Attachment_0001_Scope_of_Work.pdf

Scope of Work for VMI

1. Overview: Vendor will purchase all items on the attached list (Attachment 3 of the solicitation package) and maintain a minimum/maximum supply of each item at Rock Island Arsenal/Joint Manufacturing Technology Center (RIA-JMTC) using a vendor Managed Inventory system. The minimum quantity supply will be 2 months’ worth (120 units) and the maximum supply will be 6 months’ worth (360 units) and may vary during the course of the Indefinite Delivery – Indefinite Quantity (IDIQ) program. The contract will result in a 5 year IDIQ, with five (5) ordering periods. Each ordering periods is one year of length, with the first ordering period beginning on the date of award of the Base Contract.

2. Vendor Managed Inventory (VMI) is defined as managing contact account in accordance with generally accepted VMI practices, which optimize supply chain performance. This includes, but is not limited to the resupply of designated items by the Vendor through regularly scheduled reviews of on-site inventory, removal of damaged or outdated goods, and the re-stocking of inventory to predetermined levels at their specified locations.

3. Working in conjunction with RIA-JMTC personnel, the Vendor will commit to full organization of the M997A3 Ambulance point of use locations in Building 208 Assembly. Vendor’s full organization will include, at a minimum:

a. Defining logical consolidated physical areas to stock all inventory items.

All such areas must be approved by RIA-JMTC

b. Supply bins to manage their inventory on the production line at RIA-JMTC.

These bins will be the property of the vendor. The vendor will implement the use of these bins within 30 days of the release of the basic contract.

Upon completion of the final delivery order issued against the basic contract, the vendor will have 30 days to remove the bins from RIA-JMTC.

c. Developing signs designed to indicate individual parts location with corresponding graphic representation, as well as a an overall “roadmap” that will consist of a diagram of where all VMI items are placed

d. Establishing minimum and maximum storage quantities based on past and future production and consumption rates. The Government Contracting Officer’s Representative (COR) will have final approval on all stocking levels, and the Government will check bins periodically for inventory control

e. Vendor will provide all material and labor to setup, stock and maintain vendor managed inventory (VMI) in accordance with this SOW.

4. Inventory Supply Duties:

a. Vendor will maintain an inventory that matches current needs as necessary and will deliver new inventory to the bins as necessary.

b. Vendor will not supply substituted or “equivalent” without express written permission of the Contracting Officer. Substituted or “equivalent items must pass in-house quality inspections, where required.

5. Emergency/Expedited Service. Vendor must provide a comprehensive plan to support RIA-JMTC operations on a 24 hour/day, 7 day a week production schedule, including:

a. Emergency contacts(s)

b. Guaranteed response within 2 hours

c. Guaranteed physical on-site plant presence with 24 hours of

Emergency/Expedited Service request

6. It is anticipated that responses will currently be required within the above timeframes during a Monday-Friday work week, however, should production increase weekend support will be required also.

7. Personnel: Vendor personnel providing service must be able to pass RIA-JMTC security clearance.

8. Quality Assurance and Surveillance Plan:

a. To insure accountability of items received, the COR’s will monitor the

Vendor supplied items by conducting random samples of each bin

b. All parts will be delivered directly to the parts bin

c. Defective parts will be sent to a designated area. The Vendor will pick-up the defective parts and replace the defective parts at no additional cost to the Government within 24 hours during normal business hours (0600 – 1500).

d. The Vendor will have continuous improvement initiatives such as regular meetings with RIA-JMTC on improving their processes and providing metrics to show improvement.

9. RIA-JMTC recognizes that some part numbers may become obsolete and therefore reserves the right to add or delete new part numbers. Items that are added or removed must have the written approval of the Contracting Officer in the form of a contract modification. Any new items will be reviewed for reasonableness of price.

10. Management Fee: A management fee for items which GFM has been supplied in excess of the quantity of units covered by the LOT of a delivery order. The vendor may charge a monthly management fee for items which RIA-JMTC supplies GFM in excess of the quantity of units under the LOT issued on a delivery order. *For example, contract is issued for a LOT which equals 150 units worth of hardware parts, and RIA-JMTC supplies GFM on an item which will support 300 units worth. The vendor may charge a fee for that line item to manage inventory supplied by RIA-JMTC, then return the balance of the GFM upon completion of the contract. This fee will only apply to items in which more GFM that what was dictated on the solicitation is provided RIA-JMTC. This authorization will be provided within the individual delivery orders, and will specify which item numbers from the price list it is authorized against as well as the maximum amount of months authorized.

11. Security: The RIA-JMTC is an Army installation subject to Department of the Defense safe guards, various precautions, and plant protection measures. At all times during the execution of this SOW, the contractor will maintain adequate plant protection devises to minimize espionage, sabotage, and other malicious destruction and damage. The Contractor shall comply with all security requirements of the Rock Island Arsenal. RIA-JMTC Access: The contractor will contact the COR before arriving at RIA-JMTC for access to the manufacturing complex. Parking: The contractor shall park in designated/approved parking areas only. The COR and/or the Arsenal Police & Security personal may designate other areas to park depending upon the work situation.