0008.pdf

LAURA BUEHLER

717-267-9617

LETTERKENNY CONTRACTING OFFICE - ACC

1 OVERCASH AVENUE CCAM-ALK BLDG 2S

CHAMBERSBURG PA 17201

W25G1Q625700NW

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Purpose of this amendment is to answ er questions, change the title of the Price List for line items 0003, 1003, 2003, update the Wage Determination information. Closing date is changed to 24 Mar 17, 4:00 P.M. See Summary of Changes.Please use the conformed solicitation to provide pricing.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 25

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 09-Mar-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911N2-17-R-0005

X 9B. DATED (SEE ITEM 11)

14-Dec-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

09-Mar-2017

CODE

LETTERKENNY ARMY DEPOT

LETTERKENNY CONTRACTING OFFICE - ACC

1 OVERCASH AVENUE, ATTN: CCAM-ALK, BLDG 2S

CHAMBERSBURG PA 17201-4150

W911N2 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W911N2

FACILITY CODECODE

EMAIL:TEL:

W911N2-17-R-0005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWERS

Q1 Rquest you consider removing the ISO 14001:2004 requirement. This certification is intended for organizations that “wish to establish, implement, maintain and improve an environmental management system, to assure itself of conformity with its stated environmental policy, and to demonstrate conformity.” Document Conversion Service Bureau’s have no need for such a certification and since Letterkenny is ISO 14001-2015 Environmental Management System (EMS) certified the requirement for the contractor to have this certification is irrelevant.

Rather the Army should require that contractor personnel be trained on Letterkenny’s EMS within 30 days of contract award.

A1: Letterkenny is required by several circumstances (partnerships, contracts and so on), to maintain compliance with ISO 14001, therefore it is only prudent we require any subcontractor to also comply too this standard. As we are auditable to this so too is our workforce, government or contractor. A sub-contracting company having the certification is a plus as then LEAD does not have to expend resources in training and auditing to ensure compliance instead said company does it itself to maintain that certification. If a subcontractor does NOT have the certification then they must subject themselves to constant auditing by LEAD DPA personnel and possibly put their contract at risk if they are found to be non-compliant. The requirement is NOT irrelevant it is a plus, a statement of dedication and achievement.

Q2. Provide very specific quantities of each asset to be converted. We need the following:

a. number of 8.5 x 11 pages

b. number of 8.5 x 14 or larger pages

c. number of microfiche sheets to be scanned – total number of inches would work d.number of rolls and length of 16 mm microfilm (100 feet or 215 feet)

e. number of rolls of 35mm microfilm f.number of aperture cards – total number of inches would work

A2: A specific count is not available as requested. Approximation are the best we can do. First it must be understood that each aperture card has only an approx. 1x2 inch piece of microfiche on each card. The card itself is approx. 3x7 (an old computer punch card). We have approx. 6.4 million individual cards. Each card is either 1 – 2 or possibly 3 pages of a larger document, depending on weither it is a drawing or a document. Therefore a single document created from aperture cards may include the scanning of multiple cards.

Estimated number of 8.5 x 11 and 8.5 x 14 or larger pages is approximately 4352 hard copy documents with an average of 150-200 double sided pages.

Q3. Specify the indexing requirement for each asset class

A3: Specifying by class is not necessary as the requirement is the same for all Hard-copy conversions (internal bookmarking/linking of table of contents and drawing links from page to page) and the same for aperture cards but to also include collation of documents.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 13-Mar-2017 04:00 PM to 24-Mar-2017 04:00 PM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0002

The CLIN extended description has changed from:

Contractor shall provide all personnel, supervision, quality control and other non-personal services to breakdown documents of the technical library in preparation for scanning, and reconstruct those doucments IAW the PWS, paragraph 5.2. See Attachment A to provide individual pricing per page. Subtotal is the estimated unit price below.

To:

Contractor shall provide all personnel, supervision, quality control and other non-personal services to breakdown documents of the technical library in preparation for scanning, and reconstruct those doucments IAW the PWS, paragraph 5.2..

CLIN 0003

Contactor shall provide all personnel, supervision, quality control and other non-personal servies to scan documents of the technical library as part of the document conversion process IAW the PWS.

