A21_Attachment_0001__24_Apr_2018_Scope_of_Work.pdf

Project # 2017-3914 Repair Electrical System, Phase V.

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Rock Island Arsenal Scope of Work

PR #2017-3914

Repair Electrical System, Phase V.

02/28/2018

US Army Garrison‐Rock Island Arsenal

Directorate of Public Works

Engineering and Services Division

IMRI‐RIA‐PWF

1 Rock Island Arsenal

Rock Island, IL 61299‐5000

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PROJECT SUMMARY: The Scope of this Project consists of furnishing plant, labor, equipment and material to Repair Electrical System, Phase V on US Army Garrison

Rock Island Arsenal Rock Island IL.

1. PART ONE: SPECIFIC PROJECT

PROJECT DESCRIPTION: US Army Garrison - Rock island Arsenal is seeking a Bid-

Build project to upgrade and renovate the electrical system along North Ave, Gillespie

Street , Golf Clubhouse building & parking lot. The work shall include renovating the electrical distribution system serving Buildings 64,66,67,68, 106 and 312. The objective of this project is to convert all of the 2400V power distribution lines, switchgear and transformers to 13.8KV, remove and properly disposed all the old equipment out of Rock

Island Arsenal. Refer to the design drawings in Appendix A.

1.1 REQUIREMENTS: Any planned power outage during the construction could interrupt the normal operations any of the buildings should be scheduled on weekends or night time. The contractor must notify the Contracting Officer Representative

(COR) two weeks prior to any planned power outage for coordination.

1.2 DESIGN CRITERIA: All work shall be in accordance with the requirements of this

Scope of Work which includes the references listed in Section 6, all applicable sub-references, the drawings provided in Appendix A and the specifications provided in Appendix B.

1.3 PROJECT DESCRIPTION: Upgrade and renovate the electrical distribution system along the North Ave, Gillespie Street and Golf Clubhouse parking area. The work shall include renovating the electrical distribution system on Buildings 64,66,67,68, 106 and 312.

1.3.1 Demolition shall include the following items as indicated on Appendix A drawings:

a. Remove 2.4KV underground, overhead lines and related. The end of de-energized dead2400V feeders shall be ended and properly capped inside the electrical manhole (E101).

b. Remove the existing oil and dry type transformers from the service.

c. Remove all 2.4KV equipment, 480V, 240V switchboard, disconnect switches, wall mounted panel boards along with related service wiring inside buildings as indicated on Appendix A.

d. Remove of existing 480v cables and conduits from inside the building

e. Remove all the chain link fence around SUB C and the switchgear located in the basement of BLDG 68, and wood fence in the basement of BLDG

67.

f. Relocate or remove the related electrical meters along with related service wiring changes inside buildings.

1.3.2 Construction: The new work shall include but are not limit to the following as shown on the Appendix A Drawings:

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a. Provide new underground 13.8KV feeders where possible, the new feeders shall be run inside the existing ductbank. At the locations shown on appendix

A, Drawings, a new ductbank shall be constructed. The construction of the ductbank shall be in accordance with the appendix B specifications.

b. Provide new 13.8KV, 200E fuses inside the existing SNC switch as indicated on the Appendix A drawings and Appendix B specification.

c. Provide new oil (non-flammable) and dry type transformers. All new transformers shall be pad mounted.

d. Replace two (2) existing pole mounted transformers with two (2) new pad mounted transformers.

e. Provide new 480/277V main distribution switchboard in Buildings 66&67, refer to the details on one line diagram of buildings 66&67 drawing of appendix A.

f. Provide new 240/120V main distribution switchboard fused type single phase two bus bars, one neutral and one ground bus, the details as the existing switchboard as shown on online diagram of building 66&67 in the appendix

A Drawings.

g. Provide new 208/120V main distribution board as shown on one line diagram of building 312.

h. Provide various sizes of 13.8 KV power cables, termination connectors, grounding-bond cables, grounding rods, conduits and mounting supports as required to provide a complete and operational power distribution system.

i. Provide various sizes of 480v and 240v power cables, termination connectors, grounding-bond cables, grounding rods, conduits and mounting supports as required to provide a complete and operational power distribution system.

