PWS_Aquatic_Veg_Herbicide_(2019_).pdf

PERFORMANCE WORK STATEMENT (PWS) AQUATIC VEGETATION CONTROL SERVICES

PART 1

1. GENERAL: This Performance Work Statement (PWS) outlines the requirements to provide Aquatic

Vegetation Control Services on Caney Creek Reservoir on the Red River Army Depot, Texarkana, Texas.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, chemicals, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform aquatic vegetation reduction services as defined in this PWS, except for those items specified as government furnished property and services in Part 3 of this PWS.

The Contractor shall obtain any and all licenses/permits, approvals, notifications, and other documentation necessary to properly conduct the services in this contract, at no additional cost to the United States Government (USG). This includes compliance with RRAD Integrated Pest Management Plan (IPMP), Army Regulation 200-1, Department of

Defense Instruction 4150.07 as well as any and all applicable Federal, State, and local laws, codes, and regulations in connection with the application and use of herbicides. The applicator and mixer MUST be certified in the state of Texas to apply pesticides to aquatic vegetation and must furnish a copy of the licenses to the COR/IPMC.

RRAD personnel shall conduct a contractor in-briefing to address site specific information to include but is not limited to safety, emergencies, spills, infield pesticide mixing procedures, as well as required deliverables as specified in RRAD

IPMP, DODI 4150.07, and AR 200-1 (proof of TX pesticide applicator license, DD1532 or equivalent and etc.)

1.2 Background: Caney Creek Reservoir is an approximately 185 acre lake located on Red River Army Depot

(RRAD) near Texarkana, Texas. The reservoir has several species of native and non-native species of aquatic vegetation that currently cover approximately 58% of the surface and subsurface area of the lake. RRAD desires to maintain the coverage of vegetation at approximately 20% to allow for multiple use benefits.

1.3 Objectives: The Contactor shall perform the following services:

The purpose of this contract is to reduce the coverage of floating and submerged, aquatic vegetation on the Red River

Army Depot’s (RRAD) Caney Creek Reservoir in northeast Texas, in order to facilitate recreation and restore vitality to the lake. The project consists of one, early season chemical treatment of aquatic vegetation to be applied by boat.

Army Regulation 200-1, Environmental Protection and Enhancement requires that installations manage natural resources on an ecosystem basis. Caney Creek Reservoir is an approximately 185 acre lake with several species of native and non-native aquatic species.

1.3.1 This Performance Work Statement (PWS) defines requirements for implementing this project for the benefit of helping reduce the aquatic vegetation density/coverage on Caney Creek Reservoir to that of approximately 20%.

1.4 Scope: This project will involve the treatment of all actively growing aquatic vegetation in all areas designated by the US Government (USG). Total area of vegetation to be treated will include 70 surface-acres, as determined by the

Government. The Contractor shall be required to track acreage treated with GPS and monitor application rates for reporting to RRAD. Such data shall be delivered to RRAD upon request and produced as a final deliverable for project close out.

1.4.1 Red River Army Depot will furnish a map of the treatment areas.

1.4.2 Primary target vegetation will be coontail, white water lily, American lotus, watershield, bladderwort, parrot feather and variable leaf water milfoil. Strength/Ratio of Chemicals shall be in accordance with the manufacturer's product label for control of the target species.

1.4.3 Work can be performed 6 days a week. Caney Creek Reservoir will be shut down one weekday per week, normally a Wednesday or Thursday due to mission requirements.

1.4.4 The Contractor shall apply a selective, systemic herbicide that will provide effective control of the listed species throughout a significant portion of the growing season. Application must be made from a floating vessel (boat, barge, etc). Aerial applications are not authorized. Only Department of Defense approved herbicides bearing EPA registration numbers on the label shall be used. Herbicide storage, mixing and application shall conform to Public

Law 92-516, and the Federal Environmental Pesticide Control Act. Herbicides shall be approved by Red River Army

Depot. Three copies of each pesticide label and three copies of the manufacturer's material safety data sheet (MSDS) and/or safety data sheet (SDS) for hazardous and toxic chemicals shall be submitted to the Contracting Officer for approval, 10 days prior to work start.

