Government or constructed by the contractor for services under a contract. GOCs include containers meeting the requirements of American Society for Testing and Materials (ASTM) D4169-01, Standard Practice for Performance Testing of Shipping Containers and Systems, ASTM D5118/D5118M-95, Standard Practice for Fabrication of Fiberboard Shipping Boxes, ASTM D6251/D6251M-01, Standard Specification for Wood-Cleated Panelboard Shipping Boxes, and Military Surface Deployment and Distribution Command

Pamphlet 55-12. GOCs include all wooden exterior-shipping containers purchased by the Government and received by the contractor awarded those services identified in Schedule II, Inbound Services.

Hazardous Waste: A waste as defined in title 40, CFR, Part 261.3. Special handling procedures and disposal facilities are required for their disposal in compliance with federal, state and local regulations.

Household Goods: (See the Joint Federal Travel Regulations and the Joint Travel Regulations, Appendices A for complete definitions.) Household furnishings, appliances, clothing, books, liquor, and similar items belonging to a member/employee and immediate family. Snowmobiles and vehicles such as motorcycles, mopeds, golf carts, and boats are authorized to be shipped. Any substances, which are hazardous such as flammables and combustibles, may not be shipped. In addition, the following items may not be shipped or stored as HHG at Government expense:

a. Automobiles, trucks, vans, and similar motor vehicles; airplanes; mobile homes; camper trailer; farm equipment.

b. Cordwood and building materials.

c. Live animals including birds, fish, and reptiles.

d. Privately-owned live ammunition.

e. Property for resale, disposal or commercial use rather than for use by the member/employee and his or her dependents.

International: The movement of household goods or unaccompanied baggage between a point in the Continental

United States and a point in an overseas area.

Intertheater: The movement of household goods or unaccompanied baggage between one overseas theater and another overseas theater.

Intratheater: The movement of household goods or unaccompanied baggage within one overseas theater.

Issuing Officer: Only authorized or acting Personal Property Shipping Offices may issue Bills of Lading (BL). Such authorized persons may be military personnel or civilian employees of the Government on duty at the issuing office.

As stated in 41 CFR 101-41.302-4, accountability for BLs used by a contractor-shipper remains with the issuing office. The name and title of the issuing officer and the name and address of the issuing office, rather than those of the contractor-shipper must appear on the BL.

Item or Article: The terms item and article used in this Regulation are interchangeable. Each shipping piece or package and the contents constitute one item.

Lot Number: See Call Number.

Member: A commissioned officer, commissioned warrant officer, warrant officer, and enlisted person, including a retired person, of the Uniformed Services.

NOTE: “Retired person” includes members of the Fleet Reserve and Fleet Marine Corps Reserve who are in receipt of retainer pay.)

Member/Employee: Member or Employee.

Metrics: A statistical measurement of performance.

NCWT: Code used to designate net hundredweight.

Ordering Officer: The contracting officer of a using activity or a Government individual appointed by the contracting officer authorized to order services under the contract.

Outsize Air Cargo: A single item that exceeds 1,000 inches long by 117 inches wide by 105 inches high in any one dimension.

Packaging: The processes and procedures used to protect materiel from deterioration, damage, or both. It includes cleaning, drying, preserving, packing, marking, and unitization.

Packed by Member/Employee (PBO): Those articles packed in a container by the owner.

Packing: Assembly of packaged items into a shipping container with necessary blocking, bracing, cushioning, weatherproofing, reinforcement, and marking.

Performance Requirements Summary (PRS): The PRS identifies key performance indicators and standards that represent logical service outputs that will be evaluated by the Government to assure the Contractor is fulfilling the terms of the contract.

Personal Property: Household goods, unaccompanied baggage, privately-owned vehicles and mobile homes, as defined in the Joint Federal Travel Regulations and the Joint Travel Regulations.

Personal Property Shipping Officer (PPSO): The individual designated by authority to perform assigned traffic management functions at military installations or activities, regardless of whether or not that is the organizational title of the individual. For the purpose of this contract, the term PPSO includes representatives designated to order the services required and to inspect and evaluate those services performed by the contractor for acceptance or rejection.

Performance Standard: A measurable output or result associated with the performance-based description of a requirement found in the PWS.

*Professional Books, Papers, and Equipment (Also called PRO or PRO-Gear.): Articles of household goods in a member’s/employee’s/member’s spouse possession needed for the performance of official duties at the next or a later destination. Examples include:

a. Reference material.

b. Instruments, tools, and equipment peculiar to technicians, mechanics, and members/employees of the professions.

c. Specialized clothing such as diving suits, astronauts’ suits, flying suits and helmets, band uniforms, chaplains’ vestments, and other specialized apparel not normal or usual uniform or clothing

d. Communication equipment used by members/employees in association with the Military Affiliated

Radio Station.

e. Individually owned or specially issued field clothing and equipment.

f. An official award given to a members/employees by a Service (or a component thereof) for service performed by the members/employees in the member’s/employee’s capacity or by a professional society/organization/United States or foreign Government for significant contributions in connection with official duties.

g. Personal computers and accompanying equipment used for official Government business, i.e., central processing unit, monitor, keyboard, mouse, one printer, one set of small computer speakers.

*NOTE: Excluded from Professional Books, Papers, and Equipment (PBP&E) are sports equipment, and office, household, or shop fixtures or furniture (such as bookcases, study/computer desks, file cabinets, and racks) of any kind even though used in connection with the PBP&E.

