Atch 7 Limited Source Justification Redacted Sanitized CUI.pdf

CUI//SP-SSEL

Control Number: JA-23-Toby-423

Justification Review Document For Sole Source - FAR Part 13.501 *

(*Format follows FAR 6.303-2, but modified to reflect FAR subpart 13.5 procedures)

Program/Equipment: Integrated Commercial Intrusion Detection System V (ICIDS V) Alarm Maintenance and Repair.

Authority: 41 United States Code 1901 as implemented in Federal Acquisition Regulation 13.501 (a)(1 )(ii), sole source (including brand name) under the authority of the simplified procedures for certain commercial items.

Amount:

Prepared by:

Contract Specialist E-mail: -•-■@111111■

Contracting Officer:

DSN:--■■

Date: 06 July 2023

■@111111■

DSN:--■■

Date Reviewed:

12 July 2023

Technical Representative:

Electronic Technician E-Mail:-■-■@111111■

Requirements Representative:

Chief, Engineering Branch

D/lnstallation Services E-Mail:-l-■@111111■

DSN:--■■

Date Reviewed:

06 July 2023

DSN--■■

Date Reviewed:

06 July 2023

Controlled by: Army Controlled by: ACC-APG CU I Category: General Procurement and Acquisition Distribution Limited Dissemination Control:

FEDCON

POC:-----■■

CUI//SP-SSEL

(Source Selection Information - See FAR 2.101 and 3.104-4)

1 SEP 2021

Reviews

I have reviewed this justification and find it adequate to support other than full and open competition.

Legal Counsel

- -sigMdby

Signature: -■ --!.,., 2023.01. ,2 130655-04'00'

CUI//SP-SSEL

DSN:--111

7/12/23

Date:

2 SEP 2021

Sole Source Justification and Approval Under FAR 13.501

1. Contracting Activity: U.S. Army Contracting Command Aberdeen Proving Ground Tobyhanna Division Attn: CCAP-CCT

Tobyhanna Army Depot (TY AD) 11 Hap Arnold Blvd.

Tobyhanna, PA 18466-5100

2. Description of Action: TYAD Installation Services requests a new hybrid firm-fixed price and time and material contract be awarded to an authorized DAO Electronics Value Added Resellers (VAR). The Government projects award for September 2023.

Fiscal Year 2023 Army Working Capital Funds will be used.

3. Description of Supplies/Services: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform maintenance, repair, replacement, removal and the installation of ICIDS V compliant alarm equipment throughout 58 zones. Examples of components include, but are not limited to, all software, sensing devices, annunciators, batteries and all associated equipment necessary to make a complete and useable system to meet all security requirements of TYAD. The contract period of performance (PoP) will be for a one-year base period and two one-year option years.

Base Period: September 2023 to August 2024 Option Period 1: September 2024 to August 2025 Option Period 2: September 2025 to August 2026

Total:

4. Authority Cited: 41 United States Code 1901 as implemented in Federal Acquisition Regulation 13.501 ( a)( 1 )(ii), sole source (including brand name) under the authority of the simplified procedures for certain commercial items.

5. Reason for Authority Cited: Per Army Regulation (AR) 190-13, the Army Physical Security Program, ICIDS is the standardized Department of Defense (DoD) system that will be used by Army organizations not located on joint bases supported by another military department, or at United States Army Corp of Engineers (USACE) civil works and like projects.

ICIDS is the Army Program of Record for IDS (Intrusion Detection System) requirements. ICIDS is procured and installed by Program Manager - Force Protection Systems (PM-FPS) and is centrally funded by Head Quarters Department of Army, Office of the Provost Marshal General. Once installed, PM-FPS retains program

CUI//SP-SSEL

3 SEP 2021

CUI//SP-SSEL

(Source Selection Information - See FAR 2.101 and 3.104-4)

4 SEP 2021

ownership for issues such as the Risk Management Framework Authority to Operate but the local system owner is responsible for maintenance.

The equipment provider is DAQ Electronics with the commercial off-the-shelf version of the ICIDS software called Starwatch Security Maintenance System (SMS). DAQ Electronics maintains support for Starwatch SMS through their network of VARs which is common in the security market. Any contract for maintenance shall require both the company and any personnel conducting maintenance to be a DAQ Electronics ICIDS certified VAR. The company listing can be found at https://www.daq.net/corporate/var-list.

Because the ICIDS is required per AR 190-13, any updates must be completed by a certified DAQ Electronics VAR and technician. If a certified DAQ VAR is not used, the system will not be updated or work properly, which will leave TYAD vulnerable to security threats as well as non-compliant with Army Regulations.

