HTASC_Sol_SecJ_Att09_Compliance_Matrix.xlsx

Compliance Matrix

The proposal, if mailed, shall be delivered to:

Army Contracting Command – Orlando ATTN: Susan Halvatzis/Jennifer Kimzey, ACC-ORL-OPD 12211 Science Drive

Offerors shall contact the Primary POC, listed in L.3.4, by phone or email to coordinate delivery. If the Primary POC cannot be reached, offerors are advised to contact the Alternate POC. Coordination shall be confirmed at least two business days prior to hand delivery of proposals (and proposal amendments, if applicable). The Primary and/or Alternate POC will meet the contractor in the lobby of the Partnership III building. The physical address is:

Partnership III Building 3039 Technology Parkway

The offeror’s proposal shall be organized into five separate folders by Volume number and Title as follows:

Volume I: General Volume II: Factor 1 Program Management (PM) Volume III: Factor 2 SB Participation Volume IV: Factor 3 Past Performance Volume V: Factor 4 Total Evaluated Cost/Price (TECP) The entire proposal (all information/documents limited to five folders as described above) shall be provided on a single DVD+R disk. Offerors shall provide one ORIGINAL of the DVD+R proposal and one COPY of the DVD+R proposal. DVD+Rs shall be labeled accordingly (“ORIGINAL” and “COPY”). The ORIGINAL and the COPY shall be identical (with the exception of the label); if the ORIGINAL and/or the COPY differ, the proposal will be rejected IAW M.3.1.

Each DVD+R shall be labeled with the Offeror Name, Government Primary POC (as identified in L.3.4), Solicitation/Amendment Number, Date of Submission, “ORIGINAL” or “COPY”, applicable proprietary markings, and “SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104”. No paper version shall be submitted; any paper media submitted will not be evaluated.

It is the sole responsibility of the offeror to ensure the electronic files submitted are virus free and can be opened and read by the Government.

General requirements:

• each page shall include the offeror’s name, proposal volume number, file name, date, solicitation number (and amendment, if applicable), and “SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104” in the header and/or footer.

• files shall not be shall not be locked, encrypted, or otherwise contain barriers to opening.

• compressed files (e.g. *.zip) and executable files (e.g. *.bat, *.exe, *.jar, *.vb, *.wsf) will NOT be accepted.

• each paragraph shall be separated by at least one blank line (EXCEPTION: tables with bullets).

• Arial font is required with 12-point minimum font size; EXCEPTION: headers/footers with administrative information.4.2

• tables and illustrations may use a reduced font size (not less than Arial 10-point) and may be landscape. Screenshots have no font size restrictions but must be legible. Tables/illustrations/screenshots shall not be utilized to encompass excessive amounts of information (i.e. putting the substantial portions of proposal in tables to circumvent using Arial 12 and/or 10-point font).

• use the following page setup (EXCEPTION: Volume V; no page setup requirements):

o Margins – Top, Bottom, Left, Right - 1” o Gutter – 0” o From Edge – Header, Footer – 0.5” o Page Size, Width – 8.5” o Page Size, Height – 11”

File names shall:

• include the offeror name and corresponding proposal volume;

• NOT include special characters (e.g. ~, #, %, &, *, {, }, \, :, <, >, ?, /, +, |, and ”);

• be 40 characters or less and use “_” instead of spaces when possible; if an offeror’s file name is too long it is permitted to abbreviate the name of the company within the file name.

Adobe (.pdf) files shall:

• have the ability to be viewed in Adobe Acrobat.

• be able to be searched for text and shall allow for the Government to copy and paste from the proposal. The Government will not accept scanned documents in lieu of this requirement and will not invoke the text recognition feature within Adobe.

• EXCEPTIONS TO ADOBE FORMATTING REQUIREMENTS: copy of JV Agreement IAW L.6.1.5 and/or copies of SB subcontractor commitments within the SB Participation Plan IAW L.6.3.1(e)(3)..

Microsoft (MS) Excel files shall:

• be compatible with MS Office 2013.

• be editable and executable by the Government and shall clearly show the calculations and formulas used in each cell.

