A07_-_Solicitation_(Section_L).pdf

PROPOSAL SUBMISSION

This is a Request for Proposal (RFP) under W911QX-17-R-0005. It is the intention of the Government to award a

Cost Reimbursement contract comprised of one (1) base year period of performance and two (2) one (1) year options to one (1) Contractor as a result of the issuance of this RFP. The North American Industry Classification

System (NAICS) code for this acquisition is 541712- R&D in the Physical, Engineering, and Life Sciences (except

Biotechnology) and the Business Size Standard is $38,500,000.00.

The offeror’s proposal shall be submitted electronically via the Army Research Laboratory (ARL) Secure Access

File Exchange (SAFE). The offeror’s proposal shall consist of four (4) volumes organized as follows:

i. VOLUME I – Technical

ii. VOLUME II – Past Performance

iii. VOLUME III – Cost (Full cost proposal)

iv. VOLUME IV - Solicitation, Offer and Award Documents and Certifications/Representations

The offeror’s files shall not contain classified data. Additionally, the use of hyperlinks in proposals is prohibited.

Offerors are cautioned that “parroting” of the Technical requirements or the PWS with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. The Offeror shall ensure that Proprietary information is clearly marked.

Solicitation Release

Solicitation Question & Answer (Q&A) Submission Date

Solicitation Q&A Response Date

Solicitation Closing Date

16 December 2016

06 January 2017

20 January 2017

30 January 2017

During the conduct of this acquisition, the Acquisition Source Selection Interactive Support Tool (ASSIST) will be used by the Government to support the proposal evaluation and source selection process. A separate tool, the

ASSIST2Industry, will be used in conjunction with ASSIST to accomplish all exchanges with Offerors after receipt of proposals pursuant to Federal Acquisition Regulation (FAR) 15.306. ASSIST2Industry provides the ability for the Government to issue, and the Offerors to receive and respond to, all Evaluation Notices (ENs) in a secure online environment.

In order to initiate the use of ASSIST2Industry, the Government requires the names, company titles, telephone numbers, and email addresses of two (2) individuals that the Offeror has designated as responsible for receiving and responding to Government ENs through ASSIST2Industry. The designation of two (2) individuals is for the purpose of insuring availability of one individual if the other individual is not available. The required information regarding these two (2) individuals must be submitted with the Offeror’s proposal and included in the cover letter.

After the solicitation’s closing date, the Government will establish an account in ASSIST2Industry for each individual identified by the Offeror that has submitted a proposal in response to this solicitation. The two individuals named by the Offeror will be authorized access to that account. Two (2) separate system generated emails will be sent to each individual. One of the emails will contain the individual’s ASSIST2Industry username.

The other email will contain the individual’s temporary password. Using the provided username and temporary password, each individual can then go to https://ASSIST2Industry.army.mil to access the account. NOTE: The first time a user logs in, the user will be required to change the temporary password before the user can proceed to use the site.

Whenever the Government issues ENs to the Offeror through ASSIST2Industry, the Government’s Contracting

Officer will notify the Offeror through a medium independent of ASSIST2Industry ( e.g., e-mail) that the Offeror has ENs in ASSIST2Industry waiting for a response. There will be no ENs in ASSIST2Industry until such notice is issued by the Contracting Officer.

https://assist2industry.army.mil/

All Offerors are advised that ASSIST2Industry has been updated and it is now the responsibility of PRIME

Contractors to establish accounts for their SUBCONTRACTORS to respond to Government ENs. A separate area within ASSIST2Industry has been created to allow authorized Subcontractor POCs to upload proposal files only.

Subcontractors will not be able to access any other information on the ASSIST2Industry website (e.g.

Questions/Evaluation Notices, Responses, etc.). Once a Subcontractor has been added, they will receive a user ID

(e.g. subcontractor0001) and password (an initial password) that will be sent via two separate system generated e-mails. A Subcontractor will have one user ID for all PRIMES and solicitation responses, i.e. if you are a

Subcontractor to multiple Prime Contractors and multiple solicitation responses, you will only have one user ID.

Once an account has been established for the Subcontractor, go to https://ASSIST2Industry.army.mil access the account. Prime Contractors will only be able to see the number of files submitted by their Subcontractors;

but, will be UNABLE TO VIEW the Subcontractor’s files.

