W51AA124Q0020 SOLICITATION - Copy.pdf

SEE ADDENDUM

(No Collect Calls)

W51AA124Q0020 17-Jan-2024

b. TELEPHONE NUMBER

570-615-8742

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 05 Feb 2024

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W51AA19. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MELISSA HOFFMAN

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SEE SCHEDULE

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

ACC-APG TOBYHANNA DIVISION

11 HAP ARNOLD BLVD

TOBYHANNA PA 18466

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W25G1V 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

SEE BELOW FOR SEPARATE SHIPPING INSTRUCT

XXX

XXX PA 00000

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$12,500,000

NAICS:

811310

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF86

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W51AA124Q0020

Section SF 1449 - CONTINUATION SHEET

ADDENDUM

1. The Army Contracting Command, Aberdeen Proving Grounds (ACC-APG), Tobyhanna Division, Tobyhanna, Pa 18466, intends to solicit and award a hybrid Firm Fixed-Price (FFP) and Time And Materials (T&M) Services Contract.

2. BASIS OF AWARD: The award will be based on the best value to the government, considering price and period of performance, to the responsible offeror otherwise conforming to all solicitation requirements. The Government reserves the right to award to other than the lowest price.

3. PLEASE NOTE PROVISIONS 52.204-24, 52.204-26, 52.209-2, 52.209-11 AND 52.219-28 NEED TO BE

FILLED OUT UPON RETURN OF THE SOLICITATION.

4. The Government is not responsible for any costs incurred for contractor’s time or materials expended in preparing a proposal for this solicitation.

5. PROPOSAL SUBMISSION: All proposals shall be submitted to melissa.hoffman4.civ@army.mil by the date and time specified in the solicitation. Submissions shall include a signed copy of the SF 1449 solicitation (by a company representative authorized to bind the company), filled in with pricing for the CLINS, period of performance dates and ATTACHMENT 1: Proposed Pricing Sheet, as well as the Proposal Evaluation Criteria required below, and all other items listed. Submissions not including all of these items may not be accepted.

Submissions not received by the date and time specified in the solicitation or not providing all of the required documentation, may not be considered for award. It is the responsibility of the offeror to verify that their submission, to include all attachments, was received by the date and time specified in the solicitation.

6. Department of Labor (DOL) Service Contract Act Wage Determination No. 2015-5797 Revision No.: 24, Date of Last Revision: 12/26/2023 is incorporated into the solicitation (Attachment 2). APPLICABLE WAGE RATES CAN

BE FOUND ON THE SERVICE CONTRACT ACT SIDE OF WWW.SAM.GOV.

7. Any amendments issued to this solicitation will be synopsized in the same manner as this solicitation. All offerors are advised to acknowledge all amendments issued to the solicitation with their proposal by signing and including one copy of the amendment with their proposal.

8. ATTACHMENTS:

Attachment 1: Proposed Pricing Sheet Attachment 2: Wage Determination

Attachment A- Clean Room Locations Attachment B- Sidewinder & EONV Preventative Maintenance Schedule Attachment C- Altimeters/Gyros Preventative Maintenance Schedule Attachment D- Maverick & EASL Preventative Maintenance Schedule

9. 508 COMPLIANCE:

Offeror must also meet the applicable accessibility standards at 36 CFR part 1194 per FAR 39.2, Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) and the Architectural and Transportation Barriers Compliance Board Electronic and Information Technology (EIT) Accessibility Standards (36 CFR part 1194). Information may be found at the following websites:

Section 508. http://www.section508.gov Section 508 – Electronic and Information Technology. 21 December 2000, http://www.usdoj.gov/crt/508/508law.pd

10. PROPOSAL EVALUATION CRITERIA

Accompanying the proposal, the offeror shall submit the following data (see Contractor Qualifications section below) showing the contractor has successfully done this type of work as specified herein, or that the contractor has a firm contractual agreement with a subcontractor having such required experience. Data shall include name and locations of at least two installations where the contractor or subcontractor has done this type of work.

- Contractors’ Key Personnel Resume

- Contractors’ Key Personnel Clean Room Performance Testing Certificate

- Contractor’s License

- Letters of Reference for Contractor (minimum two locations)

Contractor Qualifications: Technical Competence of the “offeror” shall be determined based on Contractor Qualifications submitted. Qualifications shall be evaluated on “pass or fail” basis.

- Contractor shall comply with nationally recognized, international and manufactures standards and guidelines. Clean room company shall be ISO 14644 series cleanroom performance testing certified by of one of the following recognized organizations:

1. NEBB-National Environmental Balancing Bureau

2. CETA- Controlled Environment Testing Association

3. IEST- Institute of Environmental Sciences and Technology

- Technician shall have minimum of 10 years cleanroom certification experience.

- Test equipment must be calibrated with NIST traceable and ISO 17025 accredited standards. Certification records must accompany reports.

- Contractor shall be an organization offering a wide variety of tests, sales and services relating to clean room operations, preventative maintenance, training and general guidance for ISO compliance. At a minimum, Contractor shall have ready access to UPLA and HEPA filters and be a general provider of the following: consulting services, sales, installation and maintenance, training courses, chemical and microbiological testing, gross and specific cleaning operations and similar capabilities relating to cleanrooms.

