Draft_ANDSF_Advisory_Section_L.pdf

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 GENERAL PROPOSAL INFORMATION

L.1.1 The proposal, subject to the Submission, Modification, Revision and Withdrawal paragraph of Instructions to Offeror(s) Competitive Acquisitions (FAR Provision 52.215- 1, ALT I) contained in Section L of the solicitation, shall be submitted in the format and quantities set forth below. All information necessary for the review and evaluation of a proposal is to be contained in the proposal volumes set forth below. Section M of the solicitation sets forth the evaluation criteria and details the Factors to be evaluated and its relative order of importance. The Offerors proposal, as required by Section L, will be evaluated as set forth in Section M of this solicitation.

L.1.2 The Government will not assume the Offeror possesses any capability, understanding, or commitment not specified in its proposal. It is an Offerors responsibility to submit a well-written proposal, with detailed information, which clearly demonstrates an understanding of and the ability to comply with the solicitation requirements to allow for a meaningful evaluation. The Government does not assume the duty to search for data to cure problems it finds in proposals.

L.2 PROPOSAL CONTENT, FORMAT, AND INSTRUCTIONS

L.2.1 PROPOSAL CONTENT

L.2.1.1 The Offeror shall submit its proposal in six separate volumes in English and in U.S. dollars as set forth below:

Volume I: General Volume II: GO/NO GO Criteria Volume III: Factor 1: Program Management Volume IV: Factor 2: Technical Volume V: Factor 3: Past Performance Volume VI: Factor 4: Cost/Price

L.2.1.2 The proposal volumes must include:

1. The solicitation number – W52P1J-18-R-0011;

2. The name, address, telephone number and electronic address;

3. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item;

4. Names, titles, telephone numbers and electronic addresses of persons authorized to negotiate on the offeror’s behalf with the United States Government (USG) in connection with this solicitation; and

5. Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence has been previously furnished to the issuing office.

L.2.1.3 Each volume of the Offerors proposal shall be consistent with the other proposal volumes and shall demonstrate the understanding and ability to perform according to the statement of work of the contract. The Offeror should provide supporting documentation in sufficient detail to permit a complete evaluation of the proposal. The Government may conduct a crosswalk between the information provided in Offerors proposal volumes to assess whether the Offeror submits consistent proposal information.

L.2.2 PROPOSAL FORMAT

L.2.2.1 The submission shall be clearly indexed, logically assembled and comply with the instructions contained in this section. Each volume shall be clearly identified. All copies of the proposal shall be submitted using Microsoft Office (MS) Word or Adobe

Acrobat software. The use of hyperlinks in proposals is prohibited.

L.2.2.2 The Offeror's proposal shall be submitted electronically and formatted based upon the use of standard 8.5 x 11 inch paper, 12 Point, Ariel font, and single-spaced and with a minimum of 1-inch margins. Schedules, drawings and other documents more appropriate to larger paper may be formatted no larger than 11 x 17 inch paper. All spreadsheets must be in Microsoft Excel 2007 format and include all formulas, function, macros, computations, or equations used to compute the proposed amounts. For each workbook, all Rows, Columns, Cells, and Worksheets must be visible. Zero height and zero width rows and columns in Worksheets are not acceptable. Worksheet cells formatted with the font color equal to the fill color are unacceptable. If Workbooks or Worksheets are password protected, then the passwords must be provided. Print image files or pictures or files containing only values are not acceptable.

L.2.4 SUBMISSION DUE DATE

The Offeror must ensure its proposal, in its entirety, reaches its intended destination before the date and time set for closing on Standard Form 33 of the solicitation.

Proposals in response to this solicitation shall be valid for 180 days.

L.2.4.1 Offerors are cautioned that e-mail is not instantaneous. We recommend you submit your proposal prior to the closing date, allowing enough time to ensure the entire proposal is received on time to be considered for award. If all portions of any e-mail proposal are not received by the RFP closing deadline, the proposal shall be rejected as late. Offerors are responsible for confirming with the Procuring Contracting Officer (PCO) and/or Contract Specialist (CS) to ensure that the proposal submitted has been received by the USG. This must be done by the date/time set in the solicitation for receipt of offers. Failure to confirm receipt will result in the waiver of any argument of an offer being timely sent, but not delivered.

Note: Received means receipt in the e-mail inboxes of the above mentioned email box which will be monitored by the responsible individual, not merely arrival at a USG server.