NOTE: Both Prime Contractors and Subcontractors are instructed to review the ASSIST2Industry User’s Guide, located under the “Getting Started” tab on the website. The guide has been updated and provides step by step instructions on how to perform functions and navigate the website.

Offerors can contact the ASSIST2Industry Helpdesk via e-mail at usarmy.jbmdl.acc.list.vce-helpdesk@mail.mil or by telephone at (609) 562-5988 or (609) 562-7050 for any technical assistance that may be needed.

THE OFFERORS ARE CAUTIONED THAT THE SYSTEM GENERATED EMAILS REFERRED TO ABOVE

ARE INTENDED FOR ADMINISTRATIVE PURPOSES ONLY. RECEIPT OF THESE EMAILS DOES NOT

CONSTITUTE THE COMMENCEMENT OF ANY TYPE OF EXCHANGE WITH THE OFFEROR IN

ACCORDANCE WITH FAR 15.306(A), (B), OR (D) (I.E., CLARIFICATIONS, COMMUNICATIONS, OR

DISCUSSIONS). ALSO, RECEIPT OF THESE EMAILS DOES NOT SIGNIFY THAT A COMPETITIVE

RANGE DETERMINATION IN ACCORDANCE WITH FAR 15.306(C) HAS BEEN MADE OR THAT THE

OFFEROR’S PROPOSAL WILL BE INCLUDED IN THE COMPETITIVE RANGE WHEN THAT

DETERMINATION IS MADE. ALL NOTIFICATIONS THAT ANY TYPE OF EXCHANGE WITH THE

OFFEROR HAS COMMENCED AND THE OFFEROR HAS EVALUATION NOTICES (ENS) AVAILABLE TO

RESPOND TO, OR ANY NOTIFICATION THAT THE OFFEROR’S PROPOSAL HAS BEEN INCLUDED IN

OR EXCLUDED FROM THE COMPETITIVE RANGE, WILL BE SENT TO THE OFFEROR BY THE

CONTRACTING OFFICER INDEPENDENTLY OF THE ASSIST2INDUSTRY.

2. PROPOSAL SUBMISSION REQUIREMENTS

a. Each volume shall be submitted electronically via the ASFI Secure Bid Response System. Any pages that are changed (as a result of negotiations or proposal revisions) should be in track changes. The revised pages shall be dated.

b. Each paragraph shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Arial or New Times Roman fonts are required. Headers and footers, tables and illustrations may use a reduced font size no less than 8-point and may be landscape.

c. The following volumes of material shall be submitted:

Set 1:

Volume Title Maximum Pages

I – Technical 25

II – Past Performance 10

III – Cost N/A

IV – Solicitation, Offer and Award Documents and

Certifications/Representations

N/A

3. PROPOSAL FILES

https://assist2industry.army.mil/ mailto:usarmy.jbmdl.acc.list.vce-helpdesk@mail.mil

a. Format. The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date, and solicitation number in the header and/or footer. A Table of

Contents should be created using the Table of Contents feature in MS Word. MS Word (.doc or docx) files shall use the following page setup parameters:

Margins – Top, Bottom, Left, Right 1”

Gutter – 0”

From Edge – Header, Footer 0.5”

Page Size, Width – 8.5”

Page Size, Height – 11”

The following additional restrictions apply:

a. File Packaging. All of the proposal files shall be compressed (zipped) into one file entitled proposal.zip using WinZip version 6.2 or later, or as separate uploads in their native format, i.e. doc, docx, xls, ppt, etc.

**Please note Self extracting .exe files are no longer accepted.**

b. Content Requirement. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the proposal and provide adequate basis for evaluation.

Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each proposal. Each file of the proposal shall consist of a Table of Contents, Summary Section, and the Narrative discussion. The Summary Section shall contain a brief abstract of the file. Proprietary information shall be clearly marked. The following shall be included in the Narrative discussion:

(i) VOLUME I – TECHNICAL

The Technical Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Offeror’s proposal. The Offerors shall submit the technical documentation to support the Contract requirements set forth in this solicitation. Legibility, clarity and coherence are very important. Offeror’s responses will be evaluated against the Technical Factor with three (3) Subfactors: (1)

Management Approach; (2) Personnel; (3) Understanding of Work to be Accomplished as defined in Section M, Evaluation Approach. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the Offeror’s proposal.

