Attachment-0011-PWSadminIW.docx

PERFORMANCE BASED STATEMENT OF WORK

ADMINISTRATIVE ASSISTANT SUPPORT

TO

PROJECT MANAGER INDIVIDUAL WEAPONS (IW)

1. Introduction

2. Scope

3. Applicable Documents

4. Requirements

5. Contract Deliverables

6. Reporting

7. Payment

1.0 Introduction

1.1 The Office of the Project Manager for Soldier Weapons (PM SW) is responsible for the Life Cycle Systems Management for most U.S. Army Soldier Weapons Programs. The mission is to manage small arms development, weapons component and accessory systems integration, low rate initial production, full rate production, fielding, maintenance, sustainment, training, resolve critical material deficiencies, and to be the center for small arms expertise. Armaments, for the purpose of this requirement, include any Department of Defense (DoD) weapon systems.

1.2 This Performance Based Work Statement (PWS) describes the nature of the tasks to be performed under this contract.

2.0 Scope

2.1 All work shall be performed in accordance with the PWS. Only Contracting Officers assigned to the Army Contracting Command - New Jersey (ACC-NJ) are authorized to solicit, negotiate and award contracts under this solicitation. The contractor shall not duplicate or otherwise provide efforts, present or future, required to be performed under any current or past government contracts with the contractor.

2.2 Types of Services - The Contractor shall provide support for all Administrative and Operational support to the Program Manager (PM) and/or Deputy PM.

2.3 Location of Performance

2.3.1 The primary location for the performance of work under Paragraph 4.1 of this contract is at PM SW, Picatinny Arsenal, NJ, Building 151. Contractor support must cover core hours of operation. The core hours are 9:00 AM - 3:00 PM. The following days are Federal Holidays and will not be paid by the Government. It will be up to the Contractor to either pay their employee for the day or grant an alternate work station for that day’s coverage. Alternate work station approval must be granted by the COR.

2.3.2 Federal Holidays:

New Year’s Day Martin Luther King, Jr.’s Birthday President’s Day Memorial Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

2.3.3 When a post or facility where Contractor employees are working is closed for inclement weather or other acts of God, or when facility/safety related issues arise in the work place, Contractor personnel shall not be paid unless they are working from the Contractor’s local facility or other agreed to work areas designated/approved by the Government. An example of this is a designated tele-work center or Contractor employee’s place of residence.

2.3.4 Contractor training not tasked by the Government will not be reimbursed. Costs incurred by the Contractor for training Contractor personnel to qualify for any positions in this contract shall not be billed to the Government. Training will be performed by the Contractor at their own expense, except when the Government has given prior approval for training to meet special requirements. This approval must be granted by the COR.

2.3.5 All Contractor personnel shall ensure that they properly identify themselves as Contractors when answering Government telephones, when working in Government facilities, in their emails, or other written correspondence to Government personnel, or other Government Contractors, when attending meetings, or when working in situations while their actions could be construed as official Government acts. Contractor personnel working in Government facilities shall prominently display the proper security badge identifying themselves as Contractors, and shall display their name and company logo in their work areas identifying them as Contractor personnel.

2.3.6 Contractor employees located at Picatinny Arsenal will be provided with a computer work station and local high speed Local Area Network Communications equipment/capability, with which to execute tasks stated in Paragraph 4.1. Laptop computers, access to the Virtual Personal Network (VPN), cellular phone, and iPhone communication devices will be provided on an as needed basis, as determined by the COR.

2.3.7 The task duration for this labor category shall be 1,920 hours over a period of twelve (12) months each.

3.0 Applicable Documents

3.1 Army Regulation Army Study Guide 525-13, “Antiterrorism”

3.2 Army Regulation AR 381-12, “Threat Awareness and Reporting Program”

3.3 Army Regulation AR 530-1, “Operations Security”

3.4 DoD Directive 8570.01, “Information Assurance”

3.5 DoD Directive 8570.01-M, “Information Assurance”

3.6 Army Regulation 25.2, “Information Assurance”

3.7 DI-MGMT-80227, “Contractor Progress Report”

3.8 DI-ADMN-80447, “Contract Summary Report”

3.9 DI-MGMT-81596, Tailored, “Contractor Roster

3.10 Army Regulation 190-13, “Army Physical Security Program”

4.0 Requirements

4.1 Administrative Assistant Support

4.1.1 The Contractor shall provide support for all executive administrative operations and activities to the PM/Deputy PM. Support shall include the following:

4.1.2 Short/long range operational schedules, schedule appointments/meetings. These schedules and appointments will be generated by the contractor independently monitoring correspondence, and attending meetings at which events will be mentioned and taking those comments as cues from which to generate the schedules and appointments. They will also be generated by the Contractor speaking with organizational leadership and determining their intent from these conversations.

