Vehicle_Maintenance_Facility_(VMF)_Interior_Paint_Project:_Phase_1_(Addendum_#1_Revision).pdf

INVITATION FOR BID

2026-IFB-048

VEHICLE MAINTENANCE FACILITY (VMF) INTERIOR PAINT

PROJECT: PHASE 1

Village of Schaumburg

Atcher Municipal Center

Schaumburg, IL 60193

RELEASE DATE: September 4, 2026

DEADLINE FOR QUESTIONS: September 18, 2026

RESPONSE DEADLINE: September 25, 2026, 10:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/villageofschaumburg

INVITATION FOR BID

Vehicle Maintenance Facility (VMF) Interior Paint Project: Phase 1

I. Legal Notice II. Introduction

III. Instruction to Bidders IV. Scope of Work V. Insurance Requirements

VI. Bid Sheet(s) VII. Terms and Conditions

VIII. Supplemental Conditions - Construction Bids IX. Vendor Questionnaire

Attachments:

A - EXHIBIT A- Photographs VMF Existing Conditions

B - Exhibit B-Floor Plans & Finish Schedule

Invitation for Bid #2026-IFB-048 Title: Vehicle Maintenance Facility (VMF) Interior Paint Project: Phase 1

1. Legal Notice

1.1. Village of Schaumburg - Invitation for Bid

The Village of Schaumburg, IL will accept electronic bids via the Village's e-Procurement Portal, OpenGov

(https://procurement.opengov.com/portal/villageofschaumburg) for 2026-IFB-048, Vehicle

Maintenance Facility (VMF) Interior Paint Project: Phase 1.

Specifications and all Contract Documents are available via the Village’s e-Procurement Portal, OpenGov. Prices quoted must be valid for a minimum of 90 days from the date of the bid opening.

Bids will be received until 10:00 am on Friday, September 25, 2026. All bid tabulations will be made publicly available after submission deadline.

The Village of Schaumburg reserves the right to reject any and all bids or to waive any technicalities, discrepancies, or information in the bids. The Village of Schaumburg does not discriminate in admission, access to, treatment, or employment in its programs and activities.

All questions regarding this Legal Notice and the actual bid specifications shall be submitted in writing through the OpenGov Question/Answer Tab via the Village's e-Procurement portal, on or before, Friday, September 18, 2026 by 10:00 am. Please include the section title for each question, if applicable, in order to ensure that questions asked are responded to correctly. All questions submitted and answers provided shall be electronically distributed to bidders following this solicitation on the Village's e-

Procurement Portal.

Purchasing Division

2. Introduction

2.1. Summary

The Village of Schaumburg, IL will accept sealed bids via the Village's e-Procurement Portal, OpenGov

(https://procurement.opengov.com/portal/villageofschaumburg) for 2026-IFB-048, Vehicle

Maintenance Facility (VMF) Interior Paint Project: Phase 1 to be received no later than Friday, September 25, 2026, 10:00 am. Bids submitted after the specified time will not be accepted.

2.2. Background

Schaumburg is the largest center of economic development in the State of Illinois, outside the City of

Chicago. In addition to the 9.5 million square feet of retail and restaurant space, the village has over 12 million square feet of office space and 13.5 million square feet of industrial space.

With a daytime population of 150,000, thousands of businesses, 30 hotels, over 200 restaurants, highly educated workforce, superb location and high quality of life, Schaumburg is 'The Place for Business’.

2.3. Contact Information

Maria Zamarripa

Facilities Project Coordinator

714 S Plum Grove Road

Schaumburg, IL 60193

Email: mzamarripa@schaumburg.com

Phone: (847) 923-6647

Department:

Engineering and Public Works

Department Head:

Mike Hall

Department Director

2.4. Timeline

Release Project Date September 4, 2026

Pre-Bid Meeting (Mandatory) September 11, 2026, 10:00am

714 S. Plum Grove Rd., Bldg. B, Schaumburg, IL., 60193

Question Submission Deadline September 18, 2026, 10:00am https://procurement.opengov.com/portal/villageofschaumburg mailto:mzamarripa@schaumburg.com tel:(847)923-6647

Bid Submission Deadline September 25, 2026, 10:00am

3. Instruction to Bidders

3.1. Intent

The intent of this Invitation for Bid is to enable the Village of Schaumburg's Department of Engineering and Public Works to establish relationships with vendors for Vehicle Maintenance Facility (VMF) Interior

Paint Project: Phase 1.

This Invitation to Bid is open to all vendors actively engaged in supplying goods/services as specified herein. A detailed description of each item/service request is listed in this solicitation.

3.2. Contract Documents

Any drawings, plans, standard conditions, special conditions, supplemental additional conditions, specifications, bid notice, bid sheet, and addendum, if any, as specified herein shall form the “Contract

Documents.” For the purpose of this bid, the word “Village” shall refer to the Village of Schaumburg, and the word “Bidder” shall refer to any person, company, or entity submitting a bid. Any work shown or described in one of the documents shall be construed as if described in all the documents.

