Attachment_1_Final_PWS_EnglishVersion.pdf

ATTACHMENT 1 W564KV-16-B-0012

USAG BENELUX

ENGINEERING DIVISION

HANGAR # 6 - CHIEVRES AIR BASE

HAINAUT - BELGIUM

SPECIFICATIONS FOR

PROJECT : R-CH-O2D-15123-15

LOCATION : Chievres Air Base

TITLE : Renovation of Bldg #20041

DATE : April 2016

PERFORMANCE PERIOD : 180 calendar days (Not included the notice to proceed period)

REVIEWED AND APPROVED DATE SIGNATURE

TRANSLATOR

PROJECT ENGINEER

CHIEF OPERATION & MAINT.

FIRE DEPARTMENT

SECURITY

SAFETY

CUSTOMER

TECHNICALLY APPROVED

LEGALLY APPROVED

FINALLY APPROVED

INDEX

CHAPTER I : GENERAL

CHAPTER II : TECHNICAL PROVISIONS

SECTION 1: Removal of asbestos and lead work

1.1: General 1.2: Applicable conditions to this contract 1.3: Work and amounts to be justified 1.4: Description of the work

SECTION 2: Building renovation

2.1: Demolition and reconstruction of building ground floor 2.2: Floor work 2.3: Painting work 2.4: Inside carpentry work 2.5: Electrical work 2.6: HVAC and sanitary work 2.7: Miscellaneous work

CHAPTER III : BID SCHEDULE

APPENDIX: Asbestos survey

CHAPTER I

GENERAL

G-01: SCOPE OF WORK

A) General work description

The purpose of the work described below is to remove the asbestos (floor tiles, glue and pipes) and the paints containing lead (floor paint, metallic door and painted electrical cable) + renovation of the building. Demolition and reconstruction of ground floor.

The site of work is located at: Building # 20041 Chievres Air Base 7950 Chièvres Belgique

B) Principal features

Principal items to be performed to accomplish the work consist of the following:

1) See various sections on previous page.

The Contractor shall perform all work and assume responsibility for planning, programming, administering, managing, and executing all functions necessary to provide the services specified in this SOW. The Contractor shall conduct work in accordance with this SOW and all applicable United States (U.S.), Belgium, European, and local laws, regulations, standards, provisions, and directives to include applicable publications. The Contractor shall ensure that all work meets the level of service, performance standards, or tolerances specified in the SOW or in applicable referenced documents.

The above general outline of principal features does not in any way limit the responsibility of the contractor to perform all work necessary to achieve the desired end results and to supply all materials and labor required by these specifications and sketch.

G-02: DRAWINGS AND STANDARDS

A) Drawings

All work under this contract shall be carried out in strict conformity with the following drawings, which form a part of these specifications.

DRAWINGS TITLE DATE

R-CH-O2D-15123-15-1 Asbestos and lead removal work April 16 R-CH-O2D-15123-15-2 Removal work April 16 R-CH-O2D-15123-15-3 Floor work April 16 R-CH-O2D-15123-15-4 Painting work April 16

R-CH-O2D-15123-15-5 Inside carpentry work April 16 R-CH-O2D-15123-15-6 Electrical work April 16 R-CH-O2D-15123-15-7 HVAC and Sanitary work April 16 R-CH-O2D-15123-15-8 Miscellaneous work April 16

B) Specific applicable standards

All Belgian norms and regulations in force concerning the performance of this project shall be applicable (see chapter II: technical provisions).

G-03: GUARANTEE, WORKMANSHIP AND MATERIALS

A) Workmanship and materials

All work done by the contractor will be in strict conformance with the best practices of the trades involved.

The contractor will employ workmen who are skilled in their particular trades.

In particular, all works with potential risk of refrigerants release to the atmosphere should be conducted under the direct supervision or by a person with a category I certificate as specified in the EU regulation (EC) 303/2008 and valid for the Walloon Region area.

For safety purposes, during the execution of the work, the contractor’s workers will have to speak French or English.

All materials will be brand new.

The contractor will in no way use asbestos containing materials for the performance of his work.

The paints will be lead free. Certificates from the paint manufacturer, with properly identified number of batch, bath and manufacture date, must be available

All hazardous products brought on site by the contractor must be documented on an inventory list with safety data sheet.

Firms or subcontractor must be certificated according to Royal Decree of 28 March 2007 related to the certification of firms and contractors who execute demolition or removal works during which large quantities of asbestos may be released (B.S. 26.4.2007; 1st issue) Modified by (1) Royal Decree of 26 April 2009 (B.M. 13.5.2009)

B) Guarantee

The contractor shall guarantee his workmanship and materials for a minimum period of 1 year after the date of final acceptance or for the period as specified by pertinent Belgian laws for the workmanship or materials in question, whichever is longer.

G-04: SCHEDULING OF WORK

Prior to starting any work, the contractor will furnish the contracting officer, for approval, a detailed schedule showing the successive phases of the work. All interruptions or disturbance in normal functioning of US Government organizations will also be indicated (road closure, water or utility cuts).

The planning of the work must be set up, discussed and approved by the contractor, the site manager and the COR before the start of the work. A close coordination with the management and authorities of the base, i.e. Fire Department, is mandatory.