4.1.3 Coordinate travel arrangements in Defense Travel System (DTS), generate/maintain CONUS and OCONUS travel schedules to include status of orders and itineraries, Visas, theater clearances and country clearances using Aircraft and Personnel Automated Clearance System (APACS), transportation and accommodation arrangements in MS Windows compatible database that is available to the PM/Deputy PM, other Administrative Assistants and Division Chiefs. The Contractor shall provide support for all executive administrative operations and activities to PM/Deputy PM as well as support higher headquarters calendars. Schedules appointments and meetings and coordinates travel arrangements,

4.1.4 The Contractor will communicate extensively to resolve issues, maintain status and execute mission. This communication may require discussions with US Embassy personnel in foreign countries of interest. Communication shall also involve PEO Soldier, other PEOs, Headquarters Department of Army (HQDA), Office of the Secretary of Defense (OSD), U.S. Army Training and Doctrine Command (TRADOC) and Industry Senior Level Executives.

4.1.5Arranges meetings and conferences and prepares appropriate background material. Meeting/conference support activities include collecting RSVPs, produces lists of key people attending, arranges meeting credentials, agendas and processes and analyses post event surveys.

4.1.6 Screens telephone calls and refers the calls to appropriate personnel. When possible, answers the questions being posed.

4.1.7 Reviews incoming and outgoing correspondence to include electronic mail, forwards to appropriate personnel, generates correspondence, maintains suspense records and maintains office files.

4.1.8 Maintains time and attendance records in the Automated Time Attendance and Production System (ATAAPS).

4.1.9 Reviews and evaluates administrative directives and develops implementing instructions and maintains a library of pertinent directives and publications.

4.1.10 Maintains liaison with numerous support organizations, i.e., Acquisition Center, Personnel, Resource Management, and Installation Support Activity to obtain and acquire necessary services. With limited oversight, makes the required contacts and completes the related tasks quickly and efficiently.

4.1.11 If necessary, maintains personnel records, helps prepare personnel documents, helps processes personnel actions and training plans. Interacts with the O6 (Colonel (COL)) PM staff to facilitate successful generation of performance standards and appraisals.

4.1.12 Distributes office supplies and equipment.

4.1.13 Schedules meetings with the staffs of senior industry executives. Greets them when they visit the PM/DPM, arranges for working lunches and provides meeting notes when requested.

4.1.14 Prepares training forms in SAP/AEP MeSpace for requesting military and civilian personnel.

4.2 Security Requirements

4.2.1 Contractor personnel shall have the appropriate level of investigation and/or security clearance.

4.2.2 Work associated with this task shall, for the most part be unclassified. Some work shall however require access to information classified at the SECRET level. A DD Form 254 Security Classification Specification covering this task is required and will be supplied as needed.

4.2.3 The DD Form 254 shall contain additional security requirements, processes and procedures and shall be incorporated within the task order upon award. Under no circumstances will the Contractor personnel be allowed access to classified information prior to the DD Form 254 being formally incorporated into the task.

4.2.4 Only U.S. Citizens are authorized to work on this task.

4.2.5 All information or data developed under this contract belongs to the U.S. Government.

4.2.6 The individual performing under this task must complete a Non-Disclosure Agreement (NDA).

4.2.7 The Contractor shall support the government in ensuring that all aspects of security are maintained.

4.2.8 All Contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training within 45 days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR/ATO (or to the Contracting Officer, if a COR is not assigned) within 60 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at: http://jko.jten.mil

4.2.9 The Contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and area commander installation and facility access and local security policies and procedures (provided by the Government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security Office. The Contractor workforce must comply with all personal identity verification requirements (FAR Clause 52.204-9, Personal Identify Verification of Contractor Personnel) as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

4.2.10 The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR/ATO. Access to the iWATCH program shall be granted by contacting Shelia Breaker, mailto: Shelia.e.breaker.civ@mail.mil. The Contractor shall access the iWATCH training and provide written confirmation to the COR that the training was completed within 45 calendar days of contract award and within 45 calendar days of new employees commencing performance. ATO point of contact is Mr. Tom Coleman, mailto: thomas.w.coleman.civ@mail.mil.