To:

Contactor shall provide all personnel, supervision, quality control and other non-personal servies to scan documents of the technical library as part of the document conversion process IAW the PWS, para 5.1.See Attachment A, base year, to provide individual pricing per page..

CLIN 1002

Contractor shall provide all personnel, supervision, quality control and other non-personal services to breakdown documents of the technical library in preparation for scanning, and reconstruct those doucments IAW the PWS, paragraph 5.2. See Attachment A to provide individual pricing per page. Subtotal is the estimated unit price below.

To:

Contractor shall provide all personnel, supervision, quality control and other non-personal services to breakdown documents of the technical library in preparation for scanning, and reconstruct those doucments IAW the PWS, CLIN 1003

Contactor shall provide all personnel, supervision, quality control and other non-personal servies to scan documents of the technical library as part of the document conversion process IAW the PWS.

To:

Contactor shall provide all personnel, supervision, quality control and other non-personal servies to scan documents of the technical library as part of the document conversion process IAW the PWS, para 5.1.See Attachment A, first option year, to provide individual pricing per page..

CLIN 2002

Contractor shall provide all personnel, supervision, quality control and other non-personal services to breakdown documents of the technical library in preparation for scanning, and reconstruct those doucments IAW the PWS, paragraph 5.2. See Attachment A to provide individual pricing per page. Subtotal is the estimated unit price below.

To:

Contractor shall provide all personnel, supervision, quality control and other non-personal services to breakdown documents of the technical library in preparation for scanning, and reconstruct those doucments IAW the PWS, CLIN 2003

Contactor shall provide all personnel, supervision, quality control and other non-personal servies to scan documents of the technical library as part of the document conversion process IAW the PWS.

To:

Contactor shall provide all personnel, supervision, quality control and other non-personal servies to scan documents of the technical library as part of the document conversion process IAW the PWS, para 5.1.See Attachment A, second option year, to provide individual pricing per page..

The following have been modified:

BINDING PRICE SCHEDULE

Contractor shall be required to complete the entire price schedule shown below for the base year and two (2) option years of CLINs 0003, 1003 and 2003. Overall price is evaluated based on the total of all price schedule items from the base through all option years. The bid schedule will represent the number of items processed during one (1) month as a job for each media type. When all columns are totaled, all totals will be calculated (added) to produce the sub-total. The sub-total will be multiplied by 12 to represent the cost for one year if only 1 page was scanned/converged per media and in each of the different quantity category. At the time of award, each CLIN will be funded at an estimated price for one year, based on the submitted price schedule.

The prices established within the awarded price schedule are binding and shall be incorporated as applicable within each task order issued. Task order will be issued when requirements are identified.

See example on how to price the binding price schedule and how contractors will submit for payment monthly based on the work they have done.

NOTES

1.System for Award Management (SAM). In accordance with FAR 4.1102, Offerors must be registered in SAM database in order to be eligible for contract award. No award will be made to an Offeror not Registered and showing an Active status. Registration can be accomplished at https://www.sam.gov/portal/public/SAM/#1.

2. Annual Representations and Certifications: In accordance with FAR 4.1201, Offerors shall complete electronic annual representations and certifications within SAM as part of required registration. No award will be made to an Offeror not Registered and showing a current/valid certification. Registration in this database must be kept current and can be accessed at https://www.sam.gov/portal/public/SAM/.

3. Questions. Questions regarding this solcitation shall be submitted in writing to the Contract Specialist at least 5 calendar days prior to the closing date. Questions submitted after this time will be answered at the discretion of the Contracting Officer. The Contract Specialist for this requirement is Laura Buehler, email Laura.J.Buehler.civ@mail.mil.

4. Award without discussions. The Government intends to award without discussions; therefore, Offerors should submit their best prices in their initial offer. IAW FAR provision 52.212-2, Evaluation-Commercial Items, Offerors must submit all information requested therein in order for the Government to determine technical acceptability. The Government reserves the right to conduct discussions if the Contracting Officer determines them to be necessary.

Contractors must submit: Past Performance information, Capabilites statement to include the list of leased equipment and ISO training certifiates. Contractors who fail to submit all required information shall be considered nonresponsive and shall not be considered for award.

