W51AA123R0003.pdf

SEE ADDENDUM

(No Collect Calls)

W51AA123R0003 03-Aug-2023

b. TELEPHONE NUMBER

570-615-7517

8. OFFER DUE DATE/LOCAL TIME

03:00 PM 23 Aug 2023

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W51AA19. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

CHERYL A SAYLOCK

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SEE SCHEDULE

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

ACC-APG TOBYHANNA DIVISION

11 HAP ARNOLD BLVD

TOBYHANNA PA 18466

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W25G1V 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

SEE BELOW FOR SEPARATE SHIPPING INSTRUCT

XXX

XXX PA 00000

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$25,000,000

NAICS:

561621

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 30 - BLOCK 14 CONTINUATION PAGE

ADDENDUM

1. This requirement is solicited as a sole source requirement under the statutory authority 41 United States Code 1901 as implemented in Federal Acquisition Regulation (FAR) 13.501(a)(1)(ii), sole source (including brand name) under the authority of the simplified procedures for certain commercial items. The Army Contracting Command, APG, Tobyhanna Division, Tobyhanna, PA 18466, intends to solicit and award a hybrid firm fixed-price (FFP) and time and materials (T&M) services contract with DAQ Electronics Value Added Resellers (VARs).

2. Counterfeit, aftermarket or grey market items for necessary supplies will not be accepted.

3. Parties interested in responding to this Request for Proposal (RFP) shall complete a standard form (SF) 1449 http://www.forms.gov, blocks 5, 12, 17a, 17b, 19 thru 24, 30a, and 30b; and 30c. The offer must be signed by a company official authorized to contractually bind the company.

4. AWARD EVALUATION AND BASIS FOR AWARD: Award will be Best Value to the Government using a Trade-off process for Technical, Past Performance and Price.

Offerors are cautioned that any award may not necessarily be made to the lowest offered price. Proposals shall be submitted and award made by the Government on an all or none basis. Therefore, proposals are solicited on that basis only.

5. TYPE OF CONTRACT: Any resultant award will be a Hybrid contract with Firm-Fixed Price (FFP) and Time & Materials (T&M) Contract Line Items (CLINs). All approved repair work will be invoiced against the T&M line item at the single, fully loaded labor rate, proposed in Attachment 1 - Pricing Worksheet with all material (with the exception of items listed in Attachment 2, Equipment list) provided at cost (exclusive of profit, fee, or other indirect costs). Any resultant award will be a single award only.

6. QUESTIONS: Offerors are advised to submit any questions regarding this Solicitation in writing as soon as practical but no later than seven (7) calendar days prior to Solicitation response date. Answers will be consolidated and posted to www.sam.gov only in the form of Questions and Answers or, if required, an Amendment to the Solicitation. Questions received after this time may not be answered.

7. PROPOSAL SUBMISSION: Proposal, along with all Proposal Requirements noted below, must be emailed to cheryl.a.saylock.civ@army.mil by the closing date/time.

If the Contracting Officer determines that the number of proposals received exceed the number at which an efficient comparison can be conducted, the Contracting Officer may limit or otherwise down select the number of proposals to be compared to the greatest number that will permit an efficient and timely comparison among the lowest priced quotes. Therefore, the offeror’s initial proposal should contain the best terms from a price and technical standpoint.

http://www.forms.gov/ mailto:cheryl.a.saylock.civ@army.mil

8. Offerors submitting a proposal MUST contact the contract specialist identified above to confirm their complete proposal has been received before the closing time listed on Page 1, block 8, of Solicitation. The Government is not responsible for any proposal that was not received in the contract specialist’s email Inbox identified above by the time and date specified for receipt of offers, to include any type of firewall delays. Offerors are advised to transmit their complete proposal in enough time to ensure it is received in the contract specialist’s email Inbox identified above by the time and date specified for receipt of proposals. Proposals or parts of proposals received after the time and date specified for receipt of proposals will be considered Late.

