Attachment_0006_(SECTION_L)_PROPOSAL_SUBMISSION.pdf

(SECTION L) PROPOSAL SUBMISSION

1. Introduction. The offeror’s proposal shall be submitted in hard copy, with accompanying digital copies, as set forth below. The Request For Proposal (RFP) shall provide the Government address and receipt date for proposal submittal.

The offeror’s proposal shall consist of five (5) volumes.

Volume I – Technical Volume II – Past Performance Volume III – Cost/Price

NOTE: Files shall not contain classified data. The use of hyperlinks in proposals is prohibited.

Offerors are cautioned that “parroting” of the Technical requirements or the PWS with a statement of intent to perform does not reflect an understanding of the requirement or capability. If the offeror is deemed to be “parroting” any sections of the PWS, the offeror will be found “UNACCEPTABLE” and therefore will not be evaluated.

Parroting is defined as copying, repeating, impersonating, mocking, reciting, or imitating mechanically without understanding.

Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Proprietary information shall be clearly marked.

2. PROPOSAL SUBMISSION REQUIREMENTS

Indicate your intention to provide a Proposal via email to Contract Officer Nina M. Bushnell at nina.m.bushnell.civ@mail.mil and Contracting Specialist Pierre R. Beljour at pierre.r.beljour.civ@mail.mil no later than 0800 hrs on DD-MMM-YYYY.

Please confirm receipt of this posting and its attachments. If a proposal will not be submitted, it is requested that a “No Bid Response” be accompanied by an explanation no later than 0800hrs on DD-MMM-YYYY.

NOTE: It is the Offeror’s responsibility to assure its proposal is received by the date and time specified above.

In accordance with FAR 15.208, if your proposal is not received at the initial point of entry to the Government by the exact date and time specified above, it will be determined late, will not be evaluated, and will not be considered for Award. Proposal, as the term is used here, means ALL volumes and parts of the proposal, inclusive of subcontractor proposal submissions.

DRAFT

Offerors are requested to submit ONLY one unclassified written technical and cost proposal (without citations for or linkages to websites) in response to the attached PWS (RFP Attachment 0001), Contract Data Requirements Lists (CDRLS) (RFP Attachment 0002), and Level of Effort (RFP Attachment 0003), Contract Security Classification Specification (DD

254) (RFP Attachment 0004), .

As part of the proposal preparation process, the government will offer the contractor’s the opportunity for a site visit. The site visit is an opportunity to enhance offerors understanding of the requirements.

At the end of the site visit the government will collect questions from the offerors. The government will also extend the questioning period by 4 days after the site visit.

The information for the site visit is as follows:

DATE: 12 April 2017 LOCATION: 6001 Combat Drive, Rm F2-141 Aberdeen Proving Ground, MD 21005

Questions directed to Government personnel other than the Contracting Officer or Contract Specialist are prohibited during the site visit.

Offerors are required to submit their proposals electronically via AMRDEC Safe Access File Exchange (SAFE). The URL for SAFE is https://safe.amrdec.army.mil/SAFE/. SAFE User guides and Frequently Asked Questions can be found at:

https://safe.amrdec.army.mil/SAFE/Help.aspx. Offerors need to have a current profile at the System for Award Management (SAM) Registration (https://www.sam.gov/portal/public/SAM/) in order to submit proposals.

Subcontractors, not submitting proposals through the Prime, shall submit proposals via AMRDEC Safe Access File Exchange (SAFE). In accordance with the proposal submission instructions. All subcontractor proposals shall clearly indicate the Prime Contractor for which they are proposing within the proposal and file name. File names shall be formatted as: PRIME-subcontractor-Volume XX.

WARNING: Please do not wait until the last minute to submit your proposals! To avoid submission of late proposals, we recommend the transmission of your proposal file 24 hour prior to the required proposal due date and time.

https://www.sam.gov/portal/public/SAM/

1. Proposal is consisting of a Technical Proposal, Cost/Price Proposal and a Past Performance proposal shall be submitted. Offerors shall provide ONLY ONE (1) proposal for consideration; if more than ONE proposal is received, the Offerors responses will be determined unacceptable and will not be evaluated or considered for award. There is a 50 page limitation, 10 point font minimum for the Technical Proposal. Tables and illustrations may use a reduced font size not less than 8-point and may be landscape. This page limitation applies to the body of the Technical proposal, but does not apply to Title pages, Table of Contents, Resumes or Acronym Glossary.

Note: For purposes of submission of the Level of Effort only, Offerors are permitted to use 11” x 17” foldouts which will be counted as one page each.

Technical proposal file shall cause the following page set-up parameters:

Margins – Top, Bottom, Left, Right - 1”

Gutter – 0”

From Edge – Header, Footer - 0.5”

Page Size, Width – 8.5”

Page Size, Height – 11”

Files shall not contain classified data.

The use of hyperlinks in proposals is prohibited.

Personal Identifiable Information (PII), such as Name, Address, Phone Number, e-mail address, etc. SHALL NOT be included in the Technical Proposal submission, other than the letter of Intent.

There shall be no cost/pricing information attached to (e.g. cover sheet) or within the technical proposal.

The Technical Proposal shall be submitted in Microsoft Word or Adobe PDF format. The Cost proposal shall be submitted in Microsoft Excel format.

