Site Visit MFR_23Aug2022.pdf

23 August 2022

MEMORANDUM FOR RECORD

FROM: 126 ARW MSC

SUBJECT: Site Visit Minutes - W50S7S22R0001 Repair Bldg 5000, 5008, 5046

1. A site visit meeting was conducted on 23 August 2022 at the 126th ARW Base Contracting office in regards to solicitation W50S7S22B0001 for road repair for 126th Air Refueling Wing. The following were in attendance:

[see vendor sign-in]

2. An overview of the Request for Proposal was briefed with particular attention given to the evaluation process. FAR Part 15 procedures are being used: Tradeoff process evaluation will take place with the Government assessing (1) Technical, (2) Past Performance, and (3) Price as evaluation criteria. In terms of the relative importance of the factors, the Price factor is approximately equal to the Present/ Past Performance and when combined, are approximately equal to the Technical Factor. The firm that represents the best value to the Government will be selected for award in accordance with FAR 15.1 Source Selection Processes and Techniques. If the scope of work changes a revision will be posted to sam.gov along with updated drawings and designs for construction requirements.

3. Offerors must submit a complete bid package that contain the following:

Volume 1 – Price Proposal

Filled 1442 with pricing for all CLINS.

Company information page with the following information: Cage Code, UEI Number, Tax Identification Number (TIN), points of contact, authorized negotiators, contact phone, and email addresses. Plus business socioeconomic status.

[The government will check Reps and Certs on SAM.gov. They need to be updated, but do not need to be included.]

Volume 2, Part 1 - Technical Capability Proposal

Subfactor 1 – Prime Experience and Capability (proposal 10 page limit; limit resumes to 2 pages each)

Exhibit A, Performance Relevancy Questionnaire should provide questionnaire responses to the Contracting Officer not later than the closing date.

Exhibit B, Subcontractor/Team/Key Personnel Information and Consent Form Exhibit C, Reference Questionnaire package [which should be submitted in Volume 2, Part 2. Do not duplicate.] Exhibit D, Letter of Commitment

Subfactor 2 – Construction Schedule (schedule no page limit; narrative – no more than 5 pages) Subfactor 3 – A&E Experience and Capability (narrative no page limit; limit resumes to 2 pages each)

Volume 2, Part 2 – Past/Present Performance Information

[Exhibit A, which is already provided in Volume 2, Part 1 will be references. Do not duplicate.] Exhibit C – Reference Questionnaire package.

[note: This solicitation is only requiring two submissions of Exhibit C, one for the Prime and one for the proposed A&E. A “Final” Performance Evaluation (Construction) (also referred to as CCASS Evaluation) issued for a project may be included in lieu of sending out reference package for the project for the Prime. This would cover any Exhibit C requirement for Volume 2, Part 1, Subfactor 1.]

4. Proposals must be submitted electronically; hard copies can be accepted but an electronic version must be included. Electronic proposals may be emailed, hand delivered on CD/DVD, or mailed on CD/DVD. Title of the documents should include the offerors CAGE code (e.g. "Vol 1 Tech Proposal CAGE#"). Ensure the 126ARW can access your files. Note that there are issues accessing the base for deliveries. Affordance for gate delays will not be given to late proposals.

-Please note that Bid Guarantee shall be 20% of the bid price

5. This project is not Tax Exempt.

6. The Government does not anticipate extending the due date for proposals.

7. Communications clarification: Where any computer or network-enabled IT device is going to be deployed, the contractor should drop category-6 rated cable equal to the number of devices plus one, to give the customer flexibility with future expansion and/or remodeling, to a cap of 4, with the installed faceplate always having 4 ports. If more than 4 devices will be connected in a confined space, ensure that sufficiently large conduit is installed to support more than 4 cables at a time, and that the accompanying faceplate has ports equal to a multiple of 4. In the case of the Public Affair's remodel and the proposed 5 computers in a line, the contractor should drop a minimum of 6 cables in a conduit that can support up to 8 cables, with a faceplate that has 8 ports.

8. All other technical questions were requested to be submitted in writing to the Contracting Officer. Answers would be provided through an amendment to the solicitation.

Christopher Fisher, 2nd Lt, IL ANG 126ARW Base Contracting Officer