G-05 : DIGGING PERMIT, UNDERGROUND PIPES AND CABLES

Before starting the earthwork, the contractor will submit a written Digging Permit Request to the C.O.R.. A minimum of fifteen (15) days’ notice is required before starting earthwork Digging Permit for earthwork should include situation drawings, when the work will be performed, and all utilities near the earthwork site. Drawings must be of sufficient scale to clearly show the proposed work. The drawing of existing utilities will be provided to the contractor during contract award. No digging shall occur until written approval is provided by DPW (Directorate of Public Works), TDPW (Technical Director of public Works), CED (Chief of Engineering Division).

Additional information (drawings, etc...) about underground pipes and cables can be obtained at the

Engineer Division - Hangar 6 - Chievres Air Base.

However, this information is only given as an indication and does not in any way commit the responsibility of the U.S. Government. The contractor will thus be responsible for carrying out the required soundings to verify their exactitude.

The contractor will ensure that no underground pipes or cables of any kind and their accessories is damaged during the performance of the work. Should any such damages occur, repairs will be done at the contractor’s expense and at the entire satisfaction of the C.O.R..

G-06: HOT WORK PERMIT

All security measures as stated in the “Règlement Général sur la Protection du Travail” will be complied with. Prior to starting the work, the contractor will ask a Hot Work Permit (for welding, cutting work, etc...) to the C.O.R.. This permit will be delivered by the U.S. Army Fire Officer.

In addition, no open fires or burning of trash will be allowed within the confines of the 80th ASG (NSSG) Community.

Contractors, concessionaires or vendors performing work or conducting business on or in facilities under the jurisdiction of the USAG Benelux Military Community Commander AOR will conform to this regulation. The Contractor Officer’s Representative (COR) will ensure that a copy of the French or Dutch translation of this regulation is handed to contractors at pre-construction conferences and that all requirements therein are adhered to. Specific requirements and limitations are as follows:

1. Smoking will be prohibited in the vicinity of hazardous operations and locations.

2. Waste material and rubbish will not be stored or allowed to accumulate within the building or in the immediate vicinity, but will be removed from the site at least daily. Rubbish will not be burned on the site.

3. Contractor materials and equipment will not be stored in a location or manner which will create a fire exposure to facilities adjacent to the project site.

4. The contractor will provide fire extinguishers 6kg ABC type at all locations where work is carried out.

5. In every building operation where a shed, storage, or other shanty is placed, or room or space is used for storage or workshop, the contractor will provide at least one approved portable fire extinguisher 6kg ABC in an accessible location.

6. Flammable liquids and other hazardous materials such as paints, paint thinner, gasoline, asphalt, and tar will be stored in small detached structure or out in the open and not inside main buildings. Low flash point liquid used within buildings will be handled only in approved safety cans.

7. Adequate ventilation will be provided for paint spraying and operations involving the application of materials using adhesives containing flammable solvents. Such operations will be conducted remote from any potential source of ignition.

8. Asphalt and tar kettles will be located in a safe place outside of the building. Such kettles will not be placed on roofs or porches. Continuous supervision will be maintained while kettles are in operation. Metal covers will be provided for all kettles to smother flames in case of fire.

9. Electrical wiring and equipment for lighting, heating, and power purposes will be installed in compliance with current US and Host Nation Electrical Regulation requirements.

10. Cutting and welding will not be permitted unless:

a. A valid Hot Work Permit (welding permit) is available.

b. Combustibles have been safely covered or moved away.

c. A fire guard with a serviceable fire extinguisher is posted for the duration of the work and 30 minutes thereafter to assure that sparks or drops of hot material do not start fires.

11. Fire hydrants will only be used for fire fighting and training of the local fire and Emergency Services. Water can only be taken from hydrants with the permission of the Community Fire and Emergency Services Office. Parking within 2.5 m (8 feet) of a hydrant is not permitted.

12. Vehicles and other equipment with fuel driven motors, with mounted and filled fuel tanks will be equipped with 2,5 kg or larger carbon dioxide or dry chemical fire extinguishers.

13. Gasoline, oil and grease shall not be disposed into drainage systems or public water systems. Oil contaminated areas will be covered with an absorbent material and removed in accordance with the Spill Contingency plan. Any POL spillage will be reported immediately to the DES Fire and Emergency Services Office, DSN 361-5401/5347.

14. Construction offices, huts, construction vehicles, trailers and supplies will be located at least 10 m from all adjacent buildings.

15. Access for fire fighting vehicles will be provided to the immediate job site at the start of construction and maintained until all construction is completed. Vehicle parking control measures will be established.

16. Free access from the street to fire hydrants and to outside connections for standpipes or other firefighting equipment, whether permanent or temporary, will be provided and maintained at all times. No materials or constructions will be placed within 10 feet of such hydrants or connections, or between fire hydrants and the center line of the street.

17. Scaffolding materials or equipment will not block fire escape routes or access routes during performance of projects in occupied buildings.