5. Contractors not registered in SAM and showing a valid/current certification in the electronic annual representations and certifications must complete all solicitation clauses and provisions that require contractor information: FAR 52.204-17, FAR, 52.209-5, FAR 52.209-7, FAR 52.212-3 Alt 1, FAR 52.219-1 Alt 1, FAR 52.222-25, DFARS 252.225-7020. Contractors who fail to fill in all information requested shall be considered nonresponsive and shall not be considered for award.

6. Amendments. The Offeror shall submit the the Contracting Officer signed copies of all amendments issued to this solicitaiton. Failure to comply may cause your proposal to be rejected.

7. Period for Acceptance of Offers. The offeror agrees to hold the prices in its offer firm for 60 calendar days after solicitation closing date.

8. Contractors who have a current DD254, Secret Facility Clearance, submit a copy with your proposal.

9. Contractor Compliance. The contractor shall not comply with any order, directive or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as part of this solicitation. Doing so places the contractor at risk of nonpayment.

10. Proposals. Proposals shall be signed by an authorized individual in accordance with FAR 4.102, Contractors Signature. Failure to comply may cause your proposal to be rejected. Offerors should mark each page of their proposal as “Proprietary Information” if they want it treated as Propritary Information under the Procurement Integrity Act.

11. Submit proposals. Proposals may be submitted via email to the Contract Specialist:

Laura.J.Buehler.civ@mail.mil, via fax: 717-267-9834 Attn: Laura Buehler, or mailed to the address in Block 9 on the front of the SF1449 Attn: Laura Buehler. Email is the perferred method for submittal.

12. Type of Contract: The type of contract resulting from this solicitation is specified in FAR Provision 52.216-1, Type of Contract. For Requirements contracts all quantities are estimated and individual delivery orders shall be issued citing specific quantities and delivery dates. Payment will be made on actual quantities delivered.

SITE VISIT INFORMATION

Site visit. Site visit is scheduled for 9 Jan 17 at 0900. Site visit attendance is urged but is not mandatory; however, failure to attend a site visit shall not be a reason for price increases to the contract after award. Submit names of all attendees to Laura Buehler (email: Laura.J.Buehler.civ@mail.mil), phone: 717-267-9617 and Patti Mize (Partricia.D.Mize.civ@mail.mil), phone: 717-267-8929. No more than 2 attendees per company.

The site visit will include access to restricted/classified areas. In order to obtain access, attendees must provide the following information – name, date of birth and social security number. Submit this information no later than 23 Dec 16 at 1600. Offerors who do not submit this information will not be given access to the site. All attendees will meet at Building 2S (Directorate of Contracting), 1 Overcash Ave, Letterkenny Army Depot, Chambersburg, PA.

Offerors are required to obtain a visitor’s pass from the Main Gate prior to arriving at Building 2S. Please allow at least 45 minutes for this process. You must provide a current picture identification, vehicle registration and proof of insturance to obtain a pass.

Wage Determination 2015-2249, Revision 3, dated 11/28/2016 2015-2249, Revision 7, dated 2/22/2017 is hereby incorporated. Wage determination can be viewed at http://www.wdol.gov

PRICE LIST

Price Schedule for CLIN 0003 Attachment A - Quantities up to identified columns

ITE

M

DESCRIPTION QTY UNIT 10 50 100 200 300

Scanning

[Performance Work Statement (PWS) Paragraph 5.1]