1.5 Period of Performance: The treatment shall occur on Caney Creek Reservoir between the dates of 15 April and 15

May 2019 and IAW the pesticide label. The period of performance shall expire 15 May 2019.

1.6 Quality Control: The Contractor shall develop and maintain an effective Quality Control Plan (QCP) to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services as well as include safeguards for the protection of land based, non-target species. The Contractor’s final QCP shall be submitted for review within fifteen (15) days of the contract date and shall be made available to the KO, COR, or ACOR. After acceptance of the QCP, the

Contractor must receive the KO’s acceptance in writing for any proposed changes to the submitted quality control system.

1.6.1 Quality Assurance: Immediately after 14 days following the final treatment, services rendered will be inspected by the government COR and Installation Pest Management Coordinator (IPMC). The treated areas must have 90% control of target undesirable vegetation. Any defect or unaccomplished work shall be immediately brought to the attention of the Contractor. The Contractor shall meet with the COR and IPMC to discuss the work in question without delay. Work determined unsatisfactory after the discussion, or the Contractor’s failure to discuss the work in question shall be cause for adjustment in contract price based on the government estimate of work not performed utilizing the contract unit price(s). The government may sample the Contractor’s pesticides and inspect the Contractor’s equipment and materials at any time. When inspection reveals inadequate control, (ie population levels remain above the acceptable level of control) the contractor shall respond within 24 hours to retreat previously treated areas after receiving notice from the contracting officer representative at no additional charge to the government (Sundays and

Holidays excluded). The Contractor will be required to complete a daily pesticide use report and provide this report to the IPMC upon inspection and on a weekly basis.

1.6.2 Place of Performance: The work to be performed under this contract will be performed at Red River Army Depot, Texarkana, Texas.

1.6.3 Periodic Progress Meetings: The KO, COR, and IPMC, as appropriate, may meet periodically with the

Contractor to review the Contractor's performance. At these meetings, the COR will apprise the Contractor of how the USG views the Contractor's performance. The Contractor shall identify problems or potential problems immediately to the COR or the Contracting Officer instead of waiting for a progress meeting. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the USG.

1.6.4 Inspections: All equipment utilized by the Contractor in the execution of this contract shall be made available at any time without prior notice for inspection and/or site visits by the KO, COR, ACORs, IPMC, or other inspector authorized by the KO, COR or ACOR. Authorized inspectors identified by the KO or COR shall be permitted to take photographs, video, samples, notes, and other information as required to report on the progress of the project.

The Contractor shall be responsible for ensuring that all chemical containers have a manufacturers label intact, and if not, a copy of similar data shall be made and attached to the container. The Contractor shall also furnish necessary labels for tanks containing mixed solutions. These labels shall designate the chemical formulation, denote chemicals, strengths, etc., and shall be fixed to the tank. A copy of each manufacturer's label and a MSDS, for each chemical being transported, and said chemicals shall be kept in the Contractor's vehicle when transporting.

1.6.5 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance; maintain written and oral communications with the

Contractor concerning technical aspects of the contract; assist the KO with issuing written interpretations of technical requirements; monitor Contractor's performance and notify both the KO and Contractor of any deficiencies; and coordinate availability of USG furnished services and property. A COR appointment letter, which shall be sent to the

Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract or task order.

1.6.6 Key Personnel: The following personnel are considered key personnel by the USG:

Contract Manager

Alternate Contract Manager

Site Manager

The Contractor shall identify and provide acceptable qualifications for the following individuals that the Contractor intends to utilize in the performance of this contract. The contractor shall also provide the names, phone numbers, and email addresses for all of the individuals in these positions and keep the COR updated as changes occur. (All emails should be valid formats compatible with U.S. Government systems/MS Outlook.)

