35890_Apr_6_26_solicitation_doc.pdf

This is a Request for Proposals (RFP) issued by the Town of Madison, Connecticut, through Madison Public Schools for a comprehensive cellular signal coverage study within the Town's municipal boundaries. The project objectives include assessing existing wireless coverage from major carriers, identifying service gaps and deficiencies, and delivering data-driven recommendations to inform future planning, public safety, and infrastructure decisions. The scope of work encompasses data collection and analysis of existing cellular infrastructure, field testing and drive measurements to produce carrier-specific heat maps, evaluation of coverage across residential, commercial, coastal, and public areas, and assessment of public safety communication implications. Deliverables include a draft technical report, final report with coverage maps and graphics, identification of coverage gaps, digital map and data files, and two presentations to Town staff and the Board of Selectmen, with anticipated project completion within six months of contract execution. The vendor question and answer period runs from April 1 through April 10, 2026, at 4:00 PM EDT, with all questions and responses to be published by April 22, 2026. Sealed proposals must be received by May 1, 2026, at 11:00 AM EDT at 8 Campus Drive, Madison, CT 06443. No site visits, bidder conferences, or formal award dates are specified in the solicitation documents.

Evaluation criteria emphasize the consultant's understanding of the project and proposed methodology, experience and qualifications of the firm and key personnel, quality and clarity of deliverables, cost and overall value, and references demonstrating five similar studies completed within the last five years. All qualified vendors and consultants are eligible to respond, as no set-aside designations or restrictions limiting the types of organizations are identified. No incumbent vendors, current contractors, or existing infrastructure requiring integration are identified. The solicitation specifies no estimated total award value or budget range; instead, proposers must submit detailed cost breakdowns including hourly rates for all personnel involved. Delivery terms are specified as Free On Board (FOB) Destination with vendor-specified payment terms. The primary point of contact is Sam DeBurra at Madison Public Schools (203-245-5618 or deburrase@madisonct.org). The Town reserves the right to interview proposers, reject any or all proposals, waive informalities, and select the proposal deemed to be in the best interest of the Town.