Attach_0006_PWS_X-ray_System_4AUG.pdf

Performance Work Statement (PWS)(Revised)

NEW XRAY SYSTEM B2728 CIP FY16

Revised: 4 AUGUST 2016

Description of Requirement: Crane Army Ammunition Activity (CAAA), Crane, IN, has a requirement for a new medium energy real time digital radiography (DR) system for the inspection of munitions with the approximate dimensions of 36” high by 6” diameter with a weight of approximately 106 pounds. The x-ray imaging system shall meet all requirements in 21 CFR 1020.40, cabinet x-ray systems. A pre-proposal site visit is required so that the Contractor can see the area where the x-ray cabinet/conveyor system will be located and to determine necessary utility interfaces and identify any flooring considerations/issues (site visit took place on 29 June 2016).

1. SCOPE

The Contractor shall provide and install a medium energy (10kV-450kV) cabinet style digital radiography (DR) imaging system with a conveyor system in an existing facility for Crane Army Ammunition Activity located on Naval Surface Warfare Center, Crane, Indiana.

The x-ray system is necessary for radiographic inspection of M1122 projectiles, loaded with either TNT or IMX-101 in the nose end only. The requirements of the inspection require that the x-ray system be able to x-ray and detect anomalies in 500 projectiles per day MINIMUM on a ten hour shift (assuming no rejects). The system shall provide real time digital radiographic images of projectiles under inspection. The system shall consist of a medium frequency x-ray source (10kV-450kV) capable of penetrating the explosive loaded projectile nose, a high resolution flat panel digital detector, a steel/lead/steel shielded enclosure with variable speed (indexing) transport conveyor (munition in vertical position), operator control console with computer workstation, a reviewer console with computer workstation, image acquisition and processing software, and two high resolution digital displays (viewer and reviewer). The system shall provide 2-2T resolution when x-raying a M1122 projectile. The system shall be manufactured and tested at the Contractors’ (or subcontractor’s) facility;

however, the system must be designed so that it can be disassembled in order to fit through a 10 x 10 foot (W x H) facility access door. The Contractor shall provide installation, radiation leak test certification after installation, and x-ray system operational training for four (4) Nondestructive Tester (radiographic) personnel. The Contractor (or subcontractor) must provide a one year warranty and one year telephone and email support and preventative maintenance plan after the date of installation. It is important for the Contractor to note that the x-ray system computer(s) will NOT be networked to other Army computers and will have NO access to the internet; software updates must be available via physical media (CD or DVD). The system must be installed and be operational by 28 April 2017. The system must be able to detect all of the x-ray defects listed in MIL- DTL-32374(AR) paragraph 3.6. Intended use of the x-ray inspection system is 15 years minimum.

2. APPLICABLE DOCUMENTS

NAVFAC Drawings A-101 (sheet 13 of 54 & door schedule sheet 31 of 54), Building 2728 Facility Renovations

21 CFR 1020.40, Cabinet x-ray systems ASTM E2698, Practice for Radiological Examination Using Digital Detector Arrays ASTM E2737, Digital Detector Array Performance Evaluation and Long- Term Stability ASTM E1742 Practice for Radiographic Examination DA PAM 385-24, the Army Radiation Safety Program Drawing 13022733, Projectile, 155MM: HE, M1122

MIL-DTL-32374(AR)

OSHA regulations and the EM 385-1-1, Safety and Health Requirements Manual Floorplan for x-ray B2728.

3. SPECIFIC SYSTEM PERFORMANCE REQUIREMENTS

The Contractor shall provide a medium energy (450kV) cabinet style digital 2D real time x-ray imaging inspection system with a conveyor system with all the hardware and software necessary for industrial radiographic inspection, measurement, and analysis. In addition to meeting these requirements, the system shall meet the specific requirements stated below. All components used in the construction of the system must be new, and the system shall be FDA compliant (21 CFR 1020.40).

3.1. X-RAY Tube shall meet the following requirements:

3.1.1 X-ray source: 10kV-450kV energy range

3.1.2 X-ray Tube Head Type: metal ceramic

3.1.3 EN 12543 Dual focal spots (0.4mm and 1.0mm)

3.1.4 0.4 mm (700 Watts: 1.5 mA)/1.0 mm (1500 watts: 3mA)

3.1.5 X-ray tube shall have a digital controller

3.1.6 High Stability Constant potential high voltage -225, +225 generators

3.1.7 Closed loop cooling with heat exchanger

3.1.8 Coolant hose length suited for installation requirements

3.1.9 X-ray Tube Collimator with placement for filters

3.1.10 X-ray tube shutter: Four leaf, two axis tube shutter shielded for 450kV.

Independent axis control.

3.1.11 Control Unit and cable with lengths suited to the installation requirements

3.1.12 High Voltage high tension-cables with lengths suited to the installation requirements

3.1.13 High energy copper filter kit: Set of copper filters for use with tube (0.093”, 0.250”, and 0.375” thick filters).

3.1.14 Tube head must translate in up and down direction (with detector) so that other items besides M1122 projectile may be x-rayed on the same machine; tube head shall be joystick controlled.

3.2 X-ray Detector shall meet the following requirements:

3.2.1 Monolithic flat panel

3.2.2 Micron pitch: 200

3.2.3 Flat panel DDA detector and be amorphous silicon based

3.2.4 Premium grade panel with 16” x 16” total area

3.2.5 Shielded for x-ray energies up to at least 450Kv

3.2.6 Resolution: 16 bit (65.536 grey levels)

3.2.7 Ultra-high sensitivity

3.2.8 Pixel matrix of 2048 x 2048

3.2.9 Scintillator Screen: Gadolinium oxysulfide (Gd2O2S) (aka Gadox)

3.2.10 Readout shall have a frame rate of a minimum of 7.5 frames per second (fps) with no binning and 15 fps for 2 x 2 binning at full resolution

3.2.11 The system shall provide real time radiographic images of the projectile nose under inspection.

3.2.12 Detector must translate in up and down direction at least 48 inches (with tube head) so that other items besides M1122 projectile may be x-rayed on the same machine; Detector shall be joystick controlled.

3.2.13 Motorized detector travel for variable focal distance adjustment.

3.3 Digital Radiography Workstations shall meet the following requirements:

3.3.1 Workstation Operating System: Windows® 7 or higher

3.3.2 Wi-Fi®: The contractor shall NOT install any Wi-Fi® or other wireless communication hardware or modem on any components of the system. Hardware or software disabling of these types of devices is not acceptable. The contractor shall certify that no Wi-Fi®, 802.11 or other wireless communication hardware or modems are installed on any components of the RMIS system.

3.3.3 Processors: Intel® Xeon®

3.3.4 Video: High-end NVIDIA® or AMD/ATI™-based graphics card(s), not built into motherboard; sufficient to run a minimum of two 2560 x 1600 pixel or higher resolution monitors for viewing and reviewing computers.

3.3.5 Graphics Processing Unit (GPU) computer: Workstation(s) with image visualization must have a minimum of one NVIDIA® or equivalent GPU compute card installed, with a minimum 1.5 GB (gigabyte) on-board memory, which shall be used for accelerating computations therein for viewing and reviewing computers.

3.3.6 Memory (RAM): 12 GB minimum.

3.3.7 Hard drive Disk Space: 1000 GB (1TB) minimum.

3.3.8 Storage: minimum of 3 TB (terabyte) of effective usable data storage space per workstation, in a minimum data protection standard of Redundant Array of Independent Disks 1 (RAID 1 - Mirroring) or better.

3.3.9 Physical media drive: CD and DVD +/- RW Drive

3.3.10 Login: Computer must be able to be password protected so that only NDT personnel can log in and access the controls and files.

3.3.11 One (1) viewing & one (1) reviewing workstation shall both contain an additional 30-inch class color display with the following characteristics:

3.3.11.1 A resolution of 2560 x 1600 pixels or better.

3.3.11.2 Minimum of 1000:1 true contrast ratio

3.3.11.3 Minimum of 60 Hz vertical refresh rate at full resolution

3.3.11.4 Brightness a minimum of 300 cd/m2 (candela per meter squared)

3.3.12 Viewing & reviewing image displays shall meet all requirements of ASTM E2698, section 7.5.

3.3.13 10/100/1000 Network interface (for networking viewing and reviewing stations)

3.3.14 Minimum 101-key, enhanced keyboard and 3-button optical (e.g. laser) scroll mouse with every workstation.

3.3.15 Ergonomic desk and chair for each of the viewing and reviewing work stations.

3.4 Software package shall meet the following requirements:

3.4.1 Digital Radiography Software: Windows® based (compatible with Windows® 7 or higher)

3.4.2 Non-proprietary image storage format.

3.4.3 Multiple Windows interface.

3.4.4 High performance image processing and measurement functions utilizing GPU technology

3.4.5 Automatic parallelization for systems with multiple CPU’s and GPU’s.

3.4.6 CNC motion control software for automated scanning with automatic image processing and archiving capabilities

3.4.7 Live (real time) imaging up to 30 frames per second

3.4.8 Live measurements with 1 pixel resolution

3.4.9 Live image gain/offset calibration and defective pixel correction

3.4.10 Live averaging, live histogram, live line profile, live rotation between portrait and landscape modes.

3.4.11 Automatic creation of technique sheet for operator record

3.4.12 Capture videos into AVI files.

3.4.13 Supports digital flat panel detector listed above and digital/analog cameras at 8, 10, 12, and 16 bits.

3.4.14 Read and store images in TIFF 32 bit/ 16 bit/ 8 bit, BMP, JPEG, RAW, DICONDE

3.4.15 Stitch multiple images forming one seamless image

3.4.16 Routinely monitor digital detector to include the following:

3.4.16.1 Pixel mapping qualification

3.4.16.2 Detector quality check

3.4.16.3 Spatial resolution

3.4.16.4 Contrast sensitivity check

3.4.16.5 SMPTE Display Test Pattern, RP 133 (or equivalent)

3.4.17 Software shall be flexible and should NOT require manual software coding to x-ray items other than M1122 projectiles on the machine.

3.4.18 Software shall provide comprehensive acquisition, processing, and archival program with a user-friendly interface.

3.4.19 The Contractor shall provide original installation media with license documentation for the computer operating system as well as every software installed application for each computer.

3.4.20 The contractor shall provide software back-up images of all boot drives as configured at the time of installation.

3.4.21 The contractor shall configure the software on the viewing and reviewing computers so that the computers will be interchangeable.

3.4.22 The software shall control all appropriate X-ray source parameters, conveyor positioning, and detector settings.

3.4.23 The Operator or Reviewer shall have the ability to save the raw, uncorrected images on a per-scan basis.

3.4.24 The data acquisition software shall store the data images in a well-defined, non-filtered, full dynamic range, documented, non-compressed, non-proprietary format conforming to ASTM E2699-11 Standard Practice for (DICONDE) for Digital Radiographic (DR) Test Methods to the following minimal compliance:

3.4.24.1 Digital images shall be stored in the DICONDE format with the following metadata fields as specified by the user at a minimum:

3.4.24.1.1 Component ID (0010, 0020)

3.4.24.1.2 Component Name (0010, 0010)

3.4.24.1.3 Study Description (0008, 1030)

3.4.24.1.4 Study Date (0008, 0020)

3.4.24.1.5 Series Description (0008, 103E)

3.4.24.1.6 Examining Company’s Name (0008, 0090)

3.4.25 The system shall save the following DICONDE metadata fields automatically:

3.4.25.1 Manufacturer (0008, 0070)

3.4.25.2 Manufacturer’s Model Number (0008, 1090)

3.4.25.3 Device Serial Number (0018, 1000)

3.4.25.4 Modality (0008, 0060)

3.4.25.5 Imager Pixel Spacing (0018, 1164)

3.4.25.6 Software Version(s) (0018, 1020)

3.4.26 Original (raw) image without any image enhancements shall be retained. The original data shall be capable of being re-processed and re-displayed using the same or other process algorithm without having to take another radiographic exposure.

3.4.27 System shall allow the Operator or Reviewer to select images for viewing from a list.

The list shall show the following fields at a minimum and shall allow the user to sort the list by any of these fields. User shall also be able to filter the list to only show specific values for any of these fields:

3.4.27.1 Component ID

3.4.27.2 Component Name

3.4.27.3 Inspection Date

3.4.27.4 Examining Company’s Name

3.4.28Automatic Image review queue.

3.4.29 Accept/reject review capabilities.

3.4.30 Operator and Administrator security levels.

3.4.31 Reporting and Archiving options.

3.4.32 Batch processing.

3.4.33 Contractor shall propose in their technical approach, the best location for the control console/workstation and reviewer work station, based on the floor plan and available space (must be on the side of the wall with the x-ray cabinet).

3.5 Cabinet/Radiation Enclosure shall meet the following requirements:

3.5.1 Construction designed to distribute weight evenly on concrete floor surface (system will be placed on a 250 pounds per square foot rated concrete floor) and to fit within the space of the attached floor plan layout..

3.5.2 Vibration/isolation mounts (if necessary) for forklift traffic

3.5.3 Cable access ports with covers

3.5.4 Internal camera monitoring/surveillance system with split screen monitoring.

3.5.5 Lead curtains on tunnel openings, or equivalent mechanism such as motorized sliding access door(s), to shield operators from x-rays and to prevent cabinet/enclosure leakage per 21 CFR 1020.40

3.5.6 Steel/lead/steel construction

3.5.7 Primary and secondary x-ray safety interlocks

3.5.8 “X-ray on” warning light.

3.5.9 Designed to meet 21 CFR 1020.40

3.5.10 Camera shall be placed inside of cabinet to allow operator to view inside of x-ray machine and munition placement in front of digital panel.

3.5.11 If the cabinet/enclosure is going to be higher than 9 foot 5 inches, the government will need to move the light fixtures up; therefore, the technical proposal shall disclose this information in the technical approach/proposal.

3.6 Conveyor System shall meet the following requirements:

3.6.1 The contractor shall provide a conveyor system to move projectiles in and out of the cabinet; the system shall process 500 projectiles per 10 hour shift. One shot per projectile (0 degrees) is all that is required (multiple projectiles may be shot at once), unless there is a defect, then the round shall be rotated 90 degrees and reshot. (The production rate is based on no rejects; if there is a reject it could double the double the process time). (Rotation of projectile 90 degrees shall NOT be done manually). The conveyor will be loaded with projectiles using a government provided manipulator by lifting the projectile by the lifting lug.

3.6.2 Conveyor shall have a capacity rating for holding M1122 projectiles weighing approximately 106 Lbs. each, when loaded.

3.6.3 The conveyor shall have integrated electronics.

3.6.4 The electrically powered conveyor system shall move the M1122 projectiles in the vertical/upright position into the cabinet, in contractor provided conveyor racks/fixtures, and out of the cabinet for unloading.

3.6.5 If Conveyor belts are used, they shall be conductive.

3.6.6 Conveyor and x-ray cabinet shall be capable of being electrically grounded.

3.6.7 All materials coming into direct contact with the loaded projectile shall be non-sparking and conductive. Conductive UHMW is the preferred material to be in direct contact with the loaded projectile (i.e. fixtures/holders in direct contact with projectile).

3.6.8 The conveyor system shall have one conveyor section from the projectile loading station to the x-ray cabinet, one section inside the x-ray cabinet to move the projectiles into position for x-raying, and one section from the x-ray cabinet to the unloading station (the conveyor portion going into the x-ray cabinet and coming from the x-ray cabinet may be the same conveyor portion as long as the minimum 500 projectiles per day production rate can be met; otherwise it shall be a closed loop system).

3.6.9 The conveyor system shall be equipped with sensors allow bridging of sections automatically as product transfers and sensors to keep projectiles from falling from the ends of the conveyor (if not closed loop).

3.6.10 The conveyor operation shall be electrically-powered and integrated with the x-ray system; however there shall be a stand-alone or remote control console, which will independently function manually giving the operator full manual control of the conveyor if there is a x-ray software malfunction.

3.6.11 The conveyor shall fit in within the B2728 floor plan provided (one of the 30 inch wide by 72 inch tall tunnel openings is available) and the conveyor shall be capable of coming to a full stop, reversing its motion, and re-starting motion depending on the discretion of the inspector/operator. The doors in the concrete wall area may also be used for conveyor sections; except the forklift traffic door on far right side of building.

3.6.12 Conveyor system safety features shall be provided at the projectile loading and unloading stations that provide a visible warning that the conveyor is ready to move and prevent advancement until both the load and unload operators press and release a control.

3.6.13 Emergency stops shall be provided at all locations deemed necessary for safe operation; at a minimum include the control room, the conveyance area inside the annex, and at the primary building where conveyance adjoins.

3.6.14 The conveyor system shall be of sufficient construction strength, design, and durability to be rated at a minimum of two (2) times as strong as the minimum weight, gage, or load rate required to ensure total system reliability and reduce premature deterioration from wear and fatigue.

3.6.15 The conveyor shall be hinged or otherwise modified to allow a section to be moved in order to allow access to the imaging panel and panel manipulator housing inside the x-ray cabinet for preventative maintenance.

3.6.16 Conveyance system shall be designed for maximum throughput, durability, and stability.

3.6.17 Conveyance system and racks/ fixtures shall not allow munitions that are to be radiographically inspected to tip, fall, or otherwise drop from the respective surfaces to the floor.

3.6.18 There is no minimum or maximum space required between the projectiles. The contractor shall propose in their technical approach the configuration of the projectiles for x-raying and acquiring images that meet the 2-2T image quality.

3.6.19 The conveyor system shall have color cameras to cover the full length of the conveyor sections and inspection operation and provide color monitors (10 inch screen minimum) in the x-ray control area for continuous monitoring. Cameras inside the x-ray area shall be commercially available cameras.

3.6.20 The provided x-ray cabinet/enclosure shall be designed appropriately for the conveyor system.

3.6.21 The distance from the centerline of the conveyor openings and the primary or x-ray target wall shall be disclosed by the contractor in the technical approach. The digital flat panel detector and its shielded holding fixture/manipulator shall be located in this area of the cabinet, between the conveyor and the primary or target wall.

3.6.22 The contractor shall provide a control console that will provide the x-ray inspection personnel a manual means of opening and closing the conveyor doors to provide access to the cabinet and work in conjunction with the cabinet radiation safety interlocks. The console shall have a light to visually indicate and verify the conveyor doors are in the completely open and completely closed position from the remote x-ray control area. (If doors are used, lead curtains may also be used as long as the system meets 21 CFR 1020.40)

3.6.23 All materials coming into direct contact with the loaded projectile shall be non-sparking and conductive.

3.6.24 Part Manipulation Control: All drives variable speed joystick controlled.

3.8 CABLE LENGTHS.

3.8.1 Cable lengths for all applicable equipment shall be determined by the contractor.

3.8.2 All applicable and connecting service and operational cables from the inspection viewing/control room to the 450kV cabinet/enclosure and the equipment therein shall be mounted or laid in an adjoining contractor provided and installed overhead cable tray.

3.8.3 Contractor shall ensure all required cables are of adequate continuous length with no splices or breaks allowed with the correct cable end terminations provided.

3.9 ADDITIONAL X-RAY SYSTEM REQUIREMENTS:

3.9.1. Voltage: 480/277/3-phase

3.9.2 Tube head/detector/conveyor manipulation control: All drives shall be variable speed joystick controlled and each axis shall be independently controlled.

3.9.3 Programmable CNC controlled automatic scanning with automatic image processing and archiving capabilities

3.9.4 X-ray system will NOT have access to the network or internet, software downloads and software upgrades shall be made via physical media (i.e. CD/DVD). NO thumb drives are allowed on government computers which also applies to this system.

3.9.5 A spare parts list for high wear, low life expectancy items is required upon delivery of the system.

3.9.6 The system does not need to be explosion proof, but shall be electrically grounded.

3.9.7 The system shall provide real time digital radiographic images of the item under inspection.

3.9.8 Scan Travel*: Vertical = 48” (121cm), Horizontal = 33” (83cm), Z axis (source to detector) = 48” (121cm), Tilt = +20°/-15°, Rotation (optional +/-30°) = 360° continuous (*Contractor shall disclose exact measurements in technical approach)

4.0 SYSTEM INTERFACES

4.1 The Contractor shall ensure that the x-ray system works with the physical and electrical interfaces of the existing facility.

4.2 The Contractor shall identify any interface issues/needs during the pre-proposal site visit and in the quote/proposal.

4.3 Government will prepare utility interfaces once the interface needs are identified by the Contractor prior to installation of the system.

4.4 The Contractor shall also identify the approximate weight and footprint of the cabinet system in the quote/proposal so the Government can ensure the proper floor strength for the system.

4.5 If the floor needs to be strengthened, the Government will prepare the floor.

4.6 The current concrete floor is rated for 250 pounds per square foot.

4.7 The overhead height available for x-ray cabinet in the x-ray area is 9 foot 5 inches (can be 10 foot 6 inches if the lights are moved up by the Government; contractor proposal shall state if they need the lights moved up higher).

5.0 TECHNICAL APPROACH

5.1 The contractor shall provide a technical approach with the proposal/quote. The technical approach shall define the offering, and clearly state what the contractor will provide and deliver.

5.2 The technical approach should focus on the technical details of this PWS. The technical approach shall show that the offering meets all of the requirements in this PWS.

5.3 The technical approach shall include information on how the contractor will complete the assembly, installation, adjustment, and testing of the x-ray system to ensure it meets federal standards (21 Code of Federal Regulations), the PWS requirements, and ASTM standards cited herein.

5.4 The contractor shall provide a system layout drawing that includes location and dimensions of cabinet, conveyor pieces, and control/workstation area using the dimensions of the B2728 floor plan provided by the government.

5.5 The contractor shall provide a description of any minor building construction/changes needed in order for the Contractor to meet the PWS. The government will only consider minor construction changes to a reinforced concrete pad to raise the floor rating (if needed), concrete wall conveyor tunnel opening changes (if needed), electrical wiring location for hookup, and/or movement of lighting to increase ceiling height.

5.6 The contractor shall describe how/where they plan to install (i.e. set up for use) the entire system (cabinet, conveyor pieces, controls, and workstations) into B2728, based on the B2728 floor plan provided by the government and the requirements outlined in the PWS.

5.7 The contractor shall describe how/what they plan to assemble (fit together the parts and pieces of the system) at the contractors facility and how/what they plan to assemble at B2728 to ensure they meet the PWS. (i.e. will some pieces be assembled at the contractor’s site and others at B2728? Any subcontractors going to be used to assemble the system?)

5.8 The contractor shall describe how they plan to adjust the system once it is assembled and installed. (i.e. bring various component parts up to a true or more effective relative position for performance purposes).

5.9 The contractor shall describe how they plan to test (examine, observe, evaluate) the assembled/installed/adjusted system through procedures that will prove the system meets PWS specifications and 21 CFR requirements.

5.10 The contractor shall provide a preliminary drawing showing the configuration of the projectiles on the conveyor for x-raying and acquiring images that meet the 2-2T image quality and the production rate in the PWS.

6.0. INSTALLATION

6.1 The Contractor shall install, leak test, and calibrate the cabinet x-ray and conveyor system.

6.2 A Leak Test Report is required to be turned into the Technical POC and the RSO.

6.3 A calibration report is required to be turned into the Technical POC and the RSO.

6.4 The contractor shall run the x-ray system and x-ray one inert M1122 projectile for initial performance qualification in the CAAA facility to ensure the system performs correctly, prior to any energetic filled projectiles being loaded into the system.

6.5 The contractor shall run the x-ray system and inspect one pallet (24) M1122 projectiles per MIL-DTL-32374(AR) paragraph 3.6 for performance qualification in the CAAA facility to ensure the system performs as intended and that clear/sharp images are achieved to 2-2T resolution prior to government acceptance of the system. See paragraph 12.3.

6.6 A Performance Qualification Report is required to be turned in to the Technical POC and the RSO for system acceptance.

6.7 The Contractor shall apply for an ARP permit (30 days prior to coming on site for installation) to generate x-rays using the x-ray equipment on CAAA installation per DA PAM 385-24, paragraph 2-7.d. The Government shall respond within ten days with notice of a permit.

6.8 The Government will prepare utility interfaces once the interface needs are identified by the Contractor in the technical proposal.

7.0 TRAINING

The Contractor shall provide operational training for a minimum of two (2) or a maximum of four (4) radiographers in the operation and software of the high energy cabinet style digital x-ray imaging system on-site at Crane Army Ammunition Activity, Crane IN within 5 days after successful installation.

8.0 WARRANTY

The Contractor shall provide a standard comprehensive 1-year on-site warranty. One year shall start on the last day of system training, and shall include all labor, parts and travel expenses. First year PM shall be included (1 visit minimum for conventional tube shall be included). Warranty shall also include software updates for one year.

9.0. DATA REQUIREMENTS AND DELIVERABLES

Deliverable Deliverable due date PWS

Paragraph(s) Technical Approach, System Interface needs, system weight & footprint (contractor)

With proposal/quote/technical approach 3, 4, 5, 6, 7, 8

Monthly status report to CAAA Technical POC & Contract Specialist (contractor)

On or before the 10th of every month following contract award iWatch Training (contractor) NTE 10 calendar days after contract award

Letter to apply for ARP permit to use x-ray equipment on Army installation to CAAA COR (Contractor)

30 days prior to coming onsite for installation

6.7

Provide Single Point of Contact to KO (Contractor)

NTE 5 business days after contract award to KO

ARP permit for contractor

(CAAA)

NTE 10 business days from ARP letter submission from x-ray contractor

6.7

Successful Installation of X-ray System/conveyor at CAAA (Contractor)

28 April 2017

1, 6

Calibration Test Report to CAAA Technical POC/RSO (Contractor)

NTE 5 business days after completion of installation

6.3

Performance Qualification Report to CAAA Technical POC/RSO (Contractor)

NTE 5 business days after completion of installation

6.5, 12.3

Leak Test Report to CAAA Technical POC/RSO (Contractor)

NTE 5 business days after completion of installation

6.2, 12.1

Schematics, Operation and Maintenance Manuals, Supplemental Interlock Data to CAAA Technical POC (Contractor)

Upon successful installation/training 10

Spare parts list for high wear items (contractor)

Upon delivery of the x-ray system 3.9.5

Operational Training for 2-4 NDT-RT personnel (Contractor)

NTE 5 business days from successful installation and Performance Qualification

Warranty Documentation to KO (Contractor)

Upon successful installation/training 8

Electromagnetic Environmental Effects Report to CAAA RSO

Upon system installation/training 11

System installation shall be performed at the following location:

Naval Surface Warfare Center Crane Army Ammunition Activity (Tenant) 300 Highway 361 Crane, IN 47522-5001

9. STATUS REPORTS

The Contractor shall submit monthly status reports to the Government’s Technical Point of Contact (TPOC) and Contract Specialist identified in the contract. The first status report shall be due on or before the tenth (10th) day after the first complete month following award of the contract. The Contractor shall submit subsequent status reports on or before the tenth (10th) calendar day of each subsequent month for the duration of the contract. The status reports shall be emailed.

10. MANUALS, ELECTRICAL CIRCUIT DIAGRAMS, AND SUPPLEMENTAL DATA

The Contractor shall provide at minimum two sets of Operator and Maintenance Manuals, schematics and supplemental data to the Government upon successful installation. The information can be supplied in paper or electronic format (electronically on DVD’s is preferred).

The Government will require sufficient rights to the data to enable it to duplicate and transmit the schematics and supplemental data for the purposes of obtaining safety approval for this system. Distribution of these documents will include other government personnel including the Army’s Radiological Safety Officer (RSO). The Contractor shall include in the Supplemental data a specific diagram of the radiation safety interlocks with a description of their function.

The Contractor shall provide a description of how to properly test the interlocks in the Operation and Maintenance manual(s).

11. Electromagnetic Environmental Effects Report The Contractor shall provide a Hazards of Electromagnetic Environmental Effects Report to the Government at the time of installation/training. This report shall detail applicable hazards of electromagnetic effects to personnel and ordnance items when the system is operating and idle. The report shall also identify and chart electromagnetic radiation specific to this model from radio frequencies through “hard” x-rays in both energies and while idle. There will be no RF nor X-rays when the system is in idle mode. Wavelengths studied shall be 103m through 10-11m. Report shall be approved by the Contractor’s cognizant radiation expert (Radiation Hazard Officer or certified Professional Engineer). The report shall give an analysis of what electromagnetic effects the equipment is producing, paying particular attention to effects on humans and ordnance.

12. QUALITY ASURANCE SURVEILANCE PLAN (QASP) AND MONITORING OF WORK

DELIVERABLES

12.1 Prior to x-raying any items on the system onsite at CAAA, the Contractor shall perform a cabinet radiation leak test on the machine to ensure the safety of all personnel who operate the x-ray machine. The Contractor shall leak test the cabinet within 5 days of complete and successful installation of the machine. The leak test shall pass the requirements in 21 CFR

1020.40 for cabinet x-ray systems. A Leak Test Report is required to be turned into the Technical POC and the RSO. If the leak test does not pass requirements in 21 CFR 1020.40 for cabinet x-ray systems, the Contractor shall remedy the issue prior to Government acceptance of the system.

12.2 All work under this contract shall be monitored by the CAAA Technical Contact (or designee) and or CAAA NDT-RT personnel and the Radiation Safety Officer (RSO) listed in section 18 below, who will act as the primary technical representatives for the government.

12.3 Final inspection and acceptance of installed system shall be performed at the place of installation by the CAAA Technical POC. The Contractor shall x-ray 24 loaded M1122 projectiles for Performance Qualification and to determine if production rate of 500 projectiles per 10 hour shift can be met. Performance Qualification shall be witnessed by CAAA Technical POCs). After successful performance qualification, the CAAA NDT–RT personnel will review the images on the machine to ensure the machine is acquiring clear sharp images of the energetic area and meeting 2-2T resolution prior to acceptance of the x-ray machine. The Contractor shall submit a Performance Qualification Report to the Technical POC and RSO.

Successful Performance Qualification: all 24 projectiles successfully imaged with no system issues, based on cycle time of imaging 24 projectiles can meet daily production rate of 500 per 10 hour shift, and images have 2-2T image quality. If the Performance Qualification does not pass requirements listed above for successful performance qualification, the Contractor shall remedy the issue(s) prior to Government acceptance of the system. The CAAA NDT-RT personnel & the CAAA Technical POC will communicate the Performance Qualification Report information to the COR via email for WAWF invoice acceptance.

12.4 COR Acceptance criteria are as follows:

12.4.1 Contractor provides all data requirements and deliverables listed in paragraph 8 table above.

12.4.2 Successful completion of Performance Qualification as outlined in paragraph 12.3 above. (CAAA can ship adequate quantities of inert loaded M1122 projectiles to the Contractor at their factory in order for the Contractor to test the x-ray cabinet system at their facility prior to delivery to CAAA). CAAA NDT-RT personnel shall witness the Performance Qualification.

12.5 Nonconforming Work:

12.5.1 Cabinet found to be leaking radiation above and beyond the 21 CFR 1020.40 requirements after installation shall be fixed by the Contractor prior to acceptance.

12.5.2 System found to fail the Performance Qualification following the installation shall be evaluated by the Contractor and fixed by the Contractor prior to Government acceptance.

13. NOTICE REGARDING LATE DELIVERY

The Contractor shall notify the Contracting Officer (listed in section 18 below), as soon as it becomes apparent to the contractor, that the scheduled date(s) of performance will be late.

The Contractor shall include in the notification the rationale for a later date of performance and the new expected date of performance.

14. FACILTY ACCESS

Access shall be limited to the hours of 6:30 a.m. to 4:30 p.m. EST Monday-Friday (excluding federal holidays).

15. PERSONNEL

The Contractor is responsible for providing personnel with the necessary level of expertise to support the activities and requirements of this SOW. The Contractor shall provide a single point of contact, within 5 days of contract award that shall serve as the project manager for the life of the contract. Single point of contact information should be forwarded to the Contracting Officer and CAAA Technical POC listed in paragraph 18.

The Contractor is required to follow all OSHA regulations and the EM 385-1-1, Safety and Health Requirements Manual.

16. CONTRACTOR MANPOWER REPORTING (CMR)

The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/ Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2016. Contractors may direct questions to the help desk at: http://www.ecmra.mil/

17. Antiterrorism/Operations Security Review. The Contractor personnel performing the services must complete Antiterrorism Level I training (general) prior to performing any work.

The Contractor personnel shall access and read the general protection policy and procedures for Antiterrorism. The Contractor does not require a common access card (CAC) and will only http://www.ecmra.mil/ http://www.ecmra.mil/ need a visitor’s gate pass to access the installation through the Crane Visitor’s Center. The Contractor must also complete iWATCH training prior to performing any work.

17.1 AT Level I training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area .All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 10 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 14 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website:

http://jko.jten.mil

17.2 For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014- 05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

17.3 iWATCH Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 10 calendar days of contract award and within 15 calendar days of new employees commencing performance with the results reported to the COR NLT 15 calendar days after contract award.

18. POINTS OF CONTACT

CAAA Technical (TPOC) 1 Patricia Staggs 812-854-4069 or 812-296-0564 Patricia.s.staggs.civ@mail.mil

CAAA Technical (TPOC) 2 Cindy Colvin 812-296-0567 or 812-854-3067 Cynthia.l.colvin10.civ@mail.mil

CAAA Contracting Officer Representative (COR) Jaynell Simmons 812-854-2907 jaynell.m.simmons.civ@mail.mil

ACC-RI Contracting Officer (KO) Cindy Wagoner

(309) 782-0182 cindy.k.wagoner.civ@mail.mil

Radiation Safety Officer (RSO) Pam Morrison

812-854-5472 Pamela.r.morrison5.civ@mail.mil

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