The volumes shall be organized into the following sections:

(1) Section 1-Subfactor 1: The offeror’s proposed Management Approach response shall address the following at minimum:

(i) Corporate Management Structure and Approach

(ii) Communications

(iii) Internal Controls

(iv) Adequacy of Work Force

(2) Section 2-Subfactor 2: This offeror’s Personnel response shall address the following at a minimum:

(i) Recruitment Plan

(ii) Retention Plan

(iii) Recentness of Experience

(3) Section 3-Subfactor 3: The offeror’s Understanding of Work to be Accomplished response shall address the following at a minimum:

(i) Completeness and Accuracy

(ii) Clarity

(iii) Soundness of Approach

Technical Documentation. The Offerors shall submit the technical documentation necessary to support the PWS set forth in this solicitation. The Offerors shall ensure their technical documentation addresses the following (at a minimum):

(1) A detailed, clear, and reasonable technical approach and schedule of how they will address the

PWS.

(2) Transition procedures and timeline to fully onboard the proposed personnel and ensure continuity of operations with minimal service interruption. The procedures shall include a detailed methodology and timeline for key events to make sure Contractor employee can effectively perform the tasks required by the PWS upon award.

(3) Clear and reasonable Contract Work Breakdown Structure (CWBS).

(4) Program management procedures to ensure schedule and performance goals are met.

(5) Risk management procedures addressing mitigation of risks.

(6) Provide resume(s) (not to exceed three (3) pages per person) for the POCs. Letters of commitment shall be attached to resumes for all proposed personnel that are not currently direct employees of the prime contractor.

(7) Quality Control (QC) and Quality Assurance (QA) procedures to ensure proper oversight of personnel, training, facilities, equipment, supplies, services, and subcontractors.

(8) Procedures for recruiting, vetting, preparing, hiring, replacement, and retention of all personnel to ensure the appropriate background, knowledge, and skills for the performance.

(9) Outline how the effort required by the solicitation will be assigned for performance within the offeror’s corporate entity and among the proposed subcontractors and joint venture partners. The information provided for the prime offeror and each proposed major subcontractor and joint venture partners must include the entire company name, company address, CAGE Code, DUNS

Number, and type of work to be performed. This includes all subcontractors and joint venture partners who will be providing critical hardware/services or whose work to be performed is for more than 10% of the total proposed price.

(10) A Quality Assurance Surveillance Plan (QASP) that ensures proper oversight of personnel and compliance with the terms of the contract.

(ii) VOLUME II – PAST PERFORMANCE.

This volume shall contain past performance information regarding similar contracts. In the case of a Joint Venture, the Government will consider the relevant experience and past performance history of the stated primary joint venture partner (if a primary joint venture partner is assigned) and will evaluate the individual venture partners of the proposed joint venture that are expected to perform a meaningful role (ten (10) percent or more of the proposed effort) in evaluating the past performance. If a Joint Venture is not assigned, the Government will evaluate the prime offeror. A prime offeror is defined as the prime offeror that provides a signed Joint Venture agreement or an approved DoD Army Protégé agreement within their proposal. This volume shall not exceed ten (10) pages plus five

(5) pages for each major Subcontractor and Joint Venture Partner(s) excluding Past Performance Questionnaire

Forms. Offerors shall submit the first page of Government and/or commercial contracts for the prime offeror and each major Subcontractor in performance or awarded during the past three (3) years, from the issue date of this RFP, that is the same as or similar to, the scope, magnitude, and complexity of the work described by this solicitation.

Relevant efforts are defined as services/efforts that are the same as or similar to providing experimental technicians.

Data concerning the offeror shall be provided first, followed by each proposed major Subcontractor, in alphabetical order. The offeror shall demonstrate relevant past performance or affirmatively state that it possesses no relevant past performance. The Offeror shall also submit the written consent (in the offerors preferred format) of its major

Subcontractors to allow the disclosure of its Subcontractor’s past performance information to the Offeror. In addition, letters of commitment (in the offerors preferred format) shall be included for all major Subcontractors for their past performance to be considered (the first page of each referenced Government and/or commercial contracts, letters of commitment and written consent do not count against the allotted page count for this section).

