HTASC_Sol_SecJ_Att10_DeltaCompanySafetySOP.pdf

D COMPANY

304TH MI BN

Safety SOP

20 April 2016

1. REFERENCES:

A. AR 385 series

B. AR 420-1

C. DA Pam 385-1

D. TRADOC REG 385-2

E. 29 CFR 1910

F. USAICoE REG 385-1

2. PURPOSE: To establish the administrative procedures of the Delta

Company, 304th MI BN Safety Office and the way that office will support the Delta Company committees and the Intelligence Center. The purpose of the Delta Company Safety Office is to manage the Company Commander’s Safety Program as directed and to establish an effective Safety Program that ensures the safe operation of Delta Company assets and to promote safety within the command.

3. APPLICABILITY: This SOP applies to all soldiers, civilians and contractors assigned or attached to Delta Company, 304th MI BN.

4. RESPONSIBILITIES:

A. Delta Company Commander: Inherent responsibilities for the Commander are outlined in the above listed references. In addition to the regulatory requirements, the Commander will support the Battalion Commander in the following ways:

(1) Conduct Commanders Safety Course PRIOR to taking command.

(2) Conduct ARAP within 30 days of taking command and perform a follow up within 12 months after initial assessment.

(3) Ensure accident prevention efforts receive priority consideration consistent with mission requirements.

(4) Develop and incorporate his or her safety philosophy into the unit operations. Participate in safety surveys and other related functions, to include safety council meetings and unit safety meetings.

(5) Ensure all personnel in the command are aware of and comply with this directive and other applicable safety publications.

(6) Ensure that their personal interest in safety is evident to all personnel in order to promote safety consciousness in the unit.

B. Safety Officers/NCOs: Advise, assist, and represent the commander on all matters pertaining to safety. Specific duties and responsibilities are outlined in AR 385-10 and DA Pamphlet 385-1. Safety personnel appointed on orders will within 30 days of appointment complete the CRC Online Additional Duty Safety Officer Course and when the course is available attend the USAICoE Safety Officer training. This training will be scheduled through the Brigade safety officer or NCO.

C. Officers and NCO's: Supervisors throughout the Brigade at every level are responsible for conducting a continuing, vigorous effort toward the prevention of accidents in all operations and activities. They will ensure that adequate provisions for safe practices and safe physical standards are incorporated into all directives, standing operating procedures, special orders, work projects and training doctrine. This means making on-the-spot-corrections of unsafe conditions.

D. Contracting Officer Representatives (COR): Will ensure an effective preventive maintenance program is developed and maintained. In addition, he or she will ensure:

(1) Continuous monitoring of quality control.

(2) Adequate training of maintenance personnel.

(3) Adequate supervision to ensure that maintenance personnel are aware of and comply with technical directives affecting equipment, including safety of use messages.

(4) Write ups are properly classified as to status and that they are properly cleared.

(5) Continuous monitoring of Quality Deficiency Reports (QDRs) and the Army Oil Analysis Program (AOAP.)

(6) Maintenance personnel provided with lessons learned from accident summaries, citing maintenance as an accident cause factor.

5. SAFETY OFFICE ADMINISTRATION: To establish procedures to standardize unit safety administrative management procedures.

A. Commanders Safety Policy: The Commander is responsible for preparing and publishing his/her safety philosophy and guidelines in a safety policy document. This document should highlight his/her views and stand on safety. A copy of this policy will be posted on the unit's main bulletin board and in the unit safety files. This document is to be reviewed at least annually by the Commander and Safety Officer for accuracy, completeness, and mission compatibility.

B. Safety SOP/Annex: Additional safety annexes to the Company SOP will be established if special procedures are required within the unit. The unit SOP will implement the SOP's of higher units. The purpose of this section is to standardize company safety procedures and policies, to establish requirements and guidelines, and to serve as a reference for all assigned and attached safety personnel. This document is required to be reviewed annually by the Commander and the Safety Officer for completeness, accuracy, and mission compatibility.

C. Accident Prevention Bulletin Boards:

(1) All units will establish Accident Prevention (Safety) Bulletin boards.

(2) Information placed on these boards will be neat, current, interesting, and beneficial to unit personnel and will be related to safety and accident prevention. The following mandatory items will be posted:

a. Names of Safety Personnel

b. Commander's Safety Philosophy

c. Next Higher Commander's Safety Philosophy

d. Quarterly Safety Council Minutes

e. Blank DA 4755 forms (Employee Report of Alleged

Unsafe or Unhealthful working conditions)

f. Blank DA 285 AB-R forms (Abbreviated Ground

Accident Report)

g. Completed DD 2272 form (DoD Safety and Occupational

Health Protection Program)

D. Hazard Inventory Log (HAZLOG): The heart of all safety programs is hazard abatement. The central piece of all hazard abatement programs is the gathering of information on how operations and maintenance is occurring and what is being planned. All Battalions will develop and maintain a HAZLOG. Issues which cannot be resolved by the unit will be forwarded to the Brigade for action or elevation.

E. Surveys/Inspections: All surveys and inspections will be documented and a completed copy forwarded to the Battalion Safety Office. Surveys will be conducted IAW AR 385-10 and the unit SOP’s. There are several types that will be done within the company:

(1) Annual Standard Army Safety and Occupational Health Inspection

(SASOHI): This inspection will be conducted annually on all unit facilities. Assistance from OSHA Trained personnel is required.

Discrepancies will be entered on the unit HAZLOG.

