VILLAGE OF HOFFMAN ESTATES

NOTICE TO BID

The Village of Hoffman Estates is soliciting bids, as described in these documents, for:

2026 Preventative Maintenance Project

Sealed bids will be received at the Office of the Village Clerk of the Village of Hoffman Estates (1900 Hassell Road) Cook County, Illinois, until July 20 at 3:00 PM. All bids will be publicly opened immediately thereafter.

It is the responsibility of the bidder to meet the specified opening time; and any bid not so received will be returned unopened. Bids must be identified as such on the outside of the sealed envelope.

This can be done by marking the envelope "SEALED BID" and with the following information:

Company’s Name

Company Address Name of Bid (“2026 Preventative Maintenance Project”) Date and Time of Bid Opening

Plans and proposal forms are available for download from the Village of Hoffman Estates website at www.hoffmanestates.org/business/bids.php beginning July 6, 2026.

Further information regarding this bid may be obtained by contacting the Engineering Department at construction@vohe.org or 847.252.5800.

The Village reserves the right to reject and/or award any and all bids, or parts thereof, and to waive formalities and technicalities according to the best interest of the Village.

By the Order of the President and Board of Trustees of the Village of Hoffman Estates.

7/1/2026 Date Patty Richter, Village Clerk

TO BE PUBLISHED ON 7/6/2026 PADDOCK PUBLICATIONS

(Date)

Local Public Agency Formal Contract Proposal

Page 1 of 6 BLR 12200 (Rev. 01/19/23)Completed06/30/26

Proposal Submitted By:

Contractor's Name

Contractor's Address City State Zip Code

STATE OF ILLINOIS

Local Public Agency

Village of Hoffman Estates County

Cook Section Number

Route(s) (Street/Road Name)

Various Type of Funds

Local Proposal Only Proposal and Plans Proposal only, plans are separate

Submitted/Approved For Local Public Agency:

Note: All proposal documents, including Proposal Guaranty Checks or Proposal Bid Bonds, should be stapled together to prevent loss when bids are processed.

COVER SHEET

For a County and Road District Project

Submitted/Approved

Submitted/Approved

Highway Commissioner Signature & Date

County Engineer/Superintendent of Highways Signature & Date

For a Municipal Project

Submitted/Approved/Passed

Official Title

President of Board of Trustees

Signature & Date

Department of Transportation

Released for bid based on limited review Regional Engineer Signature & Date

26706

BLR 12200 (Rev. 01/19/23)Page 2 of 6Completed06/30/26

Route(s) (Street/Road Name)

Various Section NumberCounty

Cook Local Public Agency

Village of Hoffman Estates

NOTICE TO BIDDERS

Sealed proposals for the project described below will be received at the office of Name of Office the Village Clerk

Address 1900 Hassell Road, Hoffman Estates, IL 60169 until

Time 3:00 PM on

Date 07/20/26 .

Sealed proposals will be opened and read publicly at the office of Name of Office the Frank Alexa Training Room

Address 1900 Hassell Road, Hoffman Estates, IL 60169 at

Time 3:00 PM on

Date 07/20/26 .

DESCRIPTION OF WORK

Location

Various roadways and streets in Hoffman Estates, IL Project Length

Proposed Improvement Routing, cleaning and sealing of cracks and related improvements on various streets and roadways in the Village of Hoffman Estates

1. Plans and proposal forms will be available in the office of Plans and proposal forms are available to download from the Village of Hoffman Estates website at www.hoffmanestates.org/business/bids.php beginning July 6, 2026.

2. Prequalification If checked, the 2 apparent as read low bidders must file within 24 hours after the letting an "Affidavit of Availability" (Form BC 57) in triplicate, showing all uncompleted contracts awarded to them and all low bids pending award for Federal, State, County, Municipal and private work. One original shall be filed with the Awarding Authority and two originals with the IDOT District Office.

3. The Awarding Authority reserves the right to waive technicalities and to reject any or all proposals as provided in BLRS Special Provision for Bidding Requirements and Conditions for Contract Proposals.

4. The following BLR Forms shall be returned by the bidder to the Awarding Authority:

a. Local Public Agency Formal Contract Proposal (BLR 12200)

b. Schedule of Prices (BLR 12201)

c. Proposal Bid Bond (BLR 12230) (if applicable)

d. Apprenticeship or Training Program Certification (BLR 12325) (do not use for project with Federal funds.)

e. Affidavit of Illinois Business Office (BLR 12326) (do not use for project with Federal funds)

5. The quantities appearing in the bid schedule are approximate and are prepared for the comparison of bids. Payment to the Contractor will be made only for the actual quantities of work performed and accepted or materials furnished according to the contract. The scheduled quantities of work to be done and materials to be furnished may be increased, decreased or omitted as hereinafter provided.

6. Submission of a bid shall be conclusive assurance and warranty the bidder has examined the plans and understands all requirements for the performance of work. The bidder will be responsible for all errors in the proposal resulting from failure or neglect to conduct an in depth examination. The Awarding Authority will, in no case, be responsible for any costs, expenses, losses or changes in anticipated profits resulting from such failure or neglect of the bidder.

7. The bidder shall take no advantage of any error or omission in the proposal and advertised contract.

8. If a special envelope is supplied by the Awarding Authority, each proposal should be submitted in that envelope furnished by the

Awarding Agency and the blank spaces on the envelope shall be filled in correctly to clearly indicate its contents. When an envelope other than the special one furnished by the Awarding Authority is used, it shall be marked to clearly indicate its contents. When sent by mail, the sealed proposal shall be addressed to the Awarding Authority at the address and in care of the official in whose office the bids are to be received. All proposals shall be filed prior to the time and at the place specified in the Notice to Bidders. Proposals received after the time specified will be returned to the bidder unopened.

9. Permission will be given to a bidder to withdraw a proposal if the bidder makes the request in writing or in person before the time for opening proposals.

