B01-_PWS_for_Solication.pdf

Performance Work Statement (PWS)

Radiological Sample Analysis for the U.S. Army Public Health

Center Laboratory Sciences

1.0. Introduction

The U.S. Army Public Health Center (APHC) is part of the U.S. Army Medical Command

(MEDCOM) and focuses on epidemiology, laboratory sciences, occupational health sciences, public health information and toxicology to enhance Army readiness and assure the quality and effectiveness of

Army’s Public Health Enterprise. Ensuring high-quality services is an imperative of the US Army

Medical Command (MEDCOM) as it strives to become a high-reliability organization (HRO).

As part of the APHC mission, the Lab Sciences Directorate performs sample analyses of water, wipes, soil, sludge, sediment, air, biological samples, and other matrices in Army operating environments and military bases to ensure the safety and security of all who work there. The Lab Sciences (LS)

Directorate currently analyses water samples for organic, inorganic, and biological organisms in support of the APHC mission. However, the LS does not currently have the analytical capacity to perform all required sampling analyses including analyses on deployment locations and in natural or man-made disaster locations. The mission of the APHC is to “Enhance Army readiness by identifying and assessing current and emerging health threats; developing and communicating public health solutions; and assuring the quality and effectiveness of the army’s public health enterprise.”

1.1. Scope

1.1.1. The contractor shall perform analyses on supplied matrices and provide the results showing any radiological compounds in each sample. The list of samples are based on APHC’s current mission. Types of test and quantities of test may vary based on mission of APHC.

1.1.2. This PWS contains no services that are inherently governmental functions, as defined in FAR

Part 2.1.

1.1.3. This is a severable non-personal service requirement that will be performed within APHC’s

Laboratory Sciences Directorate.

1.2. Organizational Conflicts of Interest (OCI) (See Attachment 3)

1.3.1. US Army Public Health Center (APHC) has categorized all service procurements into one of the following three categories as defined below, for the purpose of identifying, avoiding, or mitigating

Organizational Conflicts of Interest (OCI) in accordance with (IAW) Federal Acquisition Regulation

(FAR) Subpart 9.5. These categories are defined as follows:

Category 1: Command Wide Internal Support: Services which, by their very nature, give the

Contractor access to non-public procurement sensitive data about the contract requirements, other contractors’ proprietary information, or put the contractor in a position to influence the award decision on a contract in which they are participating. Services would be characterized as having access to Command

Wide procurement sensitive information, or work that could likely have an influence over follow-on awards or contracts with subordinate directorates/Commands.

Category 2: Program Management Support: Services which assist APHC in planning and managing an organization’s activities and programs. These include, for example: requirements analysis, acquisition support, budget planning and management, business process reengineering, program planning and execution support, and independent technical management support. Services would be characterized as having access to only Directorate or Subordinate Command level procurement sensitive information or work that would have little influence on follow-on requirements or requirements of other directorates/Subordinate Commands.

Category 3: Product Support. Services or end items required to meet the mission requirements of the organization’s activities and programs. These include, for example: concept exploration and development, system design, system development and integration, COTS procurement and integration, internal development testing, deployment, installation, operations, and maintenance. Services can be characterized as having little or no access to procurement sensitive information other than the immediate requirement and little chances of follow-on work that can be influenced by the immediate requirement.

1.3.2. OCI Certification.

APHC OCI Category 3 is applicable for this acquisition. The Contractor shall perform a thorough comparative analysis of the potential new work against all current and previous works performed in support of the APHC organization and ascertain whether they have a possible conflict of interest. If there is a conflict of interest or the appearance of a conflict of interest, the Contractor shall provide a comprehensive OCI Mitigation Plan. The Contractor shall complete the OCI Certification at time of proposal submission.

2.0. General Requirements

a. Place of Performance. All work contained in this PWS shall be performed at the contractor’s or subcontractor’s facility.

b. Period of Performance. Base year will be from date of award of contract for one (1) 12-month base period and four (4) 12-month option periods.

