A01_-_PWS.docx

PERFORMANCE WORK STATEMENT (PWS)

Refuse Removal with Waste Stream Diversion U.S. Army Garrison Adelphi Laboratory Center C.1 Background: The primary mission of United States Army Garrison, Adelphi Laboratory Center (USAG, ALC) is to provide valuable support services and infrastructure to enable scientific research, development, and well-being of the workforce. USAG ALC serves the Soldier and collaborates with Army science and research by providing excellent laboratory facilities and support services at ALC and the Blossom Point Research Facility (BPRF). ALC is located at 2800 Powder Mill Road, Adelphi, Maryland in Prince George’s County. BPRF is located at 15000 Blossom Point Road, Welcome, Maryland in Charles County.

C.2 Objectives: The objective of this contract is to provide the requisite Solid Waste Diversion, Disposal, and related waste stream management utility services at ALC and BPRF. The Contractor shall dispose of refuse from ALC and BPRF and reduce quantities of material disposed of in landfills by increasing diversion by any legal process that avoids landfill disposal. In support of the goals of Executive Order (EO) 13693, Planning for Federal Sustainability in the Next Decade, the Contractor shall:

Divert at least 50 percent of non-hazardous solid waste annually and pursue opportunities for net-zero waste or additional diversion opportunities. Construction and demolition materials and debris are not included as a part of this requirement. EO 13693 defines diversion as redirecting materials from disposal in landfills or incinerators to recycling or recovery, excluding diversion to waste-to-energy facilities.The final outcomes and results shall include increasing the overall solid waste diversion rate, responsiveness, quality, final site condition, and acceptability to the customer.

The Contractor will earn an annual performance incentive through exceeding landfill diversion goals as detailed in Attachment 001 of the Request for Proposal.

C.3 Requirements:

C.3.1 Refuse and Recycling Removal Requirements:

C.3.1.1 The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, and supervision necessary to perform Solid Waste Diversion, Disposal, and related waste stream management utility services at ALC and BPRF for refuse and the following recyclable materials: mixed paper, comingled materials (aluminum cans and foil products, bi-metal steel/tin cans, glass bottles and jars, and plastic bottles and containers), cardboard, and scrap metal.

C.3.1.2 The Contractor shall determine proper disposition of all collected materials with landfill disposal being the last alternative after seeking any other legal diversion process.

C.3.1.3 The Contractor shall perform all work in such a manner as to minimize interference with normal operations on the installation.

C.3.1.4 The Contractor shall ensure both refuse and recyclable materials are disposed/recycled at a facility compliant with all local, state and federal regulatory requirements.

C.3.1.5 The Contractor shall obtain and provide a copy to the Government all necessary licenses and permits, in compliance with any applicable Federal, State, Local or Municipal laws, codes, or regulations, needed to perform the services detailed in this performance work statement.

C.3.1.6 The Contractor shall notify the COR before all refuse and recycling pick-ups at least twenty-four (24) hours in advance.

C.3.1.7 The Contractor shall provide the COR a copy of the weight tickets, or any other official (from a refuse/recycling facility) documentation that shows the weight, as verification of tonnage removed for each of the refuse and recycling containers with the monthly invoice prior to Wide Area Workflow invoice submission. Weight tickets for containers that are not weighed at each pickup are not required on a monthly basis, but are required for the months that the quarterly weighing occurs.

C.3.1.8 The Contractor shall locate containers so as not to interfere with or block any sidewalks, entrance or access ways and shall be within the pick-up area designated by the Government. All containers with lids shall be left with top loading and side doors closed after each pick up.

C.3.1.9 The Contractor shall be responsible for clearing of all debris as a result of spillage during service, including any refuse that falls from containers.

C.3.1.10 Refuse and Recycling will not include hazardous waste upon pick up, and the Contractor shall not add any hazardous waste to the non-hazardous waste they pick up during performance of services under the PWS, as defined in Title 40 Code of Federal Regulation (CFR) Part 261 and/or Code of Maryland Regulations (COMAR) Title 26.

C.3.1.11 Upon discovering any inappropriate materials placed inside any collection container, the Contractor shall promptly notify the COR.

C.3.2 Refuse-Specific Services Requirements:

C.3.2.1 The Contractor shall load, transport, and dispose of all refuse stored in containers located at ALC and BPRF.