BLR 12200 (Rev. 01/19/23)Page 3 of 6Completed06/30/26

Various Section NumberCounty

Cook Local Public Agency

Village of Hoffman Estates

PROPOSAL

1. Proposal of Contractor's Name

Contractor's Address

2. The plans for the proposed work are those prepared by the Village of Hoffman Estates and approved by the Department of Transportation on .

3. The specifications referred to herein are those prepared by the Department of Transportation and designated as "Standard Specifications for Road and Bridge Construction" and the " Supplemental Specifications and Recurring Special Provisions" thereto, adopted and in effect on the date of invitation for bids.

4. The undersigned agrees to accept, as part of the contract, the applicable Special Provisions indicated on the "Check Sheet for Recurring Special Provisions" contained in this proposal.

5. The undersigned agrees to complete the work within 10 working days or by 11/06/26 is granted in accordance with the specifications.

6. The successful bidder at the time of execution of the contract will be required to deposit a contract bond for the full amount of the award. When a contract bond is not required, the proposal guaranty check will be held in lieu thereof. If this proposal is accepted and the undersigned fails to execute a contract and contract bond as required, it is hereby agreed that the Bid Bond of check shall be forfeited to the Awarding Authority.

7. Each pay item should have a unit price and a total price. If no total price is shown or if there is a discrepancy between the products of the unit price multiplied by the quantity, the unit price shall govern. If a unit price is omitted, the total price will be divided by the quantity in order to establish a unit price. A bid may be declared unacceptable if neither a unit price nor a total price is shown.

8. The undersigned submits herewith the schedule of prices on BLR 12201 covering the work to be performed under this contract.

9. The undersigned further agrees that if awarded the contract for the sections contained in the combinations on BLR 12201, the work shall be in accordance with the requirements of each individual proposal for the multiple bid specified in the Schedule for Multiple Bids below.

10. A proposal guaranty in the proper amount, as specified in BLRS Special Provision for Bidding Requirements and Conditions for unless additional time

Contract Proposals, will be required. Bid Bonds will be allowed as a proposal guaranty. Accompanying this proposal is either a bid bond, if allowed, on Department form BLR 12230 or a proposal guaranty check, complying with the specifications, made payable to: Village of Hoffman Estates Treasurer of .

The amount of the check is ( ).

Attach Cashier's Check or Certified Check Here

In the event that one proposal guaranty check is intended to cover two or more bid proposals, the amount must be equal to the sum of the proposal guaranties which would be required for each individual bid proposal. If the proposal guaranty check is placed in another bid proposal, state below where it may be found.

The proposal guaranty check will be found in the bid proposal for: Section Number .

BLR 12200 (Rev. 01/19/23)Page 4 of 6Completed06/30/26

Various Section NumberCounty

Cook Local Public Agency

Village of Hoffman Estates

CONTRACTOR CERTIFICATIONS

The certifications hereinafter made by the bidder are each a material representation of fact upon which reliance is placed should the Department enter into the contract with the bidder.

1. Debt Delinquency. The bidder or contractor or subcontractor, respectively, certifies that it is not delinquent in the payment of any tax administered by the Department of Revenue unless the individual or other entity is contesting, in accordance with the procedure established by the appropriate Revenue Act, its liability for the tax or the amount of the tax. Making a false statement voids the contract and allows the Department to recover all amounts paid to the individual or entity under the contract in a civil action.

2. Bid-Rigging or Bid Rotating. The bidder or contractor or subcontractor, respectively, certifies that it is not barred from contracting with the Department by reason of a violation of either 720 ILCS 5/33E-3 or 720 ILCS 5/33E-4.

A violation of section 33E-3 would be represented by a conviction of the crime of bid-rigging which, in addition to Class 3 felony sentencing, provides that any person convicted of this offense, or any similar offense of any state or the United States which contains the same elements as this offense shall be barred for 5 years from the date of conviction from contracting with any unit of State or local government. No corporation shall be barred from contracting with any unit of State or local government as a result of a conviction under this Section of any employee or agent of such corporation if the employee so convicted is no longer employed by the corporation: (1) it has been finally adjudicated not guilty or (2) if it demonstrates to the governmental entity with which it seeks to contract that entity finds that the commission of the offense was neither authorized, requested, commanded, nor performed by a director, officer or a high managerial agent on behalf of the corporation.

A violation of Section 33E-4 would be represented by a conviction of the crime of bid-rotating which, in addition to Class 2 felony sentencing, provides that any person convicted of this offense or any similar offense of any state or the United States which contains the same elements as this offense shall be permanently barred from contracting with any unit of State of Local government. No corporation shall be barred from contracting with any unit of State or Local government as a result of a conviction under this Section of any employee or agent of such corporation if the employee so convicted is no longer employed by the corporation and: (1) it has been finally adjudicated not guilty or (2) if it demonstrates to the governmental entity with which it seeks to contract and that entity finds that the commission of the offense was neither authorized, requested, commanded, nor performed by a director, officer or a high managerial agent on behalf of the corporation.

3. Bribery. The bidder or contractor or subcontractor, respectively, certifies that, it has not been convicted of bribery or attempting to bribe an officer or employee of the State of Illinois or any unit of local government, nor has the firm made an admission of guilt of such conduct which is a matter or record, nor has an official, agent, or employee of the firm committed bribery or attempted bribery on behalf of the firm and pursuant to the direction or authorization of a responsible official of the firm.

4. Interim Suspension or Suspension. The bidder or contractor or subcontractor, respectively, certifies that it is not currently under a suspension as defined in Subpart I of Title 44 Subtitle A Chapter III Part 6 of the Illinois Administrative code. Furthermore, if suspended prior to completion of this work, the contract or contracts executed for the completion of this work may be canceled.