It is anticipated that competition exists; therefore, certified cost or pricing data is not required. However, if proposed subcontractors were not competed, certified cost or pricing data may be required for those subcontractors.

In the event that the Technical proposal is determined unacceptable for award, cost realism analysis may not be conducted for the proposal.

Offerors and their subcontractors that fail to follow the instructions and/or provide all of the submission requirements may be determined unacceptable and may not be considered for award.

2. PROPOSAL SUBMISSION

Your proposal shall consist of the following:

a) 1 page Cover Letter, to include:

- Duration for which proposal is valid. For this effort, the proposal shall be valid at a minimum for 180 days following the proposal due date.

- Total value of the proposal for twelve (12) month base period, Three (3) twelve (12) month Option periods (48 month performance period).

- Point of contact for questions

- CERDEC CP&ID (Solicitation #)

b) VOLUME I – Technical

c) VOLUME II – Past Performance

d) VOLUME III – Cost/Price

Each volume shall be properly identified and numbered and clearly indexed, logically assembled, and tabbed. Each factor shall contain clearly identified sections and all pages shall be appropriately numbered and identified by the complete company name, date, and solicitation number in the header and/or footer.

Cost information shall not appear in Volume 1. Proposals received that fail to separate cost information from Volume 1 will be determined unacceptable and will not be considered for award. The Offeror may provide a sealed copy of their subcontractors’ cost proposals as part of their cost proposal.

The proposal shall remain valid for a minimum of one hundred and eighty (180) days and shall not contain classified data/information. Proposals offering a shorter period of time will be considered unacceptable and may be rejected.

All information the Offeror wishes to have considered must be submitted with the initial proposal. The evaluation will be limited to the information provided and nothing will be assumed. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal, but shall submit only essential matters sufficient to clearly present their approach and provide an adequate basis for evaluation. Proprietary information shall be clearly marked.

3. PROPOSAL FILES

Offerors are cautioned that “parroting” of the Technical requirements or the PWS with a statement of intent to perform does not reflect an understanding of the requirement or capability. If the offeror is deemed to be “parroting” any sections of the PWS, the offeror will be found “UNACCEPTABLE” and therefore will not be evaluated.

Offerors are to provide a compliance matrix as a cross reference as to where in their proposal the requirements of each PWS paragraph is addressed. Each Statement Of Work (SOW) paragraph is listed to facilitate correlation of the offerors proposal with requirements of the PWS. The compliance matrix shall contain a definitive statement (yes or no) for each PWS paragraph. A “no” response will result in an unacceptable rating. A “yes” response to a paragraph number shall mean that the Offeror has read and understood the paragraph and has addressed the requirements identified. Stipulations, caveats and/or terms and conditions associated with a paragraph contained in the PWS need not be repeated in the compliance matrix, only the reference number. However, identification of the PWS paragraph on the matrix shall document the fact that the Offeror has read and understood the paragraph.

Proposal shall be organized into the following sections:

Sub-Factor 1 - Technical Capability – Offerors shall address its technical approach to meeting all paragraphs in 5.1 through 5.19 (Requirements). If a subcontractor, or multiple contractors, will be used in providing any of the support identified, the Offeror shall specifically identify what work the subcontractor or contractors will provide and provide details demonstrating how the subcontractor or contractor plans to accomplish the task.

The Offerors technical approach shall address, at a minimum, the following:

(a) The Offeror shall demonstrate a clear understanding of meeting the requirements presented in the PWS Part 5, address all uncertainties and propose resolutions. The Offeror shall describe any risks associated with the requirements identified in the PWS and their risk mitigation plans. The overall risk level will be based on the level of understanding of risks and the risk level after the risk mitigation plans would be implemented. Risk need not be identified for each individual PWS paragraph.

(b) The Offeror shall demonstrate a feasible approach to meeting the PWS requirements that provides the Government with a high level of confidence of successful completion. Offerors shall describe the proposed methods and approach for fulfilling the requirements in enough detail that the Government can clearly determine technical capabilities. Offerors shall demonstrate their methods and approaches for fulfilling all of the requirements and producing all of the deliverables specified.

The Government has provided the estimated Level of Effort (LOE) (RFP Attachment 0003). The LOE represents the hours required to perform the work. It is not based on the number of Full Time Employees (FTEs). Offerors shall propose to the Level of Effort (LOE) specified in Attachment 0003. Offerors do not have the flexibility to deviate from the Government’s specified LOE. If more than 49% of the total cost of the work is being performed by a subcontractor, the technical proposal should state what work is being performed and describe the subcontractor’s approach to successfully accomplish the task, as well as the value added by the Prime Contractor. Information provided here shall correlate to the Offeror’s cost/price proposal.

(c) The proposal shall demonstrate that all of the requirements of the PWS stated in section (a), have been completely considered, defined, and satisfied.

Sub-Factor 2 – Technical Expertise –

The offeror shall demonstrate how it meets or exceeds the following criteria as an entity (not individual employees performing on the contract). “Entity” shall be prime contractor and may include the corporate experience of any subcontractors that will perform major or critical aspects of the requirement. Experience shall include at least 12 months of experience within the past 36 months which demonstrates knowledge in Science and Technology Functional Capability Areas and Critical Technology Element and Interoperability Evaluations. The venue for accomplishing these evaluations is managing CERDEC CP&I programs. This includes evaluating C4ISR technologies in a tactical environment to access and evaluate system performance in an operationally realistic field environment.