(2) Monthly Safety Surveys: covering general ground safety, and work place safety inspections for their area of responsibility. It is recommended that a portion of the applicable TRADOC 385-1 or

SASOHI checklists be used for this monthly survey.

Documentation for these will be maintained in the safety files for reference and inspection purposes. Findings will be transferred to the unit HAZLOG.

(3) Fire Prevention Surveys will be conducted monthly by the unit building managers. He or she will survey the unit’s working and living spaces looking for indications of compliance with this SOP and Fort Huachuca Reg FH 420-13. Issues discovered on the survey will be annotated on the unit HAZLOG. The unit Fire Marshall will ensure all company areas are surveyed each month.

Specific fire prevention procedures may be further detailed in unit SOPs.

(4) Hazardous Material survey will be updated whenever new hazardous materials are introduced into the unit. Storage inventories, MSDS availability for the material in storage, labeling of material in storage and disposal procedures will be surveyed annually as a part of the Battalion SASOHI. The findings from this survey will be maintained on the unit HAZLOG.

(5) Program Administration inspections will be completed whenever new safety personnel take on duties as the ASO/ADSO. This administrative check will be conducted using the most current version of the FORSCOM ARMS inspection checklist.

F. Safety Training Meetings: Safety training is essential to creating an effective safety environment in a unit. The unit Safety officer will prepare minutes of this meeting that will be maintained in the unit files along with the attendance roster. Specific procedures for the administration of the Safety Training are contained within this SOP in SECTION 5.

G. Additional Safety Awareness Training and Briefings: One way to increase the awareness of individuals in safety matters is to bring the subject up in a variety of ways frequently. This will be accomplished through:

(1) Pre-holiday/long weekend safety briefings will be conducted within

72 hours of the holiday or long weekend. Preferably the commander will brief the soldiers, however, in his or her absence, the first sergeant or safety personnel may conduct the briefing.

Suggested topics include: use of illegal drugs, seasonal traffic hazards and highway safety, authorized swimming areas/safety precautions, sports injuries, and use of intoxicants.

(2) A detailed pre-maneuver safety briefing including Risk

Assessment and convoy activities.

(3) A new personnel safety briefing will be conducted by unit safety officers using APPENDIX 6 of this SOP. This briefing should occur within 30 days of personnel assignment and be conducted by the Company or detachment safety personnel. Documentation for these will be maintained in the Unit safety files for reference and inspection purposes.

H. Pre-Accident Plans: Copies of the unit pre-accident plan procedures will be posted on the unit's bulletin boards and in the unit safety SOP files.

The unit safety officer will periodically review and update these plans for completeness and accuracy.

I. Accident Reports: Accidents are the worst indicator of a unit’s safety program since it does not give us information of the “near accidents” that occurred. However, accidents can serve to give us information to aid in the prevention of further occurrences if the information is handled properly. All unit safety officers will prepare the appropriate report required IAW USAICoE REG 385-1. When items are submitted through Report-it, the unit should keep a paper or electronic copy in the unit files.

J. Safety Awards: The Commander and ASO/ADSO are encouraged to develop milestones for impact safety awards within their command. Once established, a status and tracking log will be maintained on awards.

Awards guidance is contained within TRADOC Reg 385-2 and the USAICoE 385-1.

K. The safety officer will set up a records list on www.arims.army.mil and

Maintain unit safety functional files IAW AR 25-400-2. At a minimum the following files should be maintained either electronically or in hard copy:

(1) K5: 385-10a Hazard Inventory Log

(2) K5: 385-10b Accident Reports

(3) TP 385-10d POV Inspections

(4) K2: 385-10dd Safety Council Minutes

(5) KE1: 385-10ff Safety Classes

(6) KN: 385-10c Safety Briefings

(7) KE1: 385-10h Risk Assessment Worksheets

(8) K5: 385-10i Safety Survey Results

(9) T2: 420-1a Fire Prevention Files (Inspections)

(10) T2: 420-1b Fire Prevention Files (Fire Drill Records)

(11) T2: 420-1c Fire Prevention Files (Fire Extinguisher Inventory)

(12) KEN: 600-8-101 New Personnel Safety In-brief

If the above files are maintained electronically, back up access should be established.

Items that require signature will be signed and then scanned into the file system, or digitally signed if the document allows.

L. Reference Library: A Reference Library will be maintained at the company level and as a minimum will include required publications listed in AR 385-10. Additional regulations, supplements, FMs, TMs, Pams, and safety awareness materials will be maintained at the discretion of the commander and the unit Safety Officer. As a core the following regulations will be readily available to Safety personnel within the Brigade:

(1) AR 385-10

(2) DA PAM 385-10

(3) DA PAM 385-1

(4) TRADOC REG 385-2

(5) USAICoE REG 385-1

(6) FH REG 420-13

M. Safety Office Continuity Book: The safety officer will establish a continuity book that will contain the components established by USAICoE REG 385-1 Appendix B and this SOP. The purpose is to make a single source desktop reference for use by the safety officer to conduct his or her daily business within the unit. The book will contain the following at a minimum.

(1) Appointment orders.

(2) Commander’s Philosophy letter.

(3) This SOP

(4) Points of Contact.

(5) Tracking logs for Safety Awards, AGARs and other items to assist in tracking and monitoring.

(6) The unit Hazard Inventory Log with open issues.