C.3.2.2 When using the Government-owned 35 cubic yard (CY) compactor, the Contractor shall disconnect the two (2) hydraulic lines before lifting the 35 CY compactor container and then re-connect the lines after the unit is collected.

C.3.2.3 The Contractor shall provide the personnel, materials and equipment necessary to collect and dispose of refuse from the ALC post restaurant that is not composted, recycled or reused. The Contractor shall locate the Contractor furnished refuse container(s) by the loading dock on the north side of ALC Building 204. Refuse collected shall be disposed of a minimum of once every week.

C.3.2.4 If the Contractor provides any 8 CY containers as a part of the requirement and does not weigh the refuse/recyclable materials each time the container is emptied, the Contractor shall weigh the tonnage of refuse removed from each of the 8 CY containers, located at ALC and BPRF, on a quarterly basis throughout the calendar year. ALC will use these weights to determine an average estimated weight for each container during the year.

C.3.3 Recycling-Specific Services Requirement:

C.3.3.1 The Contractor shall load, transport, and disposition recyclable materials stored in Contractor-provided containers located at ALC and BPRF. ALC promotes diversion and has established a solid waste recycling program for collecting the items requiring mandatory recycling by Montgomery County. Mixed paper and comingled materials (aluminum cans and foil products, bi-metal steel/tin cans, glass bottles and jars, and plastic bottles and containers) are collected in hallways and offices throughout the installation. The Government will collect and transport these materials from the disposal containers throughout the building to the Recycling Center. Cardboard is collected and baled in the Recycling Center. Scrap metal is collected in roll-off dumpsters at the Adelphi site and at the Blossom Point site. The Contractor shall seek new ways to expand recycling at ALC and BPRF, provide suggestions to the COR for expansion, develop a plan for those approved by the COR, and then integrate the expansions into the services provided.

C.3.3.2 The Contractor shall, upon arrival at ALC, proceed to the loading dock at the rear of Building 205 and meet a Government escort (COR or designate) for the collection of recyclable materials from the Recycling Center.

The Government will collect cardboard from within the facility, transport to the ALC Recycling Center, and make bales. The Government will transport baled cardboard from the ALC Recycling Center to the Contractor's vehicle using a Government forklift. The weight of each bale will range from 900-1200 lbs (approximately 4’x 6’x 3’in size). Typically, the Contractor will be required to remove two (2) bales, though it may be up to six (6) bales, in a single call for service.

C.4 Deliverables & Meetings The Contractor shall ensure the monthly reports and training materials provided to the Government are provided electronically in compatible formats. Microsoft Office Suite 2007 is current version. “Compatible” means the document can be opened using the appropriate Microsoft Office 2007 component without any discernible effect on the text (e.g., loss of data) or the formatting of the document. If the Army changes office suite enterprise agreements, the Contractor shall ensure the documents remain backward compatible with currently used versions. Changes to program versions and report formats shall be approved by the COR as the Army’s information upward requirements changes.

C.4.1 Monthly Report: The Contractor shall provide monthly reports detailing the total tonnage of all materials handled under this contract. The report shall identify the source of generation (by building number and container), the weights of materials collected by specific commodities (e.g., cardboard, comingled materials, divertible trash, non-divertible trash), and what the ultimate disposition was by specific commodities (e.g., recycled, composted, landfilled). Contractor shall provide the report to the COR by the tenth calendar day of the following month. The Contractor shall report disposal tonnage hauled to transfer facilities and landfill destinations each month in the regular monthly report. The Contractor shall report “for fee” and “no fee” diversion tonnage hauled each month in the monthly report.

C.4.2 Schedule: The Contractor shall provide a schedule at contract award to include pick up of Recycle/Refuse/Scrap Metal. If there are any pickup variations to the schedule during the period of performance, the Contractor shall notify the COR three (3) days in advance for acceptance and approval. If the Contractor determines that the schedule needs to be permanently adjusted, the Contractor shall submit an adjusted schedule to the COR and obtain approval prior to implementing any changes.