- Contractor shall have proven performance measuring and certifying laminar flow devices, installation and leak check of filtration systems; measurement and documentation of: air velocity profiles, particle counting, room pressurization, sound levels, light levels, temperature and humidity profiles.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

TYAD CLEANROOM SERVICE CONTRACT

1.0 GENERAL

1.1 This is a non-personal services contract to provide Preventative Maintenance, emergency repairs and annual ISO Certification of the Clean Rooms, Clean Zones and associated equipment. The Contractor shall perform routine scheduled preventative maintenance as well as respond to unscheduled/emergency repair calls, when requested. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision and other items and non-personal services necessary to perform services.

1.2.1 Objectives: The preventative maintenance and emergency repair services described in this PWS will keep the clean rooms and equipment associated within certified to applicable ISO status and associated environmental and process equipment running to their optimal level as to minimize down-time.

1.3 Scope: The contractor shall provide Preventative Maintenance, Annual Certification and Unscheduled/Emergency Repairs on equipment and areas identified in this PWS.

For Governments accounting, and to aid the COR in processing payment applications all work shall be identified under one of the following categories.

1.3.1 Preventative Maintenance and Certification (Firm Fixed Price) Electro Optics/Night Vision (EO/NV) class 10,000 and class 100,000

1.3.2 Preventative Maintenance and Certification (Firm Fixed Price) Sidewinder, Class 1,000, Altimeters/Gyros clean room (Rotor-Room) & Clean Zone

1.3.3 Unscheduled/Emergency Maintenance (Time & Material)

Any and all

1.4 Period of Performance: The period of performance shall be for a Base Year of 12 (twelve) consecutive months starting at the award of the contract, plus 2 (two) additional 12 (twelve) month option years.

1.4.1 Preventative Maintenance to be performed Quarterly

1.4.2 Certification to be completed Annually without lapse

1.4.3 Unscheduled/Emergency Maintenance shall be exercised as needed and upon request of TPOC.

1.4.4 ANY work outside this scope, in excess of contract value or extension beyond period of performance shall require Contract Modification. Only the Contracting Officer (KO) may issue a Contract Modification.

1.5 Times of Performance: All work on government installation shall be coordinated through the TPOC with response times as later defined in this PWS. Except for Emergency Maintenance, all work shall be performed during normal duty hours in accordance with scheduling mutually acceptable to the TPOC and the Contractor.

Normal duty hours are 7:00 AM thru 4:30 PM, Monday thru Friday, excluding Federal holidays, and regular days off (as prescribed by TYAD operation calendar).

1.5.1 Exceptions may be made for emergency repairs as off duty hour’s may be required. This will be handled on a case-by-case basis, but in no instance shall the response and completion time extend beyond the requirements listed in Section 4.0 below.

1.5.2 Offeror shall identify rates for premium duty hours of service.

1.6 Areas of Coverage include the following Clean Rooms, Clean Zones and associated equipment and facilities.

1.6.1 Electro Optics/Night Vision (EO/NV) class 10,000 and class 100,000 clean rooms and associated gowning rooms located in Building 1B, Bay 1.

1.6.1.1 Laser area

1.6.1.2 Optics area

1.6.2 Sidewinder, Class 1,000 clean room and its gowning room located in Building 1B bay 3.

1.6.3 Altimeters/Gyros clean room (Rotor-Room) and Clean Zone as part of the Altimeters/Gyros Divisions.

1.6.4 Maverick Class 10,000 and EASL Class 10,000 (installation in process) clean rooms located in Building 1B bay 2 and 1A respectively.

1.6.4.1 NOTE: Maverick and EASL rooms are currently not in use for production, therefore these rooms SHALL NOT RECEIVE

ROUTINE PREVENTATIVE MAINTENANCE OR

CERTIFICATION. However, TYAD desires to retain reversionary and future capability. Thus, the scope of this PWS shall include ONLY the ability to perform preventative maintenance/ certification or unscheduled/emergency maintenance upon formal request of TPOC and through the services available within the unscheduled /emergency repair CLIN. This may be done on a time and material and as-needed basis following the procedures outlined in this PWS.

1.6.5 See Attachment for clean room locations.

1.6.5.1 Attachment A- Clean Room Locations

2.0 PREVENTATIVE MAINTENANCE & CERTIFICATION (FIRM FIXED PRICE):

2.1 ROUTINE PREVENTATIVE MAINTENANCE.

2.1.1 The contractor shall perform routine preventative maintenance and service calls at intervals identified in the Preventative Maintenance Schedules attached.

2.1.2 Attachment B- Sidewinder & EONV Preventative Maintenance Schedule

2.1.3 Attachment C- Altimeters/Gyros Preventative Maintenance Schedule

2.1.4 Attachment D- Maverick & EASL Preventative Maintenance Schedule

2.2 This schedule shall cover Clean Rooms, Clean Zones and associated clean area ancillary equipment and dedicated HVAC. Although the preventative maintenance portion of the contract is tailored to target specific items of maintenance, which are expected to result in the greatest benefit to the Government, the unscheduled/ emergency maintenance and repair portion is less specific. Therefore, any and all items, equipment and ancillary support and production equipment located within the Clean Rooms, Clean Zones or Clean Zone Areas referenced in the scope of this contract shall be eligible to receive emergency repairs.