1 Scanning of Hard Copy up to 8.5 x 11 1 pages $ - $ - $ - $ - $ -

2 Scanning of Hard Copy up to 8.5 x 14 1 pages $ - $ - $ - $ - $ -

3 Scanning of Hard Copy up to 11 x 17 1 pages $ - $ - $ - $ - $ -

4 Scanning of Hard Copy up to 17 x 22 1 pages $ - $ - $ - $ - $ -

5 Scanning of Hard Copy up to 34 x 44 1 pages $ - $ - $ - $ - $ -

6 Scanning of Microfilm up to 8.5 x 11 1 pages $ - $ - $ - $ - $ -

7 Scanning of Microfilm up to 8.5 x 14 1 pages $ - $ - $ - $ - $ -

8 Scanning of Microfilm up to 11 x 17 1 pages $ - $ - $ - $ - $ -

9 Scanning of Microfilm up to 17 x 22 1 pages $ - $ - $ - $ - $ -

10 Scanning of Microfilm up to 34 x 44 1 pages $ - $ - $ - $ - $ -

11 Scanning of Electronic Media 1 pages $ - $ - $ - $ - $ -

12 Scanning of PDF Documents 1 pages $ - $ - $ - $ - $ -

13 Scanning of CDs 1 pages $ - $ - $ - $ - $ -

14 Scanning of Drawing Size up to 8.5 x 11 1 pages $ - $ - $ - $ - $ -

15 Scanning of Drawing Size up to 8.5 x 14 1 pages $ - $ - $ - $ - $ -

16 Scanning of Drawing Size up to 11 x 17 1 pages $ - $ - $ - $ - $ -

17 Scanning of Drawing Size up to 17 x 22 1 pages $ - $ - $ - $ - $ -

18 Scanning of Drawing Size up to 34 x 44 1 pages $ - $ - $ - $ - $ -

Total $ - $ - $ - $ - $ -

Total each column for for the various media to scan/converge Sub-Total

Add all of the columns together in the sub total box

Times your sub total by 12 (months) to give the total cost Base Year total

These unit prices will be binding in the contract, the totals here are only for evaluation of prices, the government will establish a Not to exceed amount for each CLIN 0003

Price per page from 1 - 10 pages

Price per page from 11 - 50 pages

Price per page from 51 - 100 pages

Price per page from 101 - 200 pages

Price per page from 201 - 300 pages

Price Schedule for CLIN 1003 Attachment A - Quantities up to identified columns

1 Scanning of Hard Copy up to 8.5 x 11 1 pages $ - $ - $ - $ - $ -

2 Scanning of Hard Copy up to 8.5 x 14 1 pages $ - $ - $ - $ - $ -

3 Scanning of Hard Copy up to 11 x 17 1 pages $ - $ - $ - $ - $ -

4 Scanning of Hard Copy up to 17 x 22 1 pages $ - $ - $ - $ - $ -

5 Scanning of Hard Copy up to 34 x 44 1 pages $ - $ - $ - $ - $ -

6 Scanning of Microfilm up to 8.5 x 11 1 pages $ - $ - $ - $ - $ -

7 Scanning of Microfilm up to 8.5 x 14 1 pages $ - $ - $ - $ - $ -

8 Scanning of Microfilm up to 11 x 17 1 pages $ - $ - $ - $ - $ -

9 Scanning of Microfilm up to 17 x 22 1 pages $ - $ - $ - $ - $ -

10 Scanning of Microfilm up to 34 x 44 1 pages $ - $ - $ - $ - $ -

11 Scanning of Electronic Media 1 pages $ - $ - $ - $ - $ -

12 Scanning of PDF Documents 1 pages $ - $ - $ - $ - $ -

13 Scanning of CDs 1 pages $ - $ - $ - $ - $ -

14 Scanning of Drawing Size up to 8.5 x 11 1 pages $ - $ - $ - $ - $ -

15 Scanning of Drawing Size up to 8.5 x 14 1 pages $ - $ - $ - $ - $ -

16 Scanning of Drawing Size up to 11 x 17 1 pages $ - $ - $ - $ - $ -

17 Scanning of Drawing Size up to 17 x 22 1 pages $ - $ - $ - $ - $ -

18 Scanning of Drawing Size up to 34 x 44 1 pages $ - $ - $ - $ - $ -

Times your sub total by 12 (months) to give the total cost First Option Year total

These unit prices will be binding in the contract, the totals here are only for evaluation of prices, the government will establish a Not to exceed amount for each CLIN 1003