18. In all buildings over 30 feet in height at least one stairway will be provided in a usable condition at all times.

19. Notification and actions to be taken in case of a fire:

a. Persons who discover a fire shall immediately alarm all personnel in the area, and shall report the fire to the Community Military Police using the nearest telephone. Military telephone dial 117.

b. The fire shall be reported using the building number. If the fire is outside of a building, the nearest building number shall be given. Stay on the phone until the operator on duty has completely understood and does not have any further questions. After the notification you should immediately ensure all windows and doors are closed and that all personnel have left the area. The responding fire department must be informed if any special dangers exists; example: If gas and pressurized containers, or paint and other flammable material are within the range of the fire. Not only acute fires, but also fires which have been extinguished and did not cause any damage must be reported.

c. To ensure smooth notification and fire fighting procedures, it is essential to show all employees the location of the nearest telephone, make sure they are familiar with the building number in which they are employed, and inform them of the locations of the fire extinguishers.

Also, for fire safety reasons, hot work permit will not be issued to perform cutting or welding operations before or after USAG BENELUX AOR regular duty hours.

G-07: ENVIRONMENTAL STEWARDSHIP

All measures will be taken to prevent occurrence of spills during works. When a leak is detected (i.e. fuel leak on field works vehicles or company vans), the contractor will proceed to the immediate clean-up of the spill. Should the spill characteristics exceed the contractors response capacities, the contractor will immediately contact:

1) The Point Of Contact

2) The Chievres Air Base Fire Department (068/ 27 54 01).

3) The USAG Benelux Environmental Division (068 27 5704)

4) The Spill Response Coordinator (068 27 5906)

The contractor must comply with all European, Belgian and regional environmental laws and regulations as well as regulations specified within the Belgian Final Governing Standards (BFGS). The BFGS is available on request through the Point Of Contact (POC). BFGS requirements that should be followed include, but are not limited to, the following:

BFGS Requirements

Air:

Any work that may potentially result in the release/recovery/recycling of a refrigerant requires the supervision of a trained refrigerant technician. (C.2.3.6.1.)

The use of the following Ozone Depleting Substances is prohibited: CFC’s, other fully halogenated chlorofluorocarbons, Halons, Carbon tetrachloride, 1.1.1.trichloro-ethane, Carbon tetrachloride, Hydrobromoflurorocarbones, bromochloromethane. (C.2.3.6.5.1) The following use of HCFCs is prohibited: aerosol, solvents, and refrigerants. (C2.3.6.5.2)

Drinking Water:

Only lead-free pipe, solder, flus and fittings can be used to repair water systems and plumbing systems for drinking water. (C3.3.1.11)

Waste Water:

Best Management Practices (Table C4.T1) Protect fueling areas from rain and store spill response equipment nearby.

Construct sediment dams/silt fences around construction sites.

Perform corrosion control activities inside.

Store product drums/materials inside or under cover.

Capture sandblasting media, any paint waste and clean up materials (thinners, rinsates) for proper disposal.

Hazardous Materials (HMs):

HM containers and storage areas must be properly maintained. (C5.3.2) Dispensing and storage areas for flammable liquids must have secondary containments. (C5.3.2) All HMs must be labeled correctly. (C5.3.9) All persons who use, handle or store HMs must be appropriately trained. (C5.3.10) HMs must be in a locked cabinet/compartment when not in daily use. (C5.3.13.7 and C5.3.13.8.6.1) Non-fixed liquid petroleum gas (LPG) containers must be stored outdoors. (C5.3.13.1) Each HM must have a readily available Material Safety Data Sheet (MSDS) in English OR the predominant language. (C5.2.15)

Hazardous Waste (HW):

HW generated by the contractor will not be stored on Base, even temporarily, and must be disposed of at the cost of the contractor and by the contractor to an authorized facility outside of USAG Benelux.

HW should be segregated by the different hazardous characteristics (corrosive / flammable etc).

(C6.3.2.1) All HW containers must be closed, in good condition and with no traces of corrosion, leaks or spills.

(BFGS C6.3.4 -> C5.3.2)

HW containers must be labeled correctly. (C6.3.4 ->C5.2.8)

Solid Waste:

Solid Waste must be disposed of at the cost of the contractor and by the contractor to an authorized facility outside USAG Benelux installations. It is recommended that the waste is recycled to the maximum extent possible.

Petroleum, Oil and Lubricants:

At a minimum, all personnel handling (POL) shall be trained annually in the operation and maintenance of equipment to prevent discharges; discharge procedure protocols; general facility operations and the USAG Benelux (Belgian installations) Red Plan (updated regularly). (C9.3.6) If the fueling of vehicles/machines is required on an installation it must take place on an impervious surface that drains to an oil-water separated. (C9.3.8.1.4.2)

Noise:

The contractor shall not cause sound levels in surrounding public place to exceed an established maximum level of 90dB (C10.3.1.)

Breaking and sieving activities shall neither be performed between 1900 and 0700 nor on Saturdays, Sundays or holidays. (C10.3.5.2.1)

Historic and Cultural Resources:

Any discovery of archeological resources shall be reported to the project POC within three business days. (C12.3.8.1)

Asbestos:

There are buildings and structures throughout USAG Benelux that contain asbestos. In particular asbestos can be found in cement piping, cement roofing, boiler gaskets, cement panels, cement chimney inspection holes and thermal system insulations. The identification of asbestos within a building and/or structure will be made within the work specific Environmental Review. Any asbestos that is removed due to work under this contract must be disposed of correctly, at the cost of the contractor, by the contractor and to an authorized facility outside of USAG Benelux.