(1) Section 1 – Contract Descriptions. This section shall include the following information in the following format:

(a) Contractor/Subcontractor place of performance, CAGE Code and DUNS Number. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, and current address, e-mail address, and telephone and fax numbers).

(b) Government contracting activity, and current address, Procuring Contracting Officer’s name, e-mail address, telephone and fax numbers.

(c) Government’s technical representative/ Contracting Officer Representative (COR) and current email address, telephone and fax numbers.

(d) Government contract administration activity and the Administrative Contracting Officer’s name, and current e-mail address, telephone and fax number.

(e) Government contract administration activity’s Pre-Award Monitor’s name, and current e-mail address, telephone and fax numbers.

(f) Contract Number and, in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket

Purchase Agreements, include Delivery Order Numbers also.

(g) Contract Type (specific type such as Fixed-Price (FP), Cost Reimbursement (CR), Time & Materials

(T&M), etc.). In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite

Quantity, and Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc.).

(h) Awarded price/cost.

(i) Final or projected final price/cost.

(j) Original delivery schedule, including dates of start and completion or work.

(k) Final, or projected final, delivery schedule, including dates of start and completion of work.

(2) Section 2 – Performance. Offerors shall provide a specific narrative explanation of each contract listed in

Section 1, “Contract Description”, describing the objectives achieved and detailing how the effort is relevant to the requirement of this solicitation.

(a) For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The offerors shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All Requests for Deviation and Requests for Waiver shall be addressed with respect to causes and corrective actions. The offerors shall also provide a copy of any Cure Notices or

Show Cause Letters as well as any Corrective Action Requests received on each contract listed and a description of any corrective action implemented by the offeror or proposed subcontractor. The offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

(3) Section 3 – Subcontracts and Joint Venture Partners. Offerors shall provide an outline of how the effort required by the RFP will be assigned for performance within the offeror’s corporate entity and among the proposed subcontractors and Joint Venture Partners. The information provided for the prime offeror and each proposed major subcontractor and Joint Venture Partners must include the entire company name, company address, CAGE Code, DUNS Number and type of work to be performed by citing the applicable Government PWS subparagraph number.

This includes all subcontractors and Joint Venture Partners who will be providing critical hardware/services, defined as hardware or services valued at 10% or more of the contract value, or whose to perform more than 10% of the total proposed cost/price. This section will further include written consent of major subcontractors and Joint Venture

Partners to allow the disclosure of their subcontractor’s past performance information to the Offeror. In addition, letters of commitment shall be included for all major subcontractors and Joint Venture Partners.

(4) Section 4 – New Corporate Entities. New corporate entities may submit data on prior contracts involving its officers and employees. However, in addition to the other requirements in this section, the offeror shall discuss in detail the role performed by such persons in the prior contracts cited. Information should be included in the files described in the sections above. Letters of Commitment shall be included in the proposal for these employees in order to be considered.

(5) Past Performance Questionnaire. For all contracts identified in Section 1, Contract Descriptions, a Past

Performance Questionnaire must be completed and submitted. The offeror shall complete Part I of the Past

Performance Questionnaire and e-mail the questionnaire to both the Government contracting activity and technical representative responsible for the past/current contract. The POCs shall be instructed to electronically complete Part

II of the questionnaire and e-mail the entire questionnaire to the Contracting Officer, no later than the proposal due date, to phillip.j.amador.civ@mail.mil and joseph.m.dellinger2.civ@mail.mil. The offeror shall e-mail to the

Contracting Officer a list of all the POC’s who were sent a questionnaire. The Government must receive this list no later than 20 days after RFP release. The POC List shall be submitted in Word for Windows Table Format to include the following fields: Solicitation Number; Company Name; Contract Number; Government Agency; POC Last

Name, First Name; POC Title; POC Telephone Number; POC E-mail Address; and Date E-Mail to POC

(month/day).

(6) Submissions. Offerors are discouraged from providing POC with another contractors’ facility, i.e., in case an offeror (or one of his/her team members) is in a subcontract with another contractor who has submitted a proposal on the same requirement. Offerors shall provide and submit the prime contract number and all Governmental agency

POC in lieu of subcontract numbers or prime contract POCs in situations as described above.

(iii) VOLUME III – COST.