j. Provide new electrical meters for metering all the connected load as shown on the appendix A drawings. The work shall include the related wiring and formal labels.

k. Provide new weatherproof fused disconnected switches, 13.8KV, 200E fuse elements which shall be installed in different places as indicated on the appendix A Drawings.

l. New concrete pads for electrical equipment, new ductbanks, and concrete hand holes with 15000lb load rating in accordance with Appendix A

Drawings and Appendix B specifications.

m. Construct new chain link fence at the basement of BLDG 67. Construct different sizes of frost depth concrete pads for the new oil transformers and concrete pad for dry transformers as shown on Appendix A Drawings and Appendix B Specification.

n. Construct concrete pad for new switchboards, scrap to the flat level the existing concrete pad inside the chain link fence at the basement of BLDG

68 as required.

1.4 DRAWINGS: See Appendix A

1.5 SPECIFICATIONS.

1.5.1 The contractor shall follow the set of technical specifications provided in

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Appendix B.

1.5.2 Notify the COR/ the contracting officer (KO) immediately in writing if there is a discrepancy between the specifications and the referenced codes. If the

Contractor fails to notify the COR/KO regarding conflicts within these documents, the more stringent requirements shall apply as determined by the

COR/KO.

1.6 EXISTING CONDITIONS: There are existing utilities which are shown on the

Appendix A Drawings.

All site information provided by the government shall be field verified by the contractor.

1.6.1 SUBMITTALS: See Appendix B, Section 013300 Submittals, for the required submittals and guidance on the submittal process.

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2. PART TWO: GENERAL INFORMATION

2.1 COMMENCMENT, PROSECUTION, AND COMPLETION OF WORK:

2.1.1 The contractor shall be required to commence work under this contract within 10-

14 calendar days after the date the Contractor receives the notice to proceed, prosecute the work diligently, and complete the base bid work ready for use not later than 210 calendar days after the date the contractor receives the notice to proceed.

2.1.2 The time stated for completion shall include final cleanup of the premises.

2.2 SEQUENCE OF WORK:

2.2.1 Design and Shop Drawing Submittals

2.2.2 Procure Equipment

2.2.3 Construction

2.2.4 Final Project Cleaning

2.2.5 Provide As-Built Drawings, Specifications, Close-Out Memo, and Operations and

Maintenance Manuals

2.3 SPECIAL CONDITIONS:

2.3.1 Staging Area:

2.3.1.1 The construction area may be used as a staging area.

2.3.2 Construction Schedule and Closure Periods:

2.3.2.1 The Construction Schedule shall be submitted to the Government for approval in accordance with the Contract Documents.

2.3.3 Access and Working Hours:

2.3.3.1 Work hours at Rock Island Arsenal are Monday through Friday between 0600 and

1700 hours, excluding Federal holidays. The Contractor’s schedule may deviate from these hours when approved by the COR.

2.3.3.2 The Federal Holidays are: New Year’s Day, January 1; Martin Luther King Day, 3rd Monday in January; President’s Day, 3rd Monday in February, Memorial Day, last Monday in May; Independence Day, July 4; Labor Day, 1st Monday in

September; Columbus Day, 2nd Monday in October; Veteran’s Day, November

11, Thanksgiving Day, 4th Thursday in November; Christmas Day, December 25.

2.3.3.3 If a holiday falls on Saturday, the preceding Friday is a holiday. If a holiday falls on Sunday, the following Monday is a holiday.

2.3.4 A valid dig permit is required prior to any excavation works on the Rock Island

Arsenal. The contractor shall plan accordingly.

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2.4 CONTRACTOR MANPOWER REPORTING (CMR): The Office of the Assistant

Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall supply all the information in the format using the following web address https://www.ecmra.mil/login.aspx. The required information includes: (1) Contracting Office, Contracting Officer, or also known as the

Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of

Contractor employee entering data; (5) Estimated direct labor hours (including sub-

Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant

Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information);

(11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-

Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year.

Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

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3. PART THREE: SECURITY

3.1 OPERATIONS SECURITY (OPSEC) REVIEW:

3.1.1 In order to perform the project the contractor must do the following:

3.1.2 AT level I training. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 5 calendar days after accomplishing of training by all employee in subcontractor personnel.