Spill:

When using and/or storing HMs or POLs the contractor must have the ‘Red Plan’ readily available, in English AND the predominant working language. The Red Plan is different for the Walloon and Brussels regions and is updated regularly.

Work-Specific Environmental Reviews With each Delivery Order (DO) the contractor will receive an Environmental Review that is specific to the requested work (e.g. re-paint building 20006). The contractor must also respect and apply all environmental measures defined in the Environmental Review as it will mention site specific precautions that are not mentioned within this review. The review will be written by the USAG Benelux Environmental Division and communicated to the contractor through the POC.

The USAG Benelux Environmental Management System (EMS)

USAG Benelux Environmental Management System (EMS):

USAG Benelux implemented EMS IAW EO13423, ISO 14001:2004(E), DoD, and IMCOM requirements.

An EMS is an overall management system that includes organizational structure, planning activities, responsibilities, practices, procedures, processes and resources for developing, implementing, achieving, reviewing and maintaining the environmental policy of an organization. USAG Benelux and EMS is designed to ensure that all personnel, including contract personnel, whose work activities can cause a real or potential significant environmental impact, are aware of how their work supports the EMS and are competent to perform their roles, responsibilities, and authorities while supporting the Garrison’s mission. Contractors and their personnel are required to be aware of, and comply with, the Garrison EMS policy and legal and other requirements when performing work at an installation.

The Garrison EMS is explained during the contractor pre-performance meeting and/or in the EMS manual, which may be requested from the Environmental Division. The USAG Commander’s Environmental Policy may be viewed on line at:

http://www.usagbenelux.eur.army.mil/documents/Policies/BNL_PL17(PWE)EnvironmenalMgt%20Syst em(EMS).pdf

G-08: SITE MAINTENANCE AND FINAL CLEANING

During performance of works, all measures should be taken to avoid improper temporary storage of waste generated by works. In particular, emphasis will be put on POL(Petroleum, Oil and Lubricants) containing equipment or soiled waste/hazardous waste (scrap metal, contaminated soil) As soon as the work is finished, the contractor shall remove all his equipment, excess materials, debris, etc.

generated by his work and will remove them outside US Government installations.

All wastes from paints, oils, lubricating products and/or containers and chemical products will be removed to an appropriate site according to Belgian and regional laws. They cannot be stored on or removed to US Army property. The special removing of wastes is included in the individual items.

G-09: COORDINATION IN MATTER OF SAFETY AND HEALTH

1. The law of 04 August 1996 related to the welfare of workers during the execution of their work and the royal decree of 25 January 2001 concerning temporary or mobile work sites are applicable for this project.

http://www.usagbenelux.eur.army.mil/documents/Policies/BNL_PL17(PWE)EnvironmenalMgt%20System(EMS).pdf http://www.usagbenelux.eur.army.mil/documents/Policies/BNL_PL17(PWE)EnvironmenalMgt%20System(EMS).pdf

In accordance with article 71, §3, of above mentioned royal decree, a project-coordination as foreseen in section III, 1st sub section, of this royal decree has been set up during the elaboration of this project.

Therefore, there is a safety and health plan related to this project for these specifications.

The contractor will comply with the recommendations of this safety and health plan (available upon request to the “Engineering Plans and Services Division”, Hangar # 6, Chievres Air Base (Christophe Pottiez, EPS Division, tel.068/27.56.83). These recommendations are part of this project.

In application of the same article 71, §3, an execution-coordinator will be designated by the C.O.R. for the coordination in matter of safety and health during the execution of this project.

Within 15 days after contract award, the contractor will submit at least 4 proposals of execution-coordinator to the C.O.R.’s approval with:

the necessary documents for the verification of the compliance with the conditions to exercise the coordinator function (art. 56 to 64 of R.D. dated 25.01.2001 completed by the royal decree of 19.12.2001)

No proposal may emanate from a coordinator working for the awarding firm or for an office on which the contractor has a supervisory position.

The C.O.R. has 10 calendar days to choose the execution-coordinator.

The coordinator’s fee is at the contractor’s charge.

2. The contractor has 15 days from the selection of the coordinator to make up and transmit to the C.O.R. and to the execution-coordinator a document with all the complementary elements to his bid that could be claimed by the coordinator.

3. The execution-coordinator does not act as a substitute for the C.O.R. He plays the role of an advisor of the awarding party. His mission is the following:

3.1. General obligations from the law of 04 August 1996 and royal decree of 25 January

1. to coordinate the implementation of the general prevention principles described at article 5 of the law of 04 August 1996, during the technical or planning selections, in order to schedule the various simultaneous or consecutive works or phases of work, as well as during the expectation of the duration of these various works or phases of work;

2. to coordinate the implementation of relevant provisions in order to ensure that the contractors properly implement the general prevention principles and execution principles described at articles 4, 5 and 15 of the law of 04 August 1996;

3. to draw up a coordination logbook comprising the elements described at article 33 of the royal decree of 25 January 2001, except for elements dealing with the design of the project, and to update it;

4. to write down the deficiencies of the various parties in the logbook and to notify the C.O.R.;

5. to write down contractors’ remarks in the coordination logbook and leave them for information to the parties concerned;

6. to call and be the chairman of the coordination structure when such a structure has to be set up in accordance with article 37 of the royal decree of 25 January 2001;

7. to draw up an ulterior performance file whose content conforms with article 36 of the royal decree of 25 January 2001;

8. to organize the cooperation and coordination of activities between contractors, including those who follow one another, in order to ensure the protection of workers and the prevention of accidents and professional health hazards, as well as their mutual information;

9. to coordinate the supervision of the proper application of work procedures;

10. to take all necessary precautions so that only authorized people have access to the work site.