• NOT include hidden formulas or protected cells; shall show the formulas used to calculate the rates/factors for each entry and shall not be included as an un-executable, un-editable, or flat file such as an embedded picture (Enhanced Metafile).

• the direct and fully burdened labor rates (along with the associated escalation factors used) within the Cost/Price Workbook, as negotiated, if required, are binding (considering solicitation/resultant contract language in Section B) and will be utilized for the life of the contract.

• regardless of the involvement in evaluations, all requirements of the base PWS and subsequent TO PWSs can and will be met (if/when placed on contract under a TO).

• the proposed PM and administrative (supported by TO 0001) is sufficient for the entire HTASC PWS scope, inclusive of all TO scopes, up to the HTASC base contract ceiling. Additional PM expenses will not be proposed under TOs unless the HTASC base PWS scope or HTASC base contract ceiling is revised.

• the contractor's system of internal controls to manage Government Furnished Property in its possession is adequate to satisfy the requirements of FAR Clause 52.245-1, Government Property.

• the contractor and subcontractors have validated Facility Security Clearances (as stated within the DD254 [Section J of the solicitation, Attachment 03]).

The offeror shall also submit official documentation, from a successful DCAA audit, of the offeror's accounting system or letter from DCMA documenting the offeror’s accounting system as “adequate”. If the offeror’s accounting system has never been audited by DCAA, or if the current audit is more than two years old (without DCMA documentation of “adequate”), the offeror shall state as such and provide a self-completed Pre-Award Survey of Prospective Contractor Accounting System (Section J of the solicitation, Attachment 04).

The offeror shall submit its current Disclosure Statement describing the offeror’s cost accounting practices and procedures.

The Small Business Subcontracting Plan is not a requirement for evaluation in source selection, but rather a requirement for award to a Large Business who has been determined “responsible” by the Contracting Officer;and the SB Subcontracting Plan will be incorporated into any resultant contract. The SB Subcontracting Plan shall reflect and be consistent with the commitments stipulated in the offeror’s proposed SB Participation Plan.

If the prime cannot submit subcontractor information related to the Total Compensation Plan due to proprietary data issues (i.e. fringe benefit details), subcontractors’ information may be provided directly to the Government separately (reference L.4.1). Offerors are cautioned that subcontractor information shall be in compliance with the deadlines and guidance established above.

The SB Participation requirement/objective for HTASC is no less than 30% of the IDIQ $785M Total Contract Ceiling (cumulative of all TOs) for each 12-month period (starting from the period of performance start date for the IDIQ contract Section F). Of the 30%, the participation shall include representation from at least 7% Service-Disabled-Veteran-Owned SB (SDVOSB), 4% Woman-Owned SB (WOSB), and 3% Small Disadvantaged Business (SDB). For example, a TO award funded in the amount of $1,000,000 would have a SB participation of at least $300,000. SB offerors can meet the 30% SB participation requirement through performance as a prime SB, or a combination of prime performance and SB subcontracting.

• Project/Contract Name, Contract Number, and Location

• Detailed Scope of Services

• Offeror’s Role (prime, subcontractor, JV)

• Contract Type and percentage of work self-performed

• Percentage and Type of Work Subcontracted

• Work conditions and/or challenges overcome

• Awarded price/cost

• Final price/cost (if applicable)

• Reason for the Cost Growth (if applicable)

• Scheduled Completion Date

• Actual Completion Date (if applicable)

• Forward Pricing Rate Agreement (FPRA) (provided in Volume I, if applicable)

• Forward Pricing Rate Recommendation (FPRR) (provided in Volume I, if applicable) If neither of the above are available (or, if the agreement/recommendation does not include direct labor rates), the offeror shall provide the following:

Direct labor rates: Offeror shall submit the most recent actual average rate for each proposed category. Offeror shall submit the actual average rate, as of the end of each of the last two completed fiscal years, for each proposed category. The "as of" date must be shown for each calculation. For each category and each year, the offeror shall identify the number of employees in each calculation. The timing of wage/salary increases will be identified in the offeror's proposal (i.e., employee's anniversary date, yearly during [month], or other [with explanation]). If the above is not available, the offeror shall provide sufficient justification for the proposed direct labor rates through the most appropriate means available.