The offerors shall document their demonstrated experience and expertise in:

a. Developing, executing and evaluating: concept development, requirements engineering, architecture design, data collection and reduction analysis, design, data reduction, systems engineering, configuration management, network engineering and infrastructure monitoring, upgrades, maintenance, event execution, software development, database management, Distributed computing, tactical mobile platforms, safety, develop/review reports and papers, conference set up, graphics support, integration, and facilities network and infrastructure maintenance support.

b. Tactical electric power systems, generators, intelligent power managers, power distribution equipment, power assessments

c. Modeling and Simulation of friendly and enemy hardware and courses of action, to develop threat and countermeasure simulations and prototypes of these hardware and courses of action.

d. Integration of new technology into existing systems, to integrate developed software, hardware, and prototypes into new and existing systems.

e. Planning, coordination, execution, analysis and reporting of Government tests of CERDEC CP&I prototype and mature software and hardware systems. The offerors shall list relevant test events that they have supported and/or executed with detail on their contribution to each test from conception through its completion and reporting.

Sub-Factor 3: Management Approach –

Key Personnel:

Offeror shall provide key personnel who meet the minimum acceptable education, experience, certification and clearance levels identified in the PWS para 1.5.7. Key Personnel Requirements.

The offeror shall provide resume(s) and supporting documentation for Key Personnel. The Offeror shall redact all Personal Identifiable Information (PII), such as Name, Address, Phone Number, e-mail address, etc. from the Key Position Resumes. Resumes shall not be longer than 2 pages for each person. The Resume file shall consist of a Title/Table of

Contents page and the required resumes. The Resume file will not be counted against any page limitations.

The Offeror and proposed employees must submit a signed letter of intent for all key personnel stating that the person whose resume is submitted is aware of the submittal and understands that this is a full-time position in support of the requirement. The Offeror and its proposed personnel shall sign the letter of intent.

Management Plan

The Offeror shall demonstrate their organizational and management approach, approach for work distribution, management tools and systems intended for the successful performance of the contract. The plan shall address all subcontractor efforts and at a minimum include the information contained in the paragraphs below.

The Offeror shall provide information on the proposed joint ventures Subcontractors, strategic alliances, or other business arrangements that will be used to fulfill the requirements of the PWS. The Offeror shall identify teams, indicating each team member's size based upon the North American Industrial Classification System (NAICS) code of the work that the team member may be performing.

The Offeror shall describe program management controls and feedback mechanisms for the requirements described in the PWS and their associated onsite support. This feedback mechanism shall quantifiably measure success (cost, schedule and performance) across the PWS and illustrate process metrics. Program management controls shall include, but not be limited to, a description of the Offeror’s system to be used for tracking equipment and material purchases so that information is available to the Government upon request. In addition, robustness of tools, technologies and/or software that support management by the contractor and the government will be considered.

The Offeror shall provide a detailed organization and staffing chart that includes all proposed labor categories that delineates clear lines of control and decision making, illustrates coordination inside and outside of the contractor’s organization (including subcontractors), and explains in a narrative how it will perform and manage the full scope of work defined by the PWS.

The proposal shall clearly define the functional responsibilities for each organizational element including subcontractors. The Offeror shall highlight the proposed facilities of the teams for this effort and describe the management of the onsite and offsite support personnel. These include laboratories, equipment, hardware, software, tools, products and the availability / readiness / deployment of the proposed onsite / offsite support personnel.

The Offeror shall describe their plan to meet staffing levels that maintains sufficient numbers of personnel with requisite skill sets and required security clearances to successfully perform the requirements. The Offeror shall demonstrate their ability to backfill vacant positions within 30 days and adjust staffing levels in surge conditions without creating a break in service.

The Offeror shall demonstrate their approach, inclusive of techniques and controls, for work distribution between the Offeror and their Subcontractors that ensures successful contract performance.

The Offeror shall provide a timeline after award to pick up and continue the effort to include personnel, CACs, security clearances, etc. required to continue without disruption of service.

FAILURE TO PROVIDE CLEARED PERSONNEL: Failure to provide qualified cleared personnel will cause a severe impact on the U.S. Government mission. The Government maintains its right to exercise the Termination clause or other rights granted by the terms of the contract by law.

Organizational Conflicts of Interest (OCI)

Offerors shall identify any potential Organizational Conflicts of Interest (OCI) resulting from performance of these requirements and shall propose a Risk Mitigation Plan for the same in accordance with FAR Part 9.5. If the Offeror proposes personnel who have worked for the Government or who are currently employed by the Government, the Offeror must either provide a copy of the employee's letter of separation from the Government identifying the employment restrictions or provide a description of the capacity in which the employee currently serves with the Government. Offerors having performed work related to the development of or execution of these requirements shall not be permitted to propose without a Contracting Officer approved OCI risk mitigation plan.