Period Description Periods of Performance

Base Period 26 Sep 2019 – 25 Sep 2020

Option Period 1 26 Sep 2020 – 25 Sep 2021

Option Period 2 26 Sep 2021 – 25 Sep 2022

Option Period 3 26 Sep 2022 – 25 Sep 2023

Option Period 4 26 Sep 2023 – 25 Sep 2024

The contractor shall meet and comply with the following turn-around time in regards to the sample classifications. An exception does apply for Radium and Strontium samples:

Sample Type Turn-Around Time Approximate Annual submittals

Standard 21 Calendar Days 50%

High Priority 12 Calendar Days 45%

Top Priority 8 Calendar Days 5%

Turn-around time is defined as the intervening time period between the date of sample receipt to the contractor laboratory to the date of receipt of a complete and technically correct data package returned to the Government laboratory. Holiday and weekends are considered “calendar” days.

The contractor shall note an exception to the turn-around time for Radium and Strontium measurements.

The turn-around time for a standard sample shall be 35 calendar days and samples designated high priority shall require a 25 calendar day turn-around from date of receipt.

2.1. Non-Personal Services

This PWS identifies services that are strictly non-personal in nature, as defined by FAR Part 37 and to ensure there is not an appearance of such this contract will have an identified COR. The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer

(KO) immediately.

2.2. Business Relations

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement.

The contractor shall manage the timelines, completeness, and quality of problem identification. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel. The Contracting Officer’s Representative (COR), with the approval of the KO, may require the contractor to remove from the job site any employee working under the influence of alcohol, drugs, or other incapacitating agents. Contract employees will be subject to dismissal from the premises upon determination by the COR and the KO that such action is in the best interest of the Government.

2.3. Contract Administration and Management

2.3.1. Contract Management

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement.

2.3.1.1. Contract Management Activities.

a. Government Management of the Contract. The KO will officially designate a Contracting Officer’s

Representative (COR) to oversee this Contract. The Government’s COR will have responsibility for:

(1) Ensuring that the Surveillance Plan is developed and executed by the COR and any other involved

APHC representative who may have responsibilities monitoring and managing the contract.

(2) Providing advice and assistance in resolving any performance issues that may arise during the life of the order.

(3) Initiating and coordinating global contract changes such as changes in the paying office.

(4) Conducting other activities as specified in their appointment memorandum.

(5) Elevating to the KO any problems that cannot be addressed by the COR.

(6) COR does have the authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications.

(7) The COR DOES NOT have the authority to change the terms and conditions of the contract.

(8) Contractor Management of the Contract. The contractor shall designate a single program manager to oversee the contract. The Contractor’s designated program manager shall serve as the single point of contact for addressing contract issues, quality issues, and overall contractor performance. This may include coordination with the KO and the COR to resolve any issues that may arise, trends relating to the contract or proposed changes or modifications to the contract. Contract management activities may include:

(9) Non-Disclosure Statement. The Contractor shall sign the Non-Disclosure Statement and ensure that all staff including all employees, subcontractors, and consultants assigned to or performing under the contract, execute, sign, and adhere to the terms of the Non-Disclosure Statement. The Contractor and Employee shall also execute a Non-Disclosure Agreement during in processing to the APHC.

2.3.2. Contract Administration.

The Contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The Contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support the contract. The Contract Administration Team will consist of the following members:

2.3.2.1 The KO will have overall responsibility for administering the contract. The KO is the only person authorized to obligate the Government and make changes to the contract. The KO will manage contract administration and ensure COR responsibilities are being performed.

2.3.2.2. The COR will be appointed in writing and will be directly responsible to the KO. The COR serves as the Government’s point of contact for contract-level coordination of administration and technical performance matters. The COR will assist in resolving performance issues; initiate and coordinate contract-level changes; notify the KO of any disputes, performance issues, or contractual issues that cannot be resolved at the COR level; and conduct other activities as specified by appointment.

2.3.2.3. The COR has specific technical, functional and oversight responsibilities. The assigned COR will serve as the official point of contact for coordination for the contract; approve or disapprove contractor invoices; review and accept or reject all contractor technical deliverables; monitor funds obligated and disbursed; complete Contractor Manpower Reporting (CMR); conduct surveillance by uploading a monthly report in the Contracting Officer Representative Tracking (CORT) tool; and conduct other activities as may be specified by the COR appointment letter.

2.3.2.4. The Contractor’s Program Manager is the point of contact with the COR. This position is responsible for the overall management of the contract. Responsible for formulating and enforcing work standards, assigning contractor schedules, and reviewing work quality.

2.3.3. Personnel Administration

2.3.3.1 Key Personnel & Qualifications

KEY PERSONNEL

a. Solicitation Requirement:

(1) The Government has identified the following positions to be filled by Key Personnel. The offeror may propose alternate and/or additional positions as Key personnel.