D Co, 304th MI BN

SAFETY STANDING OPERATING PROCEDURES

INDEX

SEC 1 - Crew Member Response in Event of Mishap 1-1

SEC 2 - Crew Member Responsibilities When Involved in a Mishap 2-1

SEC 3 - Aircraft Mishap Reporting Procedures 3-1

SEC 4 - Safety Councils 4-1

SEC 5 - Safety Meetings 5-1

SEC 6 - Safety Surveys 6-1

SEC 7 - Safety Awards Program 7-1

SEC 8 - OHR Program 8-1

SEC 9 - Hearing Conservation 9-1

SEC 10- ALSE Program 10-1

SEC 11- FOD Program 11-1

SEC 12- HAZCOM 12-1

SEC 13- Fire Prevention 13-1

SEC 14- Risk Management 14-1

SEC 15- Spill Response Plan 15-1

SEC 16- Fighter Management Program 16-1

SEC 17- Safety Files and Files Administration 17-1

SEC 18- HAZLOG 18-1

APPENDIX 1 - Emergency Action Plan

APPENDIX 2 - Foreign Object Damage (FOD) Checklist

APPENDIX 3 - Monthly Fire Prevention Inspection Report

APPENDIX 4 - Award Memorandum Template

APPENDIX 5 - HAZLOG Example

APPENDIX 6 - New Personnel Safety Inbriefing Checklist

SECTION 1 - Crew Member Response in Event of Mishap, SAFETY SOP for D Company, 304th Military Intelligence Battalion

1. References:

a. AR 385-10 The Army Safety Program.

b. DA Pam 385-90 Army Aviation Accident Prevention.

c. Applicable Operator's Manual(s)

d. 111th MI BDE SOP

2. Purpose. The purpose of this tab is to provide personnel with the necessary information, to respond correctly following an incident / accident.

3. If operating a vehicle / aircraft at the onset of an emergency, accomplish the immediate actions required by the operator’s manual.

4. Precautionary Landings: Aviators flying D Company aircraft will make a precautionary landing when a significant reduction in aircraft performance or handling characteristics occurs. Aviators will also make a precautionary landing when encountering unavoidable bad weather, or any other factors that make it uncertain that further flight is advisable. The aircraft will not be moved from the landing site until the cause of the condition requiring the landing has been determined by the maintenance personnel. The only exception is a landing due to weather. If aircraft damage has been noted or is suspected, the aircraft will not be moved until checked by the maintenance officer/COR.

5. Upon return to the company area, complete an Abbreviated Aviation Accident Report (AAAR) or Aviation Ground Accident Report (AGAR) and forward it to the ASO within 24 hours. The ASO/ADSO should make use of the U.S. Army Combat Readiness Center / Safety Center’s reporting system “REPORT IT” for tracking and filing of reports found at the following link https://reportit.safety.army.mil/.

6. Accident / Incident involving damage: Immediate telephonic reports will be made to the commander and ASO concerning the damage and/or injury to personnel. In case of a mishap, the wreckage will be guarded, entry to the crash site prevented until relieved by the company commander or the ASO. In addition, aircrews will submit to a urinalysis and blood test immediately following a class A, B, or C aviation mishap or when deemed appropriate by the commander. Further accident reporting and classification will be IAW the 111th MI BDE SOP Section 3.

SECTION 2 - Crew Member Responsibilities When Involved in a Mishap, SAFETY SOP for D Company, 304th Military Intelligence Battalion

1. When involved in or witnessing an aircraft mishap, crewmembers will:

a. Complete aircraft emergency procedures as appropriate.

b. Render first aid as required. Assist with the rescue efforts if able.

c. Notify the nearest controlling agency by radio or call the 304th MI BN by telephone. Provide as much of the following information as possible:

(1) Type of emergency or brief description of the mishap.

(2) Time of the incident.

(3) Location of the incident.

(4) Type of aircraft involved (with serial number and unit of assignment).

(5) Injuries and or fatalities (do not give names of injured or fatalities over the phone or radio).

(6) Assistance required.

d. Secure aircraft and government property until relieved by competent authority. Preserve the accident site and secure names of witnesses.

e. If civilian property is involved, note any damage and get the owner's name, address, and phone number if possible.

2. Report all precautionary landings, mishaps, or suspected incidents to the Company Commander and the company aviation safety officer as soon as possible after the incident.

3. Aircraft involved in precautionary landings, mishaps, or suspected incidents will be released for flight only by the Company Commander or his/her designated representative.

SECTION 3 - Aircraft Mishap Reporting Procedures, SAFETY SOP for D

1. Initial Aircraft Mishap Report. The following information for actual or simulated mishaps will be sent directly to flight operations by the fastest means:

a. Person reporting accident and time of observation

b. Aircraft tail or vehicle number and type

c. Location (grid coordinate if possible)

d. Distance and direction from known location

e. Injuries or fatalities

f. Fire involvement

g. Accessibility by ground and air

h. Extent of damage

i. Intentions

j. Assistance required

k. Others notified

l. Remarks

NOTE: INFORMATION ABOUT MISHAP TO INCLUDE NAMES WILL NOT BE

GIVEN TO UNAUTHORIZED PERSONNEL WITHOUT PERMISSION FROM

THE PRESIDENT OF THE ACCIDENT INVESTIGATION BOARD.

2. The Company Pre Accident Plan will be activated immediately upon receiving information!

3. Requesting Assistance.

a. The first person to receive a report of an aircraft mishap at or near Libby Army Airfield will report the previous information to unit operations officer at

(520) 538-8489.

b. The first person to receive a report of an aircraft mishap at a location other than Libby Army Airfield will contact the nearest airfield control tower or operations and request assistance.

c. The first person to receive a report of an aircraft mishap at an airport which has no support available will contact the airspace controlling agency and notify them of the situation.

