B01_-_Combined_Synopsis_Solicitation_W81XWH19Q0167_Final.pdf

COMBINED SYNOPSIS/SOLICITATION

1. Issue Date: 06/18/2019 Close Date: 07/08/2019 08:00 AM EST

2. Solicitation Number: W81XWH19Q0167

3. Requiring Activity: U.S. Army Public Health Center (APHC)

4. Contracting Office: US Army Medical Research Acquisition Activity (USAMRAA) 820 Chandler Street Fort Detrick, MD 21702

5. Point of Contact: Ashley Atkins

(301) 619-2297 ashley.n.atkins.civ@mail.mil

6. Subject/Description:

This is a non-personal services contract to perform laboratory analysis on samples provided by the Government. The contractor shall receive, store, and pickup samples as outlined in the Performance Work Statement (PWS). The contractor also shall Perform Sample Analysis within the stated Turnaround Time (TAT), Provide analytical results to the COR, and Dispose of unused sample volumes. Upon completion, the contractor shall return the Government shipping containers.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

This combined synopsis/solicitation is issued as a request for quote (RFQ).

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-02.

This an Unrestricted procurement. The relevant NAICS code is 541380 with a small business size standard of $15M.

Questions should be addressed to Ashley Atkins at ashley.n.atkins.civ@mail.mil and are due no later than 08:00 a.m. Eastern Time on 27 June 2019. Answers will be posted via amendment. Questions will not be accepted by telephone. The proposal due date is 19 July 2019 at 08:00 a.m.

Please include your DUNS Number and CAGE Code with your offer.

The resulting contract is expected to be firm-fixed-price.

mailto:ashley.n.atkins.civ@mail.mil

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Radiological Sample Analysis

FFP

Base Year: The contractor shall perform analyses on supplied matrices and provide the results showing any radiological compounds in each sample, in accordance with (IAW) the Performance Work Statement (PWS).

FOB: Destination

PSC CD: R499

NET AMT

0002 1 Job Surge Capacity

FFP

Base Year: The contractor shall perform analyses on supplied matrices and provide the results showing any radiological compounds in each sample, IAW with the PWS. However potential exist to have other projects that will require analyses, this CLIN represents the Surge to execute those requirements.

0003 1 Job Contractor Manpower Reporting (CMR)

FFP

Base Year: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the US Army Institute of Surgical Research via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2019. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil. See Section C for guidance on Contractor Manpower Reporting requirement.

1001 1 Job OPTION Radiological Sample Analysis - OY1

FFP

Option Year 1: The contractor shall perform analyses on supplied matrices and provide the results showing any radiological compounds in each sample, IAW with the PWS.

1002 1 Job OPTION Surge Capacity

FFP

Option Year 1: The contractor shall perform analyses on supplied matrices and provide the results showing any radiological compounds in each sample, IAW with the PWS. However potential exist to have other projects that will require analyses, this CLIN represents the Surge to execute those requirements.

1003 1 Job OPTION Contractor Manpower Reporting (CMR) -OY1

FFP

Option Year 1: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the US Army Institute of Surgical Research via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2019. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil. See Section C for guidance on

2001 1 Job OPTION Radiological Sample Analysis - OY2

FFP

Option Year 2: The contractor shall perform analyses on supplied matrices and provide the results showing any radiological compounds in each sample, IAW with

2002 1 Job OPTION Surge Capacity - OY2

FFP

Option Year 2: The contractor shall perform analyses on supplied matrices and provide the results showing any radiological compounds in each sample, IAW with the PWS. However potential exist to have other projects that will require analyses, 2003 1 Job OPTION Contractor Manpower Reporting (CMR) -OY2

FFP

Option Year 2: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the US Army Institute of Surgical Research via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2019. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil. See Section C for guidance on

3001 1 Job OPTION Radiological Sample Analysis - OY3

FFP

Option Year 3: The contractor shall perform analyses on supplied matrices and provide the results showing any radiological compounds in each sample, IAW with

3002 1 Job OPTION Surge Capacity - OY3

FFP

Option Year 3: The contractor shall perform analyses on supplied matrices and provide the results showing any radiological compounds in each sample, IAW with the PWS. However potential exist to have other projects that will require analyses, 3003 1 Job OPTION Contractor Manpower Reporting (CMR) -OY3