6. Efforts to Obtain Competition: At this time, there is no action to increase competition. The ICIDS V system was purchased by Department of the Army (DA) and requires any maintenance or service to be conducted by DAQ Electronics certified personnel.

7. Actions to Increase Competition: This is a follow-on requirement. An approved Limited Source Justification and Approval was approved on 20 June 2020. Due to the DA requirement stated in Paragraph 5, the Government is limited to increase competition beyond the authorized DAQ VARs. However, the Contracting Officer Representative and TYAD Security personnel will continue to monitor AR 190-13 for any changes in ICIDS system requirements as well as the marketplace utilizing market research to determine if any additional DAQ VARs are available to provide this service at TYAD.

8. Market Research: Market research was conducted in accordance with FAR 10.002 in January – March 2023 by the Tobyhanna Army Depot Electronics Technician.

A Request for Information was posted to www.sam.gov on 07 March 2023 to gauge capability and gather information from potential offerors for a new contract. Three responses were received: One from Security 2000, LLC (incumbent), another from J2 Associates, LLC and another from Sea Technology Systems, LLC. Upon review of each company’s capability statement, J2 Associates, LLC references DAQ products and working on ICIDS systems and Sea Technology Systems, LLC references providing maintenance services on ICIDS DAQ systems. However, upon review of the DAQ Electronics database of authorized VARs, only Security 2000, LLC, was listed as a DAQ Electronics VAR, out of the three companies who responded.

A review of GSA E-Library, category 334290, indicated that four DAQ Electronics VARs:

Evergreen Fire Alarms Inc (Evergreen Fire & Security), Integrated Security Technologies, Minuteman Security Solutions and Security 2000, LLC., also had GSA contracts. A Sources Sought Notice (SSN) was posted to GSA Ebuy on 27 April 2023 for 11 days. No responses were received.

Market research and review of previous history of the same contract requirement shows that there are sixteen DAO VARs that are authorized to provide the required maintenance at the level of quality required.

9. Interested Sources: To date, no other sources have written to express an interest.

10. Other Facts:

a. Procurement history.

(1) Contract Number W25G1V20C0010: The Period of Performance is 13 July

2020 - 12 July 2023. This action was competed under the Simplified Acquisition Procedures for Certain Commercial Items, 41 U.S.C. 1901 as implemented by FAR Subpart 13.5. The Limited Source Justification discussed the requirement of AR 190-13 and that any updates must be completed by a certified DAO Electronics VAR. The solicitation was posted to www.sam.gov as a 100% small business set-aside. Two offers were received. Award was made to Security 2000 based on competition.

b. Other facts. There are sixteen DAO VARs authorized to provide this requirement.

At least five are small businesses. Therefore, this requirement will be posted to www.sam.gov as a 100% small business set-aside.

11. Technical Certification:

I certify that the supporting data under my cognizance, which are included in the justification are accurate and complete to the best of my knowledge and belief.

Signature: Date: 06 July 2023

--- Title: Electronics Technician

12. Requirements Certification:

I certify that the supporting data under my cognizance, which are included in the justification are accurate and complete to the best of my knowledge and belief.

Signature:

D 06 July 2023 ate:

Title: Chief, Engineering Branch D/lnstallation Services

CUI//SP-SSEL

5 SEP 2021

13. Fair and Reasonable Cost Determination:

I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable. Competition will be used to determine a fair and reasonable price, if there is no competition, a price analysis using historical pricing and the independent Government estimate will be used in determining the price to be fair and reasonable. Also, the proposed labor rates will be justified using the GSA CALC tool.

Digitally signed by

Signature: ______ o_.1e_, 20_23_.01 _.,2_,3 _,21,_46-04_'00_· __ _ Date:

12 July 2023

-- Title: Contracting Officer

14. Contracting Officer Certification:

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Digitally signed by

Signature : _______ o .. _.,_202 _3_0 _1.,_2 ,_3,2a_,oo_-04_'00_' __ Date:

12 July 2023

-- Title: Contracting Officer

CUI//SP-SSEL

6 SEP 2021

Approval

Based on the foregoing justification, I hereby approve the procurement of Integrated Commercial Intrusion Detection System V (ICIDS V) Alarm Maintenance and Repair Services at TYAD, inclusive of base year period of performance and two additional, 12-month option periods. The total estimated value of the proposed action is with an anticipated award date of September 2023. Award will be made on an other than full and open competition basis pursuant to the authority of 41 U.S.C. 1901 as implemented by FAR 13.501, subject to availability of funds, and provided that the services and property herein described have otherwise been authorized for acquisition.

Digitally signed by

Signature: _______ o.1e_ ,20_23_.01_.,2_,3_,2&_, .. _-04_'00· __

CUI//SP-SSEL

Date:

12 July 2023

Title: Contracting Officer

7 SEP 2021