Sub-Factor 4 - Quality Control Plan (QCP) – Offerors shall propose a Quality Control Plan which describes how their performance should be measured against the requirements of the PWS. Offerors shall submit a Quality Control Plan that includes key metrics that will be used throughout the period of performance of the awarded task order by the Government to assess contractor’s performance. At a minimum Offerors’ proposed Quality Control Plan shall include the following key metrics:

1. Cost Control

2. Task Management and Scheduling Effectiveness

3. Technical Performance

4. OPSEC Security Training Requirements (PWS para.1.5.4.7)

5. Performance Requirements Summary (PWS 7.3)

Each metric proposed, including the above key metrics, shall include at a minimum its performance objective, standard to be met for evaluation of performance success, and how the Government will conduct the surveillance to ensure the metric proposed is accurately measured and assessed. The metrics proposed shall be logical, relevant to the effort, and sufficient to measure successful performance. The proposed standard to be met shall be quantifiable. The Government reserves the right to use surveillance methods other than and in addition to the methods detailed in the QCP.

Please adhere to the below submission instructions for the Technical Factor:

Title File Name(s) Page Limit

Volume I – Technical

Technical Proposal B01 Offeror Name – Tehnical Proposal (.doc/.docx/.pdf)

Not to exceed 50 pages, including all subfactors **resume & Letter of

Intent not include in page count

Sub-Factor 1 Technical Capability B01 Offeror Name –Technical Capability(.doc/.docx/.pdf)

Sub-Factor 2 Technical Expertise B01 Offeror Name- Technical Expertise (.doc/.docx/.pdf)

Sub-Factor 3 Management Approach

B01 Offeror Name –Management Approach (.doc/.docx/.pdf)

Sub-Factor 4 Quality Control Plan B01 Offeror Name –Quality Control Plan (.doc/.docx/.pdf)

(ii) VOLUME II – Cost/Price. This volume shall consist of all information, required to support proposed costs and prices. Certified cost and pricing data are not currently required; however, the Government reserves the right to request such data prior to award.

The information submitted in this volume shall comply with FAR 15.408, Table 15-2, and the requirements set forth below. There are no page limitations for this volume.

This is a CPFF and Cost Reimbursement contract for Research & Development services. All labor services will be awarded on a CPFF CLIN. Material, Travel, and ODCs will be on a Cost Reimbursement CLIN (no G&A, no fee of any sort). Offerors shall propose on all CLINs as follows.

NOTE: Estimated phase-in costs shall be included separately in the offerors cost proposal.

CLIN Description Contract Type 0001 Labor Services, G&A, Fee CPFF 0002 Material Cost 0003 Travel Cost 0004 ODC Cost 0005 Phase in CPFF 0006 Contractor Manpower Reporting (All Periods) Not Separately Priced (NSP) A001 DI-MGMT-80227; Status Report Not Separately Priced A002 DI-MGMT-80711; Scientific and Tech Not Separately Priced A003 DI-IPSC-81442A; Software Version Description Not Separately Priced A004 DI-MGMT-81934A; OPSEC Plan Not Separately Priced

1001 Labor Services G&A, Fee Option 1

CPFF

1002 Material Option Period 1 Cost 1003 Travel Option Period 1 Cost 1004 ODC Option Period 1 Cost 2001 Labor Services G&A, Fee Option 2

2002 Material Option Period 2 Cost 2003 Travel Option Period 2 Cost 2004 ODC Option Period 2 Cost 3001 Labor Services G&A, Fee Option 3

3002 Material Option Period 3 Cost 3003 Travel Option Period 3 Cost 3004 ODC Option Period 3 Cost 4005 Six month Continuity of service 52.217-8 CPFF

Proposals submitted shall follow the naming conventions as specified in the following chart:

Volume Title File Names

III A. Summary cost proposal A. B01 Offeror name-summary.xls/.xlsx B. Sanitized summary cost proposal B. B01 Offeror name-sanitized.xls/.xlsx C. Pricing methodology C. B01 Offeror name-prmeth.doc or .pdf D. Supporting documents D. B01 Offeror name-supportdocs. doc, pdf, or .xls/.xlsx

1. Summary cost proposal (Summary.xls)

The Summary workbook shall consist of the following worksheets (as detailed below):

a. Summary

i. The Offeror shall submit a Microsoft Excel file (workbook) that includes a summary worksheet (single tab within the workbook) providing the summary of total cost/price for the performance period, per CLIN. Worksheets shall show all calculations and formulas.

ii. Each CLIN shall have a worksheet detailed by cost element (See cost element worksheet sample below.). Instructions for Cost Elements are identified in the following subparagraphs of this section.

b. Cost Element worksheet for each CLIN (1 per CLIN)

i. Each worksheet shall have a summary by cost element. A sample worksheet is provided for the CPFF CLINs and the Cost CLINs. (see worksheet sample below). Instructions for cost elements are identified in the following subparagraphs of this section.

c. Labor Rate worksheet- shall list all applicable labor categories and provide the base (without any indirect labor loadings) labor rate per Contractor Fiscal Year.

d. Indirect Rate worksheet- shall list all applicable indirect rates proposed as well as the fee rate proposed for the CPFF CLINs.

e. Materials worksheet- The Offeror’s cost proposal shall include a set dollar amount of $xxx for the base period, and $xxxx for options year one (1), two (2) & three (3) for material expenses. Fixed Fee/Profit or any sort of fee is not allowable for Material Costs on this effort.

f. Travel worksheet- The Offeror’s cost proposal shall include a set dollar amount of $xxxx for the base period, and $xxxx for options year one (1), two (2) & three (3) travel expenses.