FFP

Option Year 3: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the US Army Institute of Surgical Research via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2019. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil. See Section C for guidance on

4001 1 Job OPTION Radiological Sample Analysis - OY4

FFP

Option Year 4: The contractor shall perform analyses on supplied matrices and provide the results showing any radiological compounds in each sample, IAW with

4002 1 Job OPTION Surge Capacity

FFP

Option Year 4: The contractor shall perform analyses on supplied matrices and provide the results showing any radiological compounds in each sample, IAW with the PWS. However potential exist to have other projects that will require analyses, 4003 1 Job OPTION Contractor Manpower Reporting (CMR) -OY4

FFP

Option Year 4: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the US Army Institute of Surgical Research via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2019. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil. See Section C for guidance on

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 1003 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 2003 Destination Government Destination Government 3001 Destination Government Destination Government 3002 Destination Government Destination Government 3003 Destination Government Destination Government 4001 Destination Government Destination Government 4002 Destination Government Destination Government 4003 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 26-SEP-2019 TO

25-SEP-2020

N/A ARMED FORCES HEALTH

SURVEILLANCE CENTER

MS HEIDI TAYLOR

11800 TECH RD, SUITE 220

SILVER SPRING, MD 20904

410-436-4336

W23MWP

0002 POP 26-SEP-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 26-SEP-2019 TO

1001 POP 26-SEP-2020 TO

25-SEP-2021

1002 POP 26-SEP-2020 TO

1003 POP 26-SEP-2020 TO

2001 POP 26-SEP-2021 TO

25-SEP-2022

2002 POP 26-SEP-2021 TO

2003 POP 26-SEP-2021 TO

3001 POP 26-SEP-2022 TO

25-SEP-2023

3002 POP 26-SEP-2022 TO

3003 POP 26-SEP-2022 TO

4001 POP 26-SEP-2023 TO

25-SEP-2024

4002 POP 26-SEP-2023 TO

4003 POP 26-SEP-2023 TO

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions NOV 2013 52.203-3 Gratuities APR 1984 52.203-7 Anti-Kickback Procedures MAY 2014 52.203-11 Certification And Disclosure Regarding Payments To

Influence Certain Federal Transactions

SEP 2007

52.203-12 Limitation On Payments To Influence Certain Federal Transactions

OCT 2010

52.203-13 Contractor Code of Business Ethics and Conduct OCT 2015 52.203-15 Whistleblower Protections Under the American Recovery and

Reinvestment Act of 2009

JUN 2010

52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights

APR 2014

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

JAN 2017

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

MAY 2011

52.204-7 System for Award Management OCT 2018 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-21 Basic Safeguarding of Covered Contractor Information Systems

JUN 2016

52.204-22 Alternative Line Item Proposal JAN 2017 52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018 52.222-22 Previous Contracts And Compliance Reports FEB 1999 52.222-25 Affirmative Action Compliance APR 1984 52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

AUG 2018

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.242-15 Stop-Work Order AUG 1989 52.247-34 F.O.B. Destination NOV 1991 52.253-1 Computer Generated Forms JAN 1991 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7006 Billing Instructions OCT 2005 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

OCT 2016

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2018)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart

4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) Reserved.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

ADDENDUM to 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017):

1.0 General Instructions and Notices:

This section provides guidance for preparation of the offer as well as specific instructions on the format and content of the offer. The Offeror’s proposal must include all data and information requested and must be submitted in accordance with these instructions. The proposal shall also be compliant with all requirements as stated in the Performance Work Statement (PWS).

The Government intends to award a single contract to a responsible Offeror after evaluation in accordance with the factors in the solicitation. This will be a firm fixed-price (FFP) award. The FFP portion of this award will be the price per sample analysis requested.

The Offeror shall submit documentation illustrating its approach for satisfying the requirements of this solicitation. The proposal must be clear, coherent, and prepared in sufficient detail for effective evaluation of the Offeror’s proposal against the evaluation criteria. This documentation shall cover all aspects of this solicitation.

The Offeror may describe its proposal through the use of graphs, charts, diagrams and narrative in sufficient detail for the Government to understand and evaluate the nature of the approach.

http://www.sam.gov/

The Government will evaluate only one proposal from the prime Offeror. The Government will not accept alternate proposals.

