VHQ26067IT PORFP - Addendum No. 1.pdf

Purchase Order Request for Proposals (PORFP) Hardware Master Contract

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Section 1 –General Information

PORFP Number:

V-HQ-26067-IT

PORFP Type:

Fixed Price

Functional Area/s (FA) for this PORFP:

FA I (Microcomputers / PCs / Servers / Associated Peripherals)

FA II (Printers / Associated Peripherals)

FA III (Network Communication Equipment)

FA IV (Installation / Training) + FA I

FA VI (Security / Cameras / Associated Peripherals)

FA IV + FA II

FA IV + FA III

FA IV + FA V (Manufacturer's Extended Warranty)

FA IV + FA VI

FA V

FA VI (Security / Cameras / Associated Peripherals)

Manufacturer Name

Nutanix

Designated Small

Business Reserve?(SBR):

Yes

PORFP Issue Date:

mm/dd/yyyy

02/24/2026 PROPOSAL DUE

DATE and TIME:

03/13/2026 at

2:00 PM (ET)

Place of Performance: Deliver to:

Motor Vehicle Administration (OIR) One Orchard Road, Glen Burnie, MD 21060 Attention: David Peters, dpeters@mdot.maryland.gov

Special Instructions:

LIMITED TO MASTER CONTRACTORS

Only Master Contractors that are awarded a contract under the

Hardware and Associated Equipment and Services 2012, 060B2490022, are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal

(PORFP). A current Master Contractor under the named Contract may submit an LOA with their bid to be considered for the award.

BID SUBMISSION INSTRUCTIONS

Purchase Order Request for Proposal (PORFP) responses will only be accepted through the State's eMaryland Marketplace

Advantage (eMMA) e-Procurement system.

Instructions on how to submit proposals electronically can be found under Vendor Instruction at:

https://mdprocurement.freshdesk.com/support/solutions

Questions Due (Closing) Date and Time:

03/02/2026 at 2:00 PM (ET) mailto:dpeters@mdot.maryland.gov https://mdprocurement.freshdesk.com/support/solutions

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Questions must be submitted in writing with the subject line, "Question for PORFP # V-HQ-26067-IT," and be submitted in writing via e-mail to the Agency Point of Contact listed in Section

2 no later than the date and time specified.

SPECIAL REQUIREMENTS

1. The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding.

Charges that are multiple years shall be provided at a per-year price.

2. Purchase new and unused equipment.

3. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.

4. The Master Contractor must provide the estimated ship date/lead time for each item listed in the PORFP.

5. Please allow for pricing provided in response to this PORFP to be valid for at least 90 days after the set due date above.

6. The Master Contractor must be an authorized reseller for the

Manufacturer named in Section 1. The state reserves the right to request a Letter of Authorization (LOA) from the

Manufacturer or Distributor.

7. The Master Contractor must include a screenshot of the

Manufacturer's Suggested Retail Price (MSRP) with the bid.

8. Bids must be received by the due date and time listed in the solicitation. Bids that are not received by the due date and time will not be accepted.

9. If applicable, the Master Contractor must provide a Mercury

Affidavit: https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-

MercuryAffidavit.pdf

10. A "No Bid" form must be completed and submitted by the bid due date and time if your firm elects not to bid.

Security Requirements (if applicable):

N/A

Invoicing Instructions:

Send invoice to: Maryland MVA, Accounts Payable, 6601 Ritchie Hwy, N.E., Room 220, Glen Burnie, MD, 21062 or email to:

MVAAPInvoices@mdot.state.md.us

An invoice not satisfying the requirements of a Proper Invoice (as defined at COMAR 21.06.09.01 and .02) cannot be processed for payment. To be considered a Proper Invoice, invoices must include the following information without error:

https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf MVAAPInvoices@mdot.state.md.us%20

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1) Contractor name and address;

2) Remittance address;

3) Federal taxpayer identification (FEIN) number, social security number, as appropriate;

4) Invoice period (i.e., the time period during which services covered by invoice were performed);

5) Invoice date;

6) Invoice number;

7) State-assigned Contract number;

8) State-assigned (Blanket) Purchase Order number(s);

9) Goods or services provided;

10) Amount due; and

11) Any additional documentation required by regulation or the Contract.