3.3. Interpretation of Contract Documents

Each request for interpretation of the Contract Documents shall be made in writing through the

OpenGov Question/Answer Tab via the District's e-Procurement portal, on or before, Friday, September

18, 2026 by 10:00 am. Interpretations and supplemental instructions will be electronically distributed to bidders following this solicitation on the Village’s e-Procurement Portal.

3.4. Electronic Bid Documents

Bidders intending to respond to this opportunity must create a FREE account with OpenGov by signing up at https://procurement.opengov.com/signup. This step is necessary to establish a communication link with the Village. The Bidder, not the Village, is responsible for obtaining any addenda to the original specification. Addenda and other relevant information will be posted on the Village’s e-Procurement

Portal. Addenda notifications will be emailed to all persons on record as following this ITB. Failure of any bidder to receive any such addenda or interpretation shall not relieve such bidder from any obligation under their bid as submitted. All addenda so issued shall become part of the contract documents.

3.5. Withdrawal of Bid

Bids may be withdrawn through the Village's e-Procurement Portal, the responding firm may

“unsubmit” their proposal in OpenGov. After withdrawing a previously submitted proposal, the responding firm may submit another proposal at any time up to the deadline for submitting proposals prior to the bid opening. Bidders may withdraw or cancel their bid, in written form, at any time prior to the advertised bid opening time.

3.6. Bidder’s Qualifications

No award will be made to any Bidder who cannot satisfy to the Village that they have sufficient ability and experience in this class of work, as well as sufficient capital and equipment to do the job and complete the work successfully within the time named (i.e. responsible). The Village’s decision or https://procurement.opengov.com/signup judgment on these matters shall be final, conclusive, and binding. The Village may make such investigations as it deems necessary. The Bidder shall furnish to the Village, under oath if so required, all information and data the Village may request for the purpose of investigation.

3.7. Preparation of Bid

The Bidder’s submittal shall include all required Documents and any further specified documentation as pertaining to this solicitation. The Village will strictly hold the Bidder to the terms of the bid. The bid must be executed by a person having the legal right and authority to bind the Bidder.

4. Scope of Work

4.1. Base Bid Overview

This project includes the surface preparation, repair, priming, and application of new finish coatings to existing interior and exterior surfaces at the Vehicle Maintenance Facility (VMF). Work includes, but is not limited to, ceilings, walls, soffits, exposed structural and miscellaneous metals, exposed mechanical systems and piping, metal doors and frames, bollards, handrails, concrete surfaces, plywood panels and racks, overhead door jambs, and other surfaces specifically identified in this contract document and

Exhibits A and B.

The project intends to restore deteriorated painted surfaces; address peeling, flaking, chalking, corrosion, rust, and other substrate deficiencies; repair deteriorated metal components; improve the overall appearance of the facility; and provide durable coating systems suitable for a high-use vehicle maintenance environment.

The project consists of two base bid components, both of which shall be executed in full compliance with the General Requirements, structured as separate line items, and will be authorized and incorporated only if funding permits. No alternates are included in this project.

• The base bid #1: Vehicle Maintenance Facility-Bays includes painting and related surface preparation and repair work within the VMF, including the vehicle service bays and adjacent tire repair area as identified in Exhibit B. Therefore, all interior work shall include the required surface preparation, repairs, priming, finish coatings, protection, cleanup, and disposal necessary to provide a complete and finished installation. Work shall include, but is not limited to:

o Ceiling and exposed structural systems o Exposed mechanical systems and piping o CMU, metal, and concrete surfaces o Steel columns and concrete pedestal/bollard bases o Interior and exterior metal doors, frames, and trims o Overhead door jambs and associated metal surfaces o Exterior Bollards o Handrails and concrete curbs/pads o Mezzanine surfaces o Plywood panels and racks o Fire extinguisher identification areas o Other surfaces identified in Exhibit B

• The base bid #2: Vehicle Maintenance Facility-Exterior includes surface preparation, repair, priming, and painting of the existing exterior soffit, vents, and bollards at the VMF, as identified in Exhibit B. Work shall include, but is not limited to:

o Inspection of existing soffit and vents.

o Removal of loose, peeling, flaking, or deteriorated coatings.

o Removal and treatment of rust and corrosion.

o Metal surfaces exhibiting perforation or significant deterioration shall be properly repaired before coating; painting over unsound, perforated, or structurally deteriorated metal is not allowed.

o Cleaning and removal of dirt, grease, dust, and other contaminants.

o Minor metal repairs, including grinding, patching, welding, and related preparation where required.

o Preparation of substrates to provide a clean, sound, and stable surface suitable for the specified coating system.

o Application of compatible rust-inhibitive primer to prepared ferrous metal surfaces.

o Application of finish coatings to provide an exterior-rated coating system compatible with the existing substrate and exposure conditions.

o Protection of adjacent surfaces, roofing, flashing, walls, sealants, equipment, and other surfaces not designated to receive paint and from dust, debris, and damage.

o Complete cleanup and removal of debris and waste generated by the work.