C.4.3 Safety Program Plan: The Contractor shall develop and maintain a site specific Safety Program Plan reflective of the Safety Requirements. The Safety Program Plan shall include procedures to identify and mitigate hazardous work conditions. The Safety Program Plan shall also include a hazard analysis and address the responsibilities and procedures that Contractor personnel will follow to mitigate hazards. The Contractor shall deliver the Safety Program Plan to the COR for acceptance within ten (10) days after contract award. After receiving the safety program plan, the COR will provide proposed changes to the Contractor within seven (7) days. Upon receipt of the proposed changes, the Contractor shall adjust the safety program plan as needed and send a revised copy back to the COR within three (3) days.

C.4.4 Quality Control Plan: The Contractor shall develop and maintain an effective Quality Control Program (QCP) to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is the means by which they assure themselves that their work complies with the requirement of the contract. The Contractor shall deliver a quality control plan, reflective of the QCP, to the COR for acceptance within ten (10) days after contract award. After acceptance of the quality control plan the Contractor shall receive the COR’s acceptance in writing of any proposed changes.

C.4.5 Damage Reports: The Contractor shall record and report promptly to the COR all available facts relating to each instance of damage to Government property or injury to either Contractor or Government personnel. The Contractor shall maintain an accurate record of exposure data on all accidents or incidents related to work performed under this contract resulting in death, traumatic injury, occupational disease, or damage to property, materials, supplies, or equipment.

C.4.6 Training: The Contractor shall develop, for Government approval, a recurring training and on-site campaign directed toward ALC personnel explaining the procedures and benefits of diversion. The Contractor training materials provided shall be updated quarterly as the Contractor expands and improves the utility service. Examples of training documents include: published pamphlets, brochures, web-based promotions, or other informative media educational materials. The Contractor shall ensure representatives from their company are present for training sessions to answer questions from attendees.

C.4.7 Compost Plan: The Contractor shall develop a plan that establishes a method of collecting and composting organic materials, such as food waste from the post restaurant. The plan shall provide composting capability onsite or include delivery of the compostable materials to a permitted Composting Facility. The Contractor shall include a list of all materials required to collect and divert compost in the plan, including food collection containers. The Contractor shall deliver the Compost Plan to the COR for acceptance within thirty (30) days after contract award.

C.4.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the contracting officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

C.5 Site/Security Requirements C.5.1 Hours of Operation: The Contractor is responsible for providing services, between the hours of 0700 and 1600 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

C.5.2 Security Requirements: Contractor personnel performing work under this scope of work on the ALC or BPRF premises shall be citizens of the United States, either native-born or naturalized. No foreign nationals shall be permitted to ALC or BPRF. Cases of dual, or multiple, citizenships will be reviewed by security personnel.

C.5.3 All Contractor vehicles shall be identified with the company logo. Vehicles shall be subject to search and inspection while on the facility.

C.5.4 The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

C.5.5 When entering buildings at ALC, the Contractor shall be responsible for obtaining security badges for all Contractor personnel. The Government will not provide escorts. To obtain a badge, each Contractor employee must have the following three favorably completed (i) A National Agency Check with Inquiries (NACI), comparable investigation, or investigation greater in scope, conducted by or for a U.S. Government Agency or Department (ii) Two sets of fingerprints (iii) Completed an Electronic Questionnaire for Investigations Processing (e-QIP), prior to beginning work at ALC. Fingerprints can be made through ALC Security by appointment. No badge is required if not entering buildings, only a valid driver’s license.

C.6 Personnel Requirements

C.6.1 Key Personnel: The Contractor shall provide one (1) contract manager who has five (5) years of knowledge and experience in solid waste management with a focus on waste diversion to serve as the main point of contact who will be responsible for overall management of the work performed under this contract. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the KO and COR. The contract manager and alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available via telephone between 0700 and 1600, Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons. The contract manager or alternate does not have to be located on site.

C.6.2 The Contractor shall submit a Visitor Authorization Request (VAR) letter to the COR on company letterhead listing all contract employees (primary and absentee replacements) performing under this contract. The VAR shall identify the name, Social Security Number (SSN), date of birth, place of birth, citizenship, security clearance level (if interim clearance was granted include investigation type, date, and agency submitted to), and issuing authority for each employee.

C.6.3 Contractor Travel: Contractor will not be required to travel outside of the Washington, D.C. metropolitan area during the performance of this contract. Local travel is expected to transport materials and complete site inspections.