BLR 12200 (Rev. 01/19/23)Page 5 of 6Completed06/30/26

Various Section NumberCounty

Cook Local Public Agency

Village of Hoffman Estates

SIGNATURES

(If an individual)

Business Address

City State Zip Code

(If a partnership) Firm Name

Title

Business Address

City State Zip Code

Insert the Names and Addresses of all Partners

(If a corporation) Corporate Name

Title

Business Address

City State Zip Code

Insert Names of Officers President

Bidder Signature & Date

Signature & Date

Signature & Date

BLR 12200 (Rev. 01/19/23)Page 6 of 6Completed06/30/26

Secretary

Treasurer Attest:

Secretary

Schedule of Prices

Page 1 of 1 BLR 12201 (Rev. 05/07/21)Printed 06/30/26

Contractor's Name

Contractor's Address City State Zip Code

Local Public Agency

Village of Hoffman Estates County

Cook Section Number

Route(s) (Street/Road Name)

Various

Schedule for Multiple Bids Combination Letter Section Included in Combinations Total

Schedule for Single Bid (For complete information covering these items, see plans and specifications.)

Item Number Items Unit Quantity Unit Price Total

1 RtingClning and Sealing Cracks LB 115,000 2 Traffic Control and Protection LS 1

Bidder's Total Proposal

1. Each pay item should have a unit price and a total price.

2. If no total price is shown or if there is a discrepancy between the product of the unit price multiplied by the quantity, the unit price shall govern.

3. If a unit price is omitted, the total price will be divided by the quantity in order to establish a unit price.

4. A bid may be declared unacceptable if neither a unit price or total price is shown.

Proposal Bid Bond

Page 1 of 2 BLR 12230 (Rev. 01/19/23)Completed06/30/26

WE, as PRINCIPAL, and as SURETY, are held jointly, severally and firmly bound unto the above Local Public Agency (hereafter referred to as "LPA") in the penal sum of 5% of the total bid price, or for the amount specified in the proposal documents in effect on the date of invitation for bids, whichever is the lesser sum. We bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly pay to the LPA this sum under the conditions of this instrument.

WHEREAS THE CONDITION OF THE FOREGOING OBLIGATION IS SUCH that, the said PRINCIPAL is submitting a written proposal to the LPA acting through its awarding authority for the construction of the work designated as the above section.

THEREFORE if the proposal is accepted and a contract awarded to the PRINCIPAL by the LPA for the above designated section and the PRINCIPAL shall within fifteen (15) days after award enter into a formal contract, furnish surety guaranteeing the faithful performance of the work, and furnish evidence of the required insurance coverage, all as provided in the "Standard Specifications for Road and Bridge Construction" and applicable Supplemental Specifications, then this obligation shall become void; otherwise it shall remain in full force and effect.

IN THE EVENT the LPA determines the PRINCIPAL has failed to enter into a formal contract in compliance with any requirements set forth in the preceding paragraph, then the LPA acting through its awarding authority shall immediately be entitled to recover the full penal sum set out above, together with all court costs, all attorney fees, and any other expense of recovery.

IN TESTIMONY WHEREOF, the said PRINCIPAL and the said SURETY have caused this instrument to be signed by their respective officers this

Day of

Month and Year Principal

Company Name

Signature & Date

Company Name

Signature & Date By: By:

Title Title

(If Principal is a joint venture of two or more contractors, the company names, and authorized signatures of each contractor must be affixed.)

Surety Name of Surety

COUNTY OF

I , a Notary Public in and for said county do hereby certify that

(Insert names of individuals signing on behalf of PRINCIPAL & SURETY) who are each personally known to me to be the same persons whose names are subscribed to the foregoing instrument on behalf of PRINCIPAL and SURETY, appeared before me this day in person and acknowledged respectively, that they signed and delivered said instruments as their free and voluntary act for the uses and purposes therein set forth.

Given under my hand and notarial seal this day of Month and Year

Date commission expires

(SEAL, if required by the LPA)

Local Public Agency Village of Hoffman Estates

County Cook

Section Number

By:

Day

STATE OF IL

Signature of Attorney-in-Fact Signature & Date

Notary Public Signature & Date

Page 2 of 2 BLR 12230 (Rev. 01/19/23)

Village of Hoffman Estates County

Cook Section Number

Completed06/30/26

ELECTRONIC BID BOND

Electronic bid bond is allowed (box must be checked by LPA if electronic bid bond is allowed) The Principal may submit an electronic bid bond, in lieu of completing the above section of the Proposal Bid Bond Form. By providing an electronic bid bond ID code and signing below, the Principal is ensuring the identified electronic bid bond has been executed and the Principal and Surety are firmly bound unto the LPA under the conditions of the bid bond as shown above. (If PRINCIPAL is a joint venture of two or more contractors, an electronic bid bond ID code, company/Bidder name title and date must be affixed for each contractor in the venture.)

Electronic Bid Bond ID Code Company/Bidder Name

Title

Apprenticeship and Training Program Certification

Page 1 of 1 BLR 12325 (Rev. 01/19/23)Completed06/30/26

Local Public Agency

Village of Hoffman Estates County

Cook Street Name/Road Name

Various Section Number

All contractors are required to complete the following certification For this contract proposal or for all bidding groups in this deliver and install proposal.

For the following deliver and install bidding groups in this material proposal.

Illinois Department of Transportation policy, adopted in accordance with the provisions of the Illinois Highway Code, requires this contract to be awarded to the lowest responsive and responsible bidder. The award decision is subject to approval by the Department. In addition to all other responsibility factors, this contract or deliver and install proposal requires all bidders and all bidder's subcontractors to disclose participation in apprenticeship or training programs that are (1) approved by and registered with the United States Department of Labor's Bureau of Apprenticeship and Training, and (2) applicable to the work of the above indicated proposals or groups. Therefore, all bidders are required to complete the following certification:

1. Except as provided in paragraph 4 below, the undersigned bidder certifies that it is a participant, either as an individual or as part of a group program, in an approved apprenticeship or training program applicable to each type of work or craft that the bidder will perform with its own employees.

2. The undersigned bidder further certifies, for work to be performed by subcontract, that each of its subcontractors either (A) is, at the time of such bid, participating in an approved, applicable apprenticeship or training program; or (B) will, prior to commencement of performance of work pursuant to this contract, establish participation in an approved apprenticeship or training program applicable to the work of the subcontract.