4.2. General Requirements

The Bidder shall supply all required supervision, skilled labor, transportation, materials, equipment, tools, lifts, scaffolding, temporary protection, ventilation equipment, and services necessary for the complete and proper execution of the work. The Bidder shall supply, maintain, and remove all equipment required for the performance of the work and shall be responsible for the safe, proper, and lawful operation, maintenance, and use of the same. All work shall be completed to the satisfaction of the Village.

The Village is not responsible for site safety. The Bidder is solely and exclusively responsible for methods, procedures, techniques, and site safety. The Bidder shall also be responsible for mobilization and daily cleanup as necessary; leave areas ready for use upon completion.

All Work shall be completed in accordance with the Contract Documents, approved submittals, manufacturer’s written recommendations, applicable codes and standards, and to the satisfaction of the

Village.

• Site Safety and Protection o The Bidder shall provide and maintain all necessary safety measures, safeguards, barricades, signage, temporary protection, and dust/debris control measures to maintain a safe job site and protect the Village personnel, visitors, adjacent property, existing facilities, vehicles, and equipment from injury or damage throughout the duration of the project.

o As the work will be completed in phases, each designated phase area shall be fully enclosed from floor to deck/ceiling with temporary protection barriers. Enclosures shall provide full-height separation from adjacent occupied or active areas and remain in place for the duration of each phase to contain dust, debris, and construction activities and protect adjacent areas.

o Protect existing epoxy flooring in all work areas throughout each phase of the project. Provide and maintain suitable temporary protection to prevent damage from paint, coatings, dust, debris, equipment, materials, and construction traffic. Protection shall remain in place for the duration of each phase and shall be removed only after the work in that area is complete, and the area is approved by the Owner. Repair or replace any flooring damaged as a result of the Bidder’s operations at no additional cost to the Owner.

o The Bidder shall maintain safe access and uninterrupted operations around the VMF for staff, vehicles, and equipment throughout the project. The Bidder shall be solely responsible for construction means, methods, techniques, sequencing, and site safety. The Village shall not be responsible for job site safety.

o Failure to comply with these requirements, resulting in unsafe conditions, damage, delays, or additional costs, shall be the Bidder’s responsibility.

• Existing Equipment and Facility Operations o The Bidder shall coordinate all work with adjacent trades, existing building systems, and ongoing facility operations.

o Existing equipment, furnishings, electrical, data, mechanical, or operational infrastructure that cannot be removed shall be fully protected and maintained throughout the duration of the project. Before commencing work, the Bidder shall verify the location and condition of existing outlets, lighting fixtures, data ports, heavy-duty automotive repair equipment, storage systems, safety equipment, specialty emergency-vehicle tools, and support furnishings that may affect the execution, sequencing, or overall scope of work.

• Cleanup and Disposal o The Bidder is responsible for the removal and proper off-site disposal of all debris, waste materials, and removed items resulting from preparation and/or renovation activities. The work shall be kept clean and free of hazards throughout the duration of the project.

o The Bidder shall provide and maintain all dumpsters/waste containers, hauling, and disposal services required for completion of the work. The Owner will not provide waste containers or disposal services. The Bidder shall coordinate the location of dumpsters or disposal services with the Owner before placement. All costs associated with the removal and disposal of the debris and waste generated by the work shall be the responsibility of the

Bidder. Waste materials, paint containers, and debris shall not be stored in occupied areas or in a manner that interferes with ongoing facility operations.

o Each phase of work shall be completed, cleaned, and restored to a safe operational condition before proceeding with subsequent phases.

• Field Verification o The Bidder shall field verify all existing dimensions, conditions, clearances, and site constraints before commencing work to ensure the proper material selection and installation methods for all project elements. Do not scale drawings; notify the Facilities

Project Coordinator of any discrepancies before proceeding.

• Coating Systems and Submittals o Provide coating systems appropriate for each substrate and exposure condition. Do not use a single coating system indiscriminately across dissimilar substrates.

o See the Paint Schedule section below for required primer and finish coats for all ferrous and other applicable metal surfaces, both interior and exterior.

o See the Paint Schedule section below for prime and finish coats for CMU, concrete, drywall, plywood, and other non-metal substrates.

o The coating system shall provide durable protection against abrasion, corrosion, chemicals, and routine cleaning conditions typical of vehicle maintenance facilities.

o The bidder shall submit detailed product data and color samples in accordance with the requirements identified in Exhibit B for review and approval before application.

o All products and installation procedures shall be in accordance with the manufacturers' recommendations.

o No substitution or installation shall proceed without prior approval. All questions or requests for clarification regarding the scope of work shall be directed to the Facilities

Project Coordinator.

o Submittals shall include, at a minimum:

▪ Manufacturer and product name

▪ Product data sheets

▪ Recommended surface preparation

▪ Primer requirements

▪ Finish-coat requirements

▪ Application methods

▪ Recoat requirements

▪ Drying/curing requirements

▪ VOC information, where applicable

▪ Color samples o All products and installation procedures shall be in accordance with the manufacturers' recommendations.

o No substitution or installation shall proceed without prior approval. All questions or requests for clarification regarding the scope of work shall be directed to the Facilities

Project Coordinator through the OpenGov bid portal. Questions submitted by email, telephone, or other means outside the OpenGov bid portal will not be accepted or answered.