This volume shall consist of all information, required to support proposed costs and prices as defined in the cost proposal portion. A full cost proposal IS required in response to the PWS. A labor rate table organized by year shall be submitted to include all potential labor categories and pay bands for the PWS.

Certified cost and pricing data are not currently required; however, the Government reserves the right to request such data prior to award if applicable. The information submitted in this volume shall comply with FAR 15.408, Table 15-2, and the requirements set forth below. There are no page limitations for this volume. The Offerors shall ensure their cost documentation addresses the following (at a minimum):

I. In accordance with FAR 16.301, the Contracting Officer shall determine that a contractor’s accounting system is adequate. To assist in this determination all offerors shall submit a “Pre-award Survey of Prospective Contractor’s

Accounting System Checklist” (SF 1408), http://www.dcaa.mil/preaward_accounting_system_adequacy_checklist.html, within their Volume III – Cost or a copy of any letter(s) from a U.S Government organization approving their accounting system (e.g. Defense Contract

Audit Agency (DCAA)/Defense Contract Management Agency (DCMA)) along with the offeror’s current

Accounting Policies and Practice.

mailto:phillip.j.amador.civ@mail.mil mailto:joseph.m.dellinger2.civ@mail.mil http://www.dcaa.mil/preaward_accounting_system_adequacy_checklist.html

II. In accordance with Federal Acquisition Regulations (FAR) 15.403-1(b), data other than certified cost or pricing data is required to support cost realism. Each Offeror's and subcontractor’s cost proposal shall be broken out by cost element as specified in FAR 15.408, Table 15-2 Section I, General Instructions, Part A. Offeror and its subcontractor(s) shall provide information necessary to help the Government understand why the proposed costs are realistic and reasonable in its cost narrative. Each Offeror's cost proposal shall contain sufficient quantitative and narrative documentation necessary to adequately support and explain that the costs proposed are realistic and reasonable, to include subcontractor proposed costs.

The cost file of the proposal shall be submitted via Excel spreadsheet(s) in the offerors preferred format. There is

NO requirement to submit a printed copy of the Cost file of the proposal.

Major Cost Element Information:

The Contractor shall submit cost information as described below:

(a) Direct Labor Cost

(i) Direct Labor Rates: The Offeror shall provide and discuss the basis for the proposed direct labor rates, for both the prime and subcontractors, such as whether the rates are current/actual (with the effective date), Forward

Pricing Rate Agreement (FPRA) or Submission (FPRS), Bureau of Labor Statistics (BLS) or commercial consulting firm wage/salary survey (e.g., Watson Wyatt, etc.), or Offeror estimate. Documentation for the proposed direct labor rates may be recent actual direct labor rates supported by payroll records, and/or paystubs, Letters of Intent

(LOIs), or salary survey data. If providing LOIs, Offeror and/or its subcontractor(s) shall include the direct hourly labor rate for the proposed employee, identify the position, submit the LOI on Offeror’s or subcontractor’s letterhead with both the prospective employee’s and the employer signatures, and state that the LOI is for this solicitation. If providing a salary survey, Offerors shall, at a minimum, include for each applicable labor category the salary survey information in support of the proposed rates. The salary survey information at a minimum shall have: the source of data used to develop the salary ranges, the job title and description being surveyed, the geographic location the survey data is valid for, and a range of salary amounts with reference to applicability of amounts. Recent (within the last twelve (12) months) DCAA audits may serve as support documentation for direct labor rates. A copy of the audit must be included in the proposal. If a copy is not available to the Offeror, the Offeror may provide the DCMA and/or DCAA POCs (including office names, office addresses, name of cognizant

Administrative Contracting Officer (ACO) and DCAA supervisory auditor/auditor, and their phone numbers) for the

Government to contact.

(ii) Overtime Premium: No overtime is to be proposed for this effort.