L.2.4.2 Due to USG exchange size limitations, we cannot receive individual e-mails that exceed 15 MB, including the e-mail itself plus all attachments. If your electronic proposal, including all attachments, is larger than 20 MB, you shall segment your proposal into a series of two (2) or more separate e-mails that individually are no larger than 15 MB. Self-extracting .exe and .zip files are not accepted and will be blocked by our security software.

L.2.4.3 Should an Offeror have difficulties with the delivery of proposals, please immediately notify the Contract Specialist as danette.d.wilson.civ@mail.mil and the PCO at amanda.k.struve.civ@mail.mil.

L.2.5 METHOD OF SUBMISSION

L.2.5.1 Proposals shall be submitted electronically via E-mail to the Contract Specialist as danette.d.wilson.civ@mail.mil and the PCO at amanda.k.struve.civ@mail.mil by the time and date specified for receipt of proposals in block nine of the Standard Form (SF) 33.

L.2.5.2 Offerors shall identify in the e-mail subject line the RFP number, closing date/time, content, and the offeror's name. For example: W52P1J-18-R-0011, day/time/content, Message 1 of 5, XYZ Company.” In the body of each e-mail message of the proposal, the Offeror shall provide a brief statement accounting for each e-mail in relation to the entire RFP; e.g., Message 3 of 5, as well as an inventory of attachments, e.g., Attachment 1 of 4. For example, “This is message 3 of a total of 5 messages constituting the delivery order proposal of XYZ Company. This message provides attachments 2 and 3 of a total of 6 attachments to our complete Proposal.”

L.2.5.3 No classified information shall be included in this solicitation and the use of hyperlinks in proposals is prohibited. If classified material is received, it will not be reviewed and the proposal will be removed from the competition.

L.2.5.4 Offeror must be registered in the System for Award Management (SAM) and

Commercial and Government Entity (CAGE).

L.2.5.5 The solicitation, amendments, notices, and other information will be made available on FedBizOpps at http://FBO.gov. Offerors are advised to continuously monitor the FEDBIZOPPS website for new information. The Offerors are deemed to have knowledge of all documents that are posted to FEDBIZOPPS.

mailto:danette.d.wilson.civ@mail.mil mailto:amanda.k.struve.civ@mail.mil mailto:danette.d.wilson.civ@mail.mil mailto:amanda.k.struve.civ@mail.mil http://fbo.gov/

L.2.5.6 The USG will not reimburse Offerors for incurred costs associated with the preparation of proposals.

L.3 SINGLE PROPOSAL SUBMISSION

Offerors are limited to submitting one proposal with one approach to meeting the requirements of this solicitation. An Offeror is defined as an entity competing independently that does not share a common parent, does not have a parent/subsidiary relationship with any other Offeror, and is not affiliated with any other Offeror (as defined in Federal Acquisition Regulation (FAR) 19.101).

L.4 CONTRACT AWARD

L.4.1 The Government intends to award a single-award, hybrid Time and Materials, Cost Reimbursable, and Firm Fixed Price contract using the Best Value Trade-Off evaluation criteria as outlined in this solicitation.

L.4.2 The Government reserves the right to conduct discussions. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

L.5 THE FREEDOM OF INFORMATION ACT (FOIA).

L.5.1 FOIA and its amendment have resulted in an increasing number of requests from outside the USG for copies of contractors' proposals and other documents submitted to federal agencies. If an Offeror's submission contains information that it believes should be withheld from such requestors under FOIA on the grounds that it contains trade secrets and commercial or financial information [5 USC 552(b)(4)], the Offeror should mark its submissions in the following manner:

L.5.2 The following notice shall be placed on the title page: “Some parts of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secret or commercial or financial information not subject to mandatory disclosure under the Freedom of Information Act. Material considered privileged or confidential on such grounds is contained on page(s) ___.”

L.5.3 Each individual item considered privileged or confidential under FOIA should be marked by placing the text within {brackets} with the following notice placed in the right margin: Privileged or Confidential. Failure to do so may result in an involuntary release via a FOIA request.

L.6 PROPOSAL VOLUMES

To be considered for selection, the Offeror must submit a complete response to this solicitation using the sequence and format instructions provided in this section. The proposal shall be divided into the separate volumes specified in Table 1.1.

Table 1.1

Section # Title Format or Template;

Adobe or Excel

Page Limits

Volume I: General.