9. Any Offeror with active exclusion records will not be evaluated and will not be considered for contract award.

10. Offerors shall not submit any assumptions, terms, conditions, caveats, or exceptions with proposals. All concerns shall be addressed and resolved by submitting questions by the date specified in this RFP. No assumptions, terms, conditions, caveats, or exceptions submitted with proposals in response to RFPs will be accepted or incorporated into the awarded contract.

11. As stated in the Performance Work Statement (PWS), Part 1, Paragraph 1.16, Special Qualifications and FAR 52.212-2 Evaluation – Commercial Items, proposals must include evidence of licensing/certification from DAQ Electronics and a Response Plan to satisfy 4 hour response.

12. Any amendments issued to this solicitation will be synopsized in the same manner as this solicitation. All offerors are advised to acknowledge all amendments issued to the solicitation with their proposal by signing and including one copy of the amendment with their proposal.

13. The Government is not responsible for any costs incurred for contractor’s time or materials expended in preparing a proposal for this solicitation.

14. The Offeror shall complete the pricing spreadsheet titled "Attachment 1 - Offeror’s Proposed Pricing Worksheet". Pricing not submitted utilizing Attachment 1 –Offeror’s Proposed Pricing Worksheet, may not be considered.

15. The minimum acceptable acceptance period for offers is ninety (90) days from the date specified in Block 8 on Page 1 of the SF1449.

16. Department of Labor (DOL) Service Contract Act Wage Determination #2015-5797 Rev 23 dated 6-30-2023 is incorporated into the solicitation (Attachment 6).

17. To be eligible for award, Offerors, including all subcontractors, must possess at time of proposal submission, a Secret Facility Security Clearance required in the Department of Defense Contract Security Classification Specification DD Form 254 (Attachment 4).

18. Offeror shall submit Attachment 5, Contract Facility Security Clearance, with their proposal as a separate document.

19. Offeror shall submit their cognizant Defense Contract Audit Agency (DCAA) Field Audit Office address (FAO) and DoD Activity Address Code (DoDAAC) with proposal (https://fao.dcaa.mil/locator).

20. RFP ATTACHMENTS:

Attachment 1 – Offeror’s Proposed Pricing Worksheet Attachment 2 – Equipment Price List Attachment 3 – Quality Assurance Surveillance Plan (QASP) Attachment 4 – Department of Defense Contract Security Classification Specification, DD Form 254 Attachment 5 - Contract Facility Security Clearance Attachment 6 – Wage Determination Attachment 7 – Redacted Limited Source Justification (LSJ)

21. PROPOSAL SUBMISSIONS:

A. Contractor Proposal B. Signed SF1449 (# 3 above) C. Three (3) Past Performance References (FAR 52.212-2) D. All Signed Amendments (#9 above) E. Offeror’s submitted Offeror’s Proposed Pricing Worksheet (Attachment 1) F. Contract Facility Security Clearance (Attachment 5) G. Equipment Price List (Attachment 2) H. Licensing/Certification and Response Plan (FAR 52.212-2) I. DCAA FAO & DoDAAC (#16 above)

22. 508 COMPLIANCE

Offeror must also meet the applicable accessibility standards at 36 CFR part 1194 per FAR 39.2, Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) and the Architectural and Transportation Barriers Compliance Board Electronic and Information Technology (EIT) Accessibility Standards (36 CFR part 1194). Information may be found at the following websites:

Section 508. http://www.section508.gov Section 508 – Electronic and Information Technology. 21 December 2000, http://www.usdoj.gov/crt/508/508law.pdf

Section SF 1449 - CONTINUATION SHEET

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK

STATEMENT (PWS)

ICIDS V MAINTENANCE AND REPAIR

SERVICE

Tobyhanna Army Depot

PART I

General Information

1. General: This is a non-personal services contract to provide Routine/Emergency Service and

Maintenance required to maintain all components of the Integrated Commercial Intrusion Detection System version V (ICIDS V) at Tobyhanna Army Depot (TYAD). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform maintenance, repair, replacement, removal and the installation of ICIDS V compliant alarm equipment throughout 56 zones (see Paragraph 1.3). No Government furnished property/equipment will be provided in this requirement. Examples of components include, but are not limited to, all software, sensing devices, annunciators, batteries and all associated equipment necessary to make a complete and useable system to meet all security requirements of Tobyhanna Army Depot as defined in this Performance Work Statement. The contractor shall perform to the standards stated.

