Amendment__3_W911N2-18-R-0005_Released.pdf

KEVIN DUFFY

717-267-8938

LETTERKENNY CONTRACTING OFFICE - ACC

1 OVERCASH AVENUE CCAM-ALK BLDG 2S

CHAMBERSBURG PA 17201

W25G1Q72770063

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to post the second and final Questions & Answ ers. The response date has been extended. Responses are due not later than 22 AUG 18 10:00 A.M. Eastern Standard Time. See Summary of Changes. All other conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 5

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 15-Aug-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911N2-18-R-0005

X 9B. DATED (SEE ITEM 11)

20-Jul-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-Aug-2018

CODE

LETTERKENNY ARMY DEPOT

LETTERKENNY CONTRACTING OFFICE - ACC

1 OVERCASH AVENUE, ATTN: CCAM-ALK, BLDG 2S

CHAMBERSBURG PA 17201-4150

W911N2 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W911N2

FACILITY CODECODE

EMAIL:TEL:

W911N2-18-R-0005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS & ANSWERS #2

W911N2‐18‐R‐0005

Question # 24: The audit durations provided in the response (i.e. 5 days for recertification and 4 days for surveillance audits) are not consistent with International Accreditation Forum (IAF) mandatory auditor day requirements. Perhaps, the respondent to these questions did not factor in the number of auditors who were present during this timeframe. Please state the number of auditors who were present for the 5 day and 4 day audits.

Answer #24: During the 5 day audit there were (5) Auditors. During the 4 day audit there were (4) Auditors.

Question #25: As this is a combined audit program for ISO 9001, ISO 14001 and OHSAS 18001 (later: ISO 45001), can you clarify the answer to #19? Is this an integrated system for all of the standards?

Answer #19: There is only one QMS, QSPs 9001, one for the Environmental, and OHSAS.

1.2 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non‐personal services necessary to perform a combined audit for ISO 9001:2015, ISO 14001:2015, and OHSAS 18001:2007 Re‐Assessment Audit, Registration, and Surveillance Audit Services as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished. The contractor shall perform to the standards in this contract. Additionally contractor shall be required to perform Audits for ISO 45001:2018 Occupational Health and Safety Management Systems effective timeframe 2019.

Answer #25: Not integrated, each of the three registers are separate. However, we only have one quality management system.

Question #26: What are the scopes for each standard, site, etc?

Answer #26: The scopes for each standard are IAW the SOW.

Question #27: Are these individual registrations, multi‐site, campus, other?

Answer #27: No, no other registrations apply to the PWS.

Question #28: What is the complexity level of processes? (i.e. simple labor assembly, repetitive tasks, etc.)

Answer #28: Repetitive task, Simple Labor, Technical.

Question #29: Is this an integrated QMS/EMS implementation?

Answer #29: No.

Question #30: Are the previous 3 years of audit reports including non‐conformances and corrective actions, if any, available for each site? (Presumably to be provided upon contract.)

Answer #30: Yes. All previous 3 year audit reports including non‐comformances and corrective actions, if applicable will be available for each site, upon contracted.

Question #31: Have the sites transitioned to the current versions of ISO 9001:2015 and ISO 14001:2015?

Answer #31: Yes.

The following have been modified:

QUESTIONS AND ANSWERS

Questions & Answers W911N2-18-R-0005 Question #1: References to ANSI-ANAB must be changed as they unfairly and unnecessarily limit competition.

Our company is accredited by the International Accreditation Service (IAS). The correct language should read, “The Contractor shall be accredited to ISO 17021 by an accreditation body that is a member of the International Accreditation Forum (IAF) with a membership that includes management system certification.” We will file a GAO Protest if this language throughout the PWS is not changed.

Answer #1: Agreed, the language above will replace the current language in the PWS.

Question #2: Provide a copy of the current Certificate of Conformance for EACH standard. Note: Please do not respond that this information will be provided post-award or that it is subject to FOIA. This information must be provided upon request and is a public document.

Answer#2: Copies of the current Certifications for each standard will be posted along with posting of these Questions & Answers.

Question #3: Provide the specific addresses covering the scope of certification for each standard.

Answer #3: The specific address is 1 Overcash Avenue, Chambersburg, PA 17201.

Question #4: Provide the quantity of FTE, PTE, and contracted personnel working within the scope of each certification.

