SOW Attachment 3 - JBER Integrated HAZMAT Plan (20Oct2020).pdf

INTEGRATED

HAZARDOUS MATERIAL

PLAN

Joint Base Elmendorf- Richardson

MEETING THE NEEDS OF WAR READINESS

WHILE PROTECTING RESOURCES AND ENHANCING THE ENVIRONMENT

25 October 2020

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS, JOINT BASE ELMENDORF-RICHARDSON

JOINT BASE ELMENDORF-RICHARDSON, ALASKA

22 April 2020

MEMORANDUM FOR 673 ABW/XP

FROM: 673 CES/CD

SUBJECT: Request to waive JBERI 10-409 formatting for JBER Integrated Hazardous Material

Plan (IHMP)

1. The Joint Base Elmendorf-Richardson Integrated Hazardous Material Plan

(JBER IHMP) cannot be formatted IAW JBERI 10-409. The Air Force Civil Engineer Center

(AFCEC) provides a standardized template (updated October 2018) in accordance with AFCEC

Environmental Directorate Business Rule 08, EMP Review, Update, and Maintenance that installation IHMPs are required to follow. To comply with guidelines this plan conflicts with local plans formatting guidance.

2. For any questions or concerns regarding this memorandum, please contact JBER’s Hazardous

Material Manager at DSN 317-384-3269.

MARK A. PRIEKSAT, PhD, USAF

Deputy Commander i

EMERGENCY SPILL ACTIONS

The following actions will be implemented as necessary upon discovery of a spill. The order of action will depend upon existing conditions. The Safety Data Sheets available at the shop of every generator are to be used as reference material to ensure defensive actions are appropriate and safe.

1. Alert personnel of spill and evacuate the facility if necessary.

2. Move to a safe area and account for personnel.

3. If necessary, notify the JBER Fire Department at 911 or 552-2801. Provide them the following information:

Name of person calling?

What spilled?

How much spilled?

How fast is it spilling?

When did it spill?

Surface affected (soil, water, asphalt, concrete).

What caused the spill?

Steps taken for cleanup and disposal.

Any injuries?

Any other relevant information.

4. If safe to do so; stop the source of the spill and eliminate any ignition sources.

Wear proper personal protective equipment.

Stay away from vapor clouds.

Shut off all drains and valves.

Shut off all electrical power.

5. If necessary, cordon off and/or isolate the affected area and deny entry until Fire

Department arrives or the spill can be properly cleaned up.

6. If properly trained and safe to do so; initiate spill cleanup.

7. Notify the Environmental Section 673 Civil Engineer Squadron (CES)/Civil Engineering Asset Management Flight, Environmental Element Conservation and Compliance Section (CEIEC) at 384-3322.

NOTE: ALL SPILLS WILL BE REPORTED TO JBER FIRE DEPARTMENT.

Joint Base Elmendorf-Richardson (JBER)

Fire Department – 911 Emergency Medical Care – 911 Bioenvironmental Engineering – 384-3985 JBER Central Accumulation Area – 552-3435 Ground Safety Office – 552-6850 ii

TABLE OF CONTENTS

Emergency Spill Actions ............................................................................................................. i

Acronyms ................................................................................................................................. iv

1.0 INTRODUCTION

A. Purpose

B HMMP Objectives

C HMMP Elements

D Applicability

E Exempt Items

2.0 ROLES AND RESPONSIBILITIES

A Environmental Section (673 CES/CEIEC)

B Bioenvironmental Engineering (673 AMDS/SGPB)

C Safety (673 ABW/SEG)

D Logistics Readiness Squadron 673 LRS/LGRMSH, 773 LRS/LGRM

E Contracting Squadron 673 CONS

F JBER HMMP Team

G Hazardous Material Managers and Users

3.0 TRAINING

4.0 RECORDKEEPING

5.0 PROCEDURES

A Enrollment Process

B Authorizations

C Ordering

D Tracking

E Deployed Hazardous Material

F Hazardous Material for Retail Sale

G Contractors

H Inventory Control

I Hazardous Material Storage

J Container Requirements

K Flammable/Combustible Storage Cabinets

L Flammable/Combustible Material Storage Rooms

M Offices

N Warehouse Storage

O Outdoor Storage

P Tanks Holding Hazardous Materials

Q Labeling of Hazardous Material Containers

R Incomplete Materials

S Waste Minimization iii

TABLE OF CONTENTS (continued)

5.0 PROCEDURES (continued)

T Turn In of Hazardous Materials

U Inspections and Compliance Assessments

List of Appendices

Appendix A JBER Standard Operating Procedure-Contractor Hazardous Materials Tracking

Appendix B Example HM Manager Appointment Letter

Appendix C JBER Spill Reporting Poster

Appendix D Hazardous Materials Compatibility Chart

Appendix E Hazardous Material Turn In Checklist

Appendix F Quarterly Hazardous Material Checklist

Appendix G Hazardous Communication & Management Resources iv

ACRONYMS

AF Air Force AFI Air Force instruction AFMAN Air Force Manual AFFARS Air Force Federal Acquisition Regulation Supplement AUL Authorized User’s List AST Aboveground storage tank BE Bioenvironmental Engineering CAA Central Accumulation Area CES/CEIEC Civil Engineering Squadron, Environmental Element, Conservation and

Compliance Section CFR Code of Federal Regulations COR Contracting Officers Representative DoD Department of Defense DOT Department of Transportation EPCRA Emergency Planning and Community Right-to-Know Act ESOH Environmental Safety & Occupational Health ESOHC Environmental Safety & Occupational Health Council EESOH-MIS Enterprise Environmental Safety and Occupational Health–Management