2.3 For preventative maintenance activities, the contractor shall budget and include in his proposal all time, mileage, per diem expenses and expendable items such as miscellaneous lubricants, cements, cleaners, and similar common hardware such as miscellaneous screws, nuts, bolts etc. considered part of the general repair and maintenance service. The contractor shall include associated costs of the replaceable wear items such as filters and bets to assure compliance with the replacement schedule indicated in the preventative maintenance schedule.

3.0 CERTIFICATION (FIRM FIXED PRICE):

3.1 Clean Rooms, Clean Zones and associated equipment including laminar flow benches must be certified ANNUALLY. Contractor shall coordinate and monitor expiration dates to ensure calibration certificates do not lapse. Upon award and concurrent with the first preventative maintenance service, inspect all areas to assess the clean room/zone and equipment certification expiration dates. Scheduled certifications through the TPOC and coordinate at least 14 days in advance of service.

3.2 Certification shall comply with nationally recognized, international and manufactures standards and guidelines. Clean room company shall be ISO 14644 series cleanroom performance testing certified by of one of the following recognized organizations:

3.2.1 NEBB-National Environmental Balancing Bureau

3.2.2 CETA- Controlled Environment Testing Association

3.2.3 IEST- Institute of Environmental Sciences and Technology

3.3 Certifier shall be an organization offering a wide variety of tests, sales and services relating to clean room operations, preventative maintenance, training and general guidance for ISO compliance. At a minimum, Contractor shall have ready access to UPLA and HEPA filters and be a general provider of the following: consulting services, sales, installation and maintenance, training courses, chemical and microbiological testing, gross and specific cleaning operations and similar capabilities relating to cleanrooms.

3.4 Upon performance of air quality and other certification measurements, where violations or non-complaint conditions are observed, notify TPOC immediately of such failures. Upon assessment of measurement results suggesting non-compliant conditions, identify a remediation effort and proposal of corrective actions to TPOC.

3.5 Upon compilation and analysis of data based on detailed evaluation of measurements, prepare a formal written clean-room certification report as described in later section of this PWS. Certification will not be considered complete or in compliance until report documentation is received by TPOC.

3.6 All test equipment used in performance of certification must be calibrated with NIST traceable and ISO 17025 accredited standards. Certification records must accompany final reports.

4.0 UNSCHEDULED/EMERGENCY MAINTENANCE (TIME & MATERIAL)

4.1 Although the preventative maintenance portion of the contract is tailored to target specific items of routine maintenance, the unscheduled/ emergency maintenance portion is less specific. Therefore, any and all items, equipment and ancillary support and production equipment located within the Clean Rooms, Clean Zones or Clean Zone Areas referenced in the scope of this contract shall be eligible to receive emergency repairs. In the event repair of cleanroom equipment is determined to be beyond economic repair replacement shall be included in this contract provided sufficient funding exists on the CLIN.

4.2 For any unscheduled or emergency repairs the contractor shall obtain authorization from the TPOC prior to performing any unscheduled/emergency repair work. If upon either contractor routine maintenance activities or upon request of the TPOC after a repair is deemed necessary, the contractor shall provide a Remediation Estimate (RE) for repairs. The Remediation Estimate (RE) shall be sent to the COR for evaluation and decision to; proceed, not proceed or proceed as modified. Any approval to proceed shall be processed through the TPOC and may require Contracting Officer (KO) or Contract Specialist (KOS) determination as fair and reasonable. Repairs will be limited to funds allocated in the Unscheduled/Emergency Maintenance line item and will not be exceeded over the course of this contract without formal written contract modification. ONLY the KO can issue formal contract modifications.

4.3 For this contract line item, the hourly rates charged to the Government as well as the response time shall be follow one of the following categories:

4.3.1 Emergency Maintenance

4.3.2 Unscheduled Maintenance

4.4 The Contractor shall have available a 24 hour phone number (answering machine or answering service) to take emergency calls. Unscheduled maintenance requests shall be requested through the Contractors normal business number. Response time begins when the Government places the call to the Contractor's authorized emergency phone number. The contractor shall supply the authorized emergency number to the TPOC as soon as the base contract is awarded. Acceptable timeframes are identified below.

4.5 Emergency Maintenance: The contractor shall, upon notification by the TPOC, respond to emergency calls (and be on site to investigate) within thirty-six (36) hours of being notified. Once the Contractor has investigated the repair requirements, he/she shall provide a Remediation Estimate (RE) to the TPOC within twelve (12) hours of visiting site. In no case shall a RE submitted after forty-eight (48) hours of initial notification be acceptable.