4. Security at Mishap Site.

a. Security is initially the responsibility of the military or civilian police.

However, the aircraft owning unit must provide security at the mishap site as soon as possible. The security force must be prepared to remain at the mishap site until the aircraft is released by the mishap board president and removed to a secure area.

b. If the mishap occurs on or directly adjacent to a runway, the aviation safety officer on the scene will be responsible for obtaining the necessary photographs (IAW DA PAM 385-40). Once these photographs have been taken, the aircraft, if necessary, may be relocated and secured far enough from the runway to ensure that it does not interfere with further operations.

5. All other procedures will be IAW the 304th MI BN Safety SOP, AR 385-10, DA PAM 385-10 and DA PAM 385-40.

SECTION 4 – Safety Councils, SAFETY SOP for D Company, 304th Military Intelligence Battalion

1. Purpose. The primary objective of the Command Safety Council/Enlisted Safety Council is the promotion of accident prevention through formal meetings utilizing the exchange of ideas, discussions, reports of hazards and deficiencies noted, and the development of policies and procedures.

2. Scope.

a. Company will combine the Command Safety and Enlisted Safety Councils with the Battalion Safety Council meetings. The combined council meeting is conducted quarterly. Safety matters discussed during the safety council will be recorded and the minutes will be reviewed and signed by the commander. Minutes will be posted in the reading file, unit safety boards, forwarded to 111th MI BDE, and will be provided to all personnel required to attend. Membership will be outlined by the Battalion Safety Office.

b. An aviation safety council will be conducted quarterly by the D Company SEMA Committee. The personnel required to attend the aviation safety council are:

1. Commander

2. Flight operations officer

3. ASO/ADSO - recorder

4. Instructor pilot/standardization instructor pilot

5. Aerial sensor operator SI/FI

6. Contracting officer representative

7. Aviation life support systems manager

8. Flight surgeon

9. Other personnel designated by the Commander

c. Normally the Safety council minutes will be combined with the

Standardization council minutes for SEMA. Safety and Standards council meetings will normally occur in the days following the Airfield Safety Council to ensure critical information is passed down. In the event that the councils are not able to be combined separate minutes for the Safety Council will be published.

d. At a minimum, the minutes will be formatted IAW AR 385-10 ensuring the following topics are discussed:

a. A review of the most recent AAPS / SAOSHI inspection

b. HAZLOG review

c. Accident (AAAR / AGAR) review

SECTION 5 – Safety Meetings, SAFETY SOP for D Company, 304th Military

1. Purpose. To educate assigned personnel on aviation safety related issues IAW regulations through formal meetings.

2. Scope. The safety meeting will be held monthly. All enlisted personnel, DA Civilians and crewmembers of the unit (including staff aviators) will attend unless duty commitments require them to be absent. The Company Commander is in charge of the meeting.

3. Control.

a. Copies of the Safety meeting minutes will be filed by the ASO and will be posted in the Safety Training book.

b. Any hazards that cannot be solved immediately will be brought up at the next quarterly Aviation Safety Council meeting for solution.

4. Safety Education.

a. Objective - The objective of the safety education is to increase the awareness of all personnel of the hazards associated with aviation operations to include a discussion on Foreign Object Damage (FOD).

b. Standards - Monthly unit safety meetings will be scheduled by the Company Commander with the help of the ASO. Attendance at these meeting is mandatory and unit personnel will be selected to participate by giving short presentations on appropriate safety topics.

c. Procedures.

(1) Personnel selected to give presentations will prepare an outline on the topic and forward it to the ASO for review NLT two days prior to the scheduled presentation.

(2) The ASO will maintain an attendance roster for the SEMA Platoon.

(3)The company Training NCO will maintain an attendance roster for the Company.

(4) The ASO will place a copy of the class outlines along with a copy of the meeting minutes in the Safety Training book. The minutes will state what topics were discussed as well as a discussion about FOD. For those personnel who miss the regularly scheduled meeting, this will act as a make-up. If for some reason the individual does not understand the material, he or she will contact the person who presented the information for clarification.

(5) Aircrew members that miss the academic training will have their reading file card turned red after the 10th day of the following month and will be required to review the classes prior to their next flight. A copy of the classes along with the sign-in roster will be kept in the standardization academics binder located in the reading file. ACM’s will initial the “make up” block of the sign-in roster with the appropriate date and turn their reading file card to green. No entry is required on the reading file card.

(6) Non-aircrew members will locate the copy of the classes along with the sign-in roster kept in the Academics Classes binder located in the Company orderly room and will initial the “make up” block of the sign-in roster with the appropriate date.

SECTION 6 – Safety Surveys, SAFETY SOP for D Company, 304th Military

1. Purpose. The objectives of the Safety Inspection Surveys are the early detection of system defects and potential hazards that could contribute to an accident.

2. Scope.

a. The Aviation Safety Officer will conduct and record a formal Aviation Accident Prevention Survey (AAPS) annually and complete an initial AAPS upon assumption of the safety program using the latest FORSCOM ARMS Guide or appropriate checklists IAW DA Pam 385-90.

b. Discrepancies and hazards will be recorded on the Aviation Safety Officers Hazard Control Log (HAZLOG) The heart of all safety programs is hazard abatement. The central piece of all hazard abatement programs is the gathering of information on how operations and maintenance is occurring and what is being planned. Issues which cannot be resolved by the unit will be forwarded to the Brigade for action or elevation. Copies of discrepancies will be provided to each supervisor for action.

c. Control.

(1) The supervisor of the inspected area will, within ten working days, return his copy of the discrepancies together with the corrective actions taken to the ASO.