Information System FAR Federal Acquisition Regulation FRAGO Fragmentary Order GPC Government Purchase Card HAZCOM Hazard Communication HM/HAZMAT Hazardous Material HMMP Hazardous Material Management Process HMMPM HM Program Manager HTA Hazardous Material Tracking Activity HW Hazardous Waste IAW In Accordance With IHMP Integrated Hazardous Materials Plan JBER Joint Base Elmendorf Richardson MDRA Material Disposition, Request Approve LRS Logistics Readiness Squadron ODS Ozone Depleting Substances OSHA Occupational Safety and Health Administration PCB Polychlorinated Biphenyls SAAR Systems Authorization Access Request SAO Senior Approving Office SDS Safety Data Sheet UEC Unit Environmental Coordinator UI Unit of Issue

1.0 INTRODUCTION

A. Purpose In accordance with Air Force Manual (AFMAN) 32-7002, Environmental Compliance and Pollution Prevention, the Hazardous Material Management Process (HMMP) coordinates and integrates the Air Force (AF) activities and infrastructure required for ongoing identification, authorization, and tracking of hazardous materials (HM or HAZMAT) at Joint Base Elmendorf-Richardson (JBER). The purpose of the JBER HMMP is to manage the procurement and use of HM to: (1) support JBER missions; (2) to protect the safety and health of personnel on JBER and the greater JBER community by ensuring proper management of HM; (3) to minimize the use of HM consistent with mission requirements; and (4) to maintain compliance with environmental requirements for HM usage.

This Integrated Hazardous Materials Plan (IHMP) establishes procedures for the proper management of HM and the responsibilities for all military, organizations, tenants, contractors, and individuals on JBER. To ensure that JBER remains in compliance with the relevant HM laws and regulations and with the JBER HMMP.

B. HMMP Objectives.

1. The HMMP supports accomplishment of the JBER mission by minimizing and effectively managing the use of HM within acceptable levels of mission and Environmental Safety & Occupational Health (ESOH) risk, while reducing associated total ownership cost.

2. The specific objectives of the HMMP are to:

a. Collect and maintain HM data within the Enterprise Environmental, Safety, and Occupational Health Management Information System (EESOH-MIS), the standardized Air Force HM tracking system.

b. Protect the safety and health of personnel on JBER and communities surrounding JBER from any potential misuse of HM.

c. Integrate HM reduction into the weapon system requirements generation, prioritization, funding, and execution processes.

d. Manage mission critical requirements for Class I Ozone Depleting Substances

(ODS).

e. Provide work area supervisors with information necessary to comply with applicable HM risk communication requirements, especially the Occupational Safety and Health Administration (OSHA) Hazard Communications (HAZCOM) Standard.

f. Comply with applicable HM management laws, regulations and Executive Orders, including the need to comply with the Emergency Planning and Community Right-to-Know Act (EPCRA).

g. Provide a key part of the JBER Waste Minimization and Pollution Prevention Program to minimize the generation of hazardous waste (HW).

C. HMMP Elements

The JBER HMMP consists of the following elements:

1. HMMP Team composition will include, but is not limited to representatives from CE, SG, Legal, maintenance, Logistics Readiness, Contracting, and Hazardous Materials Tracking Activities.

2. Hazardous Materials Tracking Activity (HTA). The HTA(s) are the only entities on JBER authorized to issue government-owned HAZMAT from any source.

3. HAZMAT Monitoring Process. This process establishes the standardized installation procedures for ensuring all HAZMAT used by government and contractor organizations on JBER is channeled into the HMMP for authorization and tracking.

4. HAZMAT Determination and Authorization Process. This process establishes the standardized procedures for requesting, authorizing, and tracking HAZMAT used on an installation by either government or contractor organizations.

5. EESOH-MIS. EESOH-MIS is the standard AF HAZMAT tracking system used by JBER personnel to request, authorize, and track HAZMAT.

6. JBER ODS HMMP Considerations. JBER personnel implement HAZMAT planning, identification, tracking, authorization, and management measures for ODS and for ODS related to deployments.

7. Procedures to track and manage HAZMAT associated with deployments are described in Section 5.E of this plan.

8. Other JBER HMMP Considerations. JBER HMMP responsibilities are included in contracts where HM is required and/or HMMP functions are outsourced or privatized. JBER HMMP team members participate in the JBER Environmental Management System cross-functional team.

D. Applicability

1. Environmental and OSHA regulations establish requirements for keeping HM stored, tracked, and used in a manner to ensure the environment and personnel are protected. This IHMP is an installation-developed document that provides guidance to personnel who work with HM, setting procedures for managing HM and preventing pollution that may be caused by incorrect handling or storage of HM. The plan incorporates current federal, state, and AF requirements regarding the management of HM as they relate to base missions and worker safety during operations conducted at JBER.

2. Anyone who handles or stores HM on JBER is obligated to comply with this plan.

This applies to all units based at JBER, all visiting units, all tenants, and all contractors working on base or for AF operations on local military ranges.

3. In accordance with AFMAN 32-7002, para. 3.1.3, the term HM includes all items covered under EPCRA or other federal, state, or local tracking or reporting requirements; covered under the OSHA HAZCOM Standard or the OSHA Occupational Exposure to Hazardous Chemicals in Laboratories Standard; and Class I and Class II ODSs.

E. Exempt Items

1. Products that have negligible environmental or health hazards are placed on the EESOH-MIS Exempt Material list and are not subject to this standard. The Environmental Section periodically reviews the exempt list and updates it as required. These materials do not need to be processed through the HTA and no authorization is required.