4.6 Unscheduled Maintenance: The contractor shall, upon notification by the TPOC, respond to unscheduled calls (and be on site to investigate) within seven (7) business days of being notified. Once the Contractor has investigated the repair requirements, he/she shall provide a Remediation Estimate to the TPOC within three (3) business days of visiting site.

4.6.1 As this maintenance is less critical, the time to complete the actual repair shall be dependent on the severity of damage and availability of parts.

Estimated not to exceed completion shall be identified in the Remediation Estimate and be agreed to based on acceptance of the contractors RE proposal.

4.7 All Remediation Estimates (RE’s) shall include all labor hours anticipated to execute the repair; include the number of employees, number of days to complete the effort, travel, and schedule to complete based on authorization to proceed date and contractor’s other workload. Contractor shall ONLY be compensated for actual work hours performed at the governments site in accordance with record and TPOC signed “Daily Tickets” (section 5.0).

4.8 All Remediation Estimates (RE’s) shall include detailed list of replacement parts and or materials required above and beyond the routine maintenance scope. If time is of the essence, material may be estimated at a not to exceed value. Under no circumstances will the material estimate be increased without RE revision and subsequent TPOC approval.

4.9 Vendor shall be compensated at cost for materials and parts. Detailed list shall be provided and shall include manufacture part numbers along with a copy of the vendors estimate when required to procure the parts. This information shall be required in order for TPOC to evaluate the costs proposed in comparison to “market value”. For record and payment approval purposes, the contractor shall submit parts invoices supporting costs attached to payment application in the Wide Area Work-Flow (WAWF) system request.

4.9.1 The contractor shall replace defective parts only after verification of need has been determined by TPOC.

4.9.2 When the Contractor and TPOC determines that a part needs repair, overhaul, modification or replacement and the work cannot be performed "on post"; the part(s) shall be forwarded by the contractor at his expense to his facility for repair, overhaul or modification. After a fair and reasonable price has been determined, the TPOC will notify the contractor as to when he/she is authorized to commence with the repair, overhaul, modification, or replacement of the item.

4.9.3 All labor & material shall charge against the Time & Material CLIN and shall be expensed at a pre-negotiated rate (the “labor rates” submitted at the time of solicitation). If specialist or sub-contractor is required, the Contractor shall base his hourly rate on one of the categories identified previously.

4.9.4 Contractor shall NOT be compensated for additional travel time. Travel rates shall be included as part of the RE and limited to per-round-trip rate proposed at the time of bid. All travel and incidental, meals, lodging, etcetera and other ancillary expenses shall be factored into the amount proposed by the contractor at the time of contract award. Contractor shall be compensated only at the fixed round trip travel rate originally proposed and agreed to upon award of contract.

4.9.5 The contractor is to be paid only for the actual Labor and Material/Parts used in the repair as verified by the TPOC. This amount cannot exceed the Remediation Estimate proposed/agreed to.

4.9.6 For payment applications and any other invoices, the contractor shall submit supporting documentation for materials showing their cost along with any allowable handling charges. Materials shall be clearly excluded from the labor hour rate. The TPOC will validate actual labor hours on site prior to any payments being authorized.

5.0 REPORTS:

5.1 Daily Ticket (“Record of Service”): At the conclusion of each visit, a preliminary “Record of Service” report shall be prepared, and it shall be signed by the TPOC or designated representative prior to leaving the installation. The service call report may be hand written and shall identify what activities were performed along with the names of technicians and duration of services for the activity. The technician with signature authority of the contractor shall sign and date the report to attest that work was performed in accordance with actions claimed in the report. Falsification of reports shall be grounds for contract termination.

5.2 Formal Service Reports: Within 7 calendar days of service completion the Contractor shall prepare and submit to the TPOC a detailed report summarizing services provided. Reports shall be a typed document and submitted/attached in WAWF to the Contractor’s payment request. Payment applications will not be processed without service reports which shall include the following, as a minimum:

5.2.1 Copy of the hand written service call report (w/ Government concurrence signature).

5.2.2 Dates and time of arrival and completion/departure.

5.2.3 Name of person performing service.

5.2.4 Description of service/Preventative Maintenance performed and parts used for routine service.

5.2.5 Equipment nomenclature and model number and serial number of equipment serviced in the space.

5.2.6 Equipment nomenclature and model number of equipment used to measure particle count/cleanliness, airflow, static pressures, velocities, and similar.

5.2.7 Problems detected, problems corrected, and problems identified by cause not isolated. Recommendations for corrective measures if applicable.

Corrective actions to be funded from the emergency/unscheduled maintenance (Time and Material) portion of the contract.

5.2.8 Document pre and post replacement filter static pressure and report values including differential along with recommendations regarding replacement interval.

5.2.9 Test equipment must be calibrated with NIST traceable and ISO 17025 accredited standards. Certification record must accompany reports.

5.3 Unscheduled/ Emergency Service Reports: Provide all information requested in the routine report but in addition provide the following:

5.3.1 Paragraph narrative of services requested by TPOC.

5.3.2 Physical condition report including repairs made.

5.3.3 Copy of the repair proposal accepted by TPOC prior to commencement of work.

5.3.4 Detailed list of replacement parts and or materials required beyond the routine maintenance scope. Materials and parts list shall be provided and shall include parts manufacture and part numbers along with a copy of the vendors receipt where the contractor procured the parts.