Fixed Fee/Profit or any sort of fee is not allowable for Travel costs on this effort

g. ODC worksheet- The Offeror’s cost proposal shall include a set dollar amount of $xxxx for the base year, and $xxxx for options year one (1), two (2) & three (3). Additionally, offerors shall provide a consolidated list of all Other Direct Costs (exclusive of material, travel) designating base and option POPs. Other Direct Costs (excluding Subcontractor costs) and are not subject to fee.

h. The Government may determine that an offeror is unacceptable if the option prices are significantly unbalanced and if failure to adhere to the instructions above. Evaluation of the option periods shall not obligate the Government to exercise the option.

Labor CLIN Worksheet Sample

Contractor Fiscal Year

CLIN 000X DD MON YYYY- DD MON YYYY

Hours/Base Rate Dollars Direct Labor Labor Category 1 Hours Rate from

Labor Rate Worksheet

Formula (Hours * Rate)

A

Labor Category 2 Hours Rate from Labor Rate Worksheet

Formula (Hours * Rate)

B

Labor Category 3 Hours Rate from Labor Rate Worksheet

Formula (Hours * Rate)

C

Subtotal Direct Labor Sum Sum D=A+B+C Fringe- if applicable Formula Base

(=D) Rate from Indirect Rate Worksheet

Formula (Base * Rate)

E

Total Direct labor Sum F=D+E Labor Overhead Formula Base

(=F) Rate from Indirect Rate Worksheet

Formula (Base *Rate)

G

Subtotal Labor Sum H=F+G

S/IE

S/IE 1 From S/IE Cost proposal for applicable CLIN K

S/IE 2 From S/IE Cost proposal for applicable CLIN

L

S/IE 3 From S/IE Cost proposal for applicable CLIN

M

Total S/IE Sum N=K+L=M Subcontractor Handling

Formula Base (=N)

Rate from Indirect Rate Worksheet

Formula (Base * Rate)

O

G&A Formula Base (=O+N+H)

Rate from Indirect Rate Worksheet

Formula (Base * Rate)

P

Total Cost Input (TCI) Sum Q=P+O+N+H Fee Formula Base

(=Q) Rate from Indirect Rate Worksheet

Formula (Base * Rate)

R

COM

DL COM Formula Base

(D) Rate from Indirect Rate

Formula (Base * Rate)

S

G&A COM Formula Base (=O+N+H)

Rate from Indirect Rate Worksheet

Formula (Base * Rate)

T

Total COM Sum U=S+T Total Proposed Sum V=Q+R+U

Materials, Travel and ODC CLIN Worksheet Sample

Prime Materials AA Prime Material Handling

Formula Base

(=AA)

Rate from Indirect Rate Worksheet

Formula (Base*Rate)

BB

Prime Travel From Travel Worksheet

CC

Prime ODCs From ODC worksheet

DD

S/IE

S/IE 1 From S/IE Cost proposal for applicable CLIN

EE

S/IE 2 From S/IE Cost proposal for applicable CLIN

FF

S/IE 3 From S/IE Cost proposal for applicable CLIN

GG

Subtotal SI&E Sum HH=EE+FF+GG Subtotal Sum II=AA+BB+CC+DD

+HH

G&A Formula Base (=II) Rate from Indirect

Rate Formula (Base*Rate)

JJ

Subtotal Sum KK=II+JJ G&A COM Formula Base (=II) Rate from Indirect

Rate Formula (Base* Rate)

LL

Total Sum MM=KK+LL

Instructions for Cost Elements:

i. Direct Labor Provide a listing of each proposed Direct Labor category with its labor rate, corresponding amount of hours, and extended cost by Contractor Fiscal Year. The three column details (base/rate/dollars) (as included in the above sample) shall be proposed per Contractor Fiscal Year. The applicable labor rate shall link to the “Labor Rate” worksheet within the Summary excel file.

The “Labor Rate” worksheet shall list all applicable Labor Categories and provide the base labor rate per Contractor Fiscal Year. Specify the contractor’s fiscal year in the price methodology section.

The LOE (RFP Attachment 0003) provides the government’s estimated level of effort (LOE) necessary to accomplish the requirements.

ii. Indirect Costs

The proposed indirect cost rates shall be listed in the “Indirect Rate” worksheet within the summary.xls file. The costs on the base and option worksheets shall be the result of calculations using the rates on the indirect rate worksheet.

iii. Direct Material

The Offeror shall include a set dollar amount of $XXXX for the base year, $XXXX for the option years for materials. This amount is exclusive of all applicable loadings. Material and applicable indirect costs will be paid on a Cost reimbursable basis and are not subject to fixed fee or any sort of fee.

iv. Travel

The Offeror’s cost proposal shall include a set dollar amount of $XXXX for the base year, $XXXX for option year one (1), two (2) & three (3), This amount is exclusive of all applicable loadings. Travel and applicable indirect costs will be paid on a Cost reimbursable basis and are not subject to fixed fee or any sort of fee.

v. Other Direct Costs (ODCs)

Provide a summary of ODCs in the “ODC” worksheet that includes a level of detail necessary for the Government to evaluate its components by Contractor Fiscal Year. The proposed ODCs on the “ODC” worksheet shall link to the applicable CLIN worksheet.