1.2. Background: The ICIDS V is an Integrated Commercial Intrusion Detection System that includes, but is not limited to, one or all of the following intrusion detection components; DAQ Electronics LLC, StarWatch Security Management Solution (SMS), Remote Area Data Controller (RADC), Balance Magnetic Sensor (BMS), Passive Infrared (PIR), fence sensor, vibration sensors, and duress switches. Any components to be installed will be fully compatible with the current installation Risk Management Framework (RMF) and DAQ StarWatch SMS architecture and is currently the Department of Army’s Integrated Commercial Intrusion Detection System (ICIDS) V system of record, manufactured by DAQ Electronics LLC, http://www.daq.net/products/starwatch-sms/, DAQ Electronics, Piscataway Corporate Center, 262B Old New Brunswick Road, Piscataway, NJ 08854 USA. An Intrusion Detection System provides early warning of an intruder; precludes unauthorized entry; and prevents the introduction of harmful devices, materiel, and components. If vulnerable activities are not protected by IDS, Arms Rooms and SCIFs would have to provide armed guards for their areas.

1.3. Objectives: The objective of this contract is to provide service and preventive maintenance for all ICIDS systems at TYAD in order to be sustained in a fully operational state.

Currently there are 56 ICIDS zones at TYAD. An additional two ICIDS zones, currently under warranty, will be added when/if Option year One and Option Year Two are exercised. Total ICIDS zones will be 58. Contractor shall provide pricing on Atch 1, Offeror’s Proposed Pricing Worksheet.

1.4. Scope: Perform inspections, maintenance, routine testing, installation, and http://www.daq.net/products/starwatch-sms/ repair/emergency repair on all components of the ICIDS Intrusion Detection Systems at Tobyhanna Army Depot. Contractor shall be able to provide, install, commission, and test ICIDS compliant hardware.

1.5. Period of Performance: The period of performance shall be for a Base Period of 12 months and two (2) option periods of 12 months.

Base Period Option Year 1 Option Year 2

1.6. Quality Control. The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which they ensure work complies with the requirement of the contract. The contractor shall use its own internal quality control processes to ensure services are performed in accordance with commonly accepted commercial practices and this PWS. The contractor shall inform the COR after the quality control checks are completed, which shall be done at least once per month and the COR shall verify the quality control check. The contractor shall also provide the CO and the COR with a finalized Quality Control Plan (QCP) within 30 days of award.

After acceptance of the QCP the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the Quality Control system.

1.7. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Atch 3, Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.8. Rejection of Work: Indication of lack of quality workmanship on the part of the contractor shall be sufficient grounds for the Government to reject installed work and to require its immediate removal and complete reinstallation at no additional cost to the Government.

1.9. Recognized Holidays: The contractor is not required to perform services on holidays except where special security requirements are concerned.

New Year’s Day: January 1st Martin Luther King Jr.’s Birthday: Third Monday in January President’s Day: Third Monday in February Memorial Day: Last Monday in May Juneteenth: June 19th Independence Day: July 4th Labor Day: First Monday in September Columbus Day:

Second Monday in October Veteran’s Day:

November 11th Thanksgiving Day: Fourth Thursday in November Christmas Day: December 25th

1.10. Hours of Operation: The contractor is responsible for conducting business, between the hours of 7:00 AM and 4:30 PM Eastern Time Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Any calls made during any other period will be considered “Off Hours” for T&M billing purposes.

1.11. Place of Performance: The work to be performed under this contract will be performed at

Tobyhanna Army Depot.

1.12. Type of Contract: The government will award a hybrid contract with firm fixed price CLIN and T&M/Labor Hour CLINs.

1.13. Security Requirements: A DD Form 254, Department of Defense Contract Security

Classification Specification is attached (Atch 4). A Secret Facility Security Clearance is required for contractor, all subcontractors, if applicable, and technician(s). Offerors shall submit Atch 5, Contract Facility Security Clearance with their proposal as a separate document titled “’ContractorName’SecurityClearance.docx”. Contractor personnel performing work under this contract must have Anti-Terrorism, iWatch and OPSEC training completed prior to performing work on site and must maintain the level of security required for the life of the contract. See Part V Security.