3.1.3 Access and general protection/security policy and procedures. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security

Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor

Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the

Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

3.1.4 For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information

Center Interstate Identification Index (NCIC-III) and Terrorist Screening

Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

3.1.5 iWATCH Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 5 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

3.1.6 Per AR 530-1 Operations Security, the contractor employees must complete Level

I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

3.1.7 Local Policies:

3.1.7.1 A non-disclosure agreement will be signed by all contractor/sub-contractor employees before report/start date of contract.

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3.1.7.2 All Training will be face to face, conducted on RIA. Any conflicts with training locations/performance will be directed by the project COR.

3.1.7.3 Contractors, sub-contractors will be escorted by the COR in areas where they may be exposed to classified and/or sensitive materials. All contractor employees, including subcontractor employees who are not in possession of the appropriate security clearance, will be escorted in areas where they may be exposed to classified and/or sensitive materials. The Vendor will coordinate with the COR and/or the facility security office for access when required. (Use when security clearances are not required, i.e. facility repair or construction).

3.1.7.4 Building Stand-Off: All occupied buildings on Rock Island Arsenal require a 40 feet stand-off by all vehicles and equipment. At no time will unoccupied vehicles, equipment or tools/tool boxes be left unattended within 40 feet of installation buildings. (Any exceptions will be approved by the Installation ATO (IATO) and

/or DES - Physical Security Chief).

3.1.7.5 All personnel requesting access to Rock Island Arsenal will only enter through a manned and operational Access Control Point and present a United States

National or State issued identification that is capable of being scanned for valid entry. All contractor and contractor employees' vehicles, equipment, and packages are subject to inspection or examination (search) at entry/exit of the

Rock Island Arsenal. Only authorized individuals that pass a screening and vetting process will be permitted access. All contractor and subcontractor personnel will be required to submit the required identification credentials and must receive a favorable background check as conducted through the National Crime Information

Center (NCIC) Interstate ID Index (III) to gain access and work on the installation.

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4. PART FOUR: ROCK ISLAND ARSENAL SUPPLEMENTAL GUIDANCE

4.1 EMERGENCY MANAGEMENT CONTRACTOR ORGANIZATION AND

CONTRACTOR REQUIREMENTS:

4.1.1 All contractors working on RIA must comply with Department of Defense

Instruction number 6055.17, "DoD Installation Emergency Management

Program", Army Regulation 525-27, "The Army Emergency Management

Program" and Department of Army Pamphlet 525-27, "Army Emergency

Management Program". The Army Emergency Management Program serves as the single integrated emergency management program for the planning, execution, and management of response efforts (designed or intended) to mitigate the effects of an all-hazard incident, to include but not limited to, natural, manmade, and technological disasters, chemical, biological, radiological, nuclear, and high-yield explosive (CBRNE) incidents and accidents on or affecting Army installations, facilities, and/or activities.

4.1.2 Contractor Organizations:

4.1.2.1 All contractor organizations must participate in the installation quarterly

Protection Working Group. To attend this working group, contact the Garrison

DPTMS Plans and Operations Office through the COR/KO.

4.1.2.1.1 Contractor organizations must comply with the installation emergency guide and Building Marshal Warden Program and write supplemental plans that describe actions to take specific to the area the contractor organization occupies to include but not limited to shelter locations, evacuation points, communication plan and points of contact. The installation emergency guide can be used as a template for this plan. Building Marshal Warden Program

Manager can be contacted through COR/KO. the Installation Fire Department

(309) 782-6107.

4.1.2.1.2 Through the COR/KO, the contractor organizations must provide to the

Facility Emergency Response Plans to the installation Emergency Manager for inclusion into the installation Emergency Management Plan.

4.1.2.1.3 All contractor organizations must support Public Health Emergency Officer

Policy and guidance relating to the integration of health surveillance requirements within operational/installation decision support schemes.

4.1.2.1.4 All contractor organizations must comply with installation policies; applicable federal, state, and local laws; regulations; and Executive Orders.