All proposal information is subject to verification by the Government. Falsification of any proposal submission, documents, or statements may subject the Offeror to civil or criminal prosecution under Section 1001 of Title 18 of the United States Code.

Offerors must comply with FAR 52.204-7, System for Award Management. In complying with this provision, the Offeror must ensure that all representations and certifications contained in this solicitation are completed and uploaded to its SAM record at http://www.sam.gov by the date specified for receipt of proposals.

If the Offeror does not have an active SAM record or has a record that does not include all representations and certifications required in this solicitation, they may be considered ineligible for award.

Any data previously submitted in response to another solicitation to USAMRAA or another agency shall be assumed to be unavailable during this proposal evaluation and source selection process.

The Government will not reimburse the Offeror for costs incurred as a result of preparation and submission of a proposal in response to this solicitation.

1.1 Size Standard

The NAICS code and small business size standard for this acquisition is 541380, with a size standard in number of employees of $15,000,000.

1.2 Point of Contact

The Contract Specialist, Ms. Ashley N. Atkins, is the point of contact for this acquisition. Any questions or concerns regarding this acquisition shall be submitted electronically via email to ashley.n.atkins.civ@mail.mil.

The Contracting Officer for this requirement is John Niziolek, email: john.m.niziolek.civ@mail.mil.

1.3 Questions Submissions

Questions pertaining to the solicitation requirements shall be submitted electronically no later than 27 June 2019 at 08:00 AM, to the Contract Specialist at ashley.n.atkins.civ@mail.mil.

The Offeror shall submit one set of questions only; multiple e-mails will not be accepted. Questions not submitted electronically will not be answered. Answers to all relevant and appropriate questions will be issued via amendment to the solicitation. If other questions are discovered based on the answers received, follow-up questions will be accepted. These questions will be due 2 days after answers to the first questions are received.

1.4 Proposal Due Date: 19 July 2019 at 08:00 AM.

1.5 Submission of Offers

The Offeror’s proposal shall be electronically submitted as set forth below. A signed proposal and your non-price proposal shall be submitted in MS Word or searchable PDF format. Failure to submit all documents concurrently and in accordance with these instructions may be a reason to reject the proposal. The Offeror’s proposal shall consist of five (2) separate volumes. The Volumes are:

• Volume I – Technical Approach

• Volume II – Price Proposal

Files shall not contain classified data. The use of hyperlinks in proposals is prohibited.

1.6 Proposal Content and Format Instructions

The Offeror’s submission shall be submitted electronically and include two (2) separate volumes: a Technical Approach and a Price Proposal. Any pages that are changed, as a result of negotiations or proposal revisions, should be of a different color and have changed information clearly marked by a vertical line in the right margin of the page. The revised pages shall be dated.

mailto:ashley.n.atkins.civ@mail.mil

1.6.1 Proposals shall be single spaced. Each paragraph shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Times New Roman font is required. Tables and illustrations may use a reduced font size no less than 8-point and may be landscape.

1.6.2 Electronic File Packaging: All of the proposal files shall be separate uploads in their native format, i.e. doc, xls, Adobe etc. Files shall be in read-only format. All price breakdown information to aide in the price evaluation shall be submitted in Microsoft Office Excel Read/Write format and viewable in Microsoft Excel 2010. Each file shall be labeled with the volume number, date and the offer’s name. Note: Self extracting exe files are not acceptable.

1.6.3 Content Requirement: All information shall be confined to the appropriate file. The Offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner to permit a complete and accurate evaluation of each proposal. Content shall be indexed (cross-indexed, as appropriate) and logically assembled. Each volume of the proposal shall consist of a Title page, Table of Contents, Summary Section, and the Narrative discussion. The Summary Section shall contain a brief abstract of the file. Proprietary information shall be clearly marked.

The proposal must follow the following page limits:

Volume Number Page Limitation Volume 1 – Technical: Technical Approach, Experience, and Past Performance. Non-cost/price proposals are limited to 10 single-sided pages total. No pricing data or pages shall be included in the Technical Proposal.