2. All bulk petroleum fuels are exempt from the requirements of this IHMP. 673 LRS Fuels Management tracks these products.

3. In accordance with AFMAN 32-7002, para. 3.1.3.4 and CFR 29 1910.1200(b), the following example items are exempt from the definition of HM, and thus are not within the scope of this IHMP:

a. Munitions, as defined by AFI 21-200, Munitions and Missile Maintenance Management;

b. Pharmaceuticals managed by the JBER hospital or troop medical clinic(s);

c. Radioactive materials, as defined in and managed in accordance with (IAW) AFI 40-201, Radioactive Materials Management; and,

d. Hazardous Waste

e. Consumer Commodities as defined in CFR 29 1910.1200(b)(6)(ix)

f. Bulk purchases of deicing and anti-icing fluid.

2.0 ROLES AND RESPONSIBILITIES

Numerous offices have roles and responsibilities in managing HM on JBER. The requirements described below are essential for maintaining environmental compliance related to HM.

A. Environmental Section [673 CES/CEIEC]

1. 673 Civil Engineer Squadron, Environmental Element Conservation and Compliance Section (CES/CEIEC) is responsible for seeing that all base functions comply with federal, state, local, Department of Defense (DoD), and AF environmental regulations. 673 CES/CEIEC provides all base groups with guidance and assistance in environmental matters. This includes writing and updating the IHMP. 673 CES/CEIEC ensures that HM training is provided and maintains records of all training.

2. 673 CES/CEIEC works closely with the HTA to ensure proper HM handling and tracking.

3. Assess, at a minimum, environmental risks and control options for material and process authorizations.

4. Approve/disapprove authorization requests.

5. Recommend less hazardous substitutes when possible with coordination with shop personnel.

6. Assess HM management shop/site practices via activity/shop inspections.

7. Provide assistance to shops on issues pertaining to HM management.

8. Comply with all state and local regulatory reporting requirements for HM.

B. Bioenvironmental Engineering (BE) [673 AMDS/SGPB]

1. BE provides Occupational and Environmental Health (OEH) consultant services to all base personnel. This includes advising OEH risk management and recording OEH exposure data for HM and HW workers.

2. Assist workplaces with meeting training and regulatory requirements associated with hazardous chemicals and the AF HAZCOM program.

3. Assess at a minimum health risks of, and control options for material and process authorizations.

4. Approves/disapproves authorization requests (except contracts, coordination only).

5. Recommends less hazardous substitutes when possible with coordination with shop personnel.

6. Provides assistance to shops on issues pertaining to HM management.

7. During annual and periodic inspections, assesses HM management practices.

8. Validate the quantity of HM needed by the shop by assigned processes.

9. Advises units, CE, and contracting on clean-up and disposal of HM and HW, but does not execute the actual clean-up.

C. Wing Safety [673 ABW/SE]

1. Wing Safety is responsible for determining all the OSHA environmental training requirements by organization. Safety will also visit shops and conduct safety inspections.

2. Assess, at a minimum, safety risks of, and control options for, material and process authorizations.

3. Approve/disapprove authorization requests (except contracts, coordination only).

4. Recommend less hazardous substitutes, when possible, with coordination with shop personnel.

5. Provide assistance to shops on issues pertaining to HM management.

6. During annual and periodic inspections, assesses HM material management practices.

D. HM Tracking Activities (HTAs)

1. Use EESOH-MIS to document the receipt, issue and shipment of all HM.

2. Receive, store, and issue HM to shops and units within their control.

3. Provide assistance to shops on issues pertaining to HM management.

4. Ensure that all requests for HM have an authorization prior to issue. Ensure all GPC- purchased HM are properly bar coded and entered into the database prior to issue.

5. Store and issue serviceable, unopened HM as Free Issue items when possible, feasible, or practicable.

6. Monitor shelf-life extensions, item identification, turn-in of serviceable HM and processing expired/unserviceable HM as per disposition requirements.

E. Contracting Activities

1. Ensure all HM used in performance of contracts on the installation are coordinated through appropriate channels prior to approval. Appropriate channels includes but is not limited to BE, in accordance with AFI 48-145, Paragraph 2.22.

2. Ensure that all GPC purchases of HM are coordinated and approved IAW AFI 64-117.

3. Ensure all HM brought onto JBER by contractors are identified, managed, and tracked in accordance with JBER Standard Operating Procedure- Contractor Hazardous Materials provided in Appendix A, by incorporating HMMP requirements into installation contract writing procedures.

4. At any pre-performance conferences, and during the contract performance period, the Contracting Officers Representative (COR) will ensure workplace supervisors and JBER personnel are advised of HM introduced by the contractor and any protective measures necessary to protect personnel from these hazards. The contractor is required to submit information on the use of HM according to Federal Acquisition Regulation (FAR) Clause 52.223-3 (Hazardous Material Identification and Safety Data Sheet).

5. If a contract requires a contractor to bring or use HM on JBER, the Contracting Officer shall include FAR Clause 52.223-3, FAR Clause 52.223-5 (Pollution Prevention and Right-to-Know Information), FAR Clause 52.223-19 (Compliance with Environmental Management Systems) and meet requirements of AFMAN 32-7002.

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6. 673 CES/CEIEC can assist the contracting office with any installation-specific requirements (for inclusion in the contract) regarding how contractors report required HM usage data to the COR and 673 CES/CEIEC (IAW FAR Clause 52.223-3).