The Offeror’s cost proposal shall include a set dollar amount of $XXXX for the base year and $XXXX for the option year for ODCs. In Addition, the Offeror shall propose ODCs, if required, in accordance with (IAW) the Offeror’s approach. ODCs shall be proposed by CLIN and contractor fiscal year and shall be summarized into a total amount that will be identical to the total ODC amount in the applicable CLIN worksheet. The Offeror shall apply any applicable indirect costs to the ODCs as it deems suitable. Other Direct Costs and are not subject to fee or any sort of fee.

vii. Fixed Fee

The proposed fixed fee percentage shall be listed in the “Indirect Rate” worksheet within the summary.xls file.

Note: Fixed Fee/Profit and any sort of fee is not allowable for Travel costs, Material Costs, and ODCs on this effort.

2. Sanitized Summary Cost Proposal

Sanitize and provide the Summary Cost Proposal file (Sanitized.xls). Sanitize means:

No cost information No extended price information No rates (direct or indirect)

No quoted prices and No total pricing

3. Pricing Methodology (Prmeth.doc)

a. The prime Offeror shall provide its CAGE code, and its cognizant DCAA and DCMA contact information. In support of proposed direct labor and indirect expense rates, Offeror and its subcontractor(s) shall provide documentation to include at least one of the following: 1) a copy of the most recent Forward Pricing Rate Agreement (FPRA), 2) Forward Pricing Rate Recommendation (FPRR), 3) a DCAA or DCMA report or memorandum containing the most recent finalized DCAA/DCMA audit or review, or 4) Forward Pricing Rate Proposal (FPRP)/Provisional Billing Rate submitted to DCMA or other statement of current rates to include documentation to validate the proposed direct labor rates and indirect expense rates.

b. Documentation for the proposed direct labor rates may be recent actual direct labor rates supported by payroll records, and/or paystubs, Letters of Intent (LOIs), or salary survey data. If providing LOIs, Offeror and/or its subcontractor(s) shall include the direct hourly labor rate for the proposed employee, identify the position, submit the LOI on Offeror’s or subcontractor’s letterhead with both the prospective employee’s and the employer signatures, and state that the LOI is for CP&I SETA Support Solicitation#. The salary survey information at a minimum shall have: the source of data used to develop the salary ranges, the job title and description being surveyed, the geographic location the survey data is valid for, and a range of salary amounts with reference to applicability of amounts.

c. If a Forward Pricing Rate Agreement (FPRA), Forward Pricing Rate Recommendation (FPRR), Provisional Billing Rates (PBR) or Forward Pricing Rate Proposal (FPRP) is used, include the applicable document in the supporting documents as indicated in paragraph (4.)

below.

d. Documentation of indirect expense rates where an FPRP or other statement of current rates are proposed shall include the proposed expense pool (by expense account) and allocation base detail, along with the last two years actual pool (by expense account), base, and rate information. The rates reflected in the FPRA, FPRR, FPRP, DCAA/DCMA audit or review or other statement of current rates shall directly match the proposed rates as detailed in the proposal. If there is no FPRA, FPRR, PBR, or FPRP, provide the basis of estimate for the indirect pool components showing the calculation of the proposed rates and listing the general ledger accounts that make up each pool of expenses; information may be provided in “supporting documents” (paragraph 4 below).

e. Include a listing of individual Subcontractor /Interdivisional Entities (S/IE) identifying the company and its specific division or segment (including CAGE code) and provide the contact information for cognizant DCAA and DCMA offices for each.

f. Include the current status (e.g. approved, disapproved, acceptable, adequate, or inadequate) of its Accounting System, including any reports or other correspondence received from Defense

Contract Audit Agency (DCAA) and Defense Contract Management Agency (DCMA) in the last three years.

g. Offeror and its subcontractor(s) shall provide a direct mapping of proposed direct labor categories and other supporting rate information to the corresponding ITES-2 labor categories on the base contract.

h. The contractor shall propose in accordance with clause H-11 of the Basic Contract.

i. In accordance with FAR clause 52.215-22, if the Offeror intends to subcontract more than 70 percent of the total cost of work to be performed under the task order, the Offeror shall identify in its cost proposal the amount of the Offeror’s indirect costs and profit/fee applicable to the work to be performed by the subcontractor(s).

j. Furthermore, Offerors shall ensure that the proposed level of effort of the TOR is both included and consistent with what is included in the sanitized.xls and the cost.xls documents. This consistency shall include all proposed labor categories and hours for the prime and subcontractor efforts regardless of the contractual relationship between the prime and subcontractor (i.e., FFP, T&M, CPFF, etc).

4. Supporting Documents (Supportdocs.doc)

For Direct Labor Rates and Indirect Rates, all Offerors shall provide the supporting documentation employed in developing the proposed rates used in estimating the proposal.

Supporting documentation may include but is not to be limited to:

- Copies of current FPRA, FPRR, FPRP or PBR

- Copies of recent Defense Contract Audit Agency (DCAA) reports

- Copies of recent Defense Contract Management Agency (DCMA) reports

- Narrative on any changes of ownership, significant expansion or contraction of business base, extraordinary events, etc., that have occurred within the past year, or are anticipated to occur prior to award or within the contract POP.

- Copies of Paystubs to support Direct Labor Rates

- Additional information on the selection or activities of your subcontractor(s)

- For services that will be subcontracted, Offeror shall provide the method of subcontracting (i.e.

fixed price, cost reimbursement, T&M). The Offeror shall state if they subcontracted on a competitive or sole source basis. Proposals for subcontract arrangements that are to be procured on a cost reimbursement basis shall include a statement (and documentation) that the subcontractor’s accounting system been examined by DCAA or DCMA and found adequate to support the proposed subcontract arrangement. Subcontractors shall be identified at all tiers.