4.1.2.1.5 All contractor organizations must ensure that non-DOD HAZMAT is not stored, treated, or disposed of on the installation unless approved by the Office of the Assistant Secretary of the Army for installations, Energy and

Environment, his or her designee, or higher authority.

4.1.2.1.6 All contractor organizations must assess the long-term resource impacts of all environmental agreements in coordination with the acquisition community.

Coordinate resource implications for agreements through command channels as appropriate prior to approval.

4.1.3 Contractors:

4.1.3.1 All contractors must comply with installation emergency procedures as defined in the installation emergency guide and facility emergency response plans. This

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Marshal Warden’s.

4.2 FIRE PREVENTION AND SAFETY:

4.2.1 The Contractor and any associated sub-contractors shall as part of this contract comply with all applicable federal laws (Title 15 USC 272) pertaining to the use of technical standards that are developed or adopted by voluntary consensus bodies such as the NFPA. Current National Fire Codes are published by the

National Fire Protection Association (NFPA) www.nfpa.org. Current

“International” codes are published by the International Code Council (ICC) www.iccsafe.org Additional DoD mandated standards are published as Unified

Facilities Criteria (UFC’s) www.wbdg.org/references/pa_dod.php.

4.2.2 Fire Prevention Program. The Contractor and any subordinate sub-contractor(s) shall comply with the most current edition of the RIA Program for Fire and

Emergency Services referenced as the “RIAR 420-2 Rock Island Arsenal Program for Fire and Emergency Services” and can be obtained by contacting the installation fire department at (309) 782-6107.

4.3 ENVIRONMENTAL PROTECTION:

4.3.1 Regulations and Laws. Contractor shall comply with all Federal, State, and local laws, regulations, and standards. All environmental protection matters shall be coordinated with the COR/KO. The Environmental Coordinator's Office will review questions on environmental compliance, and provide guidance as needed.

In case of an environmental event or disaster, the Contractor shall comply with the Government's emergency services plan.

4.3.2 Compliance Requirements. Any of the facilities operated by the Contractor may be inspected by the COR/KO, the RIA Environmental Coordinator, or other

Regulatory Officials on a non-notice basis. Access for inspection by all authorized personnel shall be granted upon request.

4.3.3 Citations. Citations/Fines for non-compliance with environmental standards on

Government facilities operated by the Contractor are a matter for resolution through the Environmental Coordinator's Office and between the RIA Garrison

Commander and the issuing office of EPA or State of Illinois Regulatory

Authorities. If the citations/fines are issued due to faulty operation or maintenance practices, the KO shall deduct the fine from any monies due the Contractor.

4.3.4 Waste Disposal. Disposal of all wastes generated on site during the course of the project shall be the responsibility of the contractor. Hazardous waste shall be properly accumulated and managed according to all applicable EPA laws and regulations (See Section 4.5). Contractor shall submit a non-hazardous solid waste disposal plan identifying methods and locations for solid waste disposal, including clearing debris. The plan shall include schedules for disposal. The

Contractor shall identify any subcontractors responsible for the transportation and disposal of solid waste. Licenses or permits shall be submitted for solid waste http://www.wbdg.org/references/pa_dod.php

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4.3.4.1 Contractor shall submit a recycling and solid waste minimization plan. The plan shall detail the Contractor's actions to comply with and to participate in Federal, State, Regional, and local government sponsored recycling programs to reduce the volume of solid waste at the source. It is the goal to recycle and/or divert 60% of the total waste stream from this project. Prior to any work, the contractor shall submit a preliminary Non-Hazardous Construction/Demolition Debris

Disposal/Diversion/Recycling Submittal form, copy included. Form shall be annotated to depict the various non-hazardous waste streams expected during the work and the anticipated recycle and/or diversion rate.

4.3.4.2 Prior to final payment, the contractor shall submit a final Non-Hazardous

Construction/Demolition Debris Disposal/Diversion/Recycling Submittal form.

Form shall be annotated to depict the actual quantities for the various non-hazardous waste streams generated during the work and the final recycle and/or diversion rates. Copies of all certified weigh-bills shall also be provided for each load of material that was disposed, diverted, or recycled.