• Phasing and Schedule o A detailed proposed phasing plan and project schedule for owner review and approval shall be submitted by the Bidder no later than sixty (60) days before the start of work. The Bidder shall complete all work required under this contract, including all punch list items, on or before April 30, 2026.

o Work shall be scheduled during regular business hours as specified in the section below:

‘Work Location and Site Logistics’, to minimize disruption to ongoing Vehicle Maintenance

Facility operations.

o The Vehicle Maintenance Facility shall remain fully operational throughout the duration of the project. The bidder shall complete the work in multiple phases and designated work areas, as required, to maintain continuous access, daily operations, and safe facility use.

o Full facility shutdowns shall not be assumed or included in the Base Bids. Due to the facility's operational requirements, careful sequencing, scheduling, and coordination with the Owner are critical to successful project completion.

o The bidder shall include all costs associated with phased construction, coordination, mobilization/demobilization, lifts, scaffolding, ventilation equipment, cleaning supplies, relocating equipment/tools, disposing of debris, and temporary protection throughout the project duration. No additional compensation will be provided for phasing requirements resulting from the continued operation of the Vehicle Maintenance Facility.

o The Contractor shall commence and execute the work in accordance with the approved project schedule. All work, including punch-list items, corrections, cleanup, and final completion, shall be fully completed no later than April 30, 2026. The Contractor shall plan and coordinate all labor, equipment, materials, and phased work activities necessary to meet this completion deadline.

• Punch List and Final Acceptance o Upon completion, the Bidder shall notify the Facilities Project Coordinator that the work is ready for inspection.

o The Facilities Project Coordinator and the Bidder will jointly conduct a thorough walk-through of all project sites to address these items and identify any incomplete or non-conforming work. This list will be reviewed and agreed upon by both parties before final acceptance. The Bidder agrees to address and complete all identified items within 30 calendar days.

o The Bidder shall submit a comprehensive punch list identifying any outstanding work items or deficiencies.

o Final payment will be withheld until all punch list items are satisfactorily completed and accepted by the Facilities Project Coordinator.

4.3. Special Requirements

The following requirements apply to all interior and exterior surfaces included in the project scope, including ceilings, walls, exposed structural and miscellaneous metals, mechanical components, piping where applicable, bollards, doors, frames, soffits, vents, concrete surfaces, plywood surfaces, and other scheduled surfaces. Paint all existing overhead piping, including preparation, priming, and finish coats, while maintaining the existing pipe color coding. Copper piping shall not be painted. Protect all exposed copper and aluminum piping from paint, overspray, and damage throughout the duration of the work.

• Existing Conditions and Surface Preparation o Existing conditions may include peeling, flaking, chalking, deteriorated coatings, rust, corrosion, grease, dirt, and other contaminants typical of an active vehicle maintenance environment.

o The Bidder shall properly prepare all surfaces before coating application in accordance with the coating manufacturer’s written recommendations and applicable industry standards.

o For existing metal surfaces scheduled to receive paint, abrasive blasting (i.e., sandblasting) shall be the required method for removal of existing coatings, paint, rust, corrosion, and other adhered contaminants, unless otherwise approved in writing by the

Facilities Project Coordinator. Abrasive blasting shall achieve the degree of surface cleanliness and profile required to complete abrasive blasting operations.

o The Bidder shall provide all labor, equipment, abrasive media, containment, ventilation, protection, collection, cleanup, and disposal required to complete the abrasive blasting operation.

o Abrasive blasting shall be performed using a method, abrasive media, pressure, and technique appropriate for the existing substrate and specified coating system. Do not damage, deform, or excessively profile the substrate.

o Where abrasive blasting is not appropriate or permitted due to the substrate, adjacent equipment, facility operations, environmental conditions, or other site constraints, the

Bidder shall obtain written approval from the Facilities Project Coordinator before using an alternative surface-preparation method.

o Surface preparation shall include, but not be limited to:

▪ Removal of loose, peeling, blistering, or failing coatings.

▪ Removal of rust, corrosion, grease, oil, dirt, dust, and other contaminants; and preparation of substrates to achieve a clean, stable surface suitable for proper coating adhesion and performance. Include welding, metal patches, grinding, and any associated labor required to provide a complete repair; i.e., overhead and side jambs.

o Include all labor, materials, equipment, access, protection, repairs, and incidental work necessary to provide complete, properly prepared, and coating-ready substrates. No additional compensation will be provided for surface preparation or incidental repairs reasonably required to complete the work.