1.14. Contractor Personnel: The contractor shall identify to the Contracting Officer (KO) and

Contracting Officer Representative (COR), in writing, a point of contact (POC) and an alternate that have full authority to act on behalf of the contractor on all operational aspects of the contract within seven (7) calendar days of award. The written notification shall be signed by a contractor representative that is authorized to appoint such POCs on behalf of the company.

1.15. Contractor Appearance: Contractor personnel shall present a neat and professional appearance and be easily recognized as contract employees. Contractor employees must have some form of company identification. Company identification shall have name of employee, company name, and company contact information.

1.16. Special Qualifications: Offerors shall be a certified StarWatch Value Added Reseller

(VAR) and shall provide validation from DAQ Electronics LLC with Request for Proposal.

Contractor shall provide certified, qualified ICIDS/DAQ SMS technicians for maintenance support. Request for Proposal is to include a copy of DAQ StarWatch SMS Systems Administrator Certification for each technician that has been validated by DAQ Electronics LLC. Contractor shall provide certifications for any new technicians hired after the contract is awarded. Certificates shall be submitted to the KO and COR for verification prior to technicians working on this contract. Certification shall be maintained throughout the period of performance of the contract to include all option periods. The contractor shall provide a list of names of personnel, who will be performing the work, to the KO and COR at time of award. The contractor will notify the KO and COR of any changes in employment of individuals working so that they may be removed from the list and their base access privileges revoked. The contractor’s technician working on site shall maintain a SECRET Facility Clearance or at a minimum an Interim SECRET clearance.

PART II

Contract Administration and Management.

2. Key Personnel The following personnel are considered key personnel by the government: Contracting Officers Representative (COR), Contract Specialist, and Contracting Officer (KO). The contractor shall provide a Contract Manger who shall be responsible for the performance of the work.

2.1. Contracting Officer (KO)The KO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The KO shall also ensure that the contractor receives impartial, fair, and equitable treatment under this contract. The KO shall determine the final assessment of the contractor’s performance.

2.2. Contract Specialist: The Contract Specialist will assist the KO in the administration and evaluation of the contractor’s performance

2.3. Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

2.4. Contract Manager (CM)

The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO and COR within (7) days of contract award. The contract manager or alternate shall be available between 7:00 AM – 4:30 PM, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

PART III

DEFINITIONS &ACRONYMS

3. 1. DEFINITIONS:

3.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

3.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

3.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

3.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the

Performance Work Statement.

3.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

3.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

3.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

3.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the

Contractor are performed according to acceptable standards.

3.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

3.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

3.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

3.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

3.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

3.2. ACRONYMS

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation CCE Contracting Center of Excellence

CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense

FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996

ICIDS

IDS

Integrated Commercial Intrusion Detection System Intrusion Detection System

KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PVT Performance Verification Testing PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RADC Remote Area Data Collector TE Technical Exhibit TYAD Tobyhanna Army Depot WAWF Wide Area Work Flow

PART IV

SPECIFIC TASKS

4.1. Basic Services. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform work under this contract.

4.2. Equipment Repair and Replacement. Equipment repair, replacement, or removal shall be done on a Time and

Material basis. The offeror will provide a fully loaded hourly labor rate and an overtime rate with proposal. There are no material or equipment costs factored into this proposal. In the event that material and/or equipment needs to be purchased, the contractor will provide the price of the component (to include any shipping & handling fees) to the COR for approval before any items are purchased. The offeror will also provide pricing for equipment and parts (see Atch 2). Cost for any equipment repair and replacement will be IAW contractor provided price list the most recent DAQ Electronics Commercial Pricelist All security alarm equipment and components shall be repaired and maintained to remain fully functional. If the problem is found to be in the communications lines, the contractor will notify the Contracting Officer’s Representative (COR), or the designated Government POC, before proceeding with any testing, maintenance, or repair on the security alarm system. The contractor shall coordinate work operations with the COR or designated POC prior to starting and completing any maintenance or repair. The contractor will provide the COR or designated Government POC with an estimate summarizing the work to be done, parts needed and time it will take to complete the work. When repairs or maintenance (of any kind) will shut down the system or activate alarms, the contractor shall notify the Tobyhanna Army Depot law enforcement alarm monitor and the COR prior to beginning any work and when the work is completed.