5.3.5 Pre-negotiated Unit Price for labor (dollars per hour) stated in original contract.

5.3.6 CLIN to which service is to be drawn. Previous balance available on CLIN, amount deducted for the associated service and balance available for future services.

5.4 Clean Room Certification Reports: For annual room certification, provide ONE (1) hard copy certificate suitable for display and an electronic PDF version for each clean room certification report. The Clean room Certification Report(s) must contain the following information/tests at a minimum:

5.4.1 Cover sheet listing where the test is performed, the date tested, and the name of the technician who performed the testing and reports, and the company name/address/phone number. Also, include credentials and certification authority.

5.4.2 An overview of the room size with all HEPA filters shown.

5.4.3 A HEPA filter leak test sheet with the results of the leak test at each

HEPA. Listing should be either OK or X. OK meaning that no leakage was found, X meaning that leakage was found and corrected.

5.4.4 Particle counts (measured at .5 microns and larger) at the specified number of locations per FED-STD-209E and ISO 14644 (Parts 1 thru 8).

5.4.5 Room Pressurization floor plan showing each room’s pressure and the proper flow of pressure from cleanest area to “dirtiest” areas.

Measurements must be in inches water gauge.

5.4.6 A listing of the test equipment used by the certifying company, model numbers, serial numbers, and calibration dates, and calibration certificates.

5.4.7 Accompanying the Clean room certificate reports, two (2) original signed “Certificates of Compliance” must be provided which state the following:

Company name, Class of clean room, at rest or in use, micron size tested, date of test, expiration date on one year from test date, technician’s name/signature, and certified to STD-209e (or most current revision) and ISO 14644 (parts 1 through 8).

5.4.8 Additionally Certificate must include at a minimum:

5.4.8.1.1 Test date

5.4.8.1.2 Report number

5.4.8.1.3 Company (TYAD), location, Type of bench

5.4.8.1.4 Testing company

5.4.8.1.5 Equipment model and serial number

5.4.8.1.6 Particle count (6 locations)

5.4.8.1.7 Tests performed methods and equipment used results

and changes made.

5.4.8.1.8 Air velocities

5.4.8.1.9 ISO Class certified

5.5 Additional Documentation: Associated with any component delivered to TYAD either through the original contract (spare or replacement parts) or as required through an unscheduled/emergency repair, the Contractor shall include manufactures product data and specifications for the components. General product data with multiple model specifications is NOT acceptable; the specific model product data shall be identified on the product data sheets and non-applicable information “crossed out”.

6.0 GENERAL ACCEPTANCE

6.1 Upon successful installation and demonstration of the repair, TPOC (or designated Government personnel) will sign the Daily Ticket/Record of service request indicating physical work performed and accepted.

7.0 FINAL ACCEPTANCE

7.1 Task acceptance will occur upon processing of payment application in Wide Area

Workflow (WAWF). Contractor must submit supporting documentation/white papers described previously for work to be considered complete. All documentation shall be directed to the TPOC. Final acceptance/payment application approval in WAWF will be consider final acceptance of the task.

7.2 Upon completion of all tasks, processing of all payment applications and coinciding with the conclusion of performance period, Final Acceptance will be given to the Contractor if all terms of the contract have been completed to the satisfaction of the

TPOC.

8.0 WARRANTY

8.1 The Contractor shall warrant all materials and workmanship for a period of one calendar year from the date of Task or Final Acceptance as applicable. Acceptance will be based on the date of the WAWF invoice acceptance by the TPOC. The Contractor shall have sole responsibility and accountability for all warranty items and time periods.

9.0 SAFETY

9.1 Follow general radiation hazard safety procedures for the installation.

9.2 Prior to soldering, welding, torch cutting, and all forms of burning and use of open flame the Contractor shall be responsible to obtain a Burn Permit from the TYAD Fire Department. The Contractor shall use safety screens that offer the required level of protection for the type of work being performed and to provide protection for all personnel in the surrounding area.

10.0 ENVIRONMENTAL

10.1 Contractor shall supply Safety Data Sheets (SDS) sheets for all HAZMAT to TPOC prior to performance of work.

10.2 The Contractor shall not use fossil-fueled vehicles and fossil-fueled equipment inside the bays and buildings. Only electric vehicles and electric equipment are permissible. If fossil-fueled vehicles or fossil-fueled equipment must be used due to the non-availability of an electric-powered alternative the Contractor shall notify the TPOC a minimum of 3 working days in advance of its use to permit notification of the appropriate personnel and time for use. Use of fossil-fueled equipment shall be used by the Contractor only during off-shifts, holidays and weekends when no Government personnel will be in the area.

10.3 Removal of Contractor Materials. The Contractor shall remove from the work site prior to the acceptance of work by the Government, all materials not identified to remain in place, including excess paints, building materials, and equipment purchased by the Contractor for the execution of this project.