Volume 2 – Price: No Page Limit

Pages should be numbered consecutively throughout the document and not by sections. For any sections of a proposal with a defined page limit, pages exceeding the specified limit will be removed and not forwarded for evaluation. The following sections are not subject to page limits:

(1) Table of Contents

(2) Title page

(3) Offeror’s POC Cover Page

The following shall be included in the Narrative discussion:

Volume 1. Non-Cost/Price proposal: The Offeror’s non-cost/price proposal shall clearly reflect the offeror’s approach to execute and comply with the Performance Work Statement.

The non-cost/price proposal shall include the following:

Factor 1 – Technical Approach: The offer shall submit a written technical approach which effectively demonstrates:

• The Offeror’s clear understanding of the requirement and of the functional and technical tasks to be performed.

• The offeror’s proposal shall also demonstrate how the proposed technical approach will yield the required results in the required timeframe.

• The offeror should describe the methodology and flexibility that will be used in performing the requirements within the timeframe allotted.

• The offeror shall demonstrate their ability to Perform all Sample Analysis within the stated

Turnaround Time (TAT) list in the PWS. Prime Contractor shall perform at least ½ of the tests listed in the Pricing Sheet – Attachment 7.

• The offeror shall demonstrate how they will store and handle the samples in accordance with the analytical method specifications, which are the specifications unique to the actual method requested.

• The offeror shall demonstrate how they will provide analytical results to the COR. The contractor shall submit the results of all analyses within the TAT timelines as described on the samples, and those results shall be submitted electronically to the COR and include the information requested in the format.

• The offeror shall demonstrate how the contractor will dispose of unused sample volumes, and the return of Government shipping containers.

Factor 2 - Past Performance: Past performance shall be evaluated on the basis of the offeror’s demonstrated recent and relevant record of performance in services that meet the contract’s requirements. The Government will conduct a past performance risk evaluation and confidence assessment of the offeror that will be based on the relevance, recency, and quality of the offeror’s past performance on projects of similar size, scope, and complexity within similar periods of performance.

a. Offeror’s shall submit a list of two (2) references familiar with the offeror’s performance on relevant contracts within the past three (3) years. It is the offeror’s responsibility to provide valid, current, and verifiable references. References must include the following information:

Name of the organization that will be providing the reference Name of the point of contact (POC) familiar with contract performance

i. POC telephone number

ii. POC email address

iii. Contract number

iv. Period of performance

v. Summary of the scope of work performed

b. The Government will review the relevant and recent past performance information to determine the risks associated with an offeror’s probability of successfully performing the required efforts.

c. The Government may elect to consider data obtained from other sources. Other sources available to the Government include, but are not limited to, the Federal Awardee Performance and Integrity Information System (FAPIIS) and Past Performance Information Retrieval System (PPIRS).

d. In the case of an Offeror who has no recent/relevant performance record available or the Offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned, the Offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)).

Therefore, the Offeror will be determined to have “Unknown Confidence” for its past performance evaluation factor.

Volume 2. The Price proposal shall include the following:

Price: Offeror shall provide a price proposal to meet the firm fixed price nature of the contract. The Offeror shall provide a statement of the methodology and assumptions used as the basis for the pricing of the effort.

The price must be sufficiently detailed to evaluate the fair and reasonableness. All prices shall be rounded to two decimal places. The Offeror shall ensure mathematical computations are correct. The Offeror shall price ALL requested sample analysis listed in Pricing Sheet – Attachment 7.

Contractor Manpower Reporting

Contractor Manpower Reporting (CMRA) is a requirement of DOD contracts, cost must be fair and reasonable. Offerors are allowed to include a nominal fee in their cost/price proposal for providing this data.

A “nominal fee” is defined as a computation of an administrative assistant equivalent labor category providing approximately 6-8 hours to complete data input. Offerors may opt to not separately price this required annual data input. CMR costs/price will be evaluated as part of the total evaluated proposal cost/price.

(End of provision)

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

EVALUATION CRITERIA AND RATING STANDARDS

Award will be made based on Lowest Price Technically Acceptable (LPTA) process. The Government intends to evaluate the proposal and award a contract without discussions with the Offeror, except for clarifications. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary; the Contracting Officer will provide proposal revision instructions to the Offeror, as required. Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a technical and cost/price standpoint. Government evaluators will not assume that the offeror possesses any capability or knowledge unless it is specified in the proposal. The proposals shall be subject to evaluation by a team of Government personnel who will evaluate only one proposal from the Offeror.