1.6.7 The Contract Manager: The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and an Alternate Contract Manager, who shall act for the

Contractor when the Contract Manager is absent, shall be designated in writing to the KO. The Contract Manager, or

Alternate Contract Manager, shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract, shall be fluent in English and shall be technically versed and proficient in all aspects of solid waste management as it pertains to the performance of this contract. The Contract Manager or Alternate Contract

Manager shall be available during the hours of 0800 to 1600 daily.

1.6.8 The Site Manager: The Site Manager shall be available to coordinate on-site performance of the contract on

RRAD. The Site Manager shall interface directly with the designated COR, as well as coordinating on site issues as required with the RRAD Command, security personnel and/or the RRAD Public Works Department. The Site

Manager is responsible for ensuring the contract requirements are followed at all time by employees on this contract.

1.6.9 Identification of Contractor Employees: A list of employees shall be sent to the COR at least 48 hours in advance of arriving at RRAD. All Contractor personnel on RRAD shall process in through the Visitor Control Center on the first day and shall travel directly to and from the work site daily.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1. Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the USG. The term used in this PWS refers to the prime Contractor.

2.1.2. Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. Contracting Officer’s Representative (COR). An employee of the USG appointed by the KO to provide surveillance of the Contractor’s performance under the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the

Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does not have the authority to change the terms and conditions of the contract.

2.1.4. Defective Service. A service output that does not meet the standard of performance associated with the

PWS.

2.1.5. Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. Key Personnel. Identification of Contractor personnel who the USG considers as key personnel to the performance of this contract.

2.1.7. Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.8. Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.9. Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.10. SubContractor. One that enters into a contract with a Prime Contractor.

2.2. Acronyms:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CDR Contract Discrepancy Report

CFR Code of Federal Regulations

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DFARS Defense Federal Acquisition Regulation Supplement

DOD Department of Defense

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

PIPO Phase-In/Phase-Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

RRAD Red River Army Depot

TE Technical Exhibit

USG United States Government

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Fuel: The USG will not provide fuel for the Contractor’s vehicles or equipment.

3.2 Facilities: The USG will provide a lot or shoreline for overnight/weekend/holiday storage of Contractor’s equipment at RRAD during the duration of this contract. Methods of securing such equipment are as outlined in Armed Forces

Pest Management Board TG No. 7, Installation Pesticide Security, includes locking all cabs and vehicles, disabling sprayers, removing starting devices from small engines (key, spark plug, etc.), ensuring all pesticide tanks are empty at COB, and ensuring all vehicles carrying pesticides are identified with company logos or placards.

3.3 Contractor shall not store pesticides on the Installation.

3.4 Contractor/Employee Screening: RRAD shall vet each person desiring access onto RRAD. Screening shall be done to meet the requirements of RRAD. The Contractor shall provide requested personnel information to the COR at least 48 hours in advance of arriving at RRAD.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, chemicals, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.2 Disposal and Storage of Herbicides: No facilities are available for cleaning, disposal or storage of herbicides on the Depot. The Contractor shall formulate only the amount of herbicides that will be dispersed. The Contractor shall arrange his materials, equipment, and work schedules in such a manner that all herbicides are removed from the

Depot at the end of each work day. All waste materials will be disposed of in accordance with all state, county and federal laws. Disposal of unused herbicide and/or herbicide containers shall be in accordance with the label specifications. The Contractor shall not be permitted to dispose of any herbicide, herbicide waste, or herbicide containers at any location on the Depot. All disposal costs will be at the Contractor’s expense.

4.3 Personal Protective Equipment: The Contractor shall conform to the Office of Safety and Health Administration

(OSHA) and RRAD safety office requirements. The Contractor shall furnish and utilize all personnel protective equipment as required on the manufacturer's label during mixing and application. Label instructions recommending and suggesting personal protection shall be considered "mandatory". Respiratory protective equipment for protection against herbicides shall be OSHA/NIOSH approved.

4.4 Damage to Existing Government Property: The Contractor shall be liable for any and all damage to Government property through his negligence or abuse as determined by the Contracting Officer. Contractor will be fully responsible and liable for any damage as a result of off-site drift.

4.5 Food and Shelter: The Contractor shall be responsible for providing all employees food and shelter, as necessary. The USG will not provide facilities for shelter under this contract.

4.6 Vehicles and Equipment: The Contractor shall provide vehicles and equipment of sufficient size, type and quantities to support the requirement of this PWS. All vehicles shall be operated in accordance with RRAD traffic regulations. Missing or damaged vehicles shall be replaced or repaired by the Contractor at no additional cost to the

USG. The Contractor shall be responsible for all vehicles while in transit inside RRAD.

4.7 Contractor Manpower Reporting (CMR) The Office of the Assistant Secretary of the Army (Manpower &

Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via secure data collection site. The contractor is required to completely fill in all required data fields at the following web address: https://cmra.army.mil. See Federal Acquisition Clause 52.237-4000 included in the contract for complete reporting requirements.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The Contractor shall provide services for the application of herbicide to aquatic vegetation by boat on Caney Creek Reservoir within the timeframe of 15 April to 15 May.

5.2. All herbicides MUST be applied strictly according to their label. Application rates shall be in accordance with the manufacturer's product label. This herbicide application will be completed by 15 May

2019.

5.3. Primary target vegetation will be coontail, white water lily, American lotus, watershield, bladderwort, parrotfeather and variable leaf water milfoil.

5.3.0 Hours of Operation: The Contractor is responsible for conducting business and providing services in accordance with the contract specifications between the hours of 0600 – 1800. The Contractor shall operate during daylight hours only. The Contractor shall only haul equipment on and off the Depot during days and hours the Commercial Gate is operational, normally Monday – Friday, excluding holidays. Caney Creek Reservoir will be off limits one day per week due to mission requirements. The COR will give the Contractor advanced notice on Monday of each week which weekday the lake will be off limits. This will normally be a Wednesday or Thursday.

5.3.1 Mixing of Herbicides: Herbicides shall be unopened with seals intact when brought onto government property for mixing. The Contractor shall be permitted to mix herbicide concentrate with water on the job site, at a location designated by the COR, provided certain precautions are enforced as stated in the Army regulation and DOD

Instruction. Designated Government provided water station shall be a designated by the COR. A spill kit should be provided by the contractor in accordance with the guidelines outlined in AFPMB Technical Guide 15. Contractor shall maintain a safe air gap between end of fill hose and storage or dispersal tanks and Contractor's fill hose shall be equipped with an anti-siphon or backflow prevention device.

5.3.2 Cleaning of Equipment. To help prevent the spread of invasive species, the Contractor shall thoroughly clean equipment before entering the Depot and clean the equipment before departing the Depot. The COR will inspect equipment before the project commences and just prior to equipment leaving the Depot.

5.3.3 Access to RRAD. The Contractor is responsible to ensure its employees have the proper credentials to access RRAD to perform the contract requirements. In order to obtain entry to RRAD, the Contractor must contact the COR for forms, procedures, and instructions. Failure to follow site specific procedures will result in delay. Delays due to badging shall not be a basis for a claim by the Contractor.

5.3.4 Security Forces, Fire Protection, and Medical Emergencies: In the event of an emergency where Security

Forces, the Fire Department, or a severe medical emergency personal can be reached by dialing 3911 from a cellular phone while on base. Dialing 903-334-3333 from an off base line or cell phone will reach dispatch also for emergency services. The contractor is responsible for all costs associated with emergency medical treatment of employees.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures for the management of solid waste. The Contractor shall be familiar with and understand the applicable rules for the contract and shall abide by all applicable regulations, publications, manuals, and local policies and procedures applicable to this contract. In the event that applicable governing regulations and/or directives conflict, the more stringent of the governing regulations and/or directives shall take precedence.

a) Department of Defense Instruction 4150.07

b) RRAD Integrated Pest Management Plan (IPMP)

c) AR200-1, Environmental Protection and Enhancement

d) RRAD Reg 380-2, Admittance to Red River Army Depot

e) RRAD Reg 380-8, Control of Contractor Depot Personnel

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1 Technical Exhibit 1-Map of Subject Area

TECHNICAL EXHIBIT 1

Map of Subject Area