1072_QUESTIONS_AND_ANSWERS_SITE_VIST.docx

W15QKN-17-R-1072

GROUNDS MAINTENANCE, WEST VIRGINIA

Q1. In description of services it states as an objective "to maintain healthy grass, trees, shrubs, and plants". Is there a requirement to trim trees, shrubs, and plants and if so what are the size requirements?

A1. No, The requirement is not to trim the trees, bushes and plants. The requirement is to maintain healthy grass in and around the trees, shrubs and plants.

Q2. JANE LEW : The location on the map the rear field is marked grass. This has never been cut before and is full of groundhog holes, rocks, heavy brush and small trees. Is this required to make cut worthy and if so would you consider a one-time clean-up of that field or are we to figure it into the grass cutting price for the year?

A2. No one time cut will be considered, please bid accordingly to what the PWS and grounds site map are stating as required for grounds maintenance.

Q3. JANE LEW SITE ; in the back of the property there is a large field, are we responsible for mowing this area all the way to creek bank. Half of it has not been mowed we were told that someone cut this for hay.

A3. There is not a contract for hay bailing/removal. Please bid accordingly to what the PWS and grounds site map are stating as required for grounds maintenance.

Q4. CLARKSBURG: This location is marked on the map to cut a small strip of ground at the front of the property. The problem is there is no access to this piece of ground and it is narrow and bordered on one side by a 10 foot direct to the ground below drop off which makes it extremely dangerous. Is this correct and if so how could it safely be cut.

A4. That area of the fence is very difficult to trim, so in the interest of safety the exterior of the fence line can be trimmed, but the interior at the top of the 10’ retaining wall will be exempt from the PWS and grounds map requirements.

Q5. CLARKSBURG: on this sites there is a large wall with a fence on the top of it has very large weeds and in some areas trees with a lot of vines hanging over it to the ground, on the site plan it show for weed eating inside and outside of this area will we need to do this area?

A5. That area of the fence is very difficult to trim, so in the interest of safety the exterior of the fence line can be trimmed, but the interior at the top of the 10’ retaining wall will be exempt from the PWS and grounds map requirements.

Q6. CLARKSBURG : How far on the inside of the fence do we need to weed eat I’m asking this do to the amount of weeds in the lots in some areas?

A6. Unsure of question. If the area is obvious parking area then don’t weed eat/trim unless there are weeds/growth on the fence line.

Q7. CLARKSBURG : The pond area is not marked as pond. It is marked as a flat area with grass cutting. Am I correct in assuming that the pond and the steep embankments surrounding it are to be cut/trimmed?

A7. The retention pond interior is a requirement in the PWS and on the grounds map. Please bid accordingly to maintain the grounds from the interior fence line to the water edge.

Q8. CHARLESTON: On the map at the Charleston location there is a huge flower bed off to the left of the entrance that is not marked. What if anything is expected to be done with this flower bed? It is filled with pine trees, fountain grass, shrubs, etc.

A8. The flower beds and shrubs are not in the PWS. Trimming is required along the edge of the flower beds. The two islands are exempted from the PWS.

Q9. Are you allowing for an initial clean up for the fence lines at Clarksburg AMSA and Cross Lanes (AFRC) as the condition of the fence line is beyond maintenance stage?

A9. No one time cut will be considered, please bid accordingly to what the PWS and grounds site map are stating as required for grounds maintenance and to bring the grounds to a maintainable standard.

Q10. CROSS LANE SITE : on the outside of the fence behind where the electrical room is this area has a lot of large trees and weeds on the fence is this a area that we would still need to do.

A10. The exterior of the fence line should be cleared and maintained at least 10’ from fence.

Q11. What utilities are we able to use equipment we can use?

A11. See Performance Work Statement (PWS) Paragraphs 1.5.11, 3.1 and 4.1

Q12. Are we able to work on weekends if approved in advance?

A.12. See Performance Work Statement (PWS) Paragraph 1.5.3

Q13. Will we be able to change schedule if bad weather?

A13. Yes, through the appropriate communication channels. See Performance Work Statement (PWS) Paragraph 5.3

Q14. In section 5.3 if cancelled by COR, the contractor will still be credited. Does that mean the contractor will still get paid for service?

A.14. The cancelled mowing will be rescheduled to another date.