L.6.1.1 SF33 Template – SF33;

Adobe

1 page

L.6.1.2 Teaming Arrangements Contractor Format No Page Limit

L.6.1.3 Responsibility Determination L.6.1.3.1 Business System Information L.6.1.3.2 Financial Capability L.6.1.3.3 Program Management Plan L.6.1.3.4 Solicitation Documents

Contractor Format, Template from solicitation Sections I and K

No Page Limit

PHASE I EVALUATION

Volume II: GO/NO GO Criteria

L.6.2.1 Proof of Security Clearance

Contractor Format

No Page Limit

L.6.2.2 Accounting System Documentation Contractor Format

PHASE II EVALUATION

Volume III: Program Management

L.6.3.1 Factor 1 Program Management Contractor Format (with the exception of the PRS)

Volume III shall not exceed 10 pages (10 pages does not include the Performance Requirement Summary [PRS] and Quality Assurance Surveillance Plan

[QASP].

Volume IV: Factor 2: Technical

L.6.4.1 Factor 2 Technical Contractor Format (with the exception of the PRS)

Volume IV shall not exceed five pages

Volume V: Factor 3: Past Performance

L.6.5.1 Factor 3 Past Performance Free Format Volume V shall not exceed 20 pages (letters of consent, , are excluded from the 20 page limit and can be unlimited pages in length).

Volume VI: Factor 4: Cost/Price

L.6.6.1 Cost Price Template; Excel.

L.6.1 VOLUME I: GENERAL

L.6.1.1 STANDARD FORM (SF) 33. “Offeror” means the official legal bidding entity identified in Block 15A on the SF 33, Solicitation, Offer and Award.

Using the SF 33 form, Solicitation, Offer and Award, posted as page 1 of the solicitation, the Offeror shall complete blocks 12-18 and all certifications requiring signature.

The Government requires a minimum acceptance period of no less than 365 calendar days. The Offeror shall complete Block 12 of each SF 33 submitted with full cognizance of the minimum acceptance period of 365 calendar days.

If any amendments to the solicitation are issued, the Offeror must acknowledge each amendment number and date in Block 14 of the SF 33 and complete the applicable SF 30.

The Offeror’s legal name and address in Block 15A on the SF33 must match the information for the Offeror in at SAM.gov, including the corresponding CAGE Code Number and DUNS (note: the address listed in Block 15A will be the official mailing address used by the Government for letter correspondence, if necessary).

The name, title, signature, and date identified in Block 16, 17, 18, must be an authorized representative with authority to commit the Offeror to contractual obligations.

L.6.1.2 TEAMING ARRANGEMENTS. The Offeror shall provide, if applicable, a summary describing the joint venture (JV) and/or subcontracting arrangement(s) established for this solicitation/contract. Identify each proposed team member by company name, company address, and specific tasks each team member is expected to perform. If the Offeror is a JV, the Offeror shall provide a copy of the signed JV Agreement (identifying the principal and guarantor) within Volume I.

L.6.1.3 RESPONSIBILITY DETERMINATION The following information is not a requirement for evaluation in source selection. Rather, the Government will review the information as part of a responsibility determination in accordance with FAR 9.104-1.

L.6.1.3.1 BUSINESS SYSTEMS INFORMATION. The Offeror shall provide its current Government approval status of the following business systems: billing (internal controls), estimating, budget and financial control, purchasing and quality assurance. The Offeror shall provide official Government approval documentation for any systems that have Government approval. If approval of any of these business systems is not available, provide a statement of such and a brief rationale as to why these systems are not approved.

L.6.1.3.2 FINANCIAL CAPABILITY. Unless the Offeror's global parent files with the U.S. Securities and Exchange Commission, the following shall be provided: financial statements (with notes) for the most recently completed fiscal year and status of any/all loans and lines-of-credit (used and unused amounts).

L.6.1.3.3 PROPERTY MANAGEMENT PLAN. The Offeror shall submit a Property Management Plan meeting the requirements of FAR Clause 52.245-1 (specifically, 52.245-1(f)). The Property Management Plan will be incorporated into any resultant contract.

L.6.1.3.4 SOLICITATION DOCUMENTS. The Offeror shall complete the blank lines and provide any appropriate signatures for the contract sections indicated below without modification to the sections. .

Section I. Contract Clauses.

Section K. Representations, Certifications, and other Statements of Offerors.