11. at the provisional acceptance of the work, to hand over the updated logbook and the ulterior performance file to the C.O.R., and to notify this delivery in a record attached to the ulterior performance file.

3.2. Special obligations within the scope of this project

1. to read and understand these specifications related to the work to be executed, especially the article concerning the safety and health measures to be implemented on the work site in application of the law of 4 August 1996 about the welfare of workers during the execution of their work, and of R.D. of 25 January 2001 about temporary or mobile work sites;

2. to give advice to the C.O.R. and to make proposals in due time concerning the implementation and adaptations of the document described at item 2 of above mentioned article, during the previous phase described in that item 2 as well as during the execution of the work;

3. to participate in any meeting to which he is invited by the C.O.R., and to set up himself any useful meeting with the C.O.R., the contractor or any intervening party on the work site, for the execution of his mission;

4. to control the application of the hazards prevention measures described at item 3 of the above mentioned additional article;

5. to write down the contractor’s obligations deficiencies as foreseen in above mentioned item 3 in the logbook.

4. The contractor applies the hazards prevention measures foreseen in the document described at item 2, adapted if necessary. He has the sections of this document applied by the possible sub contractors if they apply to them.

5. During the execution of the work, the contractor updates the document described at item A, either on his own initiative, when the progress of the work, the identification of unforeseen or insufficiently known hazards, the incoming or outgoing of some parties, or any modification brought to the project or the work justifies, or at the C.O.R.’s request. If some update occurs on his own initiative, he informs the awarding party and the execution-coordinator. He takes into account any possible remark expressed by the C.O.R.

In particular, he also provides the following information to the C.O.R. with a copy to the execution-coordinator:

name of the subcontractor(s), with their certificate, the nature and cost of the work they are responsible for, the expected starting date and duration;

traffic rules and road signs for the work site, for the public traffic area (automobiles, bicycles, handicapped people…) and for the area reserved for the work and workers, and the access rules;

storage procedures and removing of materials and debris;

work planning.

6. The contractor must cooperate to the coordination as described above. To that purpose, he will give to the execution-coordinator, spontaneously or at his request, any information that is indispensable for the good execution of his mission. He will invite him at any meeting where his presence is necessary for the accomplishment of his task. He will participate in meetings where he is invited by the C.O.R. or the coordinator.

The contractor will have the obligations of previous paragraph applied by possible subcontractors.

7. The compliance with the obligations described in items 2, 5 and 6 above is an integral part of this project.

The application of hazards prevention measures described at item 4 is also an integral part of the project, provided that these measures do not exceed the general obligations that the law of 4 August 1996 and the R.D. of 25 January 2001 impose to contractors, in particular articles 7 and 15 of the law, and section VI, sub section IV of the decree.

8. The full text related to the coordination in matter of safety and health concerning this project can be consulted upon request to the “Engineering Division”, Hangar # 6, Chievres Air Base (Christophe Pottiez, tel.068/27.56.83).

G-10: ACCESS TO MILITARY INSTALLATIONS

See special clauses in the administrative section of these specifications.

Access control/Photography The contractor and all associated subcontractor employees will comply with applicable installation, facility, and area commander installation/facility access and local security policy and procedures (provided by Government representative). The contractor will also provide all information required for background checks to meet installation-access requirements to be accomplished by the installation provost marshal office, director of emergency services, or security office. The contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the force protection condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.Contractor must receive written approval from PAO (Public Affaire Offices) prior to taking any photos or making any sketches, and may not discuss layout of any infrastructure with anyone outside the USAG Benelux or not associated with the contract. All photos, sketches, and designs must be returned to DPW upon completion of the contract.

G-11: FINAL ACCEPTANCE OF WORKS

The final acceptance of the work will be done in the presence of the COR and the contractor.

CHAPTER II

TECHNICAL PROVISIONS

SECTION 1 : ASBESTOS REMOVAL

1.1 GENERAL

1.1.1 Bidding requirements

1.1.1.1. Site investigation

By submitting a bid, the contractor acknowledges that he has investigated and satisfied himself as to:

- the conditions affecting the work, including but not limited to physical conditions of the site which may bear upon site access, handling and storage of tools and materials, access to water, electric or other utilities or otherwise affect performance of required activities.

- the character and quantity of all surface and subsurface materials or obstacles to be encountered in so far as this information is reasonably ascertainable from an inspection of the site, including exploratory work done by the US Government, as well as information presented in sketches and specifications included with this contract.