7. Ensure contractors provide the Contracting Office with an inventory (including safety data sheets [SDSs] and proposed usage quantities) of proposed HM to be used on base needed to execute the contract (IAW Air Force Federal Acquisition Regulation Supplement [AFFARS] Clause 5352.223-9001). The Contracting Office will forward this inventory to the HMMP Team Lead for approval or denial of the material. The material will then be recorded on an Authorized User’s List (AUL) and updated every 90 days until the contract is ended. Updates should include adding/deleting materials from the existing AUL or an increase or reduction to authorized quantities. If the material is a Class I ODS, the contracting officer must also have a copy of the applicable and current Senior Approving Office (SAO) approval of the Class I ODS requirements.

8. During the performance of the contract, contractors must report material usage to the contracting office annually. HM used for the calendar year must be reported at the end of the performance period, or by January 15 for contracts that span more than one calendar year.

9. During surveillance visits ensure organizations abide by HM procurement, storage, and use requirements.

10. Inform HTA of unauthorized HM purchases.

F. JBER HMMP Team

1. The base HMMP team is a cross-functional team established by the Environmental, Safety, and Occupational Health Committee (ESOHC) that coordinates and oversees implementation of HM management at the base. The base HMMP consists of core members from Civil Engineering, Bioenvironmental, Safety, Judge Advocate, Maintenance, Logistics Readiness, Contracting, and HTA supervisors.

2. Incorporates HMMP requirements into installation-level procedures, operating instructions, agreements, and training.

3. Develops installation-specific procedures and contract requirements (for inclusion in contract documents) to ensure HM brought onto the installation by contractors are properly authorized, managed, and tracked.

4. Reviews each contractor-supplied AUL of HM that are planned to be used on base.

5. Determines which of the HM will require an approval in EESOH-MIS. As part of the HMMP review, environmental, fire protection, and emergency response issues are assessed. If the HAZMAT is a Class I ODS, CE must ensure there is an applicable and current SAO approval for the contract Class I ODS before HMMP approval.

6. Ensures that HMMP requirements are integrated into support agreements IAW procedures outlined in AFI 25-201, Intra-Service, Intra-Agency, and Inter- Agency Support Agreements Procedures.

G. Hazardous Material Managers and Users

1. All shops using HM in any processes are required to participate in the installation hazardous material management program.

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2. All non-exempt HM found in the shop must be authorized and tracked in

EESOH- MIS.

3. Prior to receipt of HM, ensure all applicable containers are properly labeled.

Only GPC purchased HM require paper bar code labels.

4. Shops must not maintain more than their authorized quantity (Max On-Hand) of HM within the shop. HM back-ordered through the AF or Army supply systems or requested through EESOH-MIS as a GPC purchase will count as on-hand assets against shop inventory until requested HM is received/consumed. If the shop exceeds its authorized quantity in EESOH-MIS, no further HM will be issued until this is resolved.

5. Ensure SDSs not loaded into EESOH-MIS are forwarded to the approved AF EESOH-MIS SDS Data Steward.

6. All HM must be stored IAW all applicable regulations governing the storage of HM.

7. A spill response plan must be in place and available for each hazardous material storage area.

8. Maintain copies of manufacturer specific SDSs for items on hand IAW the HAZCOM program.

9. Monitor shelf life of all HM within the shop and maintain proper stock rotation.

Shops will manage and update the shelf life of their products. Shops can access the Shelf Life Extension System via https://www.shelflife.dla.mil for extensions.

10. Ensure that the HAZMAT/Environmental Binder in each serviced shop has, at a minimum:

a. Applicable appointment letters

b. A printout from EESOH-MIS which shows a listing of all shop HM authorizations.

c. Quarterly Hazardous Material Inspection Logs

d. HM training records

e. Current copy of JBER IHMP (can be cross referenced)

f. AFMAN 32-7002 (can be cross referenced)

11. All individuals and shops on base that have HM they no longer have a use for must comply with all requirements found in this plan that apply to turn-in procedures. A user must comply with all applicable waste marking, storage, and turn-in requirements immediately upon generation of a waste. See Section 5.U, Turn-In of Hazardous Materials for required turn-in procedures. Reference JBER’s Integrated Hazardous Waste Management Plan for further instructions on labeling, accumulation time limits, etc.

3.0 TRAINING

Commander/organization supervisors must assure the proper training of all personnel who manage, use, store, and/or dispose of HM. HMMP team personnel must obtain and document applicable HAZMAT training requirements IAW the Air Force Occupational Safety and Health Program, OSHA, other applicable environmental standards, and local requirements. Email the 673 Civil Engineering Squadron, Environmental CES/CEIEC for information regarding the next training session at 673CES.CEIEC.EnvCom@us.af.mil.

HTA supervisors and HMMP team members should use the Air Force Institute of Technology Civil Engineer School’s HMMP Course (WENV-222) as the primary source of HMMP training.

See the HMMP program page on the eDASH SharePoint site (https://cs2.eis.af.mil/sites/10626/JB%20Elmendorf/WPP/ProgramPage/Hazardous%20Material s.aspx) for a listing of HAZMAT training and training sources.

The below table lists shop level HAZMAT training requirements applicable to JBER.

Function Training Required Driver Applicability Occupational Health

Hazard Communication

AFI 90-821, Hazard Communication

All employees that use

HAZMAT

Safety Job Safety Training AFI 91-202, The U.S.

Air Force Mishap Prevention Program

Job Safety training is required on safety, fire protection/prevention and health requirements specific to the shop

Unit HM/HW Manager

JBER HM/HW

Manager Training, HW Annual Refresher

AFMAN 32-7002,

JBER IHMP/HWMP

All assigned Unit HM/HW Manager

HMMP Shop-Level HAZMAT Familiarization

AFMAN 32-7002 All employees that use

HAZMAT

4.0 RECORD KEEPING

A. Safety Data Sheets. HM Managers are responsible for each work area and must maintain an SDS (in either paper or electronic means) for every item on the work area and must be specific to the manufacturer and material / hazardous chemical list.