PHASE I EVALUATION

L.6.2 VOLUME II: GO/NO GO Criteria

L.6.2.1 PROOF OF FACILITY CLEARANCE. Offerors must possess a SECRET Facility Clearance by the RFP closing date, at the time of award, and throughout the life of the contract. This SECRET level clearance requirement also applies to Subcontractors that will require access to classified information. Offerors shall provide a list of all proposed Subcontractors (including name of company and company Commercial and Government Entity (CAGE) code) that require a SECRET Facility Clearance IAW the PWS.

L.6.2.1.1 In order for an Offeror and Subcontractor to request and sponsor an individual employee's SECRET Security Clearance to perform the functions identified in the PWS, the Offeror and Subcontractor must possess a SECRET Facility Clearance by the RFP closing date. Possession of an INTERIM SECRET Facility Clearance will be sufficient to meet the requirement at time of proposal submission provided that it can be validated by the Defense Security Service (DSS); however, please note that access to classified COMSEC information requires a FINAL US Government Clearance at the appropriate level and therefore if contractor employee requires access to classified COMSEC the Offeror will be required to possess a FINAL US Government Clearance at the appropriate level in order to perform after award.

L.6.2.1.2 While it is acknowledged that the Offeror may form contractual relationships with additional legal entities (i.e. Prime/Subcontracts, Partnerships, etc.) in order to perform work under this contract, including the specific work which necessitates the SECRET Facility and Security Clearances, the Offeror (i.e. the legal entity that is submitting the proposal and would be identified as the awardee of the contract) must possess a SECRET Facility Clearance itself and cannot rely solely on the clearance of a Subcontractor.

L.6.2.1.3 For a proposal submitted by a Joint Venture, the SECRET Facility Clearance must be granted under the name and CAGE code of the Joint Venture itself to meet this solicitation requirement; even if the managing partner of the Joint Venture has a SECRET Facility Clearance, or if all members of the Joint Venture have a SECRET Facility Clearance, the proposal will not be eligible for award unless the Joint Venture possesses the clearance under its own name and CAGE code.

L.6.2.1.4 Offerors are required to provide undisputable proof of a current U.S.

Facility Clearance at the SECRET level IAW Department of Defense Directive (DODD) 5220.22, National Industrial Security Program Operating Manual for itself and applicable Subcontractors by the RFP closing date. Proof of a SECRET Facility Clearance shall include the following information: name of company; company CAGE code; company facility clearance level; and company Facility Security Officer (FSO) contact information (name, phone number, email address). The CAGE code(s) for the Offeror and Subcontractors shall match the CAGE codes submitted for the Facility Clearance.

L.6.2.2 ACCOUNTING SYSTEM DOCUMENTATION. In accordance with DFARS 242.7502, Contractor’s receiving a time-and-materials contract shall maintain an acceptable accounting system. DFARS Clause 252.242-7006 Accounting System Administration provides the definition of an acceptable accounting system. Offerors are required to provide:

- Official documentation, from either a successful Defense Contract Audit Agency

(DCAA) audit of the Offeror's accounting system; or

- A letter from the Defense Contract Management Agency (DCMA) documenting its approval / adequacy of the Offeror's accounting system.

PHASE II EVALUATION

L.6.3 VOLUME III: FACTOR 1 PROGRAM MANAGEMENT

L.6.3.1 The Offeror shall provide a Contractor Performance Work Statement (CPWS) and associated Performance Requirements Summary (PRS) and Quality Assurance Surveillance Plan (QASP).

L.6.3.2 The CPWS shall identify the Offerors capability to provide personnel (and associated administrative support), while meeting the minimum objectives defined below. Offeror shall explain how their CPWS minimizes risk and increases cost/schedule/performance effectiveness. Contractor format for the CPWS is acceptable.

L.6.3.3 The following objectives are for program management support of the ANDSF Advisory Program (through the entire period of performance) and for the transition from the incumbent contract throughout Afghanistan.

MINIMUM PERFORMANCE OBJECTIVES:

L.6.3.3.1 Provide program management and administrative support for the ANDSF

Advisory Program.

L.6.3.3.2 Transition Approach (Phase In-Phase Out): Provide phase-in transition services/support approach to ensure no interruption in service between existing contracts and this ANDSF Advisory contract. Identify risks, mitigation activities, milestones and responsible individual(s) associated with each transition task stated in the section 1.18.2 of the PWS.