Answer #4: Full time employees – 1413 Part time employees – 0 Contractor – 810

Question #5: Please state the classification complexity currently in use by the incumbent certification body as HIGH, MEDIUM, LOW, or LIMITED for ISO 14001.

Answer #5: MEDIUM.

Question #6: State the number of auditor days previously used for recertification.

Answer #6: The total auditor days under ISO 2008/18001 and 14001 were (5) five days.

Question #7: State the number of auditor days previously used for surveillance audits.

Answer #7: The total auditor days under ISO 2008/18001 and 14001 were (4) five days.

Question #8: Does the organization have in its possession the previous 3 years of Audit Reports? Yes or No.

Answer #8: Yes.

Question #9: Does the organization have in its possession the previous 3 years of non-conformances and corrective actions as accepted by the current certification body? Yes or No.

Answer #9: Yes.

Question #10: State whether semi-annual or annual surveillance audits are required.

Answer #10: Annual Surveillance are required.

Question #11: State when the organization achieved certification to each of the standards listed.

Answer #11: ISO 9001-2015 certification issued 25 Jul 2018; ISO 14001-2015 certification issued 26 Jul 2018;

OHSAS 18001-2007 certification issued 04 Apr 2016 - Surveillance 25 Jul 2018

Question #12: State whether this certification has been continuous without interruption for each standard.

Answer #12: All certification have been continuous without interruption.

Question #13: Number of shifts?

Answer #13: There are three (3) shifts.

Question #14: How many buildings are covered under your registrations?

Answer #14: Occupancy – 54 Bldgs within the Letterkenny Army Depot complex.

Question #15: Have you upgraded to ISO 9001:2015?

Answer #15: Yes.

Question #16: What exclusions, if any, do you list under ISO 9001?

Answer #16: The only exclusion is 8.3 Design and Development Planning

Question #17: Paragraph 1.3 Background: states that ISO 9001:2015 certification is due in April of 2018, that the OHSAS 18001 shall be conducted as a Registration Audit in 2018, and transition to ISO 45001:2018 effective 2019.

Was the ISO 9001:2015 certification performed in April? Was an ISO 14001:2015 audit and OHSAS 18001:2007 audit performed at this same time?

Answer #17: Yes

Question #18: Can you provide the scope of the Letterkenny Army Depot’s quality, environmental, and occupational health and safety management system(s)?

Answer #18: Ensure LEADs products and services fulfill customer requirements and exceed expectations when delivering a quality product to the War Fighter.

Develop meaningful metrics gathered through continuous measurement, to perform evaluation and implement improvement which adds value at each stage of production Monitor and review internal and external issues, while simultaneously identifying the risks and opportunities.

Define long term plans for the Department of Defense while at the same time providing a framework for it. (Quality Policy, Strategic Planning) Engage Top Management by setting yearly objectives for sales growth or product innovation ensuring LEADs success. This is methodically driven on the basis of providing quality products and services.

Encourage every employee to own customer satisfaction.

Generate a collective sense of motivation toward success within LEAD.

Increase cost efficiency of LEAD operations by improving processes, including identifying waste which ultimately reduce costs. End state: Improves customer satisfaction which potentially increases sales and improves business.

Question #19: Does one documented management system cover the Quality, Environmental, and Occupational Health and Safety Management System?

Answer #19: There is only one QMS, QSPs 9001, one for the Environmental, and OHSAS.

Question #20: What are the significant environmental aspects of the Letterkenny Army Depot?

Answer #20: : Significant environmental aspects are: air emissions, hazardous materials, hazardous waste, other liquids and spills, non-hazardous waste, energy and natural resources, and noise.

Question #21: What environmental permits apply to the depot?

Answer #21: The depot has 3 NPDES Permits, a Water Quality Management Permit, a Title V Air Permit, RCRA Part B, a RCRA Subpart X, and a Storage Tank Registration/ Permit.

Question #22: Can the bid response be emailed when completed?

Answer #22: Yes, please forward to kevin.a.duffy4.civ@mail.mil before the response date.

Question #23: Are companies that hold other accreditations that are recognized by the International Accreditation Forum (IAF) permitted to submit a response to the solicitation? We hold accreditations from both ANSI-ANAB and DAkkS, depending on the standard. Would the DAkkS accredited standards be recognized and included?

Answer #23: Yes.

(End of Summary of Changes)