4.3. Replacement components. The contractor is responsible for reporting any parts requiring replacement to the COR;

this will be documented on an ICIDS Maintenance request/report furnished by the contractor. Parts replacement shall be IAW Atch 2, Equipment Price List (FFP). The COR shall coordinate approval of the replacement of components with the Contracting Officer and the Contractor. When price listed parts are replaced the contractor shall document on the ICIDS Maintenance Request/Report and submit to the COR for warranty tracking.

4.4. Preventative Maintenance (FFP) - The contractor will provide an ICIDS/DAQ SMS certified Technician to complete

Quarterly Maintenance Tasks. The Quarterly Maintenance Tasks will be coordinated with the COR who in turn will work with Site Physical Security to set dates for visits. The contractor shall perform a quarterly preventative maintenance on all components of the security alarm system in accordance with the manufacturer’s specifications.

The first quarterly maintenance shall be scheduled within 60 days of contract award and each one shall occur every 3 months from the previous maintenance Service shall include, but is not limited to, visual checks, battery test, operational tests, required adjustments, alignments, programming, replacement of worn parts due to normal wear and tear and software upgrades. Upon conclusion of preventative maintenance, the contractor shall furnish a written report to the COR listing work accomplished and alarm system status within five (5) working days of the completion of the PM. At a minimum, the inspection shall include the following:

4.4.1. Perform system backup and make a backup disk.

4.4.2. Copy Windows error logs.

4.4.3. Verify network timing.

4.4.4. Check StarWatch SMS version.

4.4.5. Defrag all hard drives.

4.4.6. Export event logs.

4.4.7. Perform preventative maintenance checks and services on the operators work station and remote status monitor.

4.4.8. Conduct inspection of each zone (currently 59 zones) including primary monitoring cabinet. Zone inspection includes a walk test of each area.

4.4.9. Check Remote Area Data Collector (RADC) for accuracy and cleanliness.

4.4.10. Check all batteries in RADC’s and replace as necessary. (All batteries will be tested under load to determine the expected useful life remaining in the cells for the effectiveness of the auxiliary power system.)

4.4.11. Check all devices for proper mounting and repair as necessary.

4.4.12. Check functionality of equipment, replace if defective/not working properly to include all software failures and/or hardware failures associated with the server or MCU.

4.4.13. Check all keypads for proper function and keypad duress capabilities.

4.4.14. Check all duress alarm switches for proper function.

4.4.15. Check RF global fault for proper functionality.

4.4.16. Check uninterrupted power supply (UPS) for proper operation.

4.4.17. Check Bldg. 69 fence sensors.

4.4.18. Check and maintain the front-end system (Server, Master Control Unit, and Graphics).

4.4.19. Unscheduled/Emergency Visits (FFP) - The Contractor shall provide an ICIDS/DAQ SMS certified Technician in the event the COR or Physical Security requests an unscheduled/emergency visit. The offeror will provide a FFP for four (4) total Unscheduled/Emergency visits per year. Each visit will consist of one (1) eight-hour day on site. In the event of a service call or system failure, the COR or TYAD security will notify the contractor via telephone. The contractor shall be available to receive calls immediately by telephone 7 days a week, 24 hours a day, throughout the duration of the contract. The contractor shall respond via telephone to all service calls within one (1) hour of the initial call from the COR. The contractor’s technician shall respond, in person, to Tobyhanna Army Depot within four (4) hours of an emergency call in order to receive maintenance instructions prior to preforming work at the identified location. Emergency calls would be considered repairs to the following essential security equipment: ICIDS Server, Master Control Unit (MCU), Operator Workstation (OPWS), and Uninterrupted Power Supply (UPS), or other failures of the security system as deemed appropriate by the COR or TYAD Physical Security POC. The ICIDS system shall be restored to its proper operating condition within eight(8) hours from the time the emergency service call was received by the contractor, provided that spare parts are available from Tobyhanna Army Depot. If parts aren’t available from Tobyhanna Army Depot, the contractor shall notify the COR of any equipment that may be needed and the cost of this equipment.