Position Title: Program Manager

The Program Manager shall meet the following minimum qualifications:

Shall meet all qualifications as defined in The National Environmental Laboratory Accreditation

Conference (NELAC) Institute (TNI) Standard (most current version).

Shall meet the qualifications as defined in International Organization for Standardization ) ISO)

17025 (most current version)

(2) For all Key Personnel positions, provide an attachment naming the individuals proposed to fill

Key Personnel positions along with a description of the portion of the solicitation’s Performance Work

Statement that each individual is being proposed to perform.

(3) A resume is required for all individuals proposed to fill Key Personnel positions. Do not submit resumes for all labor proposed, only for those Key Personnel identified above. A signed a letter of intent is required for those individuals proposed as Key Personnel who are not current employees of the prime contractor responding to this requirement. This includes letters of intent for key personnel proposed by subcontractors, teaming partners and consultants. A letter of intent is not required for individuals proposed as key personnel who are current employees of the prime contractor.

(4) The resumes must provide thorough and detailed documentation of the experience, abilities, and background for proposed Key Personnel or equivalent statements of qualifications. Such documentation shall include but not be limited to: name, curriculum vitae, type and description of experience.

2.3.3.2 Laboratory Personnel Qualifications

All contractor personnel performing sample analyses shall meet the following qualification requirements throughout the performance of the work:

Final TNI Standard (most current version)

ISO 17025 (most current version)

2.3.3.2 Laboratory Facilities

The contractor’s laboratory facilities shall at minimum meet the following requirements:

• Sufficient laboratory space to operate the equipment and perform the analysis as defined in this

PWS

• Adequate environmental conditions for proper instrument performance (HVAC)

• Reagent water to meet ASTM Type II classification

• Class A volumetric glassware for all analyses

• Adequate fume hood system to provide safe storage of hazardous materials

In order to perform the required analyses and start work at the time of contract award, the contract laboratory shall have at least the following instrumentation/technologies:

Radiochemistry Instrumentation/Technologies

Gas Flow Proportional Counter

Liquid Scintillation Counter

Gamma Spectrometer

Scintillation Counter for Radon

Alpha Spectrometer

Inductively-Coupled Plasma Mass Spectrometer

2.3.4. Subcontract Management

The Contractor shall be responsible for any subcontract management necessary to integrate work performed on this contract and shall be responsible and accountable for subcontractor performance. The prime Contractor will manage work distribution to ensure there are no OCI considerations. A notification must be sent to the KO and COR within 30 days of the agreement between the prime and the subcontractor.

Due to the need to maintain the integrity of the sampling and the laboratory certifications, the contractor may subcontract with no more than two subcontractor laboratories. A subcontractor laboratory is defined as a laboratory that operates under separate Tax ID, CAGE Code and DUNs number than the prime contractor. Contractors or subcontractors with multiple locations operating under the same corporate entity are considered a single entity. The subcontractor laboratories and personnel shall hold the same qualifications and certifications as required by the prime. The prime contractor shall not subcontract more than half of the tests listed in Attachment 1.

The lab(s) used for subcontracting must first be audited and approved by APHC prior to submitting samples. No exceptions to this requirement will be accepted.

2.3.5 Kick-Off Meeting

The Contractor shall participate in a kick-off meeting with the Government (via telephone or in-person) within 5 Business days of contract award to ensure efficient project initiation and a thorough understanding of the contract requirements.

3.0 Performance Requirements

3.1. Objective 1 – The Contractor shall perform laboratory analysis on samples provided by the

Government. The contractor shall follow strict Chain-Of-Custody (COC) procedures as defined in the contractor’s COC Standard Operating Procedure.

All compounds in Attachment 1 must be reported when the corresponding method is requested. The limits of quantitation (LOQ) (Attachment 1) in are to be met for all analyses. The contractor laboratory’s low calibration standard must be equal to or lower than the contractor laboratory’s established and verified LOQ. If any LOQ cannot be met for a particular sample due to matrix interference, the COR must be notified of this situation for discussion prior to finalizing analysis and reporting.

3.1.1 Key Task 1 – Receipt and Storage of Samples prior to analysis. The Government will send samples for analysis to the Contractor facility. Each container contains specific parameters for which the sample must be analyzed. The contractor is responsible for storing and handling the samples in accordance with the analytical method specifications, which are the specifications unique to the actual method requested. This is the method to perform the test requested.