Price per page from 51 - 100 pages

Price Schedule for CLIN 2003 Attachment A - Quantities up to identified columns

1 Scanning of Hard Copy up to 8.5 x 11 1 pages $ - $ - $ - $ - $ -

2 Scanning of Hard Copy up to 8.5 x 14 1 pages $ - $ - $ - $ - $ -

3 Scanning of Hard Copy up to 11 x 17 1 pages $ - $ - $ - $ - $ -

4 Scanning of Hard Copy up to 17 x 22 1 pages $ - $ - $ - $ - $ -

5 Scanning of Hard Copy up to 34 x 44 1 pages $ - $ - $ - $ - $ -

6 Scanning of Microfilm up to 8.5 x 11 1 pages $ - $ - $ - $ - $ -

7 Scanning of Microfilm up to 8.5 x 14 1 pages $ - $ - $ - $ - $ -

8 Scanning of Microfilm up to 11 x 17 1 pages $ - $ - $ - $ - $ -

9 Scanning of Microfilm up to 17 x 22 1 pages $ - $ - $ - $ - $ -

10 Scanning of Microfilm up to 34 x 44 1 pages $ - $ - $ - $ - $ -

11 Scanning of Electronic Media 1 pages $ - $ - $ - $ - $ -

12 Scanning of PDF Documents 1 pages $ - $ - $ - $ - $ -

13 Scanning of CDs 1 pages $ - $ - $ - $ - $ -

14 Scanning of Drawing Size up to 8.5 x 11 1 pages $ - $ - $ - $ - $ -

15 Scanning of Drawing Size up to 8.5 x 14 1 pages $ - $ - $ - $ - $ -

16 Scanning of Drawing Size up to 11 x 17 1 pages $ - $ - $ - $ - $ -

17 Scanning of Drawing Size up to 17 x 22 1 pages $ - $ - $ - $ - $ -

18 Scanning of Drawing Size up to 34 x 44 1 pages $ - $ - $ - $ - $ -

Times your sub total by 12 (months) to give the total cost Second Option Year total

These unit prices will be binding in the contract, the totals here are only for evaluation of prices, the government will establish a Not to exceed amount for each CLIN 2003

Price per page from 51 - 100 pages

SAMPLE/EXAMPLE PRICING

Price Schedule for CLIN 0003 Attachment A - Quantities up to identified columns

1 Scanning of Hard Copy up to 8.5 x 11 1 pages $ 2.00 $ 1.50 $ 1.25 $ 1.00 $ 0.75

2 Scanning of Hard Copy up to 8.5 x 14 1 pages $ 2.50 $ 2.25 $ 2.00 $ 1.80 $ 1.50

3 Scanning of Hard Copy up to 11 x 17 1 pages $ 3.00 $ 2.80 $ 2.50 $ 2.00 $ 1.50

4 Scanning of Hard Copy up to 17 x 22 1 pages $ 3.50 $ 3.30 $ 3.00 $ 2.50 $ 2.00

5 Scanning of Hard Copy up to 34 x 44 1 pages $ 5.00 $ 4.50 $ 4.00 $ 3.50 $ 3.00

6 Scanning of Microfilm up to 8.5 x 11 1 pages $ 4.25 $ 3.90 $ 3.60 $ 3.00 $ 2.70

7 Scanning of Microfilm up to 8.5 x 14 1 pages $ 7.50 $ 7.10 $ 6.60 $ 6.00 $ 5.50

8 Scanning of Microfilm up to 11 x 17 1 pages $ 8.50 $ 7.80 $ 7.20 $ 6.60 $ 5.90

9 Scanning of Microfilm up to 17 x 22 1 pages $ 9.25 $ 9.00 $ 8.50 $ 8.00 $ 7.50

10 Scanning of Microfilm up to 34 x 44 1 pages $ 10.00 $ 9.25 $ 9.00 $ 8.65 $ 8.10

11 Scanning of Electronic Media 1 pages $ 3.00 $ 2.60 $ 2.15 $ 1.90 $ 1.30

12 Scanning of PDF Documents 1 pages $ 4.00 $ 3.50 $ 3.00 $ 2.50 $ 2.00

13 Scanning of CDs 1 pages $ 11.00 $ 10.10 $ 9.20 $ 8.40 $ 7.80

14 Scanning of Drawing Size up to 8.5 x 11 1 pages $ 15.00 $ 13.60 $ 12.10 $ 11.30 $ 10.70

15 Scanning of Drawing Size up to 8.5 x 14 1 pages $ 17.00 $ 16.10 $ 15.40 $ 14.60 $ 13.90

16 Scanning of Drawing Size up to 11 x 17 1 pages $ 19.00 $ 17.00 $ 15.00 $ 13.00 $ 11.00

17 Scanning of Drawing Size up to 17 x 22 1 pages $ 22.00 $ 21.10 $ 20.30 $ 18.90 $ 17.90

18 Scanning of Drawing Size up to 34 x 44 1 pages $ 25.00 $ 23.40 $ 21.10 $ 19.80 $ 18.10

Total $ 171.50 $ 158.80 $ 145.90 $ 133.45 $ 121.15

Total each column for for the various media to scan/converge Sub-otal $ 730.80

Times your sub total by 12 (months) to give the total cost Base Year total $ 8,769.60