L.6.3.3.3 Recruitment/Retention: Attract, hire, and retain qualified (the ability to transfer knowledge and skills to the ANDSF) contractor personnel IAW sections 1.13.4, 1.13.5, and 1.13.6 of the PWS.

L.6.3.3.4 Quality Control Approach: Ensure quality instruction (the ability to transfer knowledge and skills to students) is provided; and ensure both instruction is relevant to the current operating environment IAW section 1.6.1 of the PWS.

L.6.3.3.5 Program Management Plan (PMP):

L.6.3.3.5.1 Provide an organizational and staffing structure of the program management office. All personnel identified as Key Personnel in section 5.2.1 of the PWS shall be included and meet the minimum requirements.

L.6.3.3.5.2 Describe the organizational hierarchy of the Program Management

Office (PMO) structure with discussion on the integration of lines of communication, command and control responsibilities, and program administration.

DISCLAIMER: Upon award, the final CPWS (as negotiated, if applicable) will be incorporated into the final contract with section 5.2 of the PWS; The QASP will not be incorporated as an attachment to the contract, however, the Government will consider the contractor proposed QASP to develop a Government QASP which will be utilized during contract oversight and surveillance of provided services.

L.6.3.4 The PRS should be brief and capture the salient elements of the requirement while defining outcomes, which measure the program's effectiveness in relation to CPWS. Offerors shall provide the PRS in the following format.

(1) CPWS (2)

Performance Objective

(3)

Performance Standards

(4)

Acceptable Quality Levels

(5)

Method of

Surveillance

Insert the

CPWS

paragraph number, i.e., CPWS paragraph 5.5

The contractor shall provide [Insert an objective that relates directly to a mission essential required item, i.e., analysis of DoD

Business Process and

Agency Operating

Models].

The contractor provided

[Insert the standard that should be followed, i.e, analysis of DoD Business

Process and Agency

Operating Model].

[Insert the minimum acceptable level of service, i.e., No more than one customer complaint per report.]

[Insert the method of surveillance and who performs, i.e., Validated

Customer

Complaint received by

COR.]

1. CPWS: Reference paragraph number/identifier in CPWS

2. Performance Objective: Identify what must be accomplished to satisfy the requirement.

3. Performance Standards: The benchmark against which performance will be measured.

4. Acceptable Quality Levels: Acceptable variation from the standard

5. Method of Surveillance How performance will be checked

L.6.3.5 Offerors shall provide a Quality Assurance Surveillance Plan (QASP) in conjunction with submitted CPWS and PRS. The QASP should provide specific detail on how the Government will survey, observe, test, sample, evaluate, and document contractor performance results to determine if the contractor meets the required standards for each objective in the CPWS. Offerors shall develop QASPs in accordance with FAR 46.401 and DFARS 237.172. In addition to the guidance set forth in regulation, QASPs should focus on the level of performance required by the CPWS, rather than the methodology used to achieve that level of performance. The QASP should explain each of the following:

1. What will be monitored;

2. How monitoring will take place;

3. Who will conduct the monitoring; and

4. How monitoring efforts and results will be documented.

Contractor format for the QASP is acceptable.

L.6.4 VOLUME IV: FACTOR 2 TECHNICAL

L.6.4.1 The Offeror shall provide a PRS and associated QASP describing how the Offeror proposes to measure success and effectiveness of the performance requirements outlined section 5.2 of the PWS. The PRS shall define outcomes, which measure the program's effectiveness in relation to the essential functions outlined in section 5.2 of the PWS.

Offerors shall provide the PRS in the following format.

(1) PWS (2)

Performance

Objective

(3)

Performance Standards

(4)

Acceptable Quality Levels

(5)

Method of

Surveillance

Insert the

PWS

paragraph number, i.e., PWS paragraph

5.5

The contractor shall provide [Insert an objective that relates directly to a mission essential required item, i.e., analysis of DoD

Business Process and

Agency Operating

Models].

The contractor provided [Insert the standard that should be followed, i.e, analysis of DoD

Business Process and Agency

Operating Model].

[Insert the minimum acceptable level of service, i.e., No more than one customer complaint per report.]

[Insert the method of surveillance and who performs, i.e., Validated

Customer

Complaint received by

COR.]