Any failure by the contractor to acquaint himself with available information will not relieve him from the responsibility for estimating properly the difficulty or cost of successfully performing the work. The US Government is not responsible for any conclusions or interpretations made by the contractor on the basis of the information made available by the US Government.

No bid will be accepted from a contractor who has not performed a site visit, either himself or a duly elected representative.

Site visit should be coordinated with the Project Manager, Mr. Christophe POTTIEZ, Civil Engineer, 068/27.56.83.

Mailing address: Directorate of Public Works ATTN: Mr. Christophe Pottiez Base Aérienne de Chièvres 7950 Chièvres

In his bid, the contractor will mention any problem found out during the site visit, and he must indicate the way he intends to solve it. The cost of recommended actions must be included in the contract cost estimate.

1.1.1.2. Discrepancies

Should a bidder find discrepancies in the plans and/or specifications, or should he be in doubt as to the meaning or intents of any part thereof, he must, not later than 10 days prior to the bid opening, request clarification from the US Government. Discrepancies with regard to conflicts between the contract documents and applicable Federal, State of Local regulations or requirements shall be included herein.

Failure to request such clarification is a waiver to any claim by the bidder for expense made necessary by reason of later interpretation of the contract documents by the US Government.

1.1.1.3. Insurance requirements

The contractor shall purchase and maintain insurance that will protect him from claims that may arise out of or result from his activities under this contract, whether those activities are performed by himself or by any subcontractor or by anyone directly or indirectly employed by any of them or by anyone for whose acts any of them may be liable.

Bidders shall submit a certificate of general liability insurance for personal injury, occupational disease and sickness or death and property damage.

1.1.1.4. Licenses and qualifications

Bidders must be licensed as required by Royal Decree dated August 1986 (MB 19 September 1986), related to the struggle against asbestos risks.

Bidders must be licensed as required by the “Ministère de l’Emploi et du Travail”(Ministry of Labor), in accordance with item 148 decies 2.5.9.3.4. from the R.G.P.T. for the purpose of removal, encapsulation, enclosure, demolition and maintenance of structures or components covered by or composed of asbestos- containing materials.

1.1.2. Execution period

The contractor has to notify his work and send his planning to the “Ministère de l’Emploi et du Travail” immediately after having received his notification, in order not to postpone the starting date of the work. He will send a copy of his notification to the C.O.R.

1.3. Definitions

- Abatement: procedures to control fiber release from asbestos-containing materials. Includes removal, encapsulation, enclosure, repair, demolition and renovation activities.

- Air monitoring: the process of measuring the fiber content of a known volume of air collected during a specific period of time. The procedure utilized for air monitoring follows item 148 decies 2.5.6.1. for the measurement of the asbestos content in the air.

- Airlock: a system for permitting ingress and engress with minimum air movement between a contaminated area and an uncontaminated area, typically consisting of two curtained doorways so that one passes through one doorway into the airlock, allowing the doorway sheeting to overlap and close off the opening before proceeding through the second doorway, thereby preventing flow-through contamination.

- Asbestos: the fibrous form of mineral silicates mentioned below and pertaining to the metamorphic rock group of serpentines:

Chrysotile (# CAS 12001-29-5) and amphiboles:

Actinolite (# CAS 77536-66-4)

Amosite (# CAS 12172-73-5)

Anthrophyllite (# CAS 77536-67-5)

Crocidolite (# CAS 12001-28-4)

Tremolite (# CAS 77536-64-6) and any mixture containing one or several of these minerals.

- Asbestos-containing material (ACM): bound or unbound. Material composed of asbestos under any form, in a proportion of more than 1% of the weight of the material, either with asbestos alone or asbestos mixed with other fibrous or non-fibrous materials. ACM may be friable (unbound) and non-friable (bound). A friable material is any material likely to release fibers under the action of shocks, vibrations or air movements. When dry, it can crumble into dust under single hand pressure. The danger of friable ACM is higher than non-friable ACM because of its ability to release fibers, its fragility, or the necessity of fragmenting to remove or evacuate it. However, a non-friable material may, because of its long life, condition, degradation, or the techniques used to remove it, release high amounts of fibers, and may require high protection measures equal to the ones used for the processing of friable ACM.

- Asbestos-containing waste material: Asbestos-containing material or asbestos contaminated objects requiring disposal.

- C.O.R.: an individual qualified by virtue of experience and education, designated as the US Government representative and responsible for overseeing the asbestos abatement project.

- Clean room: an uncontaminated area or room which is a part of the worker decontamination enclosure system with provisions for storage of worker’s street clothes and clean protective equipment.

- Coffering: execution of a tight continuous protection, generally rigid, between the ACM and the environment, separated from the ACM (prefabricated elements or thick coating projected on a metallic trellis fixed to the structure). The coffering may be associated to an impregnation or covering.

- Contractor: the individual and/or business with which the US Government arranges to perform the asbestos abatement.

- Curtained doorway: a device to allow ingress from one room to another while permitting minimal air movement between the rooms, typically constructed by placing two overlapping sheets of plastic over an existing or temporarily framed doorway, securing each along the top of the doorway, securing the vertical edge of one sheet along one vertical side of the doorway and securing the vertical edge of the other sheet along the opposite vertical side of the doorway. Other effective designs are permissible.