4.3.5 Temporary Storm Water Pollution Control. Storm water pollution prevention measures are required during construction in accordance with the requirements of the National Pollutant Discharge Elimination System (NPDES) and the State of

Illinois General Construction Permit (ILR10).

4.3.5.1 Prior to submission of the Notice of Intent (NOI), Stormwater Pollution

Prevention Plan (SWPPP), Notice of Termination (NOT) and associated fees to the state of Illinois, these documents must be approved by Public Works –

Environmental (PW-E) through the COR.

4.3.5.2 When the on-site SWPPP binder is compiled, a copy must also be submitted to

PW-E for their records. Inspection reports should be submitted to PW-E on a regular basis as required by the Permit. Contractor is responsible for all associated fees.

4.4 ENERGY CONSERVATION:

4.4.1 Contractor shall operate all shops, buildings, structures, and areas included in the performance of this contract in an energy efficient manner to preclude waste of

Government furnished utilities and fuels. Temperatures in all contractor areas will be maintained at specified RIA standards.

4.4.1.1 Compliance Requirements: Compliance with the RIA energy conservation requirements includes, but is not limited to:

4.4.1.1.1 Training personnel to conserve energy by turning off unneeded equipment and utilities.

4.4.1.1.2 Use of lights only in areas where work is actually being performed.

4.4.1.1.3 Water faucets or valves shall be turned off after required usage has been accomplished.

4.4.1.1.4 Complying with water bans imposed by local, State, or Federal Agencies.

4.4.1.1.5 All engines in vehicles parked for more than two (2) minutes will be shut off.

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4.4.1.1.6 Providing a designated representative, for each building or area permanently occupied by contractor personnel, who may be contacted regarding unnecessary operation of lights, machinery, or heating/cooling systems.

4.4.1.2 Inspection Requirements. General area inspections for energy consumption deficiencies shall be granted on request. Any of the facilities operated by the

Contractor may be inspected by the DPW Energy Engineer on a non-notice basis.

4.5 HAZARDOUS/SPECIAL WASTE DISPOSAL: Handling or disposing of hazardous or special waste generated by the Contractor in the performance of this contract shall be the responsibility of the Contractor. Manifests for disposal of hazardous waste shall be signed by the Public Works Environmental Office. Handling or disposing of hazardous or special waste generated by the Contractor in maintenance of Contractor owned equipment shall be the responsibility of the Contractor. Contractor shall dispose of it at an approved site off RIA. All disposal procedures will be IAW

Federal and State EPA regulations. A copy of any paperwork, including manifests, shall be forwarded to, Environmental Coordinator’s Office, RIA.

4.6 SPACE ASSIGNED/OPERATED: As required in performance of the requirements of this contract. Contractor shall be required to maintain such space (both assigned and operated) in a clean and orderly manner. Each area shall be equal to or better than when it was occupied by the Contractor. Any Contractor configuration changes to such space cannot be made without the expressed written consent of the KO. All approved configuration changes will be made at the Contractor's expense.

Conversely, the Contractor will, at its own expense, restore this space to its original configuration upon completion of the contract.

4.7 Completion of DD Form 1354

4.7.1 The Contractor shall be required to submit a DD Form 1354. To ensure the proper use of this form, the Contractor shall meet with the COR prior to any demolition or construction to receive training and sample documents. A draft version of the form shall be prepared and maintained by the Contractor throughout construction and shall be made available to the Government upon request. Upon project completion, the draft DD Form 1354 shall be finalized by the Contractor to reflect all construction, repair, relocation, and demolition information. The final version shall then be submitted to the Government as a part of the final submittal package.

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5. PART FIVE: APPLICABLE PUBLICATIONS

5.1 The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. Any Contractor provided publications are to be procured and maintained at Contractor’s expense.

5.2 PRECEDENCE

5.2.1 RESOLUTION OF CONFLICTING CRITERIA: In the event of conflict between

References and/or Applicable Military Criteria, the most stringent criteria will apply, unless otherwise specifically noted in the scope of work as determined by the contracting Officer (KO).

6. PART SIX: APPENDICES

6.1 Appendix A: Design Drawings

6.2 Appendix B: Concept Specification

6.3 Appendix C: Non-Hazardous Construction and Demolition Debris Submittal Form