Shop supervisors must ensure that all workers on all shifts know how to obtain an SDS and have unrestricted direct access to SDSs in their work area during all shifts.

B. Electronic SDS’s may be found with a local SDS Search Engine:

HMIRS (DoD repository for SDSs).

EESOH-MIS (AF HAZMAT tracking system).

A backup system must be in place to access SDSs in case primary computer access is disrupted.

C. If an SDS is not available for a newly procured product, the supervisor should not request the chemical until an SDS is obtained. SDS’s should be available from the source of supply, local/online vendors if purchased using a Government Purchase Card (GPC). (A Best Management Practice is by placing a number on each container that corresponds to a number placed on the SDS).

D. Job Descriptions and Appointment Letters. Job Descriptions and Appointment Letters for the HM manager(s) and the name(s) of each employee filling the position should be maintained in a notebook in the shop (see Appendix B for example of HM manager appointment letter).

Commanders of HAZMAT Activities shall designate, in writing, a primary and alternate Hazardous Materials Manager for each HAZMAT site.

E. Training Records. A record of completed Shop Personnel Training for each employee working with HM should be maintained in a notebook in the shop. Periodic briefings must be conducted when new HM are brought into the workplace, if the HM has new hazards associated with it.

F. Process Authorization. Reports the process authorization details for the shop.

Equivalent information to an AF Form 3952. Note: No requirements to print an authorization. The AFMAN allows for these to be maintained electronically.

If EESOH-MIS is not available, installations may use the AF Form 3952 (or HMMP Team approved equivalent) to accomplish HAZMAT request and authorizations, (i.e., transient contractors).

G. AUL. An accurate (updated annually or whenever a change occurs) HM AUL must be on file. This may be obtained through EESOH-MIS -- Reporting-Report Management- HAZMAT Tracking-Reports-Authorization Reports-Material Authorization in Shop Sequence.

H. Emergency Response Information. HM emergency response information, including a map showing the location of emergency equipment and evacuation routes must be on file at each building where HM are stored.

I. Quarterly HM Inspection Logs. Records of quarterly HM inspections should be maintained in the shop notebook and kept on file for three years.

5.0 PROCEDURES

A. Enrollment Process

1. Installation HAZMAT users, HMMP teams, ESOH functionals, and other installation personnel shall use EESOH-MIS to request, authorize, and track HAZMAT. In addition, contractors must have their HM usage tracked by the HMMP.

B. Authorizations

1. All non-exempt HM used or found in the shop will be entered into EESOH-MIS. All authorization requests must be processed through EESOH-MIS and approved for use by 673 CES/CEIC, 673 Medical Group, and 673 Air Base Wing Safety Office (Only 673 CES/CEIC is required for Contractors).

2. If the shop no longer requires an item, submit a request through EESOH-MIS to remove an authorization through a process change request.

C. Ordering

1. All active duty AF, Army (AR), and Air National Guard organizations on JBER will enter all non- exempt HM orders into EESOH-MIS by going through their associated HTA. This includes all GPC purchase requests if intended for industrial use in the shop.

2. Free Issue. Customers should review the HM free issue list prior to making HM requests. Free issue items may be turned into the HTA for re-issue to authorized users. When turning in HM for inclusion on free issue list, the HTA will accept only serviceable, unopened and defect-free items.

3. Organizations turning in HM for inclusion on free issue list will not receive funding credit. A listing of Free Issue HAZMAT can be accessed in EESOH-MIS by going to Functional Areas. Customers may also contact 673 LRS HAZMART Section at 552-2385.

4. GPC Purchases. All applicable GPC program directives must be complied with, including maximum spending thresholds.

a. When a shop orders a HM in EESOH-MIS for GPC purchase, the HTA will verify the authorization and approve or disapprove the request electronically. If approved, a GPC Authorization Report will be provided to the requester via a link in the EESOH-MIS workbasket. The below figure illustrates an example of a GPC Authorization Report. The shop should print out this GPC approval notice from EESOH-MIS and provide the document to the GPC cardholder as proof it was properly approved and processed.

b. Once approved and purchased by GPC, the shop must bring the product to the HTA within three duty days as received and for tracking through EESOH-MIS.

c. The HTA will receive, bar code, and issue the HM from EESOH-MIS.

D. Tracking

1. All HM within the installation boundaries, except those listed in exemptions, will be accounted for and tracked. This includes assets owned and used by the wing, tenant organizations, contractors, and all units deployed to JBER.

2. All HM will be tracked in the EESOH-MIS database. The database will contain information on container location, user, amount used/disposed of and/or released due to spills, date of issue, shelf-life, as well as information on chemical and physical properties.

E. Deployed Hazardous Material. JBER Deploying Units (deploying greater than 15 days) must comply with the following HM management procedures.

1. HM issued at JBER.

a. HM designated for deployments will entered into EESOH-MIS.

b. Units will request HM for deployments by contacting HTA.

c. Any HM not used during the deployment should be turned in to HTA using Turn in of Hazardous Materials instructions referenced in paragraph 5.T. if shop has no plans on using it right away.

2. HM issued from designated deployment locations.

a. Ensure compliance with host organization’s HM regulations.

b. Ensure that host organization can support HM requests.

c. Ensure deploying organizations bring a copy their AUL from JBER to avoid delays in processing HM requests at the deployed location.

d. If access to EESOH-MIS is required at the deployed location the deployed HM manager will need to contact the EESOH-MIS Supply Systems Access Request (SAAR) POC at the deployed location.