Samples will be provided to the Contractor either through a contractor provided courier, shipment from

APHC, or shipment directly from the field. Contractor shall adhere to requirements for type of sample containers, sample preservation and holding times as dictated by the analytical methods, specific regulatory guidance, and/or other established guidance. If any of this information is not clearly identified in the reference method (for the particular matrix), or if there is no method reference (see Attachment 1) or other established guidance, then the information must be agreed to by the COR and the contract lab.

3.1.1.1 Sample Pickup Protocol from the APHC lab. If applicable, the contractor’s courier shall be responsible for pickup (from APHC), packaging and delivery of samples. Samples shall be picked up by the contractor’s courier within 24 hours of notification by the COR or a designated representative. The courier is responsible for packaging and transporting the samples under conditions dictated in the EPA methodology. At the time of sample pickup by the contractor (if applicable), the samples and required tests will be identified by the APHC COR on a Pickup Order/ Delivery Order (External Chain of

Custody) Form. This document shall be signed and dated by the APHC COR or designee to document the date and time of sample transfer to the contract lab. The contractor courier shall date and sign the Pickup

Order form to document the transfer of possession of the sample(s). A contractor representative/ project manager shall document the transfer of possession from the courier to the contract lab facility to include sample receipt conditions and temperature. The contractor shall immediately report in writing to the COR all samples lost or broken in transit. In addition, the conditions of sample receipt (to include temperature) must be reported to the COR upon receipt. Analysis for samples with receipt conditions outside acceptance criteria must receive acknowledgement from the COR to proceed with analysis.

3.1.1.2 Sample Shipment Protocol from the APHC lab. If applicable, APHC personnel will be responsible to package samples and ship them to the contractor. Please note that APHC shall pay the shipping costs for transportation of the samples. Contractor and APHC shall store and/or ship samples in accordance with the preservation guidelines as noted in the analytical method until samples are analyzed, and thereafter until results are approved by the COR. The contractor shall immediately report all samples lost or broken in shipment, with as much detail as possible, to the COR. In addition, the conditions of sample receipt (to include temperature) must be reported to the COR upon receipt. Analysis for samples with receipt conditions outside acceptance criteria must receive acknowledgement from the COR to proceed with analysis.

3.1.1.3 Direct shipment of samples from the field to the contractor. If holding times are of concern, there may be a necessity to ship the samples to the contract lab directly from the field following collection. The APHC field sampler will ship the samples and a corresponding field Chain-of-Custody

(COC) document to the contract lab. When the contract lab receives the samples and corresponding field COC forms, the contractor’s project manager shall sign the COC forms verifying receipt of samples and immediately (within the same business day of receipt) forward the field COC to the

COR for review, accountability and LIMS login at the APHC. The contractor’s project manager will also report to the COR the condition of the samples upon receipt (to include receipt temperature) at the contractor lab. The APHC COR shall use project planning information and the information on the COC form to generate a Pickup Order Form containing all applicable information (i.e.

APHC lab ID, APHC field ID, analyses requested, matrix, points-of-contact, etc.). The generated pickup order form will be forwarded electronically to the contract laboratory. The contractor shall then begin sample analysis. The contract laboratory project manager shall assure that the contract laboratory analyzes the sample within holding times specified in applicable methodology. If paperwork from the

COR is pending, the contract lab should obtain guidance from the COR to proceed with analysis to meet holding times.

3.1.2 Key Task 2 – Perform Sample Analysis within the stated Turnaround Time (TAT). The

Government will designate samples as either “STANDARD”, “HIGH PRIORITY”, “TOP PRIORITY” or

“URGENT”. Turnaround times are calculated from the date of contractor receipt of samples to the date of receipt of analysis result acceptance by the Government. For each sample designation, the contractor shall complete the analysis within the following TAT timeframes:

STANDARD: 21 Calendar days from date of sample receipt.

HIGH PRIORITY: 12 Calendar days from the date of sample receipt.

TOP PRIORITY: 8 Calendar days from the date of sample receipt

The Government anticipates that 50% of required analyses will be marked STANDARD, 45% HIGH

PRIORITY, and 5% TOP PRIORITY per contract year. Natural disasters or military mobilization may alter these estimates.

For each sample, the contractor shall perform analyses for the compounds and organisms listed

Attachment 1 according to their stated parameters and methodologies. Any special analyses or additional testing requirements will be stated on the sample. It is anticipated that the contractor will perform around

340 samples per year. Natural disasters or military mobilization may alter these estimates.