3. The undersigned bidder, by inclusion in the list in the space below, certifies the official name of each program sponsor holding the Certificate of Registration for all of the types of work or crafts in which the bidder is a participant and that will be performed with the bidder's employees. Types of work or craft that will be subcontracted shall be included and listed as subcontract work. The list shall also indicate any type of work or craft job category for which there is no applicable apprenticeship or training program available.

4. Except for any work identified above, if any bidder or subcontractor shall perform all or part of the work of the contract or deliver and install proposal solely by individual owners, partners or members and not by employees to whom the payment of prevailing rates of wages would be required, check the following box, and identify the owner/operator workforces and positions of ownership.

The requirements of this certification and disclosure are a material part of the contract, and the contractor shall require this certification provision to be included in all approved subcontracts. The bidder is responsible for making a complete report and shall make certain that each type of work or craft job category that will be utilized on the project is accounted for and listed. The Department at any time before or afterward may require the production of a copy of each applicable Certificate of Registration issued by the United States Department of Labor evidencing such participation by the contractor and any or all of its subcontractors. In order to fulfill the participation requirement, it shall not be necessary that any applicable program sponsor be currently taking or that it will take applications for apprenticeship, training or employment during the performance of the work of this contract or deliver and install proposal.

Bidder

Title

Signature & Date

Address City State Zip Code

Affidavit of Illinois Business Office

Page 1 of 1 BLR 12326 (Rev. 01/20/23)Completed06/30/26

Local Public Agency

Village of Hoffman Estates County

Cook Street Name/Road Name

Various Section Number

I, Name of Affiant of City of Affiant

State of Affiant being first duly sworn upon oath, state as follows:

1. That I am the Officer or Position of Bidder

2. That I have personal knowledge of the facts herein stated.

3. That, if selected under the proposal described above, Bidder

, will maintain a business office in the

State of Illinois, which will be located in County

County, Illinois.

4. That this business office will serve as the primary place of employment for any persons employed in the construction contemplated by this proposal.

5. That this Affidavit is given as a requirement of state law as provided in Section 30-22(8) of the Illinois Procurement Code.

Print Name of Affiant

Notary Public

Signed (or subscribed or attested) before me on

(name/s of person/s)

County

(SEAL) My commission expires

, authorized agent(s) of

(date) by

Bidder

State of IL

Notary Public Signature & Date

Check Sheet for Recurring Special Provisions

Page 1 of 2 BLR 11300 (Rev. 10/27/25)Printed 06/30/26

Local Public Agency

Village of Hoffman Estates County

Cook Section Number

Check this box for lettings prior to 01/01/2026

The Following Recurring Special Provisions Indicated By An "X" Are Applicable To This Contract And Are Included By Reference:

Recurring Special Provisions Check Sheet # Page No.

1 Additional State Requirements for Federal-Aid Construction Contracts 87 2 Subletting of Contracts (Federal-Aid Contracts) 90

3 EEO 91

4 Specific EEO Responsibilities Non Federal-Aid Contracts 101 5 Required Provisions - State Contracts 106 6 Asbestos Bearing Pad Removal 112 7 Asbestos Waterproofing Membrane and Asbestos HMA Surface Removal 113 8 Temporary Stream Crossings and In-Stream Work Pads 114 9 Construction Layout Stakes 115

10 Use of Geotextile Fabric for Railroad Crossing 118 11 Subsealing of Concrete Pavements 120 12 Hot-Mix Asphalt Surface Correction 124 13 Pavement and Shoulder Resurfacing 126 14 Patching with Hot-Mix Asphalt Overlay Removal 127 15 Polymer Concrete 129 16 Reserved 131 17 Bicycle Racks 132 18 Temporary Portable Bridge Traffic Signals 134 19 Nighttime Inspection of Roadway Lighting 136 20 English Substitution of Metric Bolts 137 21 Calcium Chloride Accelerator for Portland Cement Concrete 138 22 Quality Control of Concrete Mixtures at the Plant 139 23 Quality Control/Quality Assurance of Concrete Mixtures 147 24 Reserved 163 25 Reserved 164 26 Temporary Raised Pavement Markers 165 27 Restoring Bridge Approach Pavements Using High-Density Foam 166 28 Portland Cement Concrete Inlay or Overlay 169 29 Portland Cement Concrete Partial Depth Hot-Mix Asphalt Patching 173 30 Longitudinal Joint and Crack Patching 176 31 Concrete Mix Design - Department Provided 178 32 Station Numbers in Pavements or Overlays 179

Page 2 of 2 BLR 11300 (Rev. 10/27/25)

Village of Hoffman Estates County

Cook Section Number

Printed 06/30/26

The Following Local Roads And Streets Recurring Special Provisions Indicated By An "X" Are Applicable To This Contract And Are Included By Reference:

Local Roads And Streets Recurring Special Provisions

Check Sheet # Page No.

LRS 1 Reserved 181

LRS 2 Furnished Excavation 182

LRS 3 Work Zone Traffic Control Surveillance 183

LRS 4 Flaggers in Work Zones 184

LRS 5 Contract Claims 185

LRS 6 Bidding Requirements and Conditions for Contract Proposals 186

LRS 7 Bidding Requirements and Conditions for Material Proposals 192

LRS 8 Reserved 198

LRS 9 Bituminous Surface Treatments 199

LRS 10 Reserved 203

LRS 11 Employment Practices 204

LRS 12 Wages of Employees on Public Works 206

LRS 13 Selection of Labor 208

LRS 14 Paving Brick and Concrete Paver Pavements and Sidewalks 209

LRS 15 Partial Payments 212

LRS 16 Protests on Local Lettings 213

LRS 17 Substance Abuse Prevention Program 214

LRS 18 Multigrade Cold Mix Asphalt 215

LRS 19 Reflective Crack Control Treatment 216 ii

INDEX

FOR

SUPPLEMENTAL SPECIFICATIONS

AND RECURRING SPECIAL PROVISIONS

Adopted January 1, 2026

This index contains a listing of SUPPLEMENTAL SPECIFICATIONS, frequently used RECURRING SPECIAL PROVISIONS, and LOCAL ROADS AND STREETS

RECURRING SPECIAL PROVISIONS.