3. Units Deployed to JBER.

All information for HM on the installation in support of incoming deployments must be entered into the tracking system via JBER host HM shop.

a. Before arriving at JBER:

(1) Deploying unit provide a complete inventory listing of all HM that will deploy with the unit to JBER.

(2) Send the inventory list to host unit no later than one month prior to deployment. Exceptions can be made for unusual circumstances with prior coordination. The visiting unit shall be managed as a-sub-unit to the host unit within EESOH-MIS.

(3) The host unit will ensure the deployed units arrive on station with copies of all SDSs that will be used during the deployment.

b. After arriving at JBER:

(1) The visiting unit may use chemicals deployed with the unit that were noted on their inventory list previously submitted and previously authorized at their home station.

(2) Additional HM requests (re-supply/initial issue) will be processed through host unit’s account. Supply accounts for arriving units may be established by contacting 673 LRS Customer Service at 552- 4111.

c. Before leaving JBER:

(1) Any remaining unused home station HM must be taken back to the unit’s home station or properly turned in as a waste with prior coordination.

(2) Host unit will ensure compliance with this wing operating instruction.

F. Hazardous Material for Retail Sale. HM for retail sale at Army Air Force Exchange Service, Defense Commissary Agency, and Force Support Squadron operations must comply with the following:

1. HM for retail sale are exempt from tracking and reporting requirements.

2. HM intended for operations and maintenance of above facilities must be authorized through EESOH-MIS.

G. Contractors

1. DoD is required to include language in, or otherwise revise, all contracts between DoD and its contractors in order to facilitate DoD compliance with all information collection and reporting provisions of law, rule, or government regulation.

2. Contractors will submit projected use quantities and SDSs for HM to the Contracting Officer or Project Manager as specified in contract language. This information will be consolidated by project/contract number and delivered to the JBER HM Program Manager (HMPM).

3. Contractor-operated shops performing a DoD mission at JBER are required to have an approved EESOH-MIS process authorization to use HM.

4. All HW generated will be processed through the JBER Central Accumulation Area (CAA). Exceptions can be handled on a case-by-case basis.

5. The contracting officer or project manager will work with the JBER HMPM or HTA to assure the submission of data for all non-exempt HM used by contractors.

H. Inventory Control

1. The HTA storage philosophy is to meet customer requirements while minimizing the number of HM line items and amounts stored in inventory for issue at the HTA.

2. The shop supervisor and BE determines the maximum allowable quantity of HM to be issued and stored in each shop. Any quantity above this authorization will require one of the following actions:

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a. Request Max on Hand Change in EESOH-MIS if the change is permanent.

b. Any amount on-hand that exceeds your authorized maximum will be turned in to applicable HTA.

I. Hazardous Material Storage

1. All hazardous materials should be stored in designated areas with signage identifying the area as a “Hazardous Material Storage Area” with a defined boundary between any stored HW. A physical boundary of some kind is best, but in a confined area a strip of caution tape between the material and waste will suffice.

2. Each HM storage area should have a posted map indicating the location of emergency equipment (i.e., fire extinguisher, spill kit, first aid, eye wash, shower), name of the storage area points of contact, the JBER spill poster (provided in Appendix C), location of SDSs, and a list of emergency contacts.

3. HM spills shall be promptly cleaned up and disposed of properly. Report spills to the JBER Fire Department by calling 911.

4. Adequate aisle space shall be maintained to allow unobstructed movement of personnel and fire protection equipment to any part of the area where any flammable or combustible liquid storage/use occurs.

5. HM in operating areas shall be kept to a minimum. HMs must be stored in containers in accordance with the container requirements in Section 5.G.

6. HM storage areas, including outside storage areas around buildings, shall be kept clean and professional in appearance.

7. A portable, currently certified fire extinguisher with seals intact, or equivalent devices (e.g., fire hoses), must be available and compatible with the hazard at all locations where flammable or combustible liquids are stored. Contact the Fire Prevention Office, 384-5555, with any questions about fire extinguisher requirements specific to your facility.

8. A functioning telephone or other emergency communication equipment must be near the storage area, i.e. an air horn or radios.

9. Adequate spill response equipment, sized to the largest container should be stored within 50 feet of the HM storage area. Spill response equipment size and type shall follow the recommendations listed on the product’s manufacturer supplied and specific SDS.

J. Container Requirements

Containers that are used to store HM must meet the requirements listed below.

1. Be in good condition and compatible with the material they hold (no dents, holes or visible damage).

2. Be kept closed. New product seals shall be left in place until a product is needed.

NOTE: Containers of non-hazardous soap that are connected directly to pressure washers/cleaning equipment are exempt from the closed container requirement.

3. Be properly marked with a label, paint marker, or stencil that states the container’s contents. Labeling requirements can be found in AFI 90-821 Hazard Communication, para 3.1.3.

4. Be stacked one upon the other only to the extent that they are stable, and the bottom containers can maintain their structure and integrity.

5. Meet DOT/United Nations standards for containers and portable tanks used to hold flammable or combustible liquids.

6. Be located in an approved storage area, approved by the JBER HM manager.

7. Transfer containers, vats, tanks, and other containers filled with HM must be properly labeled (DoD Form 2522 or equivalent). Additional information on labeling requirements can be found in 29 Code of Federal Regulations (CFR) 1910.1200 and AFI 90-821 Hazard Communication, para 3.1.3).

8. Containers that contain a flammable HM must be kept in a JBER-approved flammable cabinet or approved flammable storage room.

K. Flammable/Combustible Storage Cabinets

Storage cabinets that contain flammable/combustible HM must meet the requirements listed below.