The contractor shall follow strict quality assurance and quality control protocol, in compliance with the

DoD Quality Systems Manual (QSM; version the lab is accredited to), applicable analytical methods

(Attachment 1), laboratory SOPs, and Attachment 2. Note that all method-specific quality assurance/quality control requirements (laboratory blanks, laboratory control samples, laboratory/method duplicates, matrix spikes (MSs) and matrix spike duplicates (MSDs), each at the method specified frequency) must be included in the contract, per field sample bid price (no additional charges for laboratory/method QA/QC). It is understood any project specified field QC samples (field duplicates, field blanks, project specified MS/MSDs above the method frequencies, etc.) will be charged the field sample rate.

3.1.3 Key Task 3 – Provide analytical results to the COR. The contractor shall submit the results of all analyses within the TAT timelines as described on the samples (Deliverable 4). The results shall be submitted electronically to the COR and include the information requested in the format outlined in

Attachment 2 and Attachment 5. Reference Deliverable #7 in section 5.2.

Extensions for matrix issues and sample analysis anomalies may be negotiated with the COR on a case by case basis. However, these issues must be made known to the Contracting Officer’s Representative

(COR) when they occur and when the lab believes a delay is possible, not after the data package is overdue.

The Analytical Contract Lab Electronic Data Deliverable Specifications of the report are highlighted in the Attachment – 6.

3.1.4 Key Task 4 - Disposal of unused sample volumes and return of Government shipping containers.

Unless otherwise directed by the COR, the contractor shall dispose of any unused sample volumes no earlier than 60 days from the date of acceptance of analytical results by the Government. Disposal shall be done in accordance with all applicable laws and regulations required by the contractor’s facility.

All Government shipping containers, unless otherwise specified, shall be returned to the COR within three days of receipt.

3.1.5 Key Task 5 – Surge Capacity – The contractor shall perform analyses on supplied matrices and provide the results showing any radiological compounds in each sample, IAW with the PWS. However potential exist to have other projects that will require analyses, this CLIN represents the Surge to execute those requirements. If the Government elects to exercises this surge CLIN, the government may elect to exercise a portion or the whole CLIN based on our needs.

3.2 Laboratory Qualifications and Capabilities

3.2.1 Laboratory Certifications and Qualifications for Sample Analyses

The contractor shall be accredited by a NELAP or ILAC approved third party accrediting body to the requirements of the ISO 17025 standard. All environmental methods and matrices covered by this contract shall be listed on the laboratory’s scope of accreditation. The laboratory shall be accredited for all clinical specimen sample analyses governed by the Clinical Laboratory Improvement Act. APHC

(Prov) must be notified, in writing, within 30 days of any loss of accreditation for any methods noted in this SOW. Contractor shall submit the 2 most recent Proficiency Testing Results for all methods cover in this SOW and any appropriate associated corrective actions with the bid package.

The contractor must also maintain all appropriate National Regulatory Commission (NRC) licenses required to perform all analysis identified in this SOW.

3.2.2 Loss of Accreditations During Contract Performance

The contractor is required to notify the COR and the Contracting Officer within 48 hours of losing any of the required laboratory certifications. The contractor shall cease performance of any sample analysis until accreditation is restored. If accreditation is not restored within 30 days from notification, the contract may be terminated for default.

3.3 Contractor Manpower Reporting

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the US Army Institute of Surgical Research via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through

September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2017. Contractors may direct questions to the help desk at help desk at http://www.ecmra.mil.

4.0. Special Requirements

4.1. On-Site Laboratory Inspections. The Government reserves the right to conduct on-site inspections of the contractor’s and subcontractor’s laboratories to ensure that appropriate processes and quality assurance procedures are being followed in order to ensure that samples are being analyzed in accordance with the standards listed in PWS section 3.0.

4.2 Anti-Terrorism and Operational Security (AT/OPSEC) –

Since no more than 30 days of consecutive onsite service exists, an OPSEC Standing Operating

Procedure/Plan is not required.

Vendor will be escorted by a government employee 100% of the time while in the PHC building.

There is no access to classified information.

The vendor will not have access to APHC IT systems through the government POC.

4.3 Anti-Terrorism Level I Training. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I http://www.ecmra.mil/ http://www.ecmra.mil/ awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil .

4.4 Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal

Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of

Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force

Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

4.5 Background Checks. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy.

In addition to the changes otherwise authorized by the changes clause of this contract, should the Force

Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and

Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures

(provided by government representative).

4.6 iWATCH Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 05 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award

4.7 Hazardous Waste Management. The contractor shall comply with all provisions of all local, State and

Federal Hazardous Waste Management requirements.

4.8 Compliance with Applicable State, Local and Federal Environmental Statute Law. The contractor shall follow all state and local environmental regulations of the laboratory location in addition to those stated within this PWS. The work described in this PWS does not in any way abrogate, supersede or in any way modify the contractor’s responsibility to comply with applicable Federal Environmental Statute

Law.

http://jko.jten.mil/

4.9 Government Furnished Facilities, Supplies, and Equipment. The Government will provide the contractor with samples for analyses- a sample consists of one or more collection receptacles containing drinking water (or possibly source water). Individual containers may contain preservatives (where required) for different analysis portions.

Pick-up Order/delivery order forms will be provided as well as accompanying chain-of-custody forms (if applicable) containing information pertinent to the accompanying batch of samples.

As defined is FAR Part 45, Government Furnished Property is not applicable to this requirement.

4.10 Proprietary Information Assurance and Security. All data received, processed, evaluated, loaded, and created as a result of this contract shall remain the sole property of the Government and shall be returned to the Government at the conclusion of the contract, unless the KO grants a specific exception.

The contractor is prohibited from appropriation, disclosure, or unauthorized use of proprietary information that is acquired in the execution of this contract.

All products including files, software, and other information, which are created, produced, or developed during the period of performance is the property of the Government and shall be returned unless the

Government grants the contractor permission to retain the materials and products for continued development or publication.

5.0. Schedules/Deliverables.

5.1 Analysis Reports and Electronic Data. The contractor shall submit reports and electronic data as discussed in Attachment 5. Each data package consists of a PDF package/file and an electronic data deliverable (see Attachment 6). If the contractor does not submit data packages on time and/or submits incomplete/technically deficient data packages, the contractor may be required to pay liquidated damages to the Government as follows:

Up to 3 calendar days late = 5% of analysis price for the affected samples

Thereafter, 5% per day late to a maximum of 100%

Extensions for matrix issues and sample analysis anomalies may be negotiated with the COR on a case by case basis. However, these issues must be made known to the Contracting Officer’s Representative

(COR) when they occur and when the lab believes a delay is possible, not after the data package is overdue.

5.2 Deliverable Table:

E: Electronic H: Hard Copy TBD: To Be

Determined

Del # PWS Ref Title Distribution E H Initial Subsequent

1 1.3.

Organizational

Conflicts of

Interest

(OCI)

Attachment 3

COR /KO 1

Contractor personnel performing work under this contract may receive, have access to, or participate in planning and managing organization’s activities/programs which may create OCI as defined in FAR subpart 9.5.

2 1.3.

OCI

Mitigation

Plan (if applicable)

COR/KO 1 1

The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in an actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such

OCI.

3 2.3.1.1(9)

Non-

Disclosure

Statement

Attachment 4

COR 1

The Contractor shall submit all documents prior to performing

ANY work.

4 3.1.3 Analytical

Report

COR 1

The Contractor shall provide analytical results within the timeframe dictated in the contract.

5 3.3

Contract

Manpower

Reporting

COR,

CMRA

Database

The contractor shall report ALL contractor labor hours required for performance of services provided under this contract for the APHC via a secure data collection site. Reports shall be submitted no later than 31 October annually.

6 4.2 Training

Requirement

COR 1

The Contractor shall complete all training requirements within 30 days upon reporting for duty. (if applicable)

7 5.1 Analytical

Report

COR,

Government

Reports email address

The Contractor shall provide the sample analysis report for each set of samples within the identified Turn Around

Time structure in the

PWS

8 5.1 Electronic

Data

COR,

Government

The Contractor shall provide the Electronic

Data Deliverables

Deliverables

(EDDs)

EDD email address

(EDD) files for each set of samples within the identified Turn Around

Time structure in the

PWS

5.3 Attachments

Attachment 1 - Limits of Quantitation (LOQ)

Attachment 2 - General Quality Control Requirements

Attachment 3 - OCI Form

Attachment 4 - NDA Form

Attachment 5 - Reporting Requirements and Deliverables

Attachment 6 - Analytical Contract Lab Electronic Data Deliverables (EDD) Specifications

Attachment 7 – Pricing Sheet