ERRATA Standard Specifications for Road and Bridge Construction (Adopted 1-1-22) (Revised 1-1-26)

SUPPLEMENTAL SPECIFICATIONS

Std. Spec. Sec. Page No.

109 Measurement and Payment 202 Earth and Rock Excavation 204 Borrow and Furnished Excavation 207 Porous Granular Embankment 211 Topsoil and Compost 214 Grading and Shaping Ditches 406 Hot-Mix Asphalt Binder and Surface Course 407 Hot-Mix Asphalt Pavement (Full-Depth) 420 Portland Cement Concrete Pavement 502 Excavation for Structures 504 Precast Concrete Structures 509 Metal Railings 522 Retaining Walls 540 Box Culverts 542 Pipe Culverts 550 Storm Sewers 586 Granular Backfill for Structures 601 Pipe Drains, Pipe Underdrains, and French Drains 630 Steel Plate Beam Guardrail 632 Guardrail and Cable Road Guard Removal 644 High Tension Cable Median Barrier 665 Woven Wire Fence 701 Work Zone Traffic Control and Protection 781 Raised Reflective Pavement Markers 782 Reflectors 801 Electrical Requirements 821 Roadway Luminaires

1003 Fine Aggregates 1004 Coarse Aggregates 1010 Finely Divided Minerals 1020 Portland Cement Concrete ……… 1030 Hot-Mix Asphalt 1040 Drain Pipe, Tile, and Wall Drain 1042 Precast Concrete Products 1061 Waterproofing Membrane System iii

1067 Luminaire ……… 1097 Reflectors 1102 Hot-Mix Asphalt Equipment iv

RECURRING SPECIAL PROVISIONS

The following RECURRING SPECIAL PROVISIONS indicated by an “X” are applicable to this contract and are included by reference:

CHECK SHEET # PAGE NO.

1 Additional State Requirements for Federal-Aid Construction Contracts 87 2 Subletting of Contracts (Federal-Aid Contracts)

3 EEO

4 Specific EEO Responsibilities Nonfederal-Aid Contracts 5 Required Provisions - State Contracts 6 Asbestos Bearing Pad Removal 7 Asbestos Waterproofing Membrane and Asbestos Hot-Mix Asphalt

Surface Removal

8 Temporary Stream Crossings and In-Stream Work Pads 9 Construction Layout Stakes

10 Use of Geotextile Fabric for Railroad Crossing 11 Subsealing of Concrete Pavements 12 Hot-Mix Asphalt Surface Correction 13 Pavement and Shoulder Resurfacing 14 Patching with Hot-Mix Asphalt Overlay Removal 15 Polymer Concrete 16 Reserved 17 Bicycle Racks 18 Temporary Portable Bridge Traffic Signals 19 Nighttime Inspection of Roadway Lighting 20 English Substitution of Metric Bolts 21 Calcium Chloride Accelerator for Portland Cement Concrete 22 Quality Control of Concrete Mixtures at the Plant 23 Quality Control/Quality Assurance of Concrete Mixtures 24 Reserved 25 Reserved 26 Temporary Raised Pavement Markers 27 Restoring Bridge Approach Pavements Using High-Density Foam 28 Portland Cement Concrete Inlay or Overlay 29 Portland Cement Concrete Partial Depth Hot-Mix Asphalt Patching 30 Longitudinal Joint and Crack Patching 31 Concrete Mix Design – Department Provided 32 Station Numbers in Pavements or Overlays

BDE SPECIAL PROVISIONS

For the July 31 and September 18, 2026 Lettings

The following special provisions indicated by a “check mark” are applicable to this contract and will be included by the Project Coordination and Implementation Section of the Bureau of Design & Environment (BDE).

File Name # Special Provision Title Effective Revised 80099 1 Accessible Pedestrian Signals (APS) April 1, 2003 Jan. 1, 2022 80274 2 Aggregate Subgrade Improvement April 1, 2012 April 1, 2022 80192 3 Automated Flagger Assistance Devices Jan. 1, 2008 April 1, 2023 80173 4 Bituminous Materials Cost Adjustments Nov. 2, 2006 Aug. 1, 2017 80426 5 Bituminous Surface Treatment with Fog Seal Jan. 1, 2020 April 1, 2026 80475 6 Bridge Deck Concrete Overlays Jan. 1, 2026

* 80241 7 Bridge Demolition Debris July 1, 2009

* 5053I 8 Building Removal Sept. 1, 1990 Aug. 1, 2022

* 5026I 9 Building Removal with Asbestos Abatement Sept. 1, 1990 Aug. 1, 2022

80460 10 Cement, Finely Divided Minerals, Admixtures, Concrete, and Mortar Jan. 1, 2025 Jan. 1, 2026 80384 11 Compensable Delay Costs June 2, 2017 April 1, 2019

* 80198 12 Completion Date (via calendar days) April 1, 2008

* 80199 13 Completion Date (via calendar days) Plus Working Days April 1, 2008

80461 14 Concrete Barrier Jan. 1, 2025 80453 15 Concrete Sealer Nov. 1, 2023 80261 16 Construction Air Quality – Diesel Retrofit June 1, 2010 Jan. 1, 2025 80476 17 Deck Slab Repair Jan. 1, 2026