Provide last two-years of expense pools (by expense account) and base/rate information if an FPRA and FPRR are not provided in the proposal for indirect rates. The rates reflected in the FPRA, FPRR, FPRP, DCAA/DCMA audit or review, or other statement of current rates should directly match the proposed rates as detailed in the proposal. Offeror and/or its subcontractor(s) shall provide sufficient detail explaining how the proposed rates are realistic.

Supporting Documentation for S/IE proposed efforts shall include the following:

• For all Service Vendors proposed as ODCs or S/IE: provide a breakout of costs as detailed below and in the same level of detail required for the Prime Offeror listed above when decision by the Prime or higher level.

• Subcontractor/Interdivision (S/I) is non-competitive. Include the Prime Offeror’s determination to propose the vendor and the basis by which the Prime Offeror or upper level S/I determined the vendor’s price reasonable and the vendor to have an adequate accounting system when applicable. Vendors or sub-offerors shall be identified at all tiers.

• All hours/ labor categories/ materials/ ODCs shall be clearly identified for FFP and T&M vendor/ S/IE. Service Vendors-S/IE shall be identified at all tiers. Failure to fully comply with this instruction may result in Offeror’s response being deemed unacceptable and ineligible for further consideration for award.

• A Subcontractor proposal for Cost Reimbursement S/IE effort must include the same level of detail as required of the prime contractor in accordance with the Cost/Price Proposal Submission Instructions 1 through 5 above.

• The Prime Contractor’s Cost or Price analysis (CAPA report) that supports the Offeror’s determination to propose the S/IE and the basis by which the Prime Contractor or upper level S/IE determined the vendor’s price reasonable;

• A statement that the S/IE has an adequate accounting system, as determined by the

Government in accordance with DFARS 242.75, under a cost-type contract or subcontract;

• State whether the S/IE efforts were competed. If S/IE efforts were competed, provide supporting documentation (e.g. Bids) reflecting such competition.

• For all non-competitive S/IE efforts, provide the sole source justification and price reasonableness determination made by the prime or higher level S/IE offeror.

Subcontractor/ Interdivisional service vendors may submit information that is proprietary directly to the Government via email.

Please note: The Prime Offeror should ensure that the total price for each proposed subcontractor submitted should match the subcontractor’s proprietary proposal.

(iii) VOLUME III – Past Performance. This volume shall contain past performance information regarding similar contracts. This volume shall not exceed 25 pages plus five pages for each major subcontractor, excluding Past Performance Questionnaire Forms. Offerors shall submit all Government and/or commercial contracts for the prime offeror and each major subcontractor in performance or awarded during the past three years, from the issue date of this RFP, which are relevant to the efforts required by this solicitation. Relevant efforts are defined as services/efforts that are the same as or similar to the effort (as compared to NAICS code 541715) required by the RFP. Data concerning the offeror shall be provided first, followed by each proposed major subcontractor, in alphabetical order. The Offeror shall also submit the written consent of its major subcontractors to allow the disclosure of its subcontractor’s past performance information to the Offeror. In addition, letters of commitment shall be included for all major subcontractors for their past performance to be considered. This volume shall be organized into the following sections:

(1) Section 1 – Contract Descriptions. This section shall include the following information in the following format.

(a) Contractor/Subcontractor place of performance, CAGE Code and DUNS Number. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, and current address, e-mail address, and telephone and fax numbers).

(b) Government contracting activity, and current address, Procuring Contracting Officer’s name, e-mail address, telephone and fax numbers.

(c) Government’s technical representative/COR and current email address, telephone and fax numbers.

(d) Government contract administration activity and the Administrative Contracting Officer’s name, and current e-mail address, telephone and fax number.

(e) Government contract administration activity’s Pre-Award Monitor’s name, and current e-mail address, telephone and fax numbers.

(f) Contract Number and, in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements, include Delivery Order Numbers.

(g) Contract Type (specific type such as Fixed-Price (FP), Cost Reimbursement (CR), Time & Material (T&M), etc.). In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, and Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc.).

(h) Awarded price/cost.

(i) Final or projected final price/cost.

(j) Original delivery schedule, including dates of start and completion or work.

(k) Final or projected final, delivery schedule, including dates of start and completion of work.

(2) Section 2 – Performance. Offerors shall provide a specific narrative explanation of each contract listed in Section 1, Contract Description, describing the objectives achieved and detailing how the effort is relevant to the requirement of this RFP.

(a) For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The offerors shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All Requests for Deviation and Requests for Waiver shall be addressed with respect to causes and corrective actions. The offerors shall also provide copy of any Cure Notices or Show Cause Letters received on each contract listed and a description of any corrective action implemented by the offeror or proposed subcontractor. The offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

(b) For all contracts, the offeror shall provide data on all manufacturing warranty returns.

Data shall delineate total number of warranty returns, number of Could Not Duplicate (CND), number of failures attributable to GFE component failures, and number and nature of failures attributable to the offeror’s delivered product.