4.2.11 All Contractor employees with access to a Government information system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of service and must successfully complete the DoD Cyber Awareness Challenge training prior to access to the system. Registration is:

https://atc.us.army.mil/iastar/index.php where the link to DoD Cyber Awareness training can be found. Contractor employees working Information Assurance (IA)/Information Technology (IT) functions must comply with DoD and Army training requirements in DoD 8570.01-M and AR 25-2 within six months of appointment to IA/IT functions.

4.2.12 Contractor employees must complete Level I OPSEC training within 30 calendar days of reporting for duty [Government will provide OPSEC Level I Training]. All Contractor employees must complete annual OPSEC awareness training. Training site is:

http://www.cdse.edu/catalog/elearning/GS130.html 4.2.13The Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires contractors to comply with (1) the Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M), and (2) any revisions to DoD 5220.22-M, notice of which has been furnished to the contractor.

4.2.14 The Contractor will implement an employee verification process, whether through background checks or other similar processes and provide a written response to the COR explaining how the verification process was completed and attest to the trustworthiness of the workforce, within 45 days of contract award.

4.2.15 For Contractors requiring Common Access Card (CAC), before CAC issuance, the Contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with inquiries (NACI) or an equivalent or higher investigations in accordance with Army Directive 2014-05. The Contractor employee will be issued a CAC only if duties involve one of the following: (1) both physical access to a DoD facility and access, via logon, to DoD networks on site or remotely; (2) remote access, via logon to a DoD network using DoD approved remote access procedures, or (3) physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be used based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

4.2.16 Contractors must complete annual Threat Awareness and Reporting Program (TARP) training if the Contractor has a security clearance. Online annual TARP training can be accessed through Army Knowledge Online (AKO) under the Army Learning Management System (ALMS). To access ALMS, log into AKO, select “My Training” or “My Education” from the self-service drop down menu, locate the ALMS box and click on ALMS logo then type TARP in search box. After registration, launch the course.

4.3 Contractor Qualifications

4.3.1. The Contractor must identify the capabilities, knowledge, and education for prospective employees to the Contracting Officer and COR for review for task to be awarded under this contract. The Contractor must fully address the prospective employee’s qualifications and skills for fulfilling the work tasks described below as they relate to the specific program being supported as described in the contract requirements.

4.3.2. The prospective employee proposed to fulfill the contract requirements must have had a National Agency Check (NAC) completed in order to gain access to any Government Automatic Data Processing (ADP) equipment and/or systems. Employment will not begin until an NAC has been completed and documented. The Contractor employee will be subject to a criminal background check.

4.3.3. All determined Unclassified requirements that will be modified to include Classified information will require the prospective employee to qualify for a security clearance at the SECRET level.

5.0 Contract Deliverables

5.1 Monthly Report - The Contractor shall provide Monthly Report to the Government (CDRL A001, DI-MGMT-80227).

5.2 Summary Report – The Contractor shall provide an annual Final Report to the Government (CDRL A002, (DI-ADMN-80447).

5.3 Contractor Roster - The Contractor shall furnish a Contractor Roster provided under this contract (CDRL A004, DI-MGMT-81596, Contractor Roster).

5.4 Performance standards and surveillance methods are contained in the Quality Assurance Surveillance Plan (QASP) to be included as an Attachment to the Task Order.

6.0 Reporting

6.1 Contractor Manpower Reporting: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at: http://www.ecmra.mil

6.2 Disclosure: The Contractor shall process a request for clearance upon request during the life of the contract. Any information or data or other output developed under this contract belongs to the U.S. Government. The contractor shall not release any information or data without the approval of the Procuring Contracting Officer. Only U.S. Citizens are authorized to work on this effort. Non-Use and Non-Disclosure Agreement is required.

7.0 Payment

7.1. Payment will be made monthly based upon actual hours worked in accordance with the monthly progress and status report. The report shall describe the work accomplished by a task or subtask. The COR will assess the work accomplished according to the performance measures and standards, determine if the work was performed, and if the work met or was below standard.