For items of work for which there is one-time pricing, those items shall be billed within 30 days of acceptance.

For items of work for which there is annual pricing, items shall be billed annually. The first year's invoice shall be billed within 30 days of contract start. Each additional year shall be billed on the anniversary of the first year's invoice.

Section 2 – Agency Point of Contact (POC) Information

Agency / Division Name: Maryland Department of Transportation/

Motor Vehicle Administration

Agency POC Name: Natalie Graham Agency POC

Phone Number:

410-787-7424

Agency POC E-mail

Address:

ngraham1@mdot.

maryland.gov

Agency POC

Fax:

Agency POC Mailing

Address:

Motor Vehicle Admnistration, 6601 Ritchie Hwy, N.E., Room 223, Glen Burnie, MD, 21062

Section 3 – Delivery Address / Work Site POC Information (if different from above)

Agency On-site Contact

Name:

Michelle Pytko

David Peters

Agency On-site

Phone Number:

410-768-7629;

410-424-3737

Agency On-site E-mail

Address:

mpytko@mdot.maryland.gov;

dpeters@mdot.maryland.gov

Agency On-site

Fax:

Agency On-site Address: Maryland Department of Transportation

Motor Vehicle Administration (OIR)

One Orchard Road, Glen Burnie, MD 21060

Section 4 – Scope of Work

FA I – Microcomputers, PCs, Servers, and Associated Peripherals

(Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*) mailto:mpytko@mdot.maryland.gov

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*Business Need /

Required Functionality

Increase data storage and support the expansion of the Nutanix system.

Product Name Product Description Model # Qty Due Date

1. Nutanix Please see the attached technical specifications.

04/01/2026

FA V - Manufacturer's Extended Warranty

(Provide a detailed description of warranty requirements and deliverables)

Warranty Requirements

Deliverables

Start Date

End Date

1. 24/7 Production Level HW Support for Nutanix HCI appliance

Please see the attached technical specifications.

04/01/2026

Section 5 – Evaluation Criteria – Technical Proposal

(Provide a list of evaluation criteria in descending order of importance)

Evaluation Criteria

1. Adherence to the specifications noted in the PORFP

2. Ability to meet delivery due date

3. Cost

Basis for Award Recommendation

The agency Point of Contact listed in Section 2 will recommend the award to a responsive and responsible Master Contractor that provides the most advantageous offer considering the price and evaluation factors above. The agency Point of Contact will initiate and deliver a PO to the selected Master Contractor.

All awards from this PORFP shall comply with the requirements of COMAR 21.05.13.06.

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NO BID NOTICE/VENDOR FEEDBACK FORM

To help us improve the quality of State solicitations and to make our procurement process more responsive and business-friendly, please provide comments and suggestions regarding this solicitation. Please return your comments with your response. If you have chosen not to respond to this solicitation, please e-mail or fax this completed form to the attention of the Agency Point of Contact listed in Section 2.

Title: Hardware

Solicitation No: 060B2490022

PORFP: V-HQ-26067-IT

1. If you have chosen not to respond to this solicitation, please indicate the reason(s) below:

Other commitments preclude our participation at this time.

The subject of the solicitation is not something we ordinarily provide.

We are inexperienced in the work/commodities required.

Specifications are unclear, too restrictive, etc. (Explain in REMARKS section)

The scope of work is beyond our present capacity.

Doing business with the State is simply too complicated. (Explain in REMARKS section)

We cannot be competitive. (Explain in REMARKS section)

Time allotted for completion of the Bid is insufficient.

Prior State of Maryland contract experience was unprofitable or otherwise unsatisfactory. (Explain in REMARKS section)

Other: _________________________________________________________

2. If you have submitted a response to this solicitation, but wish to offer suggestions or express concerns, please use the REMARKS section below.

REMARKS: _________________________________________________________________

Offeror Name: ________________________________ Date: _______________________

Contact Person: _________________________________ Phone (____) _____ - ________

Address: _________________________________________________________________

E-mail Address:____________________________________________________________