(iii) ESTIMATED Labor Categories: EST. # of Positions: EST. # of Labor Hours:

Year 1

Laborer/Engineering Aide 3 5,760

Engineering Technician I 5 9,600

Engineering Technician IB 2 3,840

Engineering Technician II 10 19,200

Engineering Technician IIB 28 53,760

Engineering Technician III 21 40,320

Engineering Technician IIIB 18 34,560

Engineering Technician IIID 11 21,120

Engineering Technician IV 12 23,040

TOTAL 110 211,200

Option Year 1

Laborer/Engineering Aide 2 3,840

Engineering Technician I 4 7,680

Engineering Technician IB 2 3,840

Engineering Technician II 11 21,120

Engineering Technician IIB 31 59,520

Engineering Technician III 22 42,420

Engineering Technician IIIB 19 36,480

Engineering Technician IIID 14 26,880

Engineering Technician IV 12 23,040

TOTAL 117 224,640

Option Year 2

Laborer/Engineering Aide 1 1,920

Engineering Technician I 4 7,680

Engineering Technician IB 4 7,680

Engineering Technician II 11 21,120

Engineering Technician IIB 32 61,440

Engineering Technician III 23 44,160

Engineering Technician IIIB 21 40,320

Engineering Technician IIID 16 30,720

Engineering Technician IV 13 24,960

TOTAL 125 240,000

(b) Indirect Costs/Overhead Rates (Fringe Benefits/Allowances, Material Handling, Manufacturing, Engineering, General and Administrative Expenses (G&A), and Facilities Capital Cost of Money (FCCOM).

(i) Offeror and its subcontractor(s) shall provide documentation to include at least one of the following: 1) a copy of the most recent FPRA, 2) Forward Pricing Rate Recommendation (FPRR), 3) a DCAA or

Defense Contract Management Agency (DCMA) report or memorandum containing the most recent finalized DCAA/DCMA audit or review, or 4) Forward Pricing Rate Proposal (FPRP) or other statement of current rates to include documentation to validate the proposed indirect expense rates. The Offeror shall provide the basis of the proposed indirect cost and/or rates, such as the following: actual/current with date, FPRA/Submission (FPRS), budget, or estimate, with supporting documentation.

(ii) Documentation of indirect expense rates for an FPRP or other statement of current rates shall include the proposed expense pool (by expense account) and allocation base detail, along with the last three years' certified incurred cost submissions. If certified incurred cost proposals have not been submitted to DCAA in the past, then the last three years’ actual expense pools (by expense account) and allocation bases shall be submitted. The rates reflected in the FPRA, FPRR, FPRP, DCAA/DCMA audit or review or other statement of current rates should directly match the proposed rates as detailed in the proposal.

(iii) If the award of this contract will have a significant impact on the Offeror’s business volume, the effects of those changes on the expense pools and bases shall be identified and disclosed.

(iv) Direct/Indirect Charged Costs: The Offeror is reminded that each type of cost shall be allocated only once and on only one basis in order to preclude the “double counting” of costs. Double counting occurs when cost items are allocated directly without eliminating similar items from indirect cost pools. The accounting treatment of all costs of a similar type and nature, in like circumstances, shall be the same. The

Offeror shall follow the accounting practices/procedures described in its Cost Accounting Standards (CAS)

Disclosure Statement and/or established accounting/estimating system.

(c) Subcontracts/Inter-organizational Transfers/Consultants.

(i) The Offeror shall list all anticipated subcontracted effort or inter-organizational transfers, to include:

subcontractor or consultant name, total price, service provided. The Offeror shall identify all proposed subcontractors and the contract type the Offeror has with each subcontractor in its cost narrative. For the major subcontractors and consultants providing labor services, the Offeror shall provide the prices broken down by major cost element, in the same format as required of the prime contractor, with all documentation supporting the proposed costs/prices. The Offeror shall provide a narrative describing the basis of selection;

it should also document its evaluation of the cost reasonableness and realism of the subcontractors’ or consultants’ costs and/or prices. The Offeror’s price/cost evaluation of its subcontracts and consultants

(and/or inter-organizational transfers) will assist the government in its evaluation of the cost realism and reasonableness of the prime contractor’s proposal.