1. PWS: Reference paragraph number/identifier in PWS

2. Performance Objective: Identify what must be accomplished to satisfy the requirement.

3. Performance Standards: The benchmark against which performance will be measured.

4. Acceptable Quality Levels: Acceptable variation from the standard

5. Method of Surveillance How performance will be checked

L.6.4.2 Offerors shall propose a Quality Assurance Surveillance Plan (QASP) in conjunction with submitted PRS. A QASP should provide specific detail on how the

Government will survey, observe, test, sample, evaluate, and document contractor performance results to determine if the contractor meets the required standards for each objective in the PWS. Offerors shall develop QASPs in accordance with FAR

46.401 and DFARS 237.172. In addition to the guidance set forth in regulation, QASPs should focus on the level of performance required by the CPWS, rather than the methodology used to achieve that level of performance. The QASP should explain each of the following:

1. What will be monitored;

2. How monitoring will take place;

3. Who will conduct the monitoring; and

4. How monitoring efforts and results will be documented.

Contractor format for the QASP is acceptable.

L.6.5 VOLUME V: FACTOR 3 PAST PERFORMANCE

L.6.5.1 Offerors shall submit past performance information utilizing Attachment XX on up to 5 recent and relevant contracts for itself and up to 2 recent and relevant contracts for each major subcontractor.

L.6.5.2 Joint Venture (JV). If an Offeror is a JV, it may submit past performance information on recent and relevant contracts performed by the JV itself or for efforts performed by one or more of the entities comprising the JV.

L.6.5.3 Parent or Affiliated Company. If an Offeror submits past performance information on recent and relevant contracts performed by its parent or an affiliated company, the Offeror shall explain what resources the parent or affiliated company will provide or what resources that the Offeror will rely upon which will affect the performance of the Offeror and demonstrates meaningful involvement in contract performance. Offeror may submit up to a one-page explanation.

L.6.5.4 A major subcontractor is a subcontractor expected to perform 15% or more of the proposed effort based on the total proposed price. The Government will determine whether or not a subcontractor is a major subcontractor by reviewing Attachment XX in accordance with L.6.5.7

L.6.5.5 Recency. Recency, as it pertains to past performance information, is a measure of the time that has elapsed since the contract occurred. Recent contracts are defined as any contract under which any performance, delivery, or corrective action has occurred within the following time standards: three years prior to this RFP issuance date, regardless of the award date, and contract has been active for at least a year. The

Government reserves the right to consider any significant past performance after the solicitation closing date and prior to award.

L.6.5.6 Relevancy. The relevancy of the past performance information will be evaluated as follows:

Relevant: Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Not Relevant: Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

In order to determine if a reference is relevant, the reference must meet the scope and magnitude of effort and complexities as detailed below.

Scope – Training, advising, and mentoring…. (PWS)

Magnitude of effort – Minimum annual contract value $75,000,000

Complexities – Cost or Time and Material, OCONUS

L.6.5.7 Subcontracts.

L.6.5.7.1 Offerors shall complete Attachment XX to identify all entities proposed to perform the effort required by this RFP. Specifically, Offerors shall

a. Identify each participant: Offeror and each proposed subcontractor, include the entire company name, company address, CAGE Code, DUNS Number

b. Role of each participant: Type of work to be performed and cite the applicable

PWS paragraph.

c. Identify the proposed cost/price for each participant

d. Identify the percentage of the proposed effort, based on the total proposed price, each participate is expected to perform.

L.6.5.7.2 Offerors shall submit written consent of its major subcontractors to allow the disclosure of its subcontractors' past performance information to the Offeror.

L.6.5.7.3 Offerors shall include signed letters of commitment from all major subcontractors. Failure to submit signed letters of commitment may result in non-consideration of the major subcontractors identified.

L.6.5.8 Instructions for completing Attachment XX are below:

L.6.5.8.1 Information to determine recency and relevancy (Offeror’s References tab and

Subcontractor’s References tab:

a. Line 1 - Identify the contract number (and task order number, if applicable).