• Structural and Miscellaneous Steel o Bidder shall paint all exposed structural steel components as mentioned above, within the limits of the work, including but not limited to angles, clips, lintels, channels, plates, braces, supports, brackets, and similar miscellaneous steel. Therefore, provide complete coating coverage on all accessible faces, edges, corners, and connections unless specifically noted otherwise. Coordinate all exposed surfaces to provide a consistent and uniform appearance throughout the facility.

• Caulking and Sealants o Deteriorated, cracked, or open joints shall be properly prepared and sealed with an appropriate paintable caulk compatible with the adjacent materials and the specified coating system.

o Caulking shall be provided at applicable joints, transitions, penetrations, wall and ceiling intersections, trim, frames, and other areas requiring a finished appearance or protection against moisture intrusion.

o For exterior applications, use a sealant suitable for exterior exposure and compatible with the adjacent substrates.

o Complete all caulking before primer and finish coat application to provide a uniform, sealed, and professional-quality finish.

• Rust or Corrosion o Mechanically prepare all metal surfaces exhibiting rust or corrosion before painting.

o Remove all loose rust, corrosion, and deteriorated coatings and other foreign matter to provide a clean, sound, and stable substrate suitable for coating application.

o Do not paint over surfaces exhibiting heavy corrosion, perforation, failed welds, holes, or significant damage.

o Repair damaged areas by removing deteriorated material, grinding surfaces to sound metal, and restoring the substrate using compatible repair materials as required.

o Following repair, prepare surfaces and apply compatible rust-inhibitive primer and finish coatings in accordance with the coating manufacturer's written recommendations.

o Encapsulation of active rust, corrosion, or deteriorated substrates without proper preparation and treatment will not be permitted.

o Minor surface imperfections and irregularities shall be filled, patched, or repaired to provide a smooth, uniform surface before coating application.

• Dust Control o The Bidder shall utilize HEPA-filtered equipment and appropriate dust control measures during surface preparation, sanding, and cleanup operations to minimize airborne contaminants and protect occupants, adjacent finishes, equipment, and building systems.

o Protect occupants, adjacent finishes, equipment, building systems, and operational areas from airborne dust and contaminants.

4.4. Areas Excluded from Painting

• Welding Area: including the welding table and associated ventilation hood and ductwork.

Protect these items throughout the work to prevent paint overspray, dust accumulation, or damage. Refer to Exhibit A and B for further existing conditions and locations.

• Gas Infrared Heaters and Ceiling Fans: The Bidder shall not paint gas infrared heaters, ceiling fans, equipment/manufacturer labels, identification plates, and/or other items not designated for painting.

o Mask and protect all such equipment and adjacent surfaces before painting.

o Remove all protective coverings upon completion of the work. The Bidder shall evaluate weather conditions before covering or protecting heaters to prevent moisture accumulation, condensation, or other conditions that may affect heater operation.

o Notify the Owner before taking any protective measures that may impact heater operation to coordinate appropriate protection methods and minimize the risk of equipment damage or operational incidents.

o Aluminum Frames/Surfaces: Existing aluminum door and window frames shall remain unpainted. Protect aluminum surfaces from paint, overspray, and damage throughout the work.

o Wash Bay Door Faces: The doors facing towards the wash bay shall remain unpainted, unless otherwise specifically identified in Exhibit B.

4.5. Paint Schedule

Finish colors, coating systems, and application locations shall be as indicated below and in Exhibit B.

Prepare and coat interior and exterior surfaces, including ferrous and non-ferrous metal, CMU, concrete, wood, and other designated substrates, with a commercial/industrial-grade coating system suitable for the substrate and intended automotive service and maintenance environments. The coating systems shall be compatible with existing substrates and provide durable resistance to abrasion, corrosion, chemicals, weather exposure, and routine cleaning. Prepare all surfaces in accordance with the coating manufacturer's written requirements; surfaces shall be clean, dry, sound, and free of dirt, grease, oil, rust, loose scale, peeling or deteriorated coatings, and other contaminants before application.

Provide the following coating system:

Primer to Blasted Ceiling: Apply Sherwin-Williams Pro Industrial Pro-Cryl Universal Acrylic Primer, industrial-grade/rust-inhibitive primer, in accordance with the manufacturer's written instructions and application requirements. No substitutions or alternate products will be permitted.

Finish Coat to Blasted Ceiling: Apply Sherwin-Williams Pro Industrial Waterborne Acrylic Dryfall industrial-grade in accordance with the manufacturer's written instructions and recommended dry-film thickness application. Apply the number of coats necessary to achieve complete, uniform coverage and the specified finish without runs, sags, holidays, or other visible defects. No substitutions or alternate products will be permitted.

Finish Coat to Wall Surfaces: Apply Sherwin-Williams Pro Industrial Pre-Catalyzed Water-Based Epoxy, or approved compatible industrial-grade coating, in the specified number of coats and at the manufacturer's recommended application rate and dry-film thickness. Apply the number of coats necessary to achieve complete, uniform coverage and the specified finish without runs, sags, holidays, or other visible defects.