10.4 Storage of Materials and Equipment. Government furnished storage facilities are not available to the Contractor in the vicinity of the work site. The Contractor shall provide suitable storage facilities as required, located as approved by the TPOC, if the Contractor intends to leave materials and equipment in the work area overnight or on weekends. The security of the Contractor's property or his personnel's property shall be the full responsibility of the Contractor. The Government will accept no liability in case of loss due to fire or theft.

10.5 Availability of Utility Services. The Government will furnish water and power in the quantity not to exceed the amount necessary for the normal execution of the work, at the nearest available outlet. The Contractor shall make all piping and wiring connections thereto and shall extend the services to the site of the work. On completion of the work, the Contractor shall remove all such temporary connections and any removed or damaged portions of the Government services at the points of connection shall be repaired or replaced.

10.6 Other Utilities: The Contractor shall make arrangements to obtain all utilities not furnished by the Government, at the Contractor’s expense.

10.7 The Government will not provide refuse facilities. The Contractor will be required to dispose of all garbage and other waste materials generated by his work at a licensed off-site landfill.

11.0 SECURITY/ INDUSTRIAL SECURITY (AT/OPSEC)

11.1 A TYAD A Local 648-C form for all personnel to include sub-contractors working under this contract shall be completed and submitted at least 10 days prior to requiring access to TYAD in order to allow sufficient time to process security information. No Contractor personnel or subcontractor personnel will be permitted access to TYAD unless prior written approval is received from the TYAD Security.

Background security approval shall remain in place throughout contract period of performance up to two years. Once individual is approved for access, daily temporary access badges will be assigned by security.

All security-training certificates shall be provided to the Contracting Officer’s Representative (COR)/Point of Contact (POC) and the Contract Specialist/Purchasing Agent prior to entering site.

11.2 Refer to attachment section for antiterrorism (AT) and other related protection matters to include, but not limited to: AT, Operations Security (OPSEC), cyber security, physical security, law enforcement, intelligence, and foreign disclosure.

11.3 Antiterrorism and OPSEC contract requirements applicable to this SOW and further defined in attachment and referenced by clause include:

11.3.1 AT Level 1 Training

11.3.2 iWATCH Training

11.3.3 Mass Warning Notification System (MWNS)

11.3.4 Operational Security (OPSEC) Training-Level 1 OPSEC Awareness

11.3.5 Access and general protection/security policy and procedures

11.3.6 All contractors shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database

(TSDB)

11.4 The contractor shall notify the COR/POC within 10 calendar days of review of the information on the website for any new employees or subcontractor personnel to assure the ELTY form 583 or contractor equivalent is properly documented.

Completion of contractor employee training will be documented on ELTY form 583.

12.0 ATTACHMENTS:

12.1.1 Attachment A- Clean Room Locations

12.1.2 Attachment B- Sidewinder & EONV Preventative Maintenance Schedule

12.1.3 Attachment C- Altimeters/Gyros Preventative Maintenance Schedule

12.1.4 Attachment D- Maverick & EASL Preventative Maintenance Schedule

SERVICE or EQUIPMENT INSTALLATION CONTRACTOR SAFETY STANDARDS FOR TYAD Below are some “installation specific” safety standards which contractors are required to adhere to while performing any work on Tobyhanna Army Depot. It is the contractor’s responsibility to always incorporate these particular requirements into their daily operations while under contract and to institute these specifics into their overall site safety controls. These do not substitute or deflect in any way the requirement to institute and adhere to all OSHA 29 CFR 1910 & 1926 and USACE EM385-1 safety standards, as well as all applicable contractual Federal Acquisition Regulations while performing the work under this contract on Tobyhanna Army Depot.

It is the responsibility of the contractor to enforce the below requirements as well as all current revisions of the above referenced standards. Failure to enforce safety requirements on the depot can result in immediate stop works, safety stand down orders and even complete termination of the contract.

Important Phone Numbers:

Fire or Emergency: 911 Fire Department – (Non-Emergency): 570-615-7300 Security: 570-615-7550 Safety Office - 570-615-7027

Contents

S.10.0 THE CONTRACTOR IS SOLELY RESPONSIBLE AND LIABLE FOR JOB- SITE SAFETY

S.10.1 CODE COMPLIANCE

S.10.2 JOB HAZARD ANALYSIS (JHA) / ACTIVITY HAZARD ANALYSIS (AHA)

S.10.3 SITE SPECIFIC SAFETY & ACCIDENT PREVENTION PLANS

S.10.4 FALL PROTECTION

S.10.5 ELECTRICAL SAFETY

S.10.6 DEPOT REQUIRED PERMITS / APPROVALS

S.10.7 CONFINED SPACES

S.10.9 PROTECTION TO THE DRINKING WATER SYSTEM

S.10.10 PROTECTION OF PERSONNEL

S.10.11 FIRE AND EMERGENCY SERVICES

S.10.12 IF AN INCIDENT HAPPENS

S.10.13 CRANE LIFT OPERATIONS AT TOBYHANNA ARMY DEPOT

S.10.14 APPLICATION OF ANY ODOR PRODUCING MATERIAL

S.10.15 CONTROL OF RESPIRABLE CRYSTALLINE SILICA

S.10.16 OPERATION & MAINTENANCE

MANUALS……………………………………………………………..………………….11

S.10.0 THE CONTRACTOR IS SOLELY RESPONSIBLE AND LIABLE FOR JOB- SITE SAFETY

1. Review of the project plans and other documents by any government appointed official does not constitute an acceptance of Federal responsibility or liability for the adequacy of the safety measures identified for the job or for the Contractor's compliance with all applicable safety rules and regulations.

2. The Contractor remains solely responsible and liable for job-site safety at all times during the term of the contract. No outside personnel (other than ET, COR, TYAD Safety, or other government appointed contract personnel) are allowed onto the job site at any time during contract without prior permissions and/or escort by the ET, COR or KO.

3. Tobyhanna Army depot has restrictions on the use of fossil fuels in all buildings. When it is determined that electric or other alternatively fueled vehicles are insufficient or unavailable for movement of material within the buildings on the installation, fossil-fueled vehicles can be used only when all alternatives of accepted electric material movement equipment have been considered, and the last option is use of a fossil fuel vehicle or project failure. This includes any situations where safety of employees and equipment may be jeopardized.

Convenience will never be an acceptable justification to utilize fossil-fueled vehicles. The Government Designated Representative (GDR) will notify the appropriate supervisor(s) or leader(s) in the area where the need to utilize a fossil fuel vehicle is required. The supervisor / leader will take the necessary steps to notify the employees in the work area of the option to leave the area during the material movement process. The GDR and Contractor will also document all actions the Contractor took to utilize electric or other alternatively fueled vehicles. The documentation will specifically state why electric or alternatively fueled vehicles are insufficient and all mitigation efforts used to minimize the effects of fossil-fueled vehicles to include information as to any appropriate scrubbers that can be utilized along with any ventilation or exhaust systems that can be used to externally vented to the outside of the facility. The documentation must be submitted to the TYAD Safety office for approval prior to any equipment being used. A final copy of the Approved documentation will be provided to the TYAD Safety Division.

4. All direct construction supervision, including subcontractors, must as a minimum, complete an OSHA 30-hour safety course for construction. These certificates must be submitted as part of the site safety plan BEFORE construction activities start.

5. RED CARD PROGRAM - Tobyhanna Army Depot utilizes a program to allow employees to stop an action which is considered unsafe. Employees carry small red cards that can be thrown down when employee sees any action they consider unsafe. Work ceases until TYAD management can decide if it is safe or not. Contractors are required to comply with this program. If a TYAD employee presents the red card to the contractor, the contractor must stop working until the COR and Safety Office can determine if there is a safety hazard or not.

6. All contractor personnel, to include subcontractors, vendors, suppliers, or visitors, when performing any type of work activity, or gaining access through an occupied area or shop - must have all applicable PPE that is required for the area to include, but not limited to, hardhats, safety glasses, hearing protection, and respirator protection.

Notify both COR & Area Supervision, for access approval and prior to any work activities being performed.

S.10.1 CODE COMPLIANCE

As noted in Tobyhanna Army Depot Safety Regulation 385-1 - TYAD follows all requirements and is certified as an ISO 45001 facility. Accordingly, the contractor shall comply with and maintain these high safety standards and provide full compliance with all applicable safety regulations and standards. The Contractor shall maintain, monitor, and enforce employee compliance with all applicable rules, regulations, and codes.

Tobyhanna Army Depot requires full contractor compliance with all safety regulations and standards. The Contractor is responsible for maintaining, monitoring, and enforcing all rules, regulations, and codes, by ALL personnel working for the contractor including all subcontractors. These codes include:

Title 29 Code of Federal Regulations-1910 (OSHA General Industry Standards)

Title 29 Code of Federal Regulations-1926 (Construction Industry Standards)

National Fire Protection Association Codes

Uniform Facilities Code

Unified Facilities Guide Specifications (UFGS)

USACE EM385-1-1

All other codes as required to maintain safety standards.

S.10.2 JOB HAZARD ANALYSIS (JHA) / ACTIVITY HAZARD ANALYSIS (AHA)

Prior to the start of work, the contractor shall prepare a JHA / AHA for each phase of work that will be done under the contract. This will be completed in accordance with all applicable OSHA safety requirements. A phase is any operations involving a certain type of work. Examples include demolition, excavation, masonry work, concrete pouring, roofing, and electrical wiring. Work done by each subcontractor is also a phase. The JHA / AHA will:

1. List the activity being performed and identify the sequence of work steps.

2. List the hazards associated with each step, and the procedures and training required to eliminate or reduce the risk to an acceptable level.

S.10.3 SITE SPECIFIC SAFETY & ACCIDENT PREVENTION PLANS

Contractors will submit a written Site-Specific Safety / Contractor Accident Prevention Plan prior to beginning activities. The plan must follow the guidelines in OSHA 29 CFR 1926 or 1910 as applicable.

1. Who will implement the plan, including who is responsible for safety and accident prevention?

2. A means for coordinating and controlling subcontractors and suppliers.

3. Safety training.

4. Who will investigate accidents?

5. Emergency response.

6. Job site cleanup and safe access.

7. Public safety requirements such as signs and barricades.

S.10.4 FALL PROTECTION

1. Personnel performing works at a height of six feet or more from any lower level shall comply with OSHA 29

CFR 1926.500 through 1926.503 safety standards for any type of new installations. OSHA 29 CFR 1910-28 shall apply to any type of servicing on previously installed equipment.

2. There are currently no certified anchorage points or permanent guardrail systems on any TYAD roof. Most roofs of the depot are more than 20 feet high.

3. Contractors and their employees must be protected from falling off the edge of the roof, regardless of how briefly the employees are at the edge of the roof.

S.10.5 ELECTRICAL SAFETY

Follow the current Tobyhanna Army Depot standard. This standard is based on NFPA 70E.

Copies of the TYAD Electrical standard may be obtained by request from the ET, COR or KO on the project or service contract.

S.10.6 DEPOT REQUIRED PERMITS / APPROVALS

Permits are required for:

1. Excavation: Contractors must utilize the PA 1 Call system and also coordinate with contracting officer representative (COR) for a TYAD dig permit for any excavations prior to any groundbreaking including digging, drilling and stake driving.

2. Trenching: Contractors will adhere to OSHA requirements and receive approval from TYAD Safety office before any trenching deeper than 5 feet is performed. Notifications of such activities will be provided to the COR along with required plans, requests and permits prior to any trenching works being performed. Contractor is responsible for field verifying all utilities and underground entities. Excavation or trench greater than 18 inches in depth that remains open greater than (1) day OR left unattended for any period of time shall have a safety orange construction fence installed around the perimeter of the opening. Caution tape or cones for this purpose is unacceptable.

3. Confined Space: All confined space works on TYAD are to be considered as permit required entries, (unless reclassified by the TYAD Safety office,) and Contractor must first request and be provided with an approved "signed" permit from TYAD Safety Office prior to any confined space entry. Contractor will refer to all OSHA requirements and must have a confined space plan and all appropriate safety equipment. Contractor is to request approval from TYAD Safety office through COR prior to entry.

4. Burning / fire: Hot work permits must be obtained daily from the Fire Department.

5. Cranes: For use of cranes and all WHE and LHE at TYAD see S.10.13

6. Army Radiation Permits: Non-Army agencies (including other military Services, vendors, and civilian contractors) require an Army Radiation Permit (ARP) to use, store, or possess ionizing radiation sources on TYAD (see 32 CFR 655). Non-Army applicants will apply by letter with supporting documentation to the Depot Commander. The letter should be submitted so that the Depot Commander receives the application at least 30 days before the requested start date of the permit. The ARP application will specify start and stop dates for the ARP and describe the intended use of the radioactive material.

For sealed sources of radiation, i.e. Moisture Soil Density Gauges, the application must include a valid Nuclear Regulatory Commission (NRC) Radioactive Materials License that allows the applicant to use the source as specified in the ARP application, current leak test certificates, operator training records and calibration certificates for any equipment that may be utilized at TYAD.

For machine produced ionizing radiation sources, i.e. X-ray Equipment, the application must include the appropriate state authorization that allows the applicant to use the source as specified in the ARP application along with operator training records and calibration certificates for any equipment that may be utilized at TYAD.

ARPs will not be issued for more than 12 months at a time.

S.10.7 CONFINED SPACES

1. All Confined Spaces at TYAD are considered as Permit-Required Confined Spaces unless reclassified by TYAD Safety office after a thorough review of the area and the work being planned.

2. Contractors must first notify the COR and receive TYAD Safety office approvals prior to gaining access or opening any confined space area.

3. Contractors must fully comply with all OSHA regulations for Confined Space Operations, including on-site use and availability of a Confined Space Entry Permit / Checklists, along with prior approvals of their Accident Prevention Plan and associated Activity Hazard Analysis (AHAs) for the work to be performed.

4. The contractor and/or the COR will then notify the TYAD Safety office and TYAD Fire and Emergency Services of the Confined Space Entry timelines and schedules.

5 Upon completion, the contractor will notify the TYAD Safety Office and discuss whether any new hazards were added to the Confined Space and will submit the completed Confined Space Entry Permit / Checklist for record.

S.10.8 LOCKOUT/TAGOUT PROCEDURE

1. The Contractor shall perform this work in accordance with 29 CFR § 910.147-The Control of Hazardous Energy requirements.

2. The Contractor shall notify the COR that a lockout/tag out system is going to be used.

3. The contractor is to request the COR to notify them if TYAD is using any lockouts / tag outs in the construction area.

4. The Contractor shall locate and identify all isolating devices.

5. The Contractor shall shut down the equipment normally.

6. The Contractor shall isolate all energy using appropriate methodology.

7. After all work is complete, the Contractor shall remove the energy isolating device and restore the equipment to service.

8. The Contractor shall notify the COR that energy is again restored.

S.10.9 PROTECTION TO THE DRINKING WATER SYSTEM

1. The contractor will not perform any work on the depot potable water system until prior…