* 80029 18 Disadvantaged Business Enterprise Participation Sept. 1, 2000 Jan. 2, 2025 80467 19 Erosion Control Blanket Aug. 1, 2025 80229 20 Fuel Cost Adjustment April 1, 2009 Aug. 1, 2017 80452 21 Full Lane Sealant Waterproofing System Nov. 1, 2023 80433 22 Green Preformed Thermoplastic Pavement Markings Jan. 1, 2021 Jan. 1, 2022 80471 23 Guardrail Nov. 1, 2025 80472 24 High Friction Surface Treatment Nov. 1, 2025 80456 25 Hot-Mix Asphalt Jan. 1, 2024 April 1, 2026 80446 26 Hot-Mix Asphalt - Longitudinal Joint Sealant Nov. 1, 2022 Aug. 1, 2023 80438 27 Illinois Works Apprenticeship Initiative – State Funded Contracts June 2, 2021 April 2, 2024 80483 28 Inlet Filters April 1, 2026 80477 29 Longitudinal Tining Jan. 1, 2026 July 1, 2026 80450 30 Mechanically Stabilized Earth Retaining Walls Aug. 1, 2023 Aug. 1, 2025 80478 31 Modified Longitudinal Construction Joint Jan. 1, 2026 80464 32 Pavement Marking April. 1, 2025 Nov. 1, 2025 80468 33 Pavement Patching Aug. 1, 2025 80441 34 Performance Graded Asphalt Binder Jan. 1, 2023 80459 35 Preformed Plastic Pavement Marking June 2, 2024

* 3426I 36 Railroad Protective Liability Insurance Dec. 1, 1986 Jan. 1, 2022 80473 37 Raised Reflective Pavement Markers Nov. 1, 2025 80455 38 Removal and Disposal of Regulated Substances Jan. 1, 2024 April 1, 2026 80474 39 Residential Driveway Temporary Signal Nov. 1, 2025 80445 40 Seeding Nov. 1, 2022 July 1, 2026 80457 41 Short Term and Temporary Pavement Markings April 1, 2024 April 2, 2024 80462 42 Sign Panels and Appurtenances Jan. 1, 2025 Jan. 1, 2026 80479 43 Sinusoidal Rumble Strips Jan. 1, 2026 80469 44 Slope Wall Aug. 1, 2025 80448 45 Source of Supply and Quality Requirements Jan. 2, 2023 Jan. 1, 2026 80340 46 Speed Display Trailer April 2, 2014 Jan. 1, 2022 80127 47 Steel Cost Adjustment April 2, 2004 Nov. 1, 2025 80480 48 Structural Repair of Concrete Jan. 1, 2026 80397 49 Subcontractor and DBE Payment Reporting April 2, 2018 80391 50 Subcontractor Mobilization Payments Nov. 2, 2017 April 1, 2019 80463 51 Submission of Bidders List Information Jan. 2, 2025 Mar. 2, 2025

80482 52 Submission of Payroll Records – Federal Aid Contract April 1, 2026 80437 53 Submission of Payroll Records – State Contract April 1, 2021 April 1, 2026 80435 54 Surface Testing of Pavements – IRI Jan. 1, 2021 Jan. 1, 2023 80465 55 Surveying Services April 1, 2025 80481 56 Temporary Concrete Barrier Jan. 1, 2026 80466 57 Temporary Rumble Strips April 1, 2025 80484 58 Tolerance in Thickness for Continuously Reinforced PCC Pavement July 1, 2026 80470 59 Traffic Signal Backplate Aug. 1, 2025

* 20338 60 Training Special Provisions Oct. 15, 1975 Sept. 2, 2021 80429 61 Ultra-Thin Bonded Wearing Course April 1, 2020 Jan. 1, 2022 80439 62 Vehicle and Equipment Warning Lights Nov. 1, 2021 Nov. 1, 2022 80458 63 Waterproofing Membrane System Aug. 1, 2024 80302 64 Weekly DBE Trucking Reports June 2, 2012 Jan. 2, 2025 80454 65 Wood Sign Support Nov. 1, 2023 80427 66 Work Zone Traffic Control Devices Mar. 2, 2020 Jan. 1, 2026 80485 67 Work Zone Width Restriction July 1, 2026

* 80071 68 Working Days Jan. 1, 2002

Highlighted items indicate a new or revised special provision for the letting.

An * indicates the special provision requires additional information from the designer, which needs to be submitted separately.

The Project Coordination and Implementation Section will then include the information in the applicable special provision.

The following special provisions are in the 2026 Supplemental Specifications and Recurring Special Provisions.