- Decontamination enclosure system: a series of connected rooms separated from the work area and from each other by air locks, for the decontamination of workers and equipment.

- Demolition: the wrecking or taking out of any load-supporting structural member of a facility together with any related handling operations.

- Encapsulant: a liquid material which can be applied to asbestos-containing material which controls the possible release of asbestos fibers from the material either by creating a tight membrane over the surface (bridging encapsulant) or by penetrating into the material and binding its components together (penetrating encapsulant).

- Encapsulation: the application of an encapsulant to asbestos-containing materials to control the release of asbestos fibers into the air.

- Enclosure: the construction of a protection barrier around asbestos containing material to control the release of asbestos fibers into the air.

- EPA: US Environmental Protection Agency (401, M. Street S.W. – Washington D.C. 20460)

- Equipment decontamination enclosure system: that portion of a decontamination enclosure system designed for controlled transfer of materials and equipment into or out of the work area, typically consisting of a washroom and holding area.

- Equipment room: a contaminated area or room which is part of the worker decontamination enclosure system with provisions for storage of contaminated clothing and equipment.

- Facility component: any pipe, duct, boiler, tank, reactor, turbine, or furnace at or in a facility or any structural member of a facility.

- Facility: any institutional, commercial or industrial structure, installation or building.

- Fixed object: a piece of equipment or furniture in the work area which cannot be removed from the work area because fixed to the building or structure.

- Glovebag technique: a method with limited applications for removing small amounts of friable asbestos-containing material from HVAC ducts, short piping runs, valves, joints, elbows, and other non-planer surfaces in a non-contained (plasticized) work area. The glovebag assembly is a manufactured or fabricated device consisting of a glovebag (typically constructed of 0.3mm transparent polyethylene or polyvinylchloride plastic), two inward projecting longsleeves, an internal tool pouch, and an attached, labeled receptacle for asbestos waste. The glovebag is constructed and installed in such a manner that it surrounds the object or material to be removed and contains all asbestos fibers released during the process. All workers who are permitted to use the glovebag technique must be highly trained, experienced and skilled in this method.

- HEPA air filter or absolute air filter: a high efficiency particulate air filter capable of removing particles

0.3 microns in diameter with 99.997% efficiency.

- HEPA vacuum cleaner: a vacuum system equipped with HEPA filter.

- Holding area: a chamber in the equipment decontamination enclosure located between the washroom and an uncontaminated area. The holding area comprises an airlock.

- HVAC: heating, ventilation and air conditioning system.

- Impregnation: spraying or injection of a liquid product (polymere, resin, etc…) whose fluidity allows it to deeply penetrate into the ACM by capillarity, and to fix the fibers by constitution of a binder through direct polymerization.

- K.O.: Contracting Officer

- Movable object: a piece of equipment or furniture in the work area which is not fixed to the building or structure.

- Negative pressure ventilation system: a portable exhaust system equipped with EPA air filter and capable of maintaining a constant low velocity air flow into contaminated areas from adjacent uncontaminated areas.

- Outside air: the air outside buildings and structures.

- Plasticize: to cover floors and walls with plastic sheeting herein specified.

- Prior experience: experience required of the contractor on asbestos projects of similar nature and scope to insure capability of performing the asbestos abatement in a satisfactory manner. Similarities shall be in areas related to material composition, project size, abatement methods required, and personnel protection controls required.

- Recognized laboratory: contracted or employed by the contractor to supervise and/or conduct air monitoring and analysis schemes. The selection of this individual should be approved by the COR.

Supervision of air sampling and evaluation of results should be performed by an individual certified by the “Ministère de l’Emploi et du Travail” and having specialized experience in air sampling for asbestos.

This individual shall not be affiliated in any way other than through this contract with the contractor performing the abatement work.

- Removal: the stripping of any asbestos or asbestos-containing materials a facility.

- Renovation: altering in any way one or more facility components. Operations in which load-supporting structural members are wrecked or taken out are excluded.

- RGPT: Belgian Labor Law

- Semi-area: same as area, but single plasticizing, and extractor. No airlock. Work with protection garment.

- Shower room: a room between the clean room and the equipment room in the worker decontamination enclosure with hot and cold running water controllable at the tap and suitably arranged for complete showering during decontamination.

- Spray on asbestos: application of fibers with a binding agent on any support, to make a covering showing a fibrous, velvety and downy surface aspect; some spraying on asbestos may also have been smoothed during application.

- Staging area: the holding area or some area near the waste transfer airlock where containerized asbestos waste has been placed prior to removal from the work area.

- Strip: to take off friable asbestos materials from any part of facility.

- Structural member: any load-supporting member of a facility, such as beams and load-supporting walls or any non-load-supporting member, such as ceilings and non-load-supporting walls.

- Surfactant: spraying of a liquid (resin, polymere, etc…) to humidify an ACM (providing that the application remains compatible with the abatement technique) or to fix the fibers on a support in order to limit their release during work performance.

- Tensioactive: substance which modifies the superficial tension of the liquid in which it is dissolved. In this case, humidifying agent added to water in order to facilitate its penetration.

- Visible emissions: any containing particulate asbestos material that are visually detectable without the aid of instruments.