(2) The ASO will within fifteen working days, brief the Company Commander on the findings and the corrective actions taken.

Deficiencies that cannot be corrected at the Company level, together with a recommended course of corrective action, will be forwarded to the next higher headquarters for disposition.

(3) The ASO will monitor the status of the corrective actions and brief the Company Commander as required on the progress or completion.

SECTION 7– Safety Awards Program, SAFETY SOP for D Company, 304th Military Intelligence Battalion

1. Purpose and Scope: It is the policy of D Company, 304th MI BN to recognize outstanding effort and achievement in the prevention of accidents and individual contributions to the overall safety effort. The Safety Awards Program will be monitored by all company safety managers. It is the responsibility of each supervisor and safety officer/NCO to insure that deserving personnel are brought to the attention of the Commander for the purpose of appropriate recognition.

The Company Commander may either nominate the individual for Battalion level or higher awards, or render appropriate recognition at the company level.

2. General:

a. The Commander is responsible for establishing a system for tracking unit and individual safety award eligibility using criteria IAW this SOP, AR 385-10, and the 111th Safety Award program.

b. D Company will participate in the Battalion Awards program. Requests for 304th MI BN and higher awards will be forwarded through/to the Battalion

ASO.

c. To promote recognition and awareness of the Company safety/safety awards program, safety awards should be presented whenever possible during forums such as Safety Days, hail and farewells, pilot meetings and Company formations.

3. Awards.

a. Individual Incentive Awards. Safety incentive awards will be maintained and accounted for by the Battalion Safety Officer. These awards consist of items such as cups, mugs, pens and other safety logo items. Request for these awards will be made by any individual witnessing a safe act. The requests can be made verbally or by written correspondence to the company safety officer.

b. United States Army Safety Award (DA Form 1119) or locally produced Battalion Certificates of Achievement. The Commander may present these awards to individuals who have completed at least 12 months mishap free.

This award is designed specifically for soldiers whose work requires constant alertness and safe work procedures (AR 385-10).

c. Unit Awards. Request for Department of the Army unit safety awards outlined in AR 385-10 will be submitted through the Battalion safety office.

d. Safe Driver Awards. Criteria for 304th MI BN Safe Driver Awards will be IAW AR 385-10. Personnel meeting award criteria are eligible to receive a DA Form 1119 or locally produced Battalion Certificate of Achievement.

4. Aviation Safety Awards.

a. Unit Awards. Request for Department of the Army Aviation Accident Prevention Awards (Air) outlined in AR 385-10 will be submitted through the Battalion safety office.

b. Individual Awards. When nominated by the Commander, the 304th MI BN will present an aviation safety certificate to crewmembers that meet the following criteria: On current flight status and assigned to the 304th MI BN.

(Class A-D non-crewmember error). Submitted by the Company Aviation Safety Officer.

c. Broken Wing Awards. Awarded to aircrew members exhibiting outstanding professionalism in safely dealing with an in-flight emergency. Awards will be submitted through the 304th MI BN safety office IAW AR 385-10.

d. The Company Commander or Safety Officer is the nominating authority.

5. Milestone Awards.

a. Battalion Level. Company ASO may submit recommendations for personnel who attain 500 hour increments of accident free flying for the Commander, 304th MI BN. The Company Commander and Battalion Commander will sign the certificate.

b. The awards templates contained within this SOP should be used for milestone awards above Battalion level.

6. Awards Tracking.

a. Safety Awards that will be awarded outside of the company will be sent on a transmittal form (DA 200) through the chain of command to the appropriate level for action.

b. Once TRADOC level awards have been signed and all Thru lines have been initialed a notification will be send to the TRADOC Safety manager containing pertinent information on the awardees’ and level of achievement. A scanned signed copy of the original memorandum is the best tool to facilitate accurate information during correspondence.

c. Impact awards given within the company will be documented by memorandum and filed in the unit safety files.

SECTION 8 – OHR Program, SAFETY SOP for D Company, 304th Military

1. Reference: DA PAM 385-90, Army Aviation Accident Prevention.

2. Purpose: The objective of the OHR program is to identify, report, and prevent hazards that could result in an aviation accident or incident.

3. Scope:

a. The ASO will conduct a class annually on the necessity for and preparation of OHRs. Additionally, all newly assigned personnel to aviation activities will be briefed on this subject by the ASO.

b. OHRs will be given immediate attention by the ASO and appropriate action will be taken.

c. Each member of this unit is encouraged to submit OHRs for noted hazards.

4. Control:

a. The originator of an OHR will submit it to the ASO for investigation.

b. The ASO will process the OHR IAW PAM 385-90.

c. The ASO will ensure that OHR forms are available on the safety bulletin board located in base operations.

SECTION 9 – Hearing Conservation, SAFETY SOP for D Company, 304th

1. References:

a. AR 40-5

b. DA Pam 385-90

c. DA Pam 40-501

2. Purpose: To establish procedures and guidelines for coordinating, monitoring, and controlling preventable hearing loss of personnel assigned to D Co, 304th MI BN.

3. Responsibilities:

a. Company Commander

(1) Appoint an individual with additional duty orders as the Unit Hearing Conservation Program Manager if required by DA Pam 40-501.

(2) Supervise and periodically inspect this program IAW AR 40-5 and DA Pam 40-501.

b. Safety Officer

(1) The safety Officer will assist the Company Commander in overseeing the performance of this program.

c. Hearing Conservation Program Manager

(1) Monitor and administer the Hearing Conservation Program for the Company Commander per AR 40-5 and DA Pam 40-501.