NOTE: A task order constitutes a contract. The Government will not consider a reference which identifies multiple contracts, task orders, or base IDIQ / BPA /

BOA.

b. Line 2 - Offeror’s Name

c. Line 3 - Offeror’s CAGE code

d. Line 4 - Offeror’s DUNS number

e. Line 5 - Contract’s NAICS code

f. Line 6 - Offeror’s Role (Prime or Subcontractor)

g. Line 7 - Government Requiring Activity / Customer Agency

h. Line 8 - Award Date

i. Line 9 - Final (actual) or projected final (if ongoing) start and end dates of the period of performance, including option periods

j. Line 10 - Description of the technical requirements and explanation of how they are the types of services required in the PWS for the ANDSF Advisory Program services.

k. Line 10a - Word limit shall not exceed XXX words.

l. Line 11 - Performance Location(s)

m. Line 12 - Total Contract Value (Awarded)

n. Line 13 - Total Contract Value (Final/Projected)

o. Line 14 - Annual Average Dollar Value

p. Line 15 - Contract Type (specific type such as Fixed-Price (FP), Cost

Reimbursement (CR), Time & Material (T&M), etc.).

q. Line 16 - POC 1: Identify Procuring Contracting Officer's name, telephone number, and e-mail address.

r. Line 17 - POC 2: Identify Government’s technical representative or Contracting

Officer Representative, current email address, and telephone number.

s. Line 18 - POC 3: Identify Administrative Contracting Officer's name, current email address, and telephone number.

L.6.5.8.2 Past Performance Information:

a. Line 1 - Offeror met original schedule or technical performance requirements

(enter Yes or No). If no, provide information on problem(s) encountered and the

Offeror’s corrective action(s).

b. Line 2 - Requests for Deviation and Requests for Waiver (enter Yes or No). If yes, address each with respect to causes and corrective actions.

c. Line 3 - Received Cure Notices or Show Cause Letters (enter Yes or No). If yes, provide a description of corrective action. Offerors shall provide a copy of any cure notice or show cause letter.

d. Line 4 - Received Level III Corrective Action Reports (enter Yes or No). If yes, provide a description of corrective action. Offerors shall provide a copy of any

Level III Corrective Action Reports.

e. Line 5 - Termination (enter Yes or No). If yes, identify the type of termination and reason for termination.

NOTE: It is recommended that Offerors limit references to those involving its performance as a prime or first tier subcontractor only. If the work was performed as a subcontractor, provide the name of the prime contractor on line xx and prime contractor

POC information on lines xxx.

L.6.5.9 In addition to the recent and relevant contracts provided in Attachment XX

Offeror’s References tab, Offerors shall identify all recent and relevant contracts that encountered any performance problems in Attachment XX Adverse Past Performance

References tab utilizing the instructions found at L.X.5.1 and L.X.5.2.

L.6.5.10 Past Performance Questionnaire.

L.6.5.10.1 Offerors shall complete and submit a Past Performance Questionnaire, Attachment XX, for all contracts identified in XX. The Offeror shall complete Part I of the Past Performance Questionnaire and e-mail the questionnaire to XXXX@mail.mil and to the POC(s) responsible for the past/current contract. Offerors shall instruct the

POC(s) responsible for the past/current contract to electronically complete Part II of the questionnaire and e-mail the entire questionnaire to the Contracting Office no later than the proposal due date, to XXXX@mail.mil. Early submission of Past Performance data is encouraged; however, Offerors may complete Part I and email the questionnaire up through the RFP closing date and time.

L.6.5.10.2 Offerors shall provide a list of all the POCs it sent a Past Performance

Questionnaire utilizing Attachment XX.

Solicitation Number

Company Name

Contract Number

Government Agency

POC Last Name, First Name

POC Title

POC Telephone Number

POC email Address

Date Offeror emailed the questionnaire to the POC

L.6.6 VOLUME VI: FACTOR 4 COST/PRICE

L.6.6.1 Offerors shall submit their proposals using the Price Matrix (Attachment XXX).

The Offeror shall fill in only areas of the matrix that are highlighted green. Please note that the Price Matrix has eight (8) separate tabs; six tabs require price entries – Base Period, Option Period 1, Option Period 2, Option Period 3, Option Period 4 and CLIN 0001 – T&M Labor Breakdown. The Summary tab requires only the Offerors Name, DUNS Number and Cage Code and the Instructions tab provides information only to the Offeror.

L.6.6.2 Offerors shall completely fill out the Price Matrix by entering the required information in the green highlighted cells. No action is required by Offerors in relation to any other color shaded cells, they are information only, totals, or formula’s that have been provided/calculated by the Government.

L.6.6.3 All cost reimbursable CLINs will use a Government-provided surrogate figure to ensure equal effect on Offerors price proposals.

L.6.6.4 The Offeror’s narrative support shall be in MS Word format for all Price/Cost assumptions.