Finish to Exterior Ferrous Metal Surfaces: Apply heavy-duty, industrial-grade, Direct-to-Metal (DTM) epoxy coating or approved equivalent formulated for exterior ferrous metal surfaces and suitable for industrial automotive service environments.

Where the Contract Documents identify Benjamin Moore colors, provide the specified Benjamin Moore color as a custom color match using the approved Sherwin-Williams coating system. Color matches shall be submitted to the Owner for approval prior to application. Color names and numbers shall be used for identification only; the coating manufacturer and specified coating system shall remain as indicated unless otherwise approved by the Owner.

• Interior and Exterior Metal Doors o Chelsea Gray HC-168, semi-gloss

• Ceilings/Exposed Structural Steel/Mechanical Systems o SW 7006 Extra White, eggshell (except where otherwise specifically indicated)

• Overhead Piping o Match existing pipe color coding and safety markings. Semi-gloss.

• Walls (Multiple-color paint scheme) o SW-7006 Extra White, Symphony Blue 2060-10 and Revere Pewter HC-172. Semi-gloss.

• Steel Columns o Symphony Blue 2060-10 where indicated. Semi-gloss.

• Concrete Pedestal Bases o Revere Pewter HC-172. Semi-gloss.

• Concrete Bollards/Bases o SW 4084 Safety Yellow, Semi-Gloss.

• Handrails and Raised Concrete Pad/Curb o Chelsea Gray HC-168 (color match to SW). Semi-gloss.

• Doors and Frames o Chelsea Gray HC-168 (color match to SW). Semi-gloss.

• Plywood Racks o Revere Pewter HC-172 (color match to SW). Semi-gloss.

• Mezzanine Floor/Deck Edge o Revere Pewter HC-172 (color match to SW). Semi-gloss.

• Mezzanine Underside o SW-7006 Extra White. Semi-gloss.

• Fire Extinguisher Area o SW 4081 Safety Red. Semi-gloss.

• Garage Overhead and Side Jambs o Extra White SW-7006, semi-gloss.

4.6. Base Bid Requirements: Vehicle Maintenance Facility Bays

Ceiling and Exposed Structural / Mechanical Systems

• Clean, prepare, prime, and paint all exposed metal ceilings, beams, pipes, ducts, vents, and steel structures located within or attached to the ceiling area.

• Paint exposed structural and mechanical elements in accordance with the designated color for the applicable area and Exhibit B.

• Include angles, clips, lintels, channels, plates, braces, supports, brackets, and other similar miscellaneous steel components.

• Provide complete coating coverage on all accessible faces, edges, corners, and connections unless specifically noted otherwise.

• Apply SW 7006 Extra White (eggshell) to designated ceiling and exposed overhead systems.

• Existing color-coded piping and safety markings shall remain consistent with the existing color identification requirements.

• Piping identification colors shall receive a semi-gloss finish unless otherwise indicated.

• Refer to Exhibit B and the Paint Schedule section above for ceiling paint requirements and the locations where ceilings are to be painted.

CMU Bay Walls

• Prepare, prime, and paint existing CMU walls, whether finished with cement plaster or exposed/unfinished.

• Address varying surface textures, including split-face CMU.

• Rough, porous, or highly absorptive CMU shall receive a compatible block filler or masonry primer before finish coating.

• Benjamin Moore colors shall be provided as a color match to the approved Sherwin-Williams coating system where applicable.

• Upper Wall Area o Apply SW 7006 Extra White (Semi-gloss) from the ceiling line down to an elevation approximately aligned with the top edge of the overhead door jambs and second-floor window frames.

o The overhead door jambs and window frames provided are reference elevations only and shall not override field conditions.

o Maintain a consistent elevation and alignment throughout all locations where this finish is indicated.

o Refer to Exhibit B for wall areas designated to receive SW 7006 Extra White in the upper section of the wall.

• Accent Band o Apply Symphony Blue 2060-10 (semi-gloss) below the SW Extra White 7006 wall area.

▪ Within the Symphony Blue accent band, provide a continuous 8" high horizontal strip in

Revere Pewter HC-172 (semi-gloss), as indicated in the design mock-up in Exhibit B. The

Revere Pewter strip and the remaining Symphony Blue area below shall each be 8" high, equivalent to one CMU block course. The bottom edge of the remaining Symphony Blue area shall align with the lower edge of the second-floor window, as shown in Exhibit B, and maintain consistent height and alignment throughout the accent band.

o Maintain consistent strip height and alignment throughout. The Symphony Blue accent band height shall be approximately equal to the height of the second- floor windows, or six (6)

CMU block courses.

• Base Color o Apply Revere Pewter HC-172 (semi-gloss), immediately below Symphony Blue 2060-10

(semi-gloss) accent band to AFF (above finished floor).

• Refer to Exhibit B and the Paint Schedule section above for further paint requirements.