These unit prices will be binding in the contract, the totals here are only for evaluation of prices, the government will establish a Not to exceed amount for each CLIN 0003

Price per page from 51 - 100 pages

Example: The work performed by the Ktr for Jan 2017

Ktr scanned 201 each of Scanning of Hard Copy up to 34 x 44

201 x $3.00 = $603.00

Ktr scanned 36 each of Scanning of Microfilm up to 8.5 x 11

36 x $3.90 = $140.40

Ktr scanned 8 each of Scanning of Drawing Size up to

8.5 x 11

8 x $15.00 = $120.00

Ktr scanned 118 each of Scanning of CDs 118 x $8.40 = $991.20

Invoiced amount: $1,532.40

PWS

PERFORMANCE WORK STATEMENT (PWS)

FOR

Letterkenny Army Depot Electronic Technical Library

1.0 General:

1.1 Scope: The contractor shall provide all personnel, supervision, quality control and other items including non-personal services necessary to perform the document conversion services of the electronic technical library (ETL) as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished. The contractor shall perform to the standards in this contract.

1.1.1 The electronic technical library shall include all the internal technical documents that LEAD uses in its operations as well as all the external reference documents required for the particular project.

1.2 Background: Letterkenny Army Depot (LEAD) is located in Chambersburg, Pennsylvania. LEAD operates a maintenance and ammunition depot for the receipt, storage, issue, maintenance, and disposal of assigned commodities. LEAD utilizes numerous documents in the course of the conduct of operations. Documents are primarily in a .pdf format, hard copies and technical drawings. The current business practices entails the usage of paper documents system. The Complex Assembly Manufacturing Solutions (CAMS) a newly fielded system is an electronic system that will track all the levels of operations at the depot. LEAD has transitioned to the use of CAMS which has generated a capabilities gap within the enterprise as it relates to in process workload. The electronic technical library will enable all parties in the shop to access the required documents to perform their function via CAMS hand held devises.

1.3 Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months and two 12-month option years. The Period of Performance will be identified in the solicitation and contract.

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QC program is the means by which it assures itself that its work complies with the requirements of the contract. The Quality Control Plan shall be due not later than 15 calendar days after the start of the order. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary After acceptance of the QC Plan, the contractor shall obtain the KO’s (KO) acceptance in writing of any proposed changes to its QC system.

1.4.2 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.3 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

1.4.3.1 New Year’s Day: January 1

1.4.3.2 Martin Luther King, Jr.’s Birthday: Third Monday in January

1.4.3.3 President’s Day: Third Monday in February

1.4.3.4 Memorial Day: Last Monday in May

1.4.3.5 Independence Day: July 4

1.4.3.6 Labor Day: First Monday in September

1.4.3.7 Columbus Day: Second Monday in October

1.4.3.8 Veteran’s Day: November 11

1.4.3.9 Thanksgiving Day: Fourth Thursday in November

1.4.3.10 Christmas Day: December 25

1.4.4 Place and Performance of Services: The contractor shall provide services between the hours of 0600 – 1530 Monday through Thursday and 0600 – 1430 on Friday on the first week of the Federal pay period, and 0600 – 1530 Monday through Thursday the second week of the Federal pay period (totaling 80 hours over two weeks) following LEAD’s Standard Work Scheduled 5/4/9, which gives the second Friday of the pay period as a Regular Day Off (RDO), except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. The 5/4/9 work schedule is subject to the Depot Commander’s policy. The contractor shall be required to adhere to the Government’s standard work schedule as Depot policy updates. Performance shall be at 1 Overcash Ave, Building number 370. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons.