L.6.6.5 All prices for this acquisition shall be stated in U.S. dollars, rounded and displayed to two decimal places. (ex. $20.50)

L.6.6.6 Digital files must be compatible with Microsoft (MS) Office 2013: Word, Excel, PowerPoint and/or Access.

L.6.6.7 All personally identifiable information must be redacted up to the point of allowing and ensuring traceability and/or audit of the information.

L.6.6.8 Your cost quote shall be a separate volume from your technical proposal.

L.6.6.9 The Price proposal must be consistent with the Offeror’s Technical factor proposal. Inconsistencies between the Offeror’s Cost/Price and Technical proposals reflect on the Offeror’s ability to perform the effort required within the amount proposed.

These inconsistencies, if unexplained, raise the fundamental questions as to the Offeror’s inherent understanding of the work required and the ability to perform the contract.

L.6.6.10 The Offeror’s 90 day transition-in total cost (as part of the base period) shall include all price elements for transition performance from start of performance until full operational capability within the time allotted in the PWS.

L.6.6.11 Price proposals are assumed to represent the Offerors best efforts, as final proposal revisions might not be requested from Offerors. Any additional information considered necessary to explain the proposed pricing shall be submitted with the initial proposal.

L.6.6.12 Proposals in MS Excel macro enabled (*.xlsm) or binary format (*.xlsb) and/or incorporating macros are prohibited.

L.6.6.13 Certified Cost or Pricing Data/Data Other than Certified Cost or Pricing Data – The Government anticipates receiving competitive proposals and using competition to determine price reasonableness. However, the Government reserves the right to request certified cost or pricing data or data other than certified cost or pricing data necessary to determine price reasonableness if competition is not adequate for that purpose. Certified cost or pricing data and data other than certified cost or pricing data, if required, must be submitted in accordance with the instructions specified at FAR 15.403-5.

L.6.6.14 The Option to Extend Services (FAR 52.217-8) has been added to the Total Evaluated Price on the Summary – Total Proposed Price tab. It has been calculated as one-half of the Offeror’s Total Evaluated Price for the final option year price (Option Year 4).

L.6.6.15 For all Contract Line Item Numbers (CLINs), Offerors shall enter their Fully Burdened Hourly Labor Rates for the Base Year and all Option Years on the T&M Labor Breakdown tab in accordance with FAR 16.601. All proposed fully burdened hourly labor rates shall be expressed as a dollar value and rounded to two decimal places when proposed on the T&M Labor Breakdown tab and used in the computation of the Total Evaluated Price for each labor category. Failure to include a fully burdened hourly rate for all of the proposed labor categories within the Pricing Sheet will result in the proposal being determined unacceptable, resulting in the Offeror’s proposal being rejected.

The Price Matrix shall be completed as follows:

Summary tab Offerors shall complete the Summary tab by entering its Name, DUNs Number and Cage Code in the green highlighted cells. The remaining cells on the Summary tab are linked to totals in other areas of the Price Matrix, which allows this tab to act as a summary of the proposal.

Base and Option Periods (1-4) tabs

Signed proposals must indicate the total price for each CLIN. For evaluation purposes only, the Government has provided surrogate dollar amounts for all cost reimbursable CLINs in the Price Matrix; the Offeror shall not change these dollar amounts.

Price Information: All information relating to the proposed price, including all required supporting documentation, must be in files separate and apart from those containing non-price information. Under no circumstances shall this information and documentation be included elsewhere in the proposal. Inclusion of pricing information within other proposal files will result in elimination from consideration.

Specific directions on each CLIN are also available on the Instructions tab of Attachment 0003 – Pricing Matrix.

The price factor will be evaluated but not adjectively rated. The FAR requires that contracts be awarded at prices that are fair and reasonable. The Contracting Officer is responsible for the determination of price reasonableness. The price proposals will be evaluated using price analysis in accordance with FAR 15.404-1, Proposal Analysis Techniques.

The Government intends to evaluate price reasonableness in accordance with FAR Part 15.404-1(b), relying primarily upon competition. The Government expects adequate competition and a comparison will be made of total evaluated prices received in response to the solicitation. Recent Director of Defense Policy states that Contracting Officers will no longer use the standard at FAR 15.403-1(c)(1)(ii) or (iii) to determine that the proposed price is based on adequate competition when only one proposal is received. In the event where only one proposal is received in response to the solicitation, certified cost or pricing data or other than certified cost or pricing data may be required.