VSA_Heavy_Equipment_Add_Delete_Template.xlsx

The document is an Add/Delete Template for the Virginia Sheriffs' Association (VSA) Heavy Equipment Bid 26-07-0711, designed to allow vendors to modify equipment listings during the draft bid package stage. Vendors are instructed to complete the form for adding or deleting heavy equipment by submitting an Excel file to Kaylyn Mitman at kmitman@virginiasheriffs.org, with the bid process covering 75 distinct equipment groups. The procurement opportunity runs from August 15, 2025, to August 14, 2026, with a bid submission deadline of July 11, 2025, at 12 noon EST and a pre-bid conference scheduled for April 25, 2025, via Zoom. Contract awards are planned for August 15, 2025.

The procurement requires vendors to provide current model year equipment with a minimum 6% discount off MSRP, including a 0.75% commission fee in base pricing. Vendors must be authorized distributors with a drug-free workplace and carry $1,000,000 in comprehensive general liability and automobile liability coverage. Key evaluation criteria include pricing, contractor qualifications, financial stability, and performance history. At least one government reference must be from a Virginia public body, and vendors must demonstrate financial stability through bank references and financial statements. The VSA reserves the right to award the bid in full or in part and may conduct onsite vendor inspections, with the contract structured as a cooperative purchasing agreement potentially serving public bodies in Virginia and other states.