When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.4.1. When an observed holiday falls on a Tuesday or Thursday, the Depot's regularly scheduled closure day moves to the corresponding Monday or Friday. If the holiday falls on Saturday, the preceding Friday will be observed. If the holiday falls on Sunday, the following Monday will be observed.

1.4.5 Security Requirements: Contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes. Performance of work will require limited access to classified information or equipment. DD 254, DoD Contractor Security Classification Specification, is required.

1.4.5.1 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.5.2 Key Control: The contractor shall establish and implement methods of ensuring all keys/key cards issued by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued by the Government shall be duplicated. The contractor shall develop procedures covering key control that shall be included in the QC Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the Contracting Officer’s Representative (COR).

1.4.5.2.1 In the event keys, other than master keys, are lost or duplicated the contractor shall, upon direction by the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

1.4.5.2.2 The contactor shall prohibit the use of the Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contactor employees engaged in the performance of services in those areas, or personnel authorized entrance by the KO.

1.4.5.2.3 Lock Combinations: The contractor shall establish and implement methods of ensuring all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

These procedures shall be included in the Contractor’s QC Plan.

1.4.5.3 AT Level 1 Awareness Training: All contractor employees, to included subcontractor employees, requiring access to Army Installations, facilities, and controlled access areas shall complete AT Level 1 awareness training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. AT level 1 awareness training is available on the Letterkenny Army Depot homepage – www.lead.army.mil.

1.4.5.4 iWATCH Training: The contractor and all associated sub-contractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or contracting officer. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. iWATCH training is available on the Letterkenny Army Depot homepage – www.lead.army.mil.

1.4.5.5 Information Awareness: All contractor employees and associated sub-contractor employees with access to a government information system shall be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and shall successfully complete the DOD Information Assurance awareness training prior to access to the IS and then annually thereafter.

1.4.5.5.1 All contractor employees and associated sub-contractor employees shall complete the DoD Information Assurance awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions shall comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01- M and AR 25-2 within six months of employment.

1.4.5.5.2 Per DoD 8570.01-M , DFARS 252.239.7001 and AR 25-2, the contractor employees supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M shall be completed upon contract award.

1.4.5.6 OPSEC Training: Per AR 530-1, Operations Security, new contractor employees and associated sub-contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. Level 1 OPSEC training is available on the Letterkenny Army Depot homepage – www.lead.army.mil.

1.4.5.7 OPSEC SOP/Plan: The contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan and provide it to the COR or the contracting officer within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer, per AR 530-1, Operations Security. This SOP/Plan will include the government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator. The contractor will ensure this individual becomes OPSEC Level II certified per AR 530-1.

1.4.5.8 Classified Information: For Contracts That Require Handling or Access to Classified Information.

Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires contractors to comply with— (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22- M); any revisions to DOD 5220.22-M, notice of which has been furnished to the contractor.

1.4.6 Conservation of Utilities: The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

1.4.7 Special Qualifications: Contractor Manager requires ability to use mathematical functions including percentages, ratios, and averages for routine reports, graphs, and matrix. Ability to prepare correspondence and reports. Ability and willingness to perform in critical deadline situations. Ability to identify complex problems and review related information to develop and evaluate options and implement solutions. Ability to work in a high demand/volume work environment with changing priorities.

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract.

The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.10 Identification of Contractor Employees: All contact personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor shall also ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. All contract employees requiring routine unescorted access to Federally-controlled facilities and/or information systems for more than 6 months (Regular Employees) will be required to undergo a suitability determination before a facility identification card is issued. Prior to the time that an identification card is issued, such Regular Employees will be required to comply with normal facility access control procedures, including sign-in, temporary badging, and escorted entry, as applicable.

1.4.11 Contractor Travel is not applicable.

1.4.12 Data Rights The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.4.13 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5.

The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI.

The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.14 Safety: The contractor shall abide by all safety policies and regulations in effect on Letterkenny Army Depot, reference LEAD Regulation 385-1, LEAD Safety and Occupational Health Program (copies available from the Contracting Office). The contractor shall be responsible for attaining and maintaining the proper safety equipment for industrial areas (to include but not limited to: steel-toe shoes/boots, eye protection and ear protection) as applicable and for all personnel who must enter or travel through industrial areas. The contractor shall familiarize themselves with LEAD’s safety requirements and shall attend LEAD safety meetings/briefs as requested.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privacy of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement CFR Code of Federal Regulations COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan

AQL-Acceptable Quality Level. The maximum percent defective or the maximum number of defects considered as a satisfactory performance average. Decisions as to acceptability of performance shall be made by the Contracting Officer or his duly appointed representative. For purposes of this performance work statement (PWS) the AQL is 5%.