Pro Number: The abbreviation of the word progressive and is usually prefixed to an agent’s record numbers on freight bills.

Quality Assurance Evaluator (QAE): Representative of the Personal Property Shipping Officer who has been appointed as a QAE to be responsible for providing technical assistance to the contracting officer in administration of the contract. The QAE must be responsible for inspection and acceptance of materials and services rendered by the contractor.

Quality Assurance Surveillance Plan (QASP): An organized written document used by the Government for quality assurance surveillance.

Quality Control: Those actions taken by the Contractor to control the in-process performance of goods or services to ensure that contract quality standards are met.

Residence: Normally considered to be the home, barracks, or other dwelling of the Service/Agency member/employee.

Unaccompanied Baggage: (See the Joint Federal Travel Regulations and the Joint Travel Regulations, Appendices A for complete definitions.) That portion of the member’s/employee’s authorized weight allowance of personal property that is not transported free on a ticket used for personal travel and which is shipped separately from the bulk of the household goods. This shipment may be shipped by the expedited transportation mode. Examples are:

personal clothing; professional books and equipment needed on arrival for performance of official duties; pots, pans, linens, and other light housekeeping items; collapsible cribs, playpens and baby carriages; small radios, portable televisions and small tape recorders; special equipment required for patients; and other items required for the health, comfort, and morale of the member/employee. (Refer to individual Service/Agency Regulations for specific definition of unaccompanied baggage.)

2.2. ACRONYMS: For the purpose of the resultant contract, the acronyms listed below shall apply:

ACOR Alternate Contracting Officer’s Representative

AMC Air Mobility Command

AR Army Regulation

ASREQ As Required

AQL Acceptable Quality Level

BL Bill of Lading

BLOC Bill of Lading Office Code

CD Contractor Disassembled

CDR Contract Discrepancy Report

CDRL Contract Data Requirements List

CFR Code of Federal Regulations

CLIN Contract Line Item Number

CONUS Continental United States

COR Contracting Officer

CP Carrier Packed

CPPSO Consolidated Personal Property Shipping Office

CU Cube

CW Containerized Warehouse

CWT Hundredweight

DA Department of the Army

DAC Day After Contract Start

DBO Disassembled by Owner

DD Form Department of Defense Form

DPM Direct Procurement Method

DS Destination

DTR Defense Travel Regulation

EAS Each Shipment

EMS Emergency Medical Services

FAR Federal Acquisition Regulation

GCWT Gross Hundredweight

GFP Government Furnished Property

GOC Government-Owned Container

HHG Household Goods

ITGBL International Through Government Bill of Lading

JER Joint Ethics Regulation

JFTR Joint Federal Travel Regulations

JPPSO Joint Personal Property Shipping Officer

JTR Joint Travel Regulations

KO Contracting Officer

MSC Military Sealift Command

MSDS Material Safety Data Sheets

MSL Military Shipping Label

MTHLY Monthly

N/A Not Applicable

NCWT Net Hundredweight

NTS Nontemporary Storage

OCONUS Outside Continental United States

ONE/R One Time with Revisions

PBP&E Professional Books, Papers, and Equipment

PBO Packed by Owner

POD Port of Debarkation

POE Port of Embarkation

POF Privately Owned Forearms

POV Privately Owned Vehicle

PPGBL/BL Personal Property Government Bill of Lading/Bill of Lading

PPPO Personal Property Processing Office

PPSO Personal Property Shipping Office

PRO Pro-Gear (Professional Books, Papers, Equipment)

PWS Performance Work Statement

QAE Quality Assurance Evaluator

QTRLY Quarterly

RDD Required Delivery Date

SDDC Military Surface Deployment Distribution Command

SDS Service Delivery Summary

SF Standard Form

TCMD Transportation Control Movement Document

TCN Transportation Control Number

TGBL Through Government Bill of Lading

TP No. Transportation Priority Number

UB Unaccompanied Baggage

WKLY Weekly

PART 3

GOVERNMENT FURNISHED RESOURCES

3.1. GENERAL: This section describes those items that will be furnished by the Government to the Contractor for performance of the requirements of this contract. The Contractor shall not make use of any property or services described in this section for any purpose other than performing the requirements of this contract. Contractor personnel are responsible for safeguarding GFP, equipment, and facilities. The Contractor shall be required to reimburse the Government for lost, damaged, or misappropriated property for which Contractor personnel are responsible.

3.2. GOVERNMENT FURNISHED SERVICES:

3.2.1. Emergency Services:

3.2.1.1. Emergency Medical Treatment: Government furnished medical service is not available to Contractor personnel, except in emergency on-the-job situations when Contractor personnel suffer serious injury or acute pain.

Government emergency treatment will be provided as the first point of medical care. Transfer to non-Government facilities shall be affected as soon as possible and as determined by attending medical authorities. Contractor employees experiencing emergency on-the-job injuries or illnesses may use Bayne-Jones Army Community

Hospital. The Contractor shall be responsible for any charges resulting from treatment at Bayne-Jones Army

Community Hospital. The normal hours of operation for Bayne-Jones Army Community Hospital are 8am -4:30pm.

ANY arrangement between the Contractor and Contractor employees relative to health care, and insurance(s) for health care, shall not interfere with the Government's right to reimbursement in the manner selected by the

Government for each occurrence where…