(2) Specific responsibilities include but are not limited to the following activities:

(a) Maintain this Standard Operating Procedure detailing the hearing conservation program.

(b) Requisition and maintain a supply of hearing protection and ensure that noise exposed personnel carry and use hearing protection.

(c) Ensure that audiometric monitoring is performed, i.e. enrollment in the HEARS program per DA Pam 40-501 chapter 7. Additionally, maintain an updated file containing a list of noise exposed military and civilian personnel with the date of their last audiometric exam and provide this list to the safety officer semiannually.

(d) Schedule, and keep on file, the annual noise survey through the Post Occupational Health Office.

(e) Ensure that noise areas are properly marked.

(f) Annually present a hearing conservation awareness class, per DA Pam 40-501 chapter 8, to all military personnel who work in a high noise area. This class will ensure that noise exposed personnel are made aware of their responsibilities per AR 40-5. If a unit does not have a hearing conservation program manager, the annual class will be presented/coordinated through the unit safety personnel.

(g) Conduct unannounced inspections of noise-exposed areas per DA Pam 40-501 chapter 9.

(h) Evaluate program participation, quality assurance, and program effectiveness per DA Pam 40-501 chapter 10.

4. General

a. Hearing loss can occur anytime that an individual is exposed to a noise level of 85 dBA's or greater. Libby Army Airfield has been determined to be a noise hazardous work area when aircraft are running. All personnel working on the airfield will carry a hearing protection device at all times and will use them in the vicinity of running aircraft.

b. IAW DA Pam 40-501 and 29 CFR 1910.95(d)(e)(f) members of the D Company flight operations work in a noise hazardous area and will attain annual hearing exams. Their most recent screening results will be maintained by the Company Safety Officer. Aviation MOS soldiers, officers and DACs will complete hearing exams during their APART period, those results are maintained in MEDPROS. Follow-up audiograms will be completed IAW DA Pam 40-501.

c. Contractor maintenance personnel will administer their program IAW 29 CFR 1910. 95 and their company guidance.

SECTION 10 – Aviation Life Support Equipment (ALSE) Program, SAFETY SOP for D Company, 304th Military Intelligence Battalion

1. Reference: DA PAM 385-90, Army Aviation Accident Prevention.

2. Purpose: To assure maximum reliability from all Aviation Life Support Equipment (ALSE) used by flight crew members and students attached to D Co, 304th Military Intelligence Battalion.

3. Scope: The ASO will monitor the aviation life-support equipment (ALSE) program to ensure all deficiencies that are not corrected by ALSE personnel are tracked on the unit’s HAZLOG.

4. Control:

a. The ASO will survey the ALSE program in its annual AAPS.

b. The ASO will revisit the ALSE program to ensure deficiencies noted in the AAPS have been corrected.

c. The ASO will ensure that all deficiencies not corrected are in the unit

HAZLOG.

SECTION 11 – Foreign Object Damage (FOD), SAFETY SOP for D Company, 304th Military Intelligence Battalion

1. References.

a. DA Pam 385-90

2. Purpose. To establish procedures and guidelines for effective Foreign Object Damage (FOD) prevention within this company.

3. Applicability. All personnel assigned or attached to this company will adhere to this program.

4. Responsibilities.

a. Company Commander:

(1) Will appoint a unit FOD NCO or officer, in writing, to be responsible for implementing the FOD prevention program.

(2) Insure that all safety meetings/briefings include a portion addressed to the FOD program.

(3) Insure that flight operations personnel brief aircrews on known or suspected FOD potential which may have an effect on the mission such as sand, freshly cut grass, birds, or any object that might jeopardize aircraft performance.

(4) Insure that a police call is conducted in all areas of responsibility on a routine basis.

(5) Periodically inspect the FOD prevention program.

(6) Insure that all incoming personnel are briefed by ASO concerning FOD prevention responsibility.

b. FOD Officer/NCO:

(1) Insure adequate FOD containers are placed throughout the company maintenance area of responsibility.

(2) Performs monthly FOD prevention inspections of maintenance, flight line, and work areas. Maintains a file of completed inspections. Will give a copy of inspections to the ASO.

(2) Insures that personnel are following proper FOD prevention procedures as outlined in this Section.

(3) Advises operations personnel of known or suspected FOD which may have an effect on performance.

(4) Will make comments on FOD prevention during all safety meetings.

(5) Insures that FOD prevention posters are posted in all high visibility areas on the airfield.

(6) Reviews FOD inspections for trends.

(7) Checks corrections from previous inspections.

(8) Will submit monthly reports to the ASO.

(9) Advises the Company Commander of the FOD prevention program.

(10) Checks for compliance with regulations and local supporting plans.

(11) Insures that all QDR's submitted for FOD damage are forwarded to the ASO and Aviation Maintenance Officer/COR.

(12) Work with contract personnel to enhance FOD program.

c. Aviation Safety Officer:

(1) Continuously monitor and survey the FOD prevention program.

(2) Advises the responsible supervisor and the FOD NCO of an area where FOD potential exists.

(3) Advise operations personnel of known or suspected FOD potential that might affect a mission.

(4) Keeps the Company Commander fully informed on all aspects of his FOD prevention program.

d. All Personnel:

(1) Will use common sense in preventing FOD hazards.

(2) Remove FOD hazards or potential hazards to the appropriate FOD NCO or ASO.

(3) Before beginning pre-flight, visually inspect all areas adjacent to the aircraft and remove objects that could cause FOD.

(4) All personnel will use FOD containers located on the airfield.