AMCOM- Aviation and Missile Command, Redstone, Alabama

AR - (Department of the) Army Regulation. A directive published by DA. AR’s provide policies and responsibilities which govern administrative procedures and ensure their compliance for all levels of the Army.

CDR- Contract Discrepancy Report. A formal, written documentation of Contractor nonconformance to standards or lack of performance of contracted work, prepared by COR.

CONTRACTING OFFICER-An individual who is currently designated in writing as a Contracting Officer with the authority to enter into and administer contracts and make determinations and findings for the Government.

COR-Contracting Officer’s Representative.

DLA-Defense Logistics Agency.

DMWR-Depot Maintenance Work Requirement. A Department of the Army publication used as a reference manual to perform depot level maintenance in disassembly, processing, and assembly of engines, and components.

EXPENDABLES-Materials or supplies that lose their identify when consumed in use, and are dropped from stock record accounts when issued or used.

ETL – Electronic Tech Data Library. Available through LEAD Intranet. Electronic versions of technical data.

FM-Field Manual. Outline military doctrine, tactics, and techniques. They include instructions and reference material on training and operations, maintenance, management, systems repair theory.

IETMs – Interactive Electronic Technical Manuals. Available through LEAD Intranet.

INVENTORY.

MWO-Modification Work Order. The only publications that authorize modification or alterations of Army equipment.

Mobile ETL – can be loaded to a laptop computer. Computer must be connected the LAN daily for updates.

NAVAIR-Naval Air Systems Command Technical Manual Requirements. Navy publications giving instructions for the processing of Navy material.

NLT-Not Later Than.

NONEXPENDABLES-Government property which is not consumed in use which retains its original identity during the period of use, such as machines, tool, and equipment. Reference AR-710-2.

PAMPHLET-Permanent instructional informative publication, effective until superseded or rescinded. Examples of the echelon of published pamphlets are indicated: Department of the Army-DA Pam; U.S. Army Material Command-AMC PAM.

PERFORMANCE REQUIREMENTS SUMMARY (PRS) - A detailed outline of the Performance Work Statement which lists required services, the standards which must be met for satisfactory performance.

PERFORMANCE WORK STATEMENT (PWS)-A document that describes the essential and technical requirements for items, material, or services, including the standards used to determine whether the requirement have been met.

POSTING-An update to any number of publications within a technical library.

PUBLICATIONS- Regulatory and informative material (regulations, pamphlets, circulars, supplements, bulletins, messages.) issued by and agency of the Federal Government (DOD, Army, Navy, Air Force.) that are applicable to the processing of material through LEAD.

QUALITY ASSURANCE (QA) - Those actions taken by the Government to inspect goods and services to determine that they meet the requirements of the PWS.

QUALITY CONTROL (QC) PROGRAM- A program to ensure the quality and accuracy of tech data placed in the depot. The contractor’s system to control the equipment, systems, or services, to provide that requirements of the contract are met.

REGULATION-Permanent directive, effective until superseded or rescinded; regulations establish policy, assign missions and responsibilities, delegate authority, and implement public law.

RESCIND – To cancel a publication when its material becomes obsolete.

RESPONSE TIME-The time it takes from the receipt of an item to be posted to the time it is posted.

REVISION- A complete new edition of an existing publication.

SL-Supply Letters.

SOW-Statement of work.

SERVICE- An output or function specified in the PWS to be performed IAW prescribed standards and AQL’s.

STANDARD- An acknowledged measure of comparison; an acceptability criterion.

SUPPLEMENT (SUPPL) - An addition to a Government publication issued by a subordinate command containing instructions required to implement Army Regulation or policy.

Supplements are identified by proponent, number, and basic publication (for example, LEAD Suppl 1 to AR 25-30).

TECHNICAL Bulletin (TB)-A publication…