VendorChangeDetailsReport_35890_v1_Apr_23_26.pdf

This is a Solicitation Change Details Report for the Town of Madison, Connecticut, documenting modifications to Request for Proposals No. 35890 for a Cellular Signal Coverage Study. The Town seeks qualified firms or consultants to conduct a comprehensive assessment of existing wireless coverage within municipal boundaries, identify service gaps and deficiencies, and provide data-driven recommendations for future planning and public safety decisions. The scope of work includes data collection and analysis of existing cellular infrastructure, field testing and drive measurements to produce carrier-specific heat maps, evaluation of coverage across residential, commercial, coastal, and public areas, and assessment of public safety communication implications. Deliverables encompass a draft technical report, a final report with coverage maps and graphics, identification of coverage gaps, digital map and data files, and two presentations to Town staff and the Board of Selectmen, with an anticipated project completion within six months of contract execution. The vendor question and answer period runs from April 1 through April 10, 2026, at 4:00 PM EDT, with responses published by April 22, 2026. Sealed proposals must be received by May 1, 2026, at 11:00 AM EDT at the Town of Madison, 8 Campus Drive, Madison, CT 06443. No bidder conferences or site visits are specified in the solicitation documents, and no formal award date is disclosed.

The report documents that Addendum 1 to the Cellular Signal Coverage Study solicitation was added on April 23, 2026. No estimated total award value or budget range is disclosed; proposers must submit detailed cost breakdowns including hourly rates for all personnel involved. The solicitation contains no set-aside designations or restrictions limiting the types of organizations that can respond, meaning all qualified vendors and consultants are eligible to participate. No incumbent vendors, current contractors, or existing infrastructure requiring integration are identified. The Town reserves the right to interview proposers, reject any or all proposals, waive informalities, and select the proposal deemed to be in the best interest of the Town. Delivery terms are specified as Free On Board (FOB) Destination with vendor-specified payment terms. Proposers must demonstrate technical expertise in wireless communications and signal analysis, experience conducting cellular coverage studies, experience working with municipalities or public agencies, and familiarity with Connecticut or New England geography, with references demonstrating five similar studies completed within the last five years.