File Name Special Provision Title New Location(s) Effective Revised

80447 Grading and Shaping Ditches Articles 214.03 & 214.04 Jan. 1, 2023

2026 PREVENTATIVE MAINTENANCE PROJECT

TABLE OF CONTENTS

NOTICE TO BIDDERS

PROPOSAL

SCHEDULE OF PRICES

CONTRACTOR CERTIFICATIONS

SIGNATURES

LOCAL AGENCY PROPOSAL BID BOND

APPRENTICESHIP OR TRAINING PROGRAM CERTIFICATION

AFFIDAVIT OF ILLINOIS BUSINESS OFFICE

CHECK SHEET FOR RECURRING LOCAL ROADS & STREETS SPECIAL PROVISIONS

INDEX FOR SUPPLEMENTAL SPECIFICATIONS AND RECURRING SPECIAL PROVISIONS

BUREAU OF DESIGN AND ENVIRONMENT SPECIAL PROVISIONS

SPECIAL PROVISIONS TITLE PAGE

SECTION 1 GENERAL REQUIREMENTS

1.01 DEFINITIONS 1

1.02 PROJECT DESCRIPTION 1

1.03 SCOPE OF WORK 1

1.04 GENERAL 1

1.05 RESIDENT NOTIFICATION 2

1.06 PROJECT SUPERVISOR 2

1.07 PROJECT SCHEDULE 2

1.08 PERMITTED HOURS OF WORK 3

1.09 CONSTRUCTION PROCEDURES AND CLEANING 3

1.10 APPLICATION FOR PAYMENT 3

1.11 ACCIDENT REPORTING 4

1.12 GENERAL CONTRACTOR OR SUBCONTRACTOR HOLD HARMLESS

AGREEMENT 4

SPECIAL PROVISIONS TITLE PAGE

SECTION 2 PROTECTION OF EXISTING UTILITIES

2.01 DRAINAGE FACILITIES 5

2.02 MISCELLANEOUS INCIDENTAL RESTORATION 5

2.03 MAINTENANCE OF ROADWAYS 5

SECTION 3 TRAFFIC CONTROL PROVISIONS

3.01 TRAFFIC CONTROL PLAN 6

3.02 TRAFFIC CONTROL AND PROTECTION 6

SECTION 4 ROADWAY SPECIAL PROVISIONS

4.01 ROUTING, CLEANING AND SEALING CRACKS 8

PUBLIC CONVENIENCE AND SAFETY (D-1) 10

INSURANCE (LR 107-4) 11

COMPENSABLE DELAY COSTS (BDE) 12

CONSTRUCTION AIR QUALITY – DIESEL RETROFIT (BDE) 17

WORK ZONE TRAFFIC CONTROL DEVICES (BDE) 20

WORKING DAYS (BDE) 24

HIGHWAY STANDARDS 26

CRACK SEAL STREET LIST TABLE 35

PROJECT MAPS 36

APPENDIX A SALES TAX AUTHORIZATION FORM 42

APPENDIX B LOCAL PUBLIC AGENCY FORMAL CONTRACT 45

APPENDIX C VILLAGE PAYMENT AND PERFORMANCE SURETY BOND 48

2026 PREVENTATIVE MAINTENANCE PROJECT

SPECIAL PROVISIONS

The following Special Provisions supplement the Illinois Department of Transportation’s (IDOT) “Standard Specifications for Road and Bridge Construction”, adopted January 1, 2022, (hereinafter referred to as the "Standard Specifications"); the latest edition of the “Manual on Uniform Traffic Control Devices for Streets and Highways”, in effect on the date of invitation for bids and the “Supplemental Specifications and Recurring Special Provisions” indicated on the Check Sheet included herein, which apply to and govern the construction of this Village of Hoffman Estates project. In case of conflict with any part, or parts, of said specifications, these Special Provisions shall take precedence and shall govern.

SECTION 1. GENERAL REQUIREMENTS

1.01 DEFINITIONS

When referring to the "Department" or "State" in all IDOT Specifications and Special Provisions, the Contractor should be aware that this also means the Village of Hoffman Estates, its agents and/or representatives.

1.02 PROJECT DESCRIPTION

The improvements included in this Contract consist of furnishing all of the materials, labor and equipment required for the cleaning, application of paint pavement markings at multiple locations, for asphalt grinding and surface patching asphalt placement, and for routing, cleaning, and sealing of cracks in asphalt pavement on various streets and roadways in Hoffman Estates, together with all other incidental work necessary to complete the improvements according to the Standard Specifications and Special Provisions.

1.03 SCOPE OF WORK

The intent of the contract is to prescribe a complete outline of work to be performed in full compliance with the specifications. The contractor shall perform all routing, cleaning, sealing of cracks necessary to complete the work in an acceptable manner. Due to budgetary constraints, the Village may increase or decrease contract quantities or remove or change locations of work. No compensation shall be provided to the contractor for any mobilization costs, specifically for changes to quantities.

1.04 GENERAL

The Contractor is herein notified that the Village of Hoffman Estates will require that any questions or clarifications on the contract documents must be made in writing at least three working days prior to the bid opening. No questions or clarifications received after that time will be responded to by the Village. All Contractors who picked up bid documents will receive written responses to all inquiries made by all Contractors during the bid process no later than two working days prior to the bid opening.

The Contractor shall coordinate their construction activities with the Village of Hoffman Estates so as to minimize interference with residential services such as garbage collection, events planned at the NOW Arena and work occurring from the 2026 Street Revitalization Projects. Water use shall be in accordance with Village of Hoffman Estates regulations.

The contractor is required to clean and sweep each street with a mechanical street sweeper meeting the approval of the Engineer to remove all loose residues resulting from the work herein described.

Any residue on parkways or driveways resulting from the routing operations shall also be cleaned.

The sweeping of each street shall take place within 24 hours of work being completed on that street or as directed by the engineer. The Village does not provide a dump site for the materials picked up by the sweeper. This work shall not be paid for separately but shall be considered incidental to the cost of construction.

The Contractor shall be required to follow current Cook and Kane County Prevailing Wage rates effective on or after May 21, 2026 and can be referenced on the Village’s website at:

https://www.hoffmanestates.org/business/bids.php

1.05 RESIDENT NOTIFICATION

The Contractor shall be responsible for providing written notification to all residents within the project limits. Notification must be given as follows:

Three days prior to the start of work.

The Village will provide the Contractor with a sample notification letter. The Engineer must approve any deviations from this format.

1.06 PROJECT SUPERVISOR

The Contractor shall designate an employee as Project Supervisor. The Project Supervisor shall be required to assume the responsibility for general supervision of the Contractor's and subcontractors' operations. The Project Supervisor and the Engineer shall work together to properly control and complete the work for the proposed improvements.

The Project Supervisor is responsible for distribution of the plans to the appropriate construction personnel. Failure of the appropriate construction personnel, doing the actual construction, to have a set of plans with them will be considered cause for stoppage of the construction work from proceeding.

1.07 PROJECT SCHEDULE

Prior to commencing construction operations, the Contractor shall meet with the Village and the Engineer for the purposes of a preconstruction meeting and present, in writing, his proposed construction schedule in accordance with article 108.02 of the Standard Specifications. Once approved, the Contractor must adhere to the schedule so that field markings of all items of work may proceed in advance of actual construction.

It is essential that constant, non-interrupted progress occur at each work location.

1.08 PERMITTED HOURS OF WORK

The Hoffman Estates Municipal Code restricts all construction activity within 500 yards of a residence to the period from 7:00 a.m. to 7:00 p.m. on weekdays and 8:00 a.m. to 6:00 p.m. on weekends. The Village Municipal Code restricts all construction activity greater than 500 yards of a residence to the period from 7:00 a.m. to 10:00 p.m. on weekdays and 8:00 a.m. to 10:00 p.m.

on weekends. This time regulation shall not apply to maintenance or operation of safety and traffic control devices such as barricades, signs and lighting, or to construction of an emergency nature.

No construction work is permitted on holidays. All Contractors and subcontractors working on this project will be bound by these requirements.

