35890_Apr_27_26_solicitation_doc.pdf

This is a Request for Proposals (RFP) solicitation document issued by the Town of Madison, Connecticut, through Madison Public Schools for a comprehensive cellular signal coverage study. The Town seeks qualified firms or consultants to assess existing wireless coverage within municipal boundaries, identify service gaps and deficiencies, and provide data-driven recommendations for future planning and public safety decision-making. The scope of work includes data collection and analysis of existing cellular infrastructure, field testing and drive measurements to produce carrier-specific heat maps, evaluation of coverage across residential, commercial, coastal, and public areas, and assessment of implications for public safety communications. Deliverables encompass a draft technical report, final report with coverage maps and graphics, identification of coverage gaps, digital map and data files, and two presentations to Town staff and the Board of Selectmen. The vendor question and answer period runs from April 1 through April 10, 2026, at 4:00 PM EDT, with all questions and responses to be published by April 22, 2026. Sealed proposals must be received by May 1, 2026, at 11:00 AM EDT at 8 Campus Drive, Madison, CT 06443. The anticipated project completion is within six months of contract execution. No site visits, bidder conferences, formal award dates, or contract term renewal options are specified in the solicitation documents.

Pricing and cost are to be submitted by proposers as detailed cost breakdowns including hourly rates for all personnel involved, with no estimated total award value or budget range disclosed by the Town. Delivery terms are specified as Free On Board (FOB) Destination with vendor-specified payment terms. This RFP contains no set-aside designations or restrictions limiting vendor eligibility; all qualified vendors and consultants are permitted to respond. No incumbent vendors, current contractors, or existing infrastructure requiring integration are identified. Evaluation criteria emphasize the consultant's understanding of the project and proposed methodology, experience and qualifications of the firm and key personnel, quality and clarity of deliverables, cost and overall value, and references demonstrating five similar studies completed within the last five years. Proposers must demonstrate technical expertise in wireless communications and signal analysis, experience conducting cellular coverage studies, experience working with municipalities or public agencies, and familiarity with Connecticut or New England geography. The Town reserves the right to interview proposers, reject any or all proposals, waive informalities, and select the proposal deemed to be in the best interest of the Town. The primary point of contact is Sam DeBurra at Madison Public Schools (203-245-5618 or deburrase@madisonct.org).