(ii) Reference FAR 15.404-3, if the Offeror is unable to obtain the required documentation from its subcontractors in order to conduct a cost or price analysis as required, the subcontractor may provide the information directly to the Government following the submission instructions of the solicitation. However, the Offeror and its subcontractor in this scenario shall provide the rationale detailing exactly why the

Offeror is unable to conduct the required price or cost analysis as required by 15.404-3 in their cost narrative. For example, if a price/cost analysis is required for a subcontractor and that analysis requires a breakout of the individual cost elements to a prime, and a subcontractor is unwilling to provide their proprietary data to the prime, the prime may then do a total price analysis per 15.404-1(b) and the subcontractor may submit their proprietary cost breakout directly to the Government. If the subcontractor submits their proprietary data directly to the Government, the prime Offeror shall also provide a separate document titled “Summary of Subcontractor(s) Proprietary Cost Breakout” following the submission instructions of the solicitation. The prime Offeror shall ensure this separate document lists the name of each subcontractor, each subcontractor POC who will be submitting the proprietary cost breakout document(s), the date of submission by each subcontractor, and the title(s) of the proprietary cost breakout document(s) to be provided by each subcontractor. The subcontractor shall submit all documents electronically via the

ARL Safe website. Additionally, if a subcontractor submits directly to the Government, the subcontractor’s cost narrative and Excel files shall contain all the required documentation applicable to the cost volume for this procurement . The subcontractor shall identify in its cost narrative who the prime Offeror is.

(iii) The subcontractor/consultant names, addresses, phone numbers, and POCs shall be provided; the cognizant DCMA and DCAA offices, along with their addresses, phone numbers, and POCs, shall also be provided, as applicable.

(iv) The same level of cost detail, as required for the subcontracts/consultants, shall be provided for inter-organizational transfers.

(d) Other Direct Costs (ODCs).

(i) Materials/Supplies/Equipment/Travel. It is anticipated that miscellaneous supplies, tools, and/or equipment may be required. For proposal purposes, the Government's best estimate of material costs anticipated in performance of this effort is $800,000.00 during the base year, $900,000.00 during option year one (1), and $1,000,000.00 during option year two (2).

(ii) Overtime. It is anticipated that overtime may be required. For proposal purposes, the Government's best estimate of overtime anticipated in performance of this effort is 21,120 hours during the base year, 22,644 hours during option year one (1), and 24,000 hours during option year two (2).

(iii) Misc ODCs. The Offeror shall list all other ODCs to include with unit and total costs, and the basis of the proposed costs, for any other associated cost (ie. Danger Pay, Hazard Pay, DBA Insurance).

(iv) Fee on ODCs. The Offeror shall not charge any fee on ODCs.

(e) Fee/Profit.

The Offeror shall indicate the proposed fee/profit.

(f) Economics/Escalation.

For the Direct Labor Rates, materials/equipment/supplies and travel, overtime, ODCs, and any other costs, the

Offeror shall provide the bases for any proposed/projected price changes and the assumptions used: forecast source

(such as DRI/WEFA, or Economy.com), index used (index number and title), calculations (index values used: base and projected values), and dates used (month and year for applicable index numbers). The Offeror shall provide copies of the escalation forecasts as support documentation in the proposal.

(iv) VOLUME IV – SOLICITATIONS, OFFER AND AWARD DOCUMENTS AND

CERTIFICATIONS/REPRESENTATIONS

Certifications and Representations – Each offeror shall complete (fill-in and signatures) the solicitation sections indicated below using the file (without modification to the file) provided with the solicitation. An authorized official of the firm shall sign the SF 33 and all certifications requiring original signature. An Acrobat PDF file shall be created to capture the signatures for submission. This requirement is in addition to the Reps and Certs required pursuant to FAR 52.204-2.

Section A – Standard Form 33 (SF 33), Solicitation, Offer and Award

E. DISCUSSIONS

1. GENERAL INFORMATION. In accordance with FAR 15.306(d), oral discussion sessions with each offeror may be held. If discussions are to be conducted, a competitive range will be established and comprised of all of the most highly rated proposals (unless the range is further reduced for purposes of efficiency pursuant to FAR

15.306(c)(2)) based on the evaluation criteria identified within Section M of this Request for Proposal (RFP). After completion of discussions with each offeror in the competitive range (if conducted) and in accordance with FAR

15.307(b), all offerors in the competitive range will be allowed a specified period to submit Final Proposal

Revisions.

2. DISCUSSION SCHEDULING. If oral discussions are conducted, the Contracting Officer will schedule the oral discussion sessions, and each offeror will be notified of the time and place at least three (3) business days prior to their oral discussion session. Appropriate security clearances should be provided in sufficient time to process the requests. The Contracting Officer will provide additional instructions with the notification. The oral discussion sessions will take place at the Government’s facility.