1. Cabinets used to store flammable and/or combustible materials (flashpoint below 200 degrees F) must be made of fire-resistant materials.

2. All flammable or combustible materials must be placed in a JBER Fire approved flammable storage cabinet. A copy of the written approval from the fire chief must be posted on the cabinet; this written approval shall be for inhabited facilities only.

Cabinets located in sheds or outside require proper labeling only.

3. Cabinets must be located in an area posted with a sign(s) stating, "Hazardous Materials Storage Area."

4. The cabinet must not be located within 50 feet of an ignition source, (i.e. smoking area).

5. In accordance with AFI 91-203, all flammable/ combustible storage cabinets must be listed and approved for the specific class of storage and have an automatic door closing mechanism. Cabinet doors must have a three-point latching mechanism.

6. Not more than 120 gallons of Class I, Class II, and Class IIIA liquids; 60 gallons of Class I and Class II liquids; or specific manufacturer’s capacity may (whichever is more stringent) be stored in a storage cabinet.

7. Cabinet doors shall remain tightly and securely closed when not in use.

8. Each flammable/combustible material cabinet shall be labeled, in easy-to-read letters, "Flammable Keep Fire Away”. A list of materials stored in the cabinet must also be posted on the cabinet.

9. Incompatible materials shall not be stored with flammable/combustible materials.

10. Compressed gas cylinders must be stored separately from all other HM IAW DODI 4145.25.

11. Gas cylinders such as propane and ether may be stored in cabinets that are vented to the outside of the building to allow internal standard atmospheric pressure.

However, no other flammable materials may be stored with these gas cylinders.

L. Flammable/Combustible Material Storage Rooms

Rooms built with fire resistant construction materials for the storage of flammable/ combustible HM must meet the requirements listed below.

1. The room must be posted with a sign stating, "Hazardous Material Storage Area" and “Flammable, Keep Fire Away" (signs must be visible from all approaches to the room). A list of materials stored in the room must also be posted on or near the door.

2. The room must be approved by the Fire Prevention office to store flammable and/or combustible materials. The approval notice must be posted on the entry door to the room.

3. At least 3 feet of aisle space must be maintained in the room at all times.

4. Containers over 30 gallons capacity shall not be stacked one upon the other.

5. Materials that react with water (e.g., lithium batteries) must not be stored with flammable or combustible materials.

6. Openings to other rooms or buildings must have non-combustible, liquid-tight raised sills or ramps at least 4 inches tall, or the floor in the storage area shall be at least 4 inches below the surrounding floor. Openings shall be provided with approved self-closing fire doors. The room shall be liquid-tight where the walls join the floor.

7. Each room must have a working gravity or mechanical exhaust ventilation system.

The ventilating equipment and any lighting fixture must be operated by the same switch. This switch must be located outside the entry door to the room.

8. A fire extinguisher must be located outside of the room, near the entry door.

M. Offices

Flammable and combustible materials beyond what is needed for maintenance and building operations shall not be stored in offices. These materials shall be stored in closed flammable storage cabinets or in a Fire Department-approved inside storage room.

N. Warehouse Storage

HM stored in warehouse areas must meet the requirements listed below.

1. Containers of flammable and/or combustible materials stored in stacks must be separated by pallets or non-combustible padding to ensure container stability and integrity.

2. Maintain at least 3 feet of aisle space to ensure access by emergency response

O. Outdoor Storage

HM being stored outdoors must be in accordance with the following:

1. Flammable and combustible materials cannot be stored within 50 feet of a building.

2. The area must be posted with signs stating, "Hazardous Material Storage Area." The signs must be visible from all approaches. "Flammable, Keep Fire Away” signs must also be posted (if applicable).

3. Written approval, from the fire chief, to store flammable and/or combustible materials in the storage area must be posted.

4. The stored material must be protected from the elements; tarps are not a good example unless the storage area is supported by an SOP describing methods and actions taken to protect the materials from precipitation and wind on a daily basis.

5. The storage area must be graded in a way that diverts spills to one area.

6. Procedures and equipment for cleaning up a spill must be in place.

7. Secondary containment, consisting of a 6-inch curb or other suitable containment must surround the storage area.

8. The storage area must be secure from trespassers and free of combustible debris

(including weeds).

9. Fire extinguishers must be readily available.

10. IAW the JBER Spill Prevention, Control, and Countermeasure Plan, all petroleum, oils, and lubricants in containers 55-gallons or larger (regardless of liquid content) are required to be stored on secondary spill containment. The secondary containment must be able to contain the largest container, plus sufficient freeboard for precipitation (if stored outdoors).

P. Tanks Holding Hazardous Materials

The requirements for tanks holding HM are as follows:

1. Tanks must be made of steel or other material compatible with the properties of the liquid stored.

2. Refueling valves should have locks.

3. The minimum separation between any two flammable or combustible liquid storage tanks shall be not less than 3 feet, or less than 1/6 the sum of their diameters, whichever is greater.

4. Aboveground storage tanks (ASTs) must be adequately vented to prevent the development of vacuum pressure and have some form of construction or device that will relieve excessive internal pressure caused by fire exposure.

5. Aboveground storage tanks (ASTs) must be double-walled or be provided with secondary containment.

6. All ASTs must be equipped with the following to be in compliance with 18 AAC 75, 40

CFR 112, AFI 32-7044:

Fill connection fixed overfill spill containment (spill buckets/cabinets). The spill buckets sized to contain the 100% of the volume of the delivery hose, minimum of 10 gallons.

