Questions and Answers Updated 25 Aug 2020.pdf

Question & Answers Updated 25 Aug 2020

Question 1. Can you confirm if this is to be a Cost Per Test instead of Cost Per Reportable Result (CPRR) pricing structure?

Government Response: This is a Cost per Test (CPT) contract.

Question 2. Can you confirm the following requirement on Page 55 since there are no moving averages in UA? “Establish Moving Averages (Average of Normals) protocols to identify trends that may affect patient results.”

Government Response: The SOW has been revised to remove the requirement for moving averages.

Question 3. Can you confirm the following requirement on Page 55, and if confirmed, is one needed at each location? "The Contractor shall provide a Thin Client-type data management system that allows for remote operational control of the analyzer system, management of the quality control program, on-instrument useful life of the reagents/reagent packs, and management of patient results."

Government Response: The SOW has been revised to remove the above referenced paragraph.

Question 4. In Appendix 1, there are no annual volumes for microscopics. However, they are listed on the price lines. Can you confirm we should use the volume listed on the price lines?

Government Response: The quantities (volumes) listed on the CLINs should be used. Appendix 1 is an estimate of the workload required at each hospital/clinic. Appendix 1 has been revised to include the total estimated quantity and correlates to the testing CLINs in each period of performance.

Question 5. Can you confirm if body fluid testing capabilities are to be added as a requirement?

Government Response: Yes, body fluid testing capabilities are included as part of this requirement.

Question 6. Can you confirm the shipping dates given the past due dates listed within the paragraph below?

“DELIVERY OF EQUIPMENT:

The Analyzers shall (must) be delivered to the location as indicated below and match renovation timeframes as indicated during post-award site-visit. Equipment setup, on-site training, method validation studies, and analytical measurement range/linearity verification, shall (must) be completed by Contractor personnel within a specified period of time that is to be completed before July 1, 2020 for WBAMC Main Hospital and April 1, 2020 for Soldier Family Clinic and Mendoza Clinic. During the initial implementation, a dedicated technical representative must be available on site throughout the entire implementation period. Substitutions must be coordinated with the COR.”

Government Response: The paragraph is revised as follows:

“DELIVERY OF EQUIPMENT:

The Analyzers shall be delivered to the locations indicated below and match renovation timeframes as indicated during post-award site-visit. Equipment setup, on-site training, method validation studies, and analytical measurement range / linearity verification, shall be completed by Contractor personnel starting October 1, 2020 for WBAMC Main Hospital, the Soldier Family Clinic and the Mendoza Clinic.

During the initial implementation, a dedicated technical representative must be available on site throughout the entire implementation period. Substitutions must be coordinated with the COR.”

Question 7. Throughout the RFQ, word Hematology is mentioned. Not sure what other technical requirements where for hematology and not for Urinalysis.

Government Response: The word “Hematology” is removed from this requirement and replaced with “Urinalysis”

Question 8. In reference the question 5; are body fluids required at each site, and what is the annual body fluid volume per site?

Government Response: Body fluids capabilities are only needed at the main lab. There are an estimated sixty (60) body fluid per month.

Question 9. In reference Appendix 1 of the SOW, is it possible to obtain a breakdown of the number of microscopic reviews that are currently being done to confirm suspected pathological samples?

Government Response: Please reference question 4 above.

Question 10. There are still several references to “Thin Client” located on page 53 under the requirements for the main WBAMC of the solicitation. Should these also be removed based on the response above?

Government Response: The remaining references to “Thin Client” shall remain in the SOW.