C.7 Safety Requirements:

The Contractor shall conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work, as well as, the requirements outlined in the US Army Corps of Engineers Safety and Health Requirements Manual EM 385-1-1 and Occupational Safety and Health Administration (OSHA) Standards, 29 CFR 1910. In cases where standards conflict, the most stringent requirement shall apply.

Where appropriate, the Contractor shall provide personal protective equipment such as, but not limited to: protective clothing, eyewear, hearing protection, gloves and safety shoes. The Contractor shall ensure the proper use of this personal protective equipment.

The Contractor shall ensure all personnel operating and performing refuse and recycle operations shall be fully trained, experienced and certified/licensed where required by federal, state or local laws for performing the required tasks and meet required health, safety and environmental standards.

C.8 Environmental Requirements/Regulations

Environmental Control: The Contractor shall comply with all applicable Federal, State, Local, and Army regulations governing environmental control. The Contractor shall obtain and provide copies of any required licenses and permits, as necessary, to comply with applicable Federal, State, local or municipal laws, codes or regulations during the performance of this work.

The Contractor shall ensure that their work is conducted in accordance with and in support of the goals of the ALC Environmental Management System (EMS). The ALC EMS goals are the following: (1) reduce hazardous waste generation, (2) recycle solid waste generated to the maximum extent practicable, and (3) reduce energy and water consumption.

The Contractor shall control environmental pollution related to the collection and disposal of refuse/recycling operations under this contract.

The Contractor shall ensure vehicles used in the performance of service under this contract are maintained to prevent leaking oil and fluids.

The Contractor shall not discharge any materials (including oils, hazardous substances, waters, wash waters, sediments, etc.) anywhere on the facility, including sanitary and storm sewers, without prior consent from the ALC Directorate of Public Works (DPW) Environmental Division.

The Contractor shall provide and maintain an adequate supply of absorbent and other spill management materials on the jobsite. Upon occurrence of any spill or fire, the Contractor or his agent shall immediately contain the spill and call (301) 394-1117 to report the incident. The Contractor shall be responsible for cleaning up any spills to the satisfaction of the ALC DPW Environmental Division and the State of Maryland Waste Management Administration, at no additional expense to the Government.

The Contractor shall submit a list of all hazardous materials and chemicals used in the performance of this work to the ALC DPW Environmental Division for approval prior to use.

Green Procurement: In order to comply with federally mandated green procurement requirements and Department of Defense (DOD) and Department of the Army (DA) Green Procurement Program (GPP) policies, ALC requires the purchase, supply, and use of environmentally preferable products and utility services. Program elements include: recovered material products, energy and water efficient products, alternative fuels and fuel efficiency, bio-based products, non-ozone depleting substances, and environmentally preferable products. These elements are described on the Office of Federal Procurement Policy website (http://www.whitehouse.gov/omb/procurement_index_green/). The Contractor shall comply with all applicable Federal, DOD, DA, and ALC green procurement laws and policies. If compliant products are unavailable or determined to be impracticable based on cost or performance, the Contractor shall contact the Contracting Officer or his representative for further guidance.

APPLICABLE PUBLICATIONS

The Contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures referenced below:

40 CFR 261, Identification and Listing of Hazardous Waste 1990 Clean Air Act, Title VII (Published Statue) NFPA 1 Fire Code, 2009 edition, Section 19 Combustible Waste and Refuse 29 CFR 1910, Occupational Safety and Health Standards Code of Maryland Regulations (COMAR), Title 26, Subtitle 04, Chapter 07, Solid Waste Management Montgomery County (MD) Code chapter 48, Solid Waste Executive Order 13514 – Federal Leadership in Environmental, Energy, and Economic Performance United States Army Garrison (USAG) Plan 190-5: Motor Vehicle Supervision Traffic Plan Part C.1

ATTACHMENT/TECHNICAL EXHIBIT LISTING

Attachment 1/Technical Exhibit 1 – ALC Facility Map Attachment 2/Technical Exhibit 2 – BPRF Facility Map

TECHNICAL EXHIBIT 1

SITE PLAN (ALC)

TECHNICAL EXHIBIT 2

SITE PLAN (BPRF)

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