- Waste transfer airlock: a decontamination system utilized for transferring containerized waste from inside to outside of the work area.

- Wet cleaning: the process of eliminating asbestos contamination from building surfaces and objects by using cloths, mops, or other cleaning utensils which have been dampened with water and afterwards thoroughly decontaminated or disposed of as asbestos contaminated waste.

- Work area: designated rooms, spaces, or areas of the project in which asbestos abatement actions are to be undertaken or which may become contaminated as a result of such abatement actions. A contained work area is a work area which has been sealed, plasticized, and equipped with a decontamination enclosure system. A non-contained work area is an isolated or controlled-access work area which has not been plasticized nor equipped with a decontamination enclosure system.

- Worker decontamination enclosure: a set of rooms connected between each other by airlocks, connected to the work area, and serving as decontamination system for the workers and their equipment. It consists of a clean room, a shower room, and an equipment room separated from each other and from the work area airlocks and contained doorways. This system is used for all worker events and exist in the work area and for equipment and waste pass out for small jobs.

1.2 CONDITIONS APPLICABLE TO THIS CONTRACT

The cost of requirements detailed here after must be included in the unit price of the bid.

Those asbestos abatement works will be performed by competent persons trained, knowledgeable and qualified in the techniques of abatement, handling and disposal of asbestos-containing and asbestos-contaminated materials and the subsequent cleaning of contaminated areas, in accordance with all applicable Belgian, European and American regulations in force.

The contractor will supply all necessary labor, material, services, insurance, permits and equipment for the execution of the work, in accordance with Belgian regulations in force, and with these specifications.

Royal Decree of 28 August 1986 will be fully applicable. This means, the presentation of a work schedule to the Belgian Ministry of Employment and Work (Ministère de l’Emploi et du Travail).

This work plan shall include, but is not limited to:

General measures of group protection with, among others, the protection of floors and non-movable equipment with smooth material sheets bound together (polyethylene sheets)

Measures of individual protection of the workers, specific clothing, respiratory means…

Processing and removing of waste

Dust measurements carried out at regular intervals by an approved laboratory

Technical procedures to be used

The contractor is responsible for restoring the work area and auxiliary areas utilized during the abatement to conditions equal to or better than original. Any damages caused during the performance of abatement activities shall be repaired by the contractor (e.g. paint peeled off by barrier tape, nail holes, water damage, broken glass).

1.2.1. Applicable standards and Guidelines

1.2.1.1. General requirements

- All work under this contract shall be done in strict accordance with all applicable Belgian regulations, standards and codes governing asbestos and any other trade work done in conjunction with the abatement.

- The most recent edition of any relevant regulation, standard document or code shall be in effect.

Where conflict among the requirements or with these specifications exists, the most stringent requirements shall be utilized.

- Copies of all standards, regulations, codes and other applicable documents, including this specification shall be available at the Environmental Office – Hangar # 6, Chievres Air Base.

1.2.1.2. Regulation concerning the certification of contractors in demolition and asbestos removal work

- R.D. of 04 May 1999 (MB 24 June 1999) setting the conditions for certification of firms concerned by art. 148 decies 2.5.9.3.4. of R.G.P.T.

1.2.1.3. Regulation concerning work protection and safety

- The Règlement Géneral pour la Protection du Travail (General Labor Protection Regulation);

- The Règelement Général sur les Installations Electriques (General Electrical Installations

Regulation);

- Law of 04 August 1996 concerning the welfare of workers during the execution of their work (M.B.

18 September 1996) and decree providing for enforcement of the law;

- R.D. of 28 June 1999 setting the date of enforcement of chapter V of law dated 04 August 1996 concerning the welfare of workers during the execution of their work (M.B. 14 August 1999);

- R.D. of 25 January 2001 concerning mobile temporary work sites (M.B. 07 February 2001);

- R.D. of 16 March 2006 on the protection of workers from the risks related to exposures to asbestos at works (M.B. 23 March 2006);

Art. 55: “The choice of which technique to apply depends, among other things, on the state in which the asbestos is found and is made in consultation with the preventive medicine advisor for occupational health and the prevention adviser with expertise in the field of occupational safety.”

IMPORTANT REMARK: the contractor will include the fees of the safety coordinator in his bid.

This coordinator will be hired by the contractor for the whole duration of the work. He will be selected in accordance with the COR.

1.2.1.4. Regulation concerning the law in matters of protection of the environment

A. Federal regulations

- Law of 16 September 1996 approving convention no 162 concerning safety in the use of asbestos passed in Geneva on 4 June 1986 by the International Labor Conference in its 72nd session (M.B.

12 April 1997);

- Law of 16 March 1971 on work (M.B. 30 March 1971);

- Decree of the Regent of 11 February 1946 approving titles I and II of the R.G.P.T. (M.B. 03 April

1946 and 04 April 1946);

- Decree of the Regent of 27 September 1947 approving titles III, IV and V of the R.G.P.T. (M.B. 03

October 1947 and 04 October 1947);

- Royal Decree of 28 August 1986 related to the struggle against risks due to asbestos (M.B. 19

September 1986);

- R.D. of 02 June 1987, modified on 18 February 1988 (M.B. 13 March 1988) regulating export, import and transportation…