1.09 CONSTRUCTION PROCEDURES AND CLEANING

During construction, the Contractor and his subcontractors shall remove from the premises, rubbish, waste material, and accumulations, and shall keep the premises clean. The Contractor shall keep the premises clean during construction to the satisfaction of the Engineer. This work shall be considered incidental to the contract.

No construction equipment shall be permitted to be parked or stored on Village parkways. No construction material, excavation spoils or any other objects shall be permitted to be placed and/or stored on Village parkways. Every effort shall be made by the Contractor when working to preserve trees and shrubs.

The Contractor may obtain a Village water meter for free water usage on this job. The 3” water meter can be obtained at the Village Public Works Department for a $2,600 fee deposit. The 5/8” water meter can be obtained at the Village Public Works Department for a $200 fee deposit.

1.10 APPLICATION FOR PAYMENT

A written Application for Payment for work completed shall be submitted to the Village by the Contractor not more than once monthly on a date specified by the Village.

The Contractor must submit Partial Waivers of Lien from all subcontractors and suppliers for all materials and labor involved, in the amount of the sum total of the Application for Payment. When the request for Final Payment is made, Final Waivers of Lien shall be supplied by the Contractor, subcontractors and all firms which supplied materials or services under this Contract, agreeing that said Contract has been performed, constructed, finished and delivered to the Village free from all claims, liens or charges in the nature of mechanics' liens either in favor of the Contractor or any party, firm or corporation entitled to such lien. The Contractor shall furnish an affidavit stating that all Waivers submitted are the total amount of Waivers required to be submitted. No Applications for Payment shall be submitted by the Engineer to the Village unless the required Waivers are supplied. Waivers must be furnished by the Contractor to the Engineer at least five days prior to the Application for Payment submittal date. All contractors and subcontractors shall comply with all applicable state and federal laws including, but not limited to the Illinois Prevailing Wage Act.

Failure of the Contractor to submit correct Waivers of Lien at the required time may cause a delay in payment. The issuance of payments for work performed shall in no way lessen the responsibilities of the Contractor.

1.11 ACCIDENT REPORTING

All accidents occurring on the job which damage public or private property, or result in injuries to worker or other persons, shall be promptly reported to the Engineering Division, Phone (847) 252- 5800 and to the Hoffman Estates Police Department, Phone 911. Accidents involving utilities shall also be reported to the appropriate utility. This applies to all accidents, including, but not limited to, traffic accidents, broken pipelines, power and telephone facilities, and damage to adjacent properties.

1.12 GENERAL CONTRACTOR OR SUBCONTRACTOR HOLD HARMLESS

AGREEMENT

The Contractor shall indemnify and hold harmless the Municipality, its agents, and its employees from and against all claims for personal injury or property damage, including claims against the Village, its agents, or servants, arising out of the Illinois Structural Work Act, and all losses and expenses, including attorney's fees that may be incurred by the Village, defending such claims, arising out of or resulting from the performance of the work and caused in whole or in part by any negligent act or omission of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by the party indemnified hereunder. In any and all claims against the Village or any of its agents, or servants by an employee of a Contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, the indemnification obligation under this paragraph shall not be limited in any way by any limitation on the amount or type of damages, compensation of benefits payable by or for the Contractor or subcontractor under Workers' Compensation Acts, Disability Acts, or their Employee Benefit Acts.

SECTION 2. PROTECTION OF EXISTING FACILITIES

2.01 DRAINAGE FACILITIES

Unless otherwise noted in the Special Provisions, the existing drainage facilities shall remain in use during the period of construction.

All drainage structures are to be kept free of any debris resulting from the Contractor's operations. All work and material necessary to prevent accumulation of debris in the drainage structures will be considered as incidental to the Contract. Any accumulation of debris in the drainage structures resulting from the Contractor's operations shall be removed at the Contractor's expense with no extra compensation allowed.

2.02 MISCELLANEOUS INCIDENTAL RESTORATION

Any driveway, sidewalk, carriage walk, or other miscellaneous item which is damaged by the Contractor will be repaired to the satisfaction of the Engineer. Methods for repair must be approved by the Engineer prior to the Contractor making any repairs. This work will not be paid for separately but will be considered incidental to the Contract.

All other damages to property not specifically covered in other sections of this Contract will be corrected and restored to its original condition or better as existed before construction.

This work will be done at the Contractor's expense and will be considered incidental to the Contract. The Contractor shall leave all project sites in the best possible condition and to the complete satisfaction of the Engineer.

2.03 MAINTENANCE OF ROADWAYS

Effective: September 30, 1985 Revised: November 1, 1996

Beginning on the date that work begins on this project, the Contractor shall assume responsibility for normal maintenance of all existing roadways within the limits of the improvement. This normal maintenance shall include all repair work deemed necessary by the Engineer, but shall not include snow removal operations. Traffic control and protection for maintenance of roadways will be provided by the Contractor as required by the Engineer.

If items of work have not been provided in the contract, or otherwise specified for payment, such items, including the accompanying traffic control and protection required by the Engineer, will be paid for in accordance with Article 109.04 of the Standard Specifications.

SECTION 3. TRAFFIC CONTROL PROVISIONS

3.01 TRAFFIC CONTROL PLAN

Traffic Control shall be in accordance with the applicable sections of the Standard Specifications, the Supplemental Specifications, the "Illinois Manual on Uniform Traffic Control Devices for Streets and Highways", any special details and Highway Standards contained in the plans, the Traffic Specifications and the Special Provisions contained herein.

Special attention is called to Articles 107.09 and 107.14 of the Standard Specifications and the following Highway Standards, Details, Recurring Special Provisions and Special Provisions contained herein, relating to traffic control.

STANDARDS: 701301, 701311, 701501, 701601, 701701, 701801, 701901

DETAILS:

Traffic Control and Protection for Side Roads, Intersections, and Driveways (TC-10) District One Typical Pavement Markings (TC-13)

SPECIAL PROVISIONS:

Maintenance of…