(3) Section 3 – Subcontracts. Offerors shall provide an outline of how the effort required by the RFP will be assigned for performance within the offeror’s corporate entity and among the proposed subcontractors. The information provided for the prime offeror and each proposed major subcontractor must include the entire company name, company address, CAGE Code, DUNS Number and type of work to be performed by citing the applicable Government PWS subparagraph number. This includes all subcontractors who will be providing critical hardware/services or whose subcontract is for more than 10% of the total proposed cost/price.

This section will further include written consent of major subcontractors to allow the disclosure of their subcontractor’s past performance information to the Offeror. In addition, letters of commitment shall be included for all major subcontractors

(4) Section 4 – New Corporate Entities. New corporate entities may submit data on prior contracts involving its officers and employees. However, in addition to the other requirements in this section, the offeror shall discuss in detail the role performed by such persons in the prior contracts cited. Information should be included in the files described in the sections above.

Letters of Commitment shall be included in the proposal for these employees in order to be considered.

(5) Past Performance Questionnaire. For all contracts identified in Section 1, Contract Descriptions, a Past Performance Questionnaire must be completed and submitted. The offeror shall complete Part I of the Past Performance Questionnaire and e-mail the questionnaire to both the Government contracting activity and technical representative responsible for the past/current contract. The POCs shall be instructed to electronically complete Part II of the questionnaire and e-mail the entire questionnaire to the Contracting Office no later than the proposal due date, to (nina.m.bushnell.civ@mail.mil & pierre.r.beljour.civ@mail.mil). The offeror shall e-mail to the Contracting Officer a list of all the POC’s who were sent a questionnaire. The Government must receive this list no later than the proposal due date. The POC List shall be submitted in Word for Windows Table Format to include the following fields: Solicitation Number; Company Name;

Contract Number; Government Agency; POC Last Name, First Name; POC Title; POC Telephone Number; POC E-mail Address; and Date E-Mail to POC (month/day).

(6) Submissions. Offerors are discouraged from providing points of contact with another contractors’ facility, i.e., in case an offeror (or one of his/her team members) is in a subcontract with another contractor who has submitted a proposal on the same requirement. Offerors shall provide and submit the prime contract number and all Governmental agency points of contact (POC) in lieu of subcontract numbers or prime contract POCs in situations as described above.

E. DISCUSSIONS

The Government intends to evaluate proposals and award without discussions with Offerors. Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a Technical and Cost/Price standpoint. Unclear proposals may not result in questions for clarifications. Proposals with an omission or unclear proposals may be evaluated to mean the contractor does not fully understand the requirements or understand what it takes to meet or exceed the requirements, regardless of the proposed cost and will be rated unacceptable and found to be ineligible for award. The Government reserves the right to award with or without discussions.

IMPORTANT NOTES:

1. For proposal evaluation purposes only, Offerors shall assume that award will be made 01 October 2017. For proposal evaluation purposes only, assume the following periods of performance:

a. Base Period: 01 October 2017 – 30 September 2019 (Base period includes 60-day phase-in)

b. Option Period 1: 01 October 2019 – 30 September 2020

c. Option Period 2: 01 October 2021 – 30 September 2022

d. Option Period 3: 01 October 2023 – 30 September 2024

*Estimated dates: Actual period of performance will depend on final award date. The base period will be Twelve months (12) months from the date of award. The option periods will consist of three (3) options periods for twelve (12) months each.

2. No assumptions, terms, conditions, caveats or exceptions submitted with RFPs in response to TORs will be accepted or incorporated into the awarded contract.

3. In the event that the Offeror’s proposal is evaluated to be technically unacceptable, the Offeror’s cost proposal will not be evaluated and a most probable cost will not be determined.

4. In accordance with Army Regulation (AR) 25-1, when procuring Commercial Off The Shelf (COTS) software, desktops, notebook computers, video teleconferencing or other commercial IT equipment (e.g. routers, servers, printers) the Offeror shall use the Computer Hardware, Enterprise Software and Solutions (CHESS) contract vehicle at https://chess.army.mil, unless otherwise designated non-exportable. Indicate CHESS items and use catalog prices in the proposal. Offerors shall be authorized upon award to order through CHESS contract vehicles.

5. Evaluation of Option to Extend Services under 52.217-8: For the purposes of the award of this Contract, the Government intends to evaluate the option to extend services, provided under FAR 52.217-8, as follows: The evaluation will consider the possibility that the option can be exercised at any time during any contract performance period and can be exercised in increments of one to six months, but for no more than a total of six months during the life of the contract.

The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be at the same rates as those in effect under the contract when the option is exercised. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all proposals relative to each other and will not affect the relative standing of proposals based on price, unless, after reviewing the proposals, the Government determines that there is a basis for finding otherwise.

6. In accordance with FAR 16.306 (d) (2) The Cost Plus Fixed Fee -Term Form (CPFF-TF) describes the scope of work in general terms and obligates the contractor to devote a specified level of effort for a stated time period. Under this form, if the performance is considered satisfactory by the Government, the fixed fee is payable at the expiration of the agreed-upon period, upon contractor statement that the level of effort specified in the contract has been expended in performing the contract work. Renewal for further periods of performance is a new acquisition that involves new cost and fee arrangements.

7. The Government reserves the right to realign funding under the contract when necessary, as long as it does not impact the overall negotiated contract value or contract ceiling.

8. Government reverses the right to request a Small Business Participation Plan.