Mechanical Equipment Alcove- CMU Walls

• Follow the CMU Bay Wall preparation, priming, and painting requirements specified above. Protect all mechanical equipment and associated components from paint, overspray, dust, and damage.

• Mechanical equipment and associated components shall not be painted unless specifically identified by the Owner.

• Due to limited space and restricted access, certain wall areas may have limited accessibility. The

Bidder shall plan and execute the work using appropriate equipment and methods to safely access, properly prepare, and coat all designated surfaces. No unsafe access methods shall be used.

• Wall o Apply Revere Pewter HC-172 (semi-gloss)

• Overhead and Side Jambs o Apply Chelsea Gray HC-168 (semi-gloss)

Drywall

• Should any drywall surfaces be present within the project scope, properly prepare, patch, sand, prime, and paint.

• Repair minor surface imperfections, including cracks, dents, holes, or other deficiencies, as required to provide a smooth, uniform, and finished appearance before painting.

• Color and finish shall be determined by the specific location shown in Exhibit B. The final color shall be determined based upon the designated location and adjacent finish materials shown in

Exhibit B. Contractor shall not assume a single color for all drywall surfaces. Verify the required color and finish for each location before painting.

Steel Columns with Bollard Bases

• Provide accurate masking and alignment for the paint transition lines, including associated exposed piping, ductwork, conduit, cable trays, hangers, supports and bollards. Maintain a uniform color application and consistent alignment throughout all columns.

• Accent color o Apply Symphony Blue 2060-10 (semi-gloss) from the ceiling line down to the top edge of the concrete bollard.

• Bollard color o SW 4084 Safety Yellow (Semi-Gloss) from the top of the concrete bollard (below Symphony

Blue 2060-10) to AFF (above finished floor).

Steel Columns with Concrete Pedestal

• Ensure accurate masking and alignment throughout the column for the paint transition lines, including areas associated with fire extinguisher areas, exposed piping, ductwork, conduit, cable trays, hangers, and supports. Maintain consistent alignment of the color transitions across all columns. Any deviation or field adjustments to the heights or alignment shall be reviewed and approved by the Facilities Project Coordinator before implementation.

• Base color o Apply Revere Pewter HC-172 (semi-gloss).

Interior Metal Doors and Frames

• Prepare, prime, and paint existing metal doors, trims, frames, and edges.

• Paint both sides unless otherwise indicated by the Owner.

• Remove rust, corrosion, failing coatings, and deteriorated substrates before priming.

• Repair damaged areas as required.

• Doors/Frames o Apply Chelsea Gray HC-168 (semi-gloss)

• Aluminum Frames o Existing aluminum frames shall remain unpainted.

o Protect aluminum from paint, overspray, dust, and damage.

Window Frames

• Coordinate work with the horizontal accent-band design and existing-condition photographs.

• First Floor o Apply Chelsea Gray HC-168 (semi-gloss)

• Second Floor o Match the second-floor window trim color with the accent band in the wall.

o Apply Symphony Blue 2060-10 (semi-gloss)

Fire Extinguisher Area

• Apply SW 4081 Safety Red paint (semi-gloss) from the finished floor to the elevation of the bottom edge of the fire extinguisher signage.

• Maintain consistent width, height, alignment, and straight edges at all designated locations.

Mezzanine

• Underside of mezzanine floor assembly o Clean, prepare, repair, primer, and paint o Apply SW-7006 Extra White (eggshell).

• Exposed mezzanine floor/deck edge o Clean, prepare, repair, primer, and paint o Apply Revere Pewter HC-172 (semi-gloss)

• Handrail and trims o Clean, prepare, repair, primer, and paint o Apply Chelsea Gray HC-168 (semi-gloss)

Handrail and Concrete Curb / Raised Pad

• Metal handrails o Clean, prepare, repair, primer, and paint existing metal handrails.

o Apply Chelsea Gray HC-168 (semi-gloss).

• Concrete Curb / Raised Pad o Clean concrete surfaces and remove dust, grease, efflorescence, loose material, and other contaminants.

o Repair minor surface defects.

o Use a concrete-compatible primer and coating system appropriate for the substrate and exposure.

▪ Apply Chelsea Gray HC-168 (semi-gloss).

Plywood Panels and Racks

• Fill fastener holes, voids, and surface imperfections.

• Sand smooth.

• Caulk all perimeter joints.

• Seal exposed plywood edges and cut edges.

• Prime with a compatible primer specifically intended for plywood/wood substrates.

• Apply a durable, washable, moisture-resistant finish appropriate for interior areas subject to intermittent moisture exposure.

• Apply Revere Pewter HC-172 (semi-gloss).

• Match adjacent CMU wall in color and sheen.

Refer to Exhibit A for existing condition photographs; Exhibit B for floor plans, diagrams, design mock-ups, and color layouts; and the Paint Schedule section above for additional finish requirements.