4.5. Miscellaneous:

4.5.1. The use of photography equipment is not permitted without proper authorization from the TYAD Security.

Requests for camera use shall be submitted in writing to the COR for approval before use on Government owned or leased property.

4.5.2. Public Disclosures: The Contractor shall make no public announcement or disclosure relative to information contained or developed under this contract, except as authorized by the KO or the Contracting Officer Representative (COR).

4.5.3. Materials: The Contractor shall furnish all materials, except Government furnished, necessary to perform the work defined in this contract. The Government will not be held responsible for damage to the Contractor’s supplies, materials, equipment of personal belongings brought onto the installation by employees of the Contractor.

PART V

SECURITY

DEPOT ACCESS:

A background check and approval from TYAD Security Operations Branch is required for all contractor and subcontractor personnel prior to on-site access at TYAD. All persons seeking entrance to TYAD shall submit to and comply with all security standards and requirements in force at the time such persons are seeking entry. All contractors, regardless of resident status or citizenship, will be subject to vehicle search and intense in-processing by TYAD security personnel prior to being granted access to TYAD. This security screening process may be time consuming and access may be delayed or denied. The contractor shall ensure ELTY Form 648-C is completed for all contractor and subcontractor personnel requiring depot access to include warranty services. The TYAD point of contact (POC) will provide ELTY Form 648-C, Request Access to Tobyhanna Army Depot, to the contractor/vendor at least ten days prior to the expected visit date for completion.

The contractor/vendor shall return the completed ELTY Form 648-C to the TYAD POC in a timely manner so the same may be submitted to Security for processing no later than seven days prior to the visit. All of the required fields on the form shall be complete and accurate by the contractor/vendor for timely processing. This requirement is inclusive of on-site supervisory or managerial personnel and sub-contractor personnel that the Contractor anticipates will be performing work or visiting on-site. This security screening does not relieve the contractor of any responsibilities to conduct thorough pre-employment background checks and drug screening. Contractor workers will not be granted access to the work site until security screening is completed and access is approved. Any contractor personnel on-site who fail screening will not be permitted further access to TYAD. See “Access and General Protection/Security Policy and Procedures” below.

Please submit the completed ELTY Forms 648-C form(s) to the COR or POC.

SECURITY REQUIREMENTS

ANTITERRORISM (AT) / OPERATIONS SECURITY (OPSEC) REQUIREMENTS

All security training certificates shall be provided to the Contracting Officer’s Representative (COR)/Point of Contact (POC) and the Contract Specialist/Purchasing Agent.

Antiterrorism (AT) Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training prior to contract report date. This training is required for any additional or new contractor employees, who start after that period. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR/POC within 10 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://jkodirect.jten.mil for CAC holders. Non-CAC holders may go to https://www.mepcom.army.mil/Home/Contractors.aspx for their training. Upon request, the contractor will be provided one copy of the AT level I training slides for use with employees who may not have computer access. TYAD will not be responsible for printing copies of slides for training purposes. TYAD reserves the right to provide instructor led training and will https://jkodirect.jten.mil/ https://www.mepcom.army.mil/Home/Contractors.aspx so advise the contractor within one week of the start of performance or at the time of annual training if that training approach will be utilized. Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record, or contractor equivalent. As applicable, contractor employees must complete annual AT awareness training as it pertains the length of the contract.

iWATCH Army Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH Army Program. This will consist of utilizing the tools and media products on the informational iWATCH Army website to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. The iWATCH training is available at the following website: https://www.mepcom.army.mil/Home/Contractors.aspx. Click on the iWatch icon and watch the video. Additional guidance and support can be provided by the TYAD Antiterrorism Officer (ATO) at the contractor’s request. The contractor shall notify the COR/POC within 10 calendar days of the completed training for any new employees or subcontractor personnel to assure the ELTY form 583 or contractor equivalent is properly documented. TYAD reserves the right to provide instructor led training and will so advise the contractor within one week of the start of performance or at the time of annual training, if that will be the training approach to be utilized.

Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record or contractor equivalent.

Operations Security (OPSEC) Training. Per AR 530-1, Operations Security, contractor employees must complete Level I OPSEC training prior to the contract report date and for any additional or new contractor employees, who start after that period. All contractor employees must also complete annual OPSEC awareness training. The training is available at the following website:

https://www.mepcom.army.mil/Home/Contractors.aspx The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR/POC within 10 calendar days after completion of training by all employees and subcontractor personnel. The contractor will be provided a copy of the OPSEC training slides for use with employees who may not have computer access. TYAD will not be responsible for printing copies of slides for training purposes. TYAD reserves the right to provide instructor led training and will so advise the contractor within one week of the start of performance or at the time of annual training, if that will be the training approach to be utilized. Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record or contractor equivalent.

Access and General Protection/Security Policy and Procedures. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by TYAD Security Branch. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190- 13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by the government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

Security Clearances. Performance of work will require access to classified information or equipment IAW the DD Form 254, Contract Security Classification Specification, provided as Atch 4. This requirement requires a Secret Facility Clearance. Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified “Confidential,” “SECRET,” or “Top SECRET” and requires contractors to comply with— (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M); any revisions to DOD 5220.22-M, notice of which has been furnished to the contractor.

Threat Awareness and Reporting Program (TARP). For all contractors with security clearances, per AR 381-12, TARP contractor employees must receive initial and annual TARP training by a CI Agent or other trainer as specified in 2-4b.

PART VI

DELIVERABLES

Deliverable/PWS Reference Frequency # of Copies Acceptable Medium/Format

Submit To

Quality Control Plan IAW PWS Para. 1.6 Once Within 30 days of contract award.

Once each change.

1 Each Email, Word Document, PDF Document

KO

COR

Point of contact and an alternate that have full authority to act on behalf of the contractor on all operational aspects of the contract IAW PWS Para. 2.4

Within 7 Days After Award

1 Each Email, Word Document, PDF Document

KO

COR

DAQ training certificates IAW PWS Para. 1.16

Once per each employee prior to initial on-site performance start.

1 Each Email, Word Document, PDF Document

KO

COR

Once per each employee change during contract performance.

Anti-Terror Training Certificates IAW PWS Part V Security Paragraph 1

Within 60 calendar days after completion of training

1 Each Email, Word Document, PDF Document

KO

COR

Once per each employee change during contract performance.

iWatch Training Certificates IAW PWS Part V Security Paragraph 3

Reported to the COR NLT 60 calendar days after contract award

1 Each Email, Word Document, PDF Document

COR

Once per each employee change during contract performance.

Operations Security (OPSEC) Training Certificates IAW PWS

Part V Security Paragraph 6

Within 30 calendar days of reporting for duty and annually thereafter.

1 Each Email, Word Document, PDF Document

KO

COR

Once per each employee change during contract performance.

Preventative Maintenance Report IAW Para. 4.6

Within five (5) working days of the conclusion of the scheduled

1 Each Email, Word Document, PDF Document

COR

preventative maintenance (Quarterly)

W51AA123R0003

Value Added Reseller Letter IAW PWS Para. 1.16

Provide a letter from DAQ attesting to the fact that the contractor is a DAQ Value Added Reseller (VAR)

1 Each Email, Word Document, PDF Document KO

COR

Provided with the Request for Proposal

Part VII Safety Requirements

SERVICE or EQUIPMENT INSTALLATION CONTRACTOR SAFETY STANDARDS FOR TYAD Below are some “installation specific” safety standards which contractors are required to adhere to while performing any work on Tobyhanna Army Depot. It is the contractor’s responsibility to always incorporate these particular requirements into their daily operations while under contract and to institute these specifics into their overall site safety controls. These do not substitute or deflect in any way the requirement to institute and adhere to all OSHA 29 CFR 1910 & 1926 and USACE EM385-1 safety standards, as well as all applicable contractual Federal Acquisition Regulations while performing the work under this contract on Tobyhanna Army Depot.

It is the responsibility of the contractor to enforce the below requirements as well as all current revisions of the above referenced standards. Failure to enforce safety requirements on the depot can result in immediate stop works, safety stand down orders and even complete termination of the contract.

Important Phone Numbers:

Fire or Emergency: 911 Fire Department – (Non-Emergency): 570-615-7300 Security: 570-615-7550 Safety Office - 570-615-7027

Contents

S.10.0 THE CONTRACTOR IS SOLELY RESPONSIBLE AND LIABLE FOR JOB- SITE SAFETY

S.10.1 CODE COMPLIANCE

S.10.2 JOB HAZARD ANALYSIS (JHA) / ACTIVITY HAZARD ANALYSIS (AHA)

S.10.3 SITE SPECIFIC SAFETY & ACCIDENT PREVENTION PLANS

S.10.4 FALL PROTECTION

S.10.5 ELECTRICAL SAFETY

S.10.6 DEPOT REQUIRED PERMITS / APPROVALS

S.10.7 CONFINED SPACES

S.10.8 LOCKOUT / TAGOUT

PROCEDURE………………………………………………………………………………………………….6

S.10.9 PROTECTION TO THE DRINKING WATER SYSTEM

S.10.10 PROTECTION OF PERSONNEL

S.10.11 FIRE AND EMERGENCY SERVICES

S.10.12 IF AN INCIDENT HAPPENS

S.10.13 CRANE LIFT OPERATIONS AT TOBYHANNA ARMY DEPOT

S.10.14 APPLICATION OF ANY ODOR PRODUCING MATERIAL

S.10.15 CONTROL OF RESPIRABLE CRYSTALLINE SILICA

S.10.0 THE CONTRACTOR IS

SOLELY RESPONSIBLE AND

LIABLE FOR JOB- SITE SAFETY

1. Review of the project plans and other documents by any government appointed official does not constitute an acceptance of Federal responsibility or liability for the adequacy of the safety measures identified for the job or for the Contractor's compliance with all applicable safety rules and regulations.

2. The Contractor remains solely responsible and liable for job-site safety at all times during the term of the contract. No outside personnel (other than ET, COR, TYAD Safety, or other government appointed contract personnel) are allowed onto the job site at any time during contract without prior permissions and/or escort by the ET, COR or KO.

3. Tobyhanna Army depot has restrictions on the use of fossil fuels in all buildings. When it is determined that electric or other alternatively fueled vehicles are insufficient or unavailable for movement of material within the buildings on the installation, fossil-fueled vehicles can be used only when all alternatives of accepted electric material movement equipment have been considered, and the last option is use of a fossil fuel vehicle or project failure. This includes any situations where safety of employees and equipment may be jeopardized.

Convenience will never be an acceptable justification to utilize fossil-fueled vehicles. The Government Designated Representative (GDR) will notify the appropriate supervisor(s) or leader(s) in the area where the need to utilize a fossil fuel vehicle is required. The supervisor / leader will take the necessary steps to notify the employees in the work area of the option to leave the area during the material movement process. The GDR and Contractor will also document all actions the Contractor took to utilize electric or other alternatively fueled vehicles. The documentation will specifically state why electric or alternatively fueled vehicles are insufficient and all mitigation efforts used to minimize the effects of fossil-fueled vehicles to include information as to any appropriate scrubbers that can be utilized along with any ventilation or exhaust systems that can be used to externally vented to the outside of the facility. The documentation must be submitted to the TYAD Safety office for approval prior to any equipment being used. A final copy of the Approved documentation will be provided to the TYAD Safety Division.

4. All direct construction supervision, including subcontractors, must as a minimum, complete an OSHA 30-hour safety course for construction. These certificates must be submitted as part of the site safety plan BEFORE construction activities start.

5. RED CARD PROGRAM - Tobyhanna Army Depot utilizes a program to allow employees to stop an action which is considered unsafe. Employees carry small red cards that can be thrown down when employee sees any action they consider unsafe. Work ceases until TYAD management can decide if it is safe or not.