Interstitial monitoring system

Liquid high level audible overfill alarm

Tank fill cut-off device

Fuel level device (Leak Gauge)

Anti-siphon device

Corrosion protection

Provide secondary containment for underground pipes

Protective bollards

Primary block valve

Spill Kit/Spill Reporting Signage

7. Flammable or combustible liquid tanks are only permitted in one-story buildings designed and protected for flammable or combustible liquid storage. These tanks must have an automatic-closing heat-activated valve on each withdrawal connection below the liquid line. Approval is required form installation Fire Department.

8. All tanks shall rest on the ground or on foundations made of concrete, masonry, piling, or steel.

9. Tanks located outdoors that are otherwise unprotected from traffic must have bumper poles around them.

10. ASTs storing flammable materials must have placards posted near or on tanks stating: "Flammable Material — Keep Ignition Sources Away" and all the required product and safety markings ISW Mil-STD 16G, NFP 30 31.7.2, NFPA 704, UFC 3-

600, UFC 3-460.

11. Stationary and portable tanks must have the contents visibly marked on them.

12. Prior to purchasing and use of an AST on JBER, the requester must obtain prior approval from 673 CES/CEIEC Tank Program Manager and the 673 LRS/LGRF Fuels Management office.

13. A primary and an alternate Tank Custodian must be appointed with an appointment letter and must be trained via the 673 LRS/LGRF Tank Custodian training program.

14. In addition to the above, all ASTs on JBER must comply with all State, Federal, and AFI requirements:

18 ACC 75

40 CFR 112

AFI 23-204 Organization Fuel Tanks

AFI 32-7044 Storage Tank Environmental Compliance

15. Underground Storage Tanks (USTs) shall not be installed on JBER. Only under special circumstances will they be approved through the following organizations: 673 LRS/LGRF, 773 CES/CEOIL, and 673 CES/CEIEC.

Q. Labeling of Hazardous Material Containers

1. All HM containers must be labeled with a visible; easy-to-read manufacturer’s label or a DD form 2522. Labels must be legible and be written with a paint pencil or permanent marker.

2. Empty containers ready for disposal or recycling must be marked “Empty” (M/T). Old labels should be marked through but not obliterated so previous contents can be determined. Containers waiting to be returned to vendors should be segregated in an area placarded “Empty, return to vendor”. Clean empty containers may be reused if the use is compatible with the original contents and all old markings are removed.

3. Signs, placards, and other alternative methods of labeling are acceptable, as long as they contain the required information, clearly identify the container to which they apply, and are readily noticeable by workers.

4. Department of Transportation (DOT) Labeling Requirements

a. DOT hazard labels must be placed on HM before they are shipped. These labels are diamond shaped, and indicate the hazards associated with the material using uniform colors and pictures, (i.e., skull and crossbones for poisonous materials).

DOT hazard labels can be obtained from the GSA Servmart store or off the local economy using GPC.

b. Containers of HM leaving the workplace should not be labeled in a way that conflicts with the requirements of the Hazardous Material Transportation Act (49 USC 1801, et seq.) and regulations issued under that act by the DOT (49 CFR 172).

5. OSHA Labeling Requirements: Each container in the workplace must be labeled, tagged, or marked with the identity of the HM and appropriate hazard warnings.

6. Compressed Gas: Each portable compressed gas container shall be legibly marked with the name of its contents and appropriate hazard label. Bulk storage areas must display the appropriate placard. In addition, bulk flammable compressed gas storage areas must display the appropriate placard and the words: “Flammable”, “No Smoking”, and “No Open Flames.”

7. Flammable and Combustible Liquids: Flammable storage cabinets shall be labeled, in conspicuous lettering, "Flammable Keep Fire Away.”

8. Asbestos: Warning labels shall be affixed to all raw materials, mixtures, scrap, waste, debris, and other products containing asbestos fibers, or to their containers.

The labels must state:

“DANGER” CONTAINS ASBESTOS FIBERS

AVOID CREATING DUST CANCER AND LUNG DISEASE HAZARD

9. Polychlorinated Biphenyls (PCBs): The following Toxic Substances Control Act-regulated PCB items must be marked “PCB” in a durable, easy-to-read manner (labels are available at the Environmental Section). The letters and striping must be on a yellow or white background, 6-inch square. If the item is too small to carry a 6-inch mark, it may be reduced proportionately to 2 inches:

a. PCB containers:

b. PCB transformers,

c. PCB large high-voltage capacitors at the time of removal,

d. Equipment containing a PCB transformer or a PCB large high voltage capacitor at the time of removal,

e. PCB large low-voltage capacitors at the time of removal,

f. Electrical motors using PCB coolants,

g. Hydraulic systems using PCB hydraulic fluid,

h. Heat transfer systems using PCBs,

i. PCB article containers containing articles or equipment,

j. PCB storage area that stores either PCBs or PCB items for disposal, and

k. Any vault door, machinery room door, fence, or other means of access to an area containing PCB items.

NOTE: Small items, such as light ballasts, do not need a label when in service.

R. Incompatible Materials

1. Incompatible materials must be stored away from each other and from incompatible wastes. See Appendix D for a quick reference guide for determining what materials are incompatible with each other.

2. Containers of incompatible materials must be separated by means of a dike, berm, wall, or some other device (i.e., putting containers of incompatible materials in separate over packs and separating them by a minimum of 3 feet).

3. Incompatible materials must not be placed in the same container or be placed in an unwashed container that previously held an incompatible material.

S. Waste Minimization

1. Unneeded HM that cannot be reused are disposed of as HW at great cost to the government. Of primary interest to JBER and the Air Force is minimizing the generation of HW.

2. All users of chemical products are first obligated to utilize less-hazardous products wherever possible, and when not possible, reduce their usage and disposal to the maximum extent practicable.