(5) Aviators will insure that cargo is stowed and secured.

(6) Aircrews will insure that the cockpit area is free of objects that could become dislodged and jam aircraft controls.

(7) Aircrews will report unsatisfactory conditions concerning FOD to the flight operations as soon as practicable.

5. Control: Should any changes be required to this program contact the Company FOD Officer/NCO or ASO.

SECTION 12 – HAZCOM, SAFETY SOP for D Company, 304th Military

1. Purpose. The Hazard Communication Program (HCP) is established to ensure that the hazards of all hazardous chemicals/materials used in the workplace are evaluated and that this information is transmitted to those individuals who are occupationally exposed, or have the potential to be exposed, to the hazardous materials. This will be accomplished by means of a comprehensive HCP which will include container labeling and other forms of warning, Material Safety Data Sheets (MSDS), and employee training.

2. Scope. This program applies to all personnel in D Co, 304th MI BN that may be exposed to hazardous chemicals under normal working conditions or during an emergency situation. A copy of this program is to be made available to any employee(s) (government, contract, or military) upon hiring or assignment, and a copy will be supplied to any employee(s) upon request. The aviation safety officer will be contacted when a copy of the program is needed.

3. References.

a. Title 29 Code of Federal Regulations 1910.1200, Hazard Communication

b. AR 700-141, Hazardous Material Information System

c. DODI 6050.5-G-1, Department of Defense Federal Hazard Communication Training Program., Trainer’s Guide.

d. DODI 6050.5-L, DOD Hazardous Materials Information System (HMIS), order EM 0003

e. DODI 6050.5-LR, DOD Hazardous Materials Information System (HMIS), order EM 0004

f. DODI 6050.5-W, DOD Hazard Communication Training Program Student Workbook

g. DD FORM 2521, Hazardous Chemical Warning Label, 8-1/2"x II"

h. DD FORM 2522, Hazardous Chemical Warning Label, 4" x 6"

i. FH Regulation 710-1, Hazardous Materials Control Center

a. Leaders will ensure full and effective implementation of the Hazard Communication Program throughout their area of control by:

(1) Establishing internal program standards and procedures for assigned personnel;

(2) Ensuring established standards conform, as a minimum, to the guidance in reference a.

(3) Continuously enforcing compliance with established standards;

(4) Providing resources needed to begin and maintain the program elements;

(5) Establishing an internal proponent for the Hazard Communication Program within their section

(6) Training all affected personnel in the Hazard Communication Program and the local implementation, including the contents of this

SOP.

(7) Insure that all hazardous materials procurement is IAW reference 3i.

b. The Aviation Safety Officer will:

(1) Be familiar with the contents, operation, and status of the Hazard Communication Program, to include detailed knowledge of each of the program elements.

(2) Perform periodic evaluations of all aspects of the Hazard Communication Program and report status to the Company Commander.

c. Supervisors will be familiar with the Hazard Communication Program, and ensure their area of operations conforms to the established standards, to include:

(1) The required training of personnel;

(2) Maintenance of up-to-date inventories and Material Safety Data Sheets;

(3) Adequate labeling of all required containers; and

(4) Adherence to the routine and emergency protective measures given for each hazardous chemical.

d. Supply personnel/activities will:

(1) Ensure all orders for hazardous chemicals contain the appropriate request for Material Safety Data Sheets (MSDS), in accordance with reference c and i.

(2) Ensure that MSDSs are issued to the users of the material.

(3) Maintain a current inventory of hazardous chemicals contained in the appropriate storage facilities with the name of the chemical matching the MSDS and the container label.

e. All personnel: will familiarize themselves with the hazardous chemicals/materials used in their work areas and will make use of the protective measures provided prior to using the hazardous chemicals/materials.

5. General.

a. Written Program. Copies of this program will be available for review in each work area, down to and including shop level. Copies, as necessary, may be obtained from the aviation safety officer.

b. Hazardous Chemical Inventory. A copy of this SOP will be maintained with a current inventory of hazardous chemicals in each work area.

6. Material Safety Data Sheets (MSDS).

a. Supervisors will be responsible for obtaining and maintaining the MSDS system for their area. Supervisors will also review incoming data sheets for new and significant health/safety information and insure that the new information is given to the affected employees. The original MSDSs will be kept with the HCP and reviewed annually for accuracy and completeness by the supervisor.

b. The MSDS system shall include:

(1) A current master inventory list (Hazardous Chemical Inventory [HCI]) of all hazardous materials used in the workplace and referenced to the appropriate MSDS.

(2) The identity/code used on the MSDS shall be the same as that used on the container label.

c. The MSDS shall list:

(1) The chemical and common name of all ingredients determined to present a hazard shall appear on all MSDSs and all physical and chemical characteristics of the chemical.

(2) The fire, explosion and reactivity hazard(s) of the chemical mixture including the boiling point, flash point, and auto ignition temperature.

(3) The health hazards on the chemical mixture, including signs and symptoms of exposure with primary route(s) of entry.

(4) The permissible exposure limits (PEL) or any other exposure limit used or recommended by the manufacturer, importer or employer.

(5) Whether the material is listed as a carcinogen (NTP) or a potential carcinogen (IARC listing), or listed by OSHA.

(6) Control measures (including fire, engineering, and personal protective equipment).

(7) General precautions for safe handling and use, including protective measures during repair and maintenance, and procedures for cleaning up spills and leaks.

(8) Emergency and first aid procedures.

(9) Date MSDS was prepared or changed.