The evaluation factors are as follows:

Factor 1: Technical Approach Factor 2: Past Performance Factor 3: Price

After each of the above non-cost/price factors is rated individually, an overall rating will be assigned collectively to these factors. If any of the above non-cost/price evaluation factors receives an individual rating of “Unacceptable”, the collective overall rating will also be “Unacceptable”. The proposal must receive an overall rating of “Acceptable” or higher to be considered for award.

The following criteria will be used to evaluate the non-cost/price cost aspects of the proposal:

Factor 1. Technical Approach: The technical approach shall be evaluated that Offeror’s proposal meets the minimum requirements that demonstrates:

o Offeror’s clear understanding of all the tasks and how the approach is likely to yield the required results within the required time frame.

o The Offeror shall submit written information which effectively demonstrates the Offeror’s relevant past performance (for this purpose, experience refers to what an Offeror has done, not how well it was accomplished) identical to, similar to or related to performing services contained within the

PWS.

o Offeror’s relevant past performance shall support and substantiate that the organization (to include support contractors, consultants, key personnel, and business partners) has current capabilities for assuring performance of this requirement.

o The offeror shall demonstrate their ability to Perform all Sample Analysis within the stated

Turnaround Time (TAT) and that the Prime Contractor is performing at least ½ of the tests.

o The offeror shall demonstrate how they will store and handle the samples in accordance with the analytical method specifications, which are the specifications unique to the actual method requested.

o The offeror shall demonstrate how they will provide analytical results to the COR. The contractor shall submit the results of all analyses within the TAT timelines as described on the samples, and those results shall be submitted electronically to the COR and include the information requested in the format.

o The offeror shall demonstrate how the contractor will dispose of unused sample volumes, and the return of Government shipping containers.

Factor 2. Past Performance: The Offeror’s past performance shall be evaluated to determine the Offeror’s capability to provide the requirements as specified in the solicitation. This determination is based on offeror’s record of relevant and recent past performance information that pertain to the requirements outlined in the solicitation.

Past performance information may be obtained from any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; interviews with Program Managers, Contracting Officers, and the Defense Contract Management Agency (DCMA).

In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonable assigned, the offeror may not be evaluated favorably or unfavorably on at performance. Therefore, the offeror shall be determined to have an unknown past performance. In the context of acceptability/unacceptability “unknown” shall be considered “acceptable”.

The following adjectival ratings shall be used to evaluate the proposal submitted in response to this solicitation:

Technical Approach - will be evaluated using the following rating:

o Acceptable- Proposal clearly meets the minimum requirements of the solicitation.

o Unacceptable- Proposal does not clearly meet the minimum requirements of the solicitation.

Past Performance - will be evaluated using the following adjectival ratings:

o Acceptable – Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort or the offeror’s performance record is unknown.

o Unacceptable – Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

Price Analysis - Price will be evaluated separately from past performance and other non-cost/price factors, and will be evaluated for fairness and reasonableness to include the following.

o The evaluated price shall be the price of the Sample Analyses identified for the base and all options.

o Consistency with the technical approach.

o Escalation factors, if any, shall be evaluated for fair and reasonableness.

o A price is listed for all sample analysis requested on the Price Sheet – Attachment 7, for the base period and all option periods.

In accordance with FAR clause 52.217-8, the Government shall separately evaluate the additional 6 months of potential performance. This evaluation constitutes a mathematical assessment of up to 6 months of additional cost to conclude that rates have been determined to be fair and reasonable.

Price will not receive an adjectival rating.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (OCT

2018)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u)) of this provision.

(a) Definitions. As used in this provision --

“Economically disadvantaged women-owned small business (EDWOSB) Concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation” means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C.

395(c).

“Manufactured end product” means any end product in product and service codes (PSCs) 1000-9999, except-

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

https://www.sam.gov/

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Predecessor” means an entity that is replaced by a successor and includes any predecessors of the predecessor.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate--

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

“Sensitive technology”--

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically--

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

“Service-disabled veteran-owned small business concern”--

(1) Means a small business concern--

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

“Small business concern” means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.

“Small disadvantaged business concern”, consistent with 13 CFR 124.1002, means a small business concern under the size standard applicable to the acquisition, that--

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by--

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

“Subsidiary” means an entity in which more than 50 percent of the entity is owned--

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

“Successor” means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger).