A02-JA Sole Source FAR Part 13 USAISR VIMS Final Redacted_Redacted.pdf

CUI//SP-SSEL

Control Number: JA-22-07-1200

CUI//SP SSEL

(Source Selection Information See FAR 2.101 and 3.104 4)

1 SEP 2021

Justification Review Document

For Sole Source - FAR Part 13.501* (*Format follows FAR 6.303-2, but modified to reflect FAR subpart 13.5 procedures)

Program/Equipment: Veterinary Information Management Software (VIMS) System

Authority: 41 United States Code 1901 as implemented in Federal Acquisition Regulation 13.501(a)(1)(ii), sole source (including brand name) under the authority of the simplified procedures for certain commercial items.

Amount:

Prepared by:

Typed Name: COMM:

Title: Vivarium Manager Date: 15 July 2022

E-mail:

Contracting Officer:

Typed Name: Phone:

Date Reviewed: 7/26/22 E-Mail:

Technical Representative:

Typed Name: COMM:

Title: Vivarium Manager Date Reviewed: 15 July 2022

Requirements Representative:

Typed Name: DSN:

Title: Chief Veterinary Support Group Date Reviewed: 1 August 2022

CUI//SP SSEL

Control Number: JA 22 07 1200

CUI//SP SSEL

(Source Selection Information See FAR 2.101 and 3.104 4)

2 SEP 2021

Sole Source Justification and Approval Under FAR 13.501

1. Contracting Activity: The Contracting Activity responsible for this action is the US Army Medical Research Acquisition Activity (USAMRAA), Fort Detrick, Maryland

2. Description of Action: This is a new requirement for the United States Army of Institute of Surgical Research (USAISR). It is a commercial off-the-shelf product with a Fixed Firm Price. FY21 RDT&E funds will be utilized for this procurement.

3. Description of Supplies/Services: USAISR has a new requirement for a new Veterinary Information Management Software (VIMS) System. This software system provides critical data tracking of animal patients/animal subjects, research milestones, laboratory (hematology, cytology and pathological samples) to both the researchers and veterinary team members in the USAISR.

4. Authority Cited: 41 United States Code 1901 as implemented in Federal Acquisition Regulation 13.501(a)(1)(ii), sole source (including brand name) under the authority of the simplified procedures for certain commercial items.

5. Reason for Authority Cited: The ability to properly maintain critical medical and research data collected on all animal patients/animal subjects is vital to validate research conducted at the USAISR, which enables direct translational medicine findings for the Warfighter. This software is commercial off-the-shelf and it migrates the USAISR’s current and historical data to the new format. Key Solutions, LLC software meets all of Minimal Essential Characteristics (MECs) and most importantly meets the single-source sign-on requirement of the written MECs.

6. Efforts to Obtain Competition: A Sources Sought Notice was posted to SAM.gov on 30 June 2022 to identify potentials sources that could meet the VIMs MECs. Responses were received from two vendors, however neither vendor is considered to be a qualified source that can support the VIMs MECs.

a. Effective competition. Not applicable. Key Solutions, LLC is the only vendor to provide this product.

b. Subcontracting competition. Not applicable. The Government does not anticipate subcontracting opportunities or competition.

7. Actions to Increase Competition: A Notice of Intent (NOI) to Sole Source was posted to SAM.gov on 15 July 2022, which notified potential vendors of the Government’s intent to enter into a sole source contract with Key Solutions, LLC. The NOI closed on 30 July 2022 with zero responses.

8. Market Research: Market research was conducted on websites that included google.com, www.guidelabanimals.com, www.alnmag.com and www.aalas.org. Current

Control Number: JA 22 07 1200 price-point (IGE) was developed with Key Solutions, LLC quotation during market research conducted in May 2022.

9. Interested Sources: To date, no other sources have written to express an interest.

Notices required by FAR 5.201 were published and no qualified vendor responses were received.

10. Other Facts:

a. Procurement history. Not applicable – this is the first time procuring this product.

11. Technical Certification: I certify that the supporting data under my cognizance, which are included in the justification are accurate and complete to the best of my knowledge and belief.

Signature: ____Date: ________________________

Typed Name: Title: Vivarium Manager

12. Requirements Certification:

I certify that the supporting data under my cognizance, which are included in the justification are accurate and complete to the best of my knowledge and belief.

Signature: _ _____Date: ________________________

Typed Name: Title: Chief, Veterinary Support Group

13. Fair and Reasonable Cost Determination:

I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable.

Signature: _Date: ___ _____

Typed Name: ___ ___ Title:__ _____

14. Contracting Officer Certification:

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature: _ __ Date: ____ ______

Typed Name: ___ ______ Title:___ _____

CUI//SP SSEL

(Source Selection Information See FAR 2.101 and 3.104 4)

3 SEP 2021

1 August 2022

.J

(Source Selection Information See FAR 2.101 and 3.104 4)

4 SEP 2021

CUI//SP SSEL

Control Number: JA 22 07 1200

Approval

Based on the foregoing justification, I hereby approve the procurement of on an other than full and open competition basis pursuant to the authority of 41 U.S.C. 1901 as implemented by FAR 13.501, subject to availability of funds, and provided that the services and property herein described have otherwise been authorized for acquisition.

Signature: _______ Date: __ ___

Typed Name: __ ______Title:__ ___