(10) Name, address and telephone number(s) of manufacturers, importers, or responsible persons(s) to contact in the event of an emergency.

d. MSDSs will also be part of the program for use by the employees. Each work location will keep a current and up to date copy of the MSDSs in a location readily accessible to all employees. New hazardous materials shall not be used until a MSDS has been obtained.

7. Container Labeling.

a. All containers of hazardous chemicals within D Company will be properly labeled and updated as necessary. Labels should list at least the chemical identity, appropriate hazard warnings, and the name and address of the manufacturer, importer or other responsible party.

b. DD FORM 2521, Hazardous Chemical Warning Label, 8-1/2" x II", or DD FORM 2522, Hazardous Chemical Warning Label, 4" x 6" will be used when containers have no other satisfactory label.

c. The label information must correspond to the MSDS and Inventory.

d. Supply personnel will ensure all incoming containers are properly labeled.

e. Supervisors will ensure that only properly labeled containers are used.

f. This requirement does not apply to transfer containers, as defined by this

SOP.

g. Pipes or piping systems. These will not be labeled but their contents will be described in the training sessions, be included on the Hazardous Chemical Inventory, and have a corresponding MSDS.

h. No labels are required on a transfer container (see glossary).

8. Training.

a. All personnel who work with or are potentially exposed to hazardous chemicals will receive initial training on the Hazard Communication Standard and the safe use of hazardous chemicals/materials. A program that uses both audiovisual materials and classroom type training has been prepared for this purpose. This course is DOD 6050-5-G-1, Department of Defense Federal Hazard Communication Training Program.

b. All covered personnel will receive training from the certified Hazard Communication program Instructor, who has completed the Hazard Communication Program Instructor Training Course.

c. The trained instructors will supplement the DOD training materials described above to tailor employee training to the mission, work areas, employees, and hazardous chemicals in their work areas.

d. The certified trainer is ERND at 533-8372 (train the trainer). Whenever a new chemical hazard is introduced, additional training will be provided.

e. The information presented in the initial training will be reviewed as part of other regular meetings. Among the items to cover during each phase of training are:

(1) Summary of the standard and this written program.

(2) Chemical and physical properties of hazardous materials (e.g., flash point, reactivity) and methods that can be used to detect the presence or release of chemicals (including chemicals in unlabeled pipes).

(3) Physical hazards of chemicals (e.g., potential for fire, explosion, etc.).

(4) Health hazards, including signs and symptoms of exposure, associated with exposure to chemicals and any medical condition known to be aggravated by exposure to the chemical.

(5) Procedures to protect against hazards (e.g., personal protective equipment required, proper use, and maintenance; work practices or methods to assure proper use and handling of chemicals; and procedures for emergency response).

(6) Work procedures to follow to assure protection when cleaning hazardous chemical spills and leaks.

(7) Where MSDS are located, how to read and interpret the information on both labels and MSDS, and how employees may obtain additional hazard information.

f. The aviation safety officer will review the training program and advise the Company Commander on training or retraining needs. As part of the assessment of the training program, the aviation safety officer will obtain input from employees regarding the training they have received, and their suggestions for improving it.

9. Contractors.

a. Manager’s, upon request from Contracting Officer Representative (COR), will advise the COR of.

(1) Any chemical hazards that the contractor may encounter in the normal course of work on the premises;

(2) The labeling system in use;

(3) The protective measures to be taken;

(4) The safe handling procedures to be used;

(5) The location and availability of MSDS

b. COR's will provide the name of any contractor bringing chemicals on-site, and provide the appropriate hazard information on these substances, including all the information outlined in paragraph 4h(l) above.

10. Additional Information. All employees, or their designated representatives, can obtain further information on this written program, the hazard communication standard, applicable MSDS, and chemical inventories from the aviation safety officer.

Glossary:

CHEMICAL. Any element, chemical compound, or mixture of elements and/or compounds.

HAZARDOUS CHEMICAL. Any chemical which is a physical hazard or a health hazard.

HEALTH HAZARD. A chemical for which there is statistically significant evidence based on at least one study conducted in accordance with established scientific principles that acute or chronic health effects may occur in exposed employees. The term Health hazard" includes chemicals which are carcinogens, toxic or highly toxic agents, reproductive toxins, irritants, corrosives, sensitizers, hepatotoxins, nephrotoxins, agents which act on the hematopoietic system, and agents which damage the lungs, skin, eyes, or mucous membranes.

HMIS. DOD Hazardous Materials Information System (DOD 6050.5-L). The Department of Defense central inventory of Material Safety Data Sheets comes in microfiche or CD-ROM distribution. Available on 12 series to any activity that chooses to use this system for its primary MSDS repository.

MSDS. Material Safety Data Sheet. A document provided by the manufacture or importer of a hazardous chemical that gives detailed hazard information as required by 29 CFR 1910.1200.

OSHA. Occupational Safety and Health Administration, U.S. Department of Labor. The branch of the Federal Government tasked by congress with administering the Occupational Safety and Health Act of 1970.

PHYSICAL HAZARD. Means a chemical for which there is scientifically valid evidence that it is a combustible liquid, a compressed gas, explosive flammable, organic peroxide, oxidizer, pyrophoric, unstable, or water-reactive.

TRANSFER CONTAINER. A portable container used to hold chemicals from a labeled container, for immediate use by only one person, and emptied by that person before the end of his/her shift. No labels are required on a transfer container.

SECTION 13 – Fire Prevention, SAFETY SOP for D Company, 304th Military

1. Purpose: To establish special policies, procedures, standards, and responsibilities for fire prevention and fire protection within D…