4.7. Base Bid Requirements: Vehicle Maintenance Facility Exterior

The Bidder shall field-verify all existing conditions and coordinate work with the plans, diagrams, details, and photographs provided in the bid documents. Refer to Exhibit B for the exterior painting legend, zoning, locations, and finish requirements.

Before painting, inspect all existing exterior metal surfaces for:

• Peeling or deteriorated coatings, rust, corrosion, perforation, damaged welds, cracks, failed sealants, and other substrate deterioration.

• Properly prepare all surfaces by cleaning and removing loose or deteriorated coatings, rust, corrosion, and unsound materials.

• Repair damaged metal as required, including:

o Welding, metal patching, grinding, shaping, and other surface restoration.

o Use metal of compatible thickness and composition for repairs where required.

o Prime repaired areas with a compatible corrosion-resistant primer.

o Provide complete and uniform exterior coating coverage suitable for heavy-duty and high-traffic conditions.

o Protect adjacent surfaces, roofing, flashing, sealants, walls, equipment, and components not designated to receive paint.

o Do not paint over unsound or deteriorated substrates.

Exterior Metal Doors and Frames

• Prepare, repair, prime, and paint existing exterior metal doors, frames, trims, and edges.

• Paint both sides unless otherwise indicated by the Owner.

• Doors and Frames:

o Apply Chelsea Gray HC-168 (semi-gloss).

• Aluminum Frames o Existing aluminum frames shall remain unpainted.

o Protect aluminum from paint, overspray, dust, and damage.

• Garage Overhead and Side Jambs o Prepare, repair, prime, and paint all garage overhead door jambs, side jambs, and associated metal surfaces.

o Paint both sides unless otherwise indicated by the Owner.

o Apply SW 7006 Extra White (semi-gloss).

• Bollards o Inspect, prepare, repair, prime, and paint existing exterior metal bollards as applicable.

o Remove rust, corrosion, loose coatings, and deteriorated materials.

o Repair damaged metal by welding, patching, grinding, and shaping as required.

o Apply SW 4084 Safety Yellow (semi-gloss)

• Soffit and Vents o Inspect, prepare, repair, prime, and paint exterior soffit and vents.

o Remove rust and deteriorated coatings.

o Repair deteriorated metal as required.

o Apply Extra White SW-7006 (semi-gloss).

• Downspouts/Roof Drainage Leaders o Inspect, prepare, repair, prime, and paint existing downspouts and roof drainage leaders.

o Maintain unobstructed drainage. Do not allow paint, primer, debris, or other materials to enter or block downspouts, outlets, elbows, connections, or drainage components.

o Protect adjacent roofing, walls, flashing, sealants, and other components.

o Apply Extra White SW-7006 (semi-gloss)

Refer to Exhibit A for existing condition photographs; Exhibit B for floor plans, diagrams, paint locations, and color layouts; and the Paint Schedule section above for additional finish requirements.

4.8. Work Location and Site Logistics

The Vehicle Maintenance Facility (VMF) is located within Building B of the Engineering and Public Works

(EPW) Building at 714 S. Plum Grove Road, Schaumburg, Illinois 60193.

Work Schedule: All on-site work shall be performed during regular business hours: Monday through

Friday, 3:00 PM to 11:00 PM. Saturday work, from 7:00 AM to 3:00 PM, may be permitted when necessary to maintain the project schedule and shall require prior approval by village staff.

Parking may be limited. The Bidder must notify the designated contact person in advance regarding the type of vehicle(s) and any specific parking requirements to allow for proper coordination with the Vehicle Maintenance Facility staff. Failure to coordinate in advance may result in access delays or denial of entry.

4.9. Licensing and Permits

The successful Bidder and their subcontractor(s) must be licensed with the Village and shall obtain all required building permits prior to the start of any work. The Village will waive applicable Village permit fees for the specific contract. Permit application forms may be obtained from the Community

Development Department and license application forms may be obtained from the Finance Department.

5. Insurance Requirements

5.1. Insurance

The Bidder will provide certificates of insurance evidencing the following types and limits of insurance.

The certificates of insurance will specifically address each of the requirements noted below. Each insurance company shall be acceptable to the Village. The General Liability coverage shall name the

Village of Schaumburg as additional insured. All insurance noted below is primary and in no event will be considered contributory to any insurance purchased by the Village. All insurance noted below will not be canceled, reduced, or materially changed without providing the Village thirty (30) days advance notice, via certified mail.

The Bidder will provide written Proof of Endorsement, with the General Liability policy number on the endorsement.

A. Comprehensive General Liability including Products Liability/Completed Operations insurance, in an amount not less than $1,000,000/occurrence, $2,000,000/policy limit, including Broad Form

Contractual Liability insurance, in an amount not less than $1,000,000/occurrence, $2,000,000/policy limit, subject to the terms and conditions of the policy. A copy of the policy may be required.

B. Automobile Liability insurance, in an amount not less than $1,000,000 combined single limit.

Said insurance is to be extended to cover hired and non-owned vehicles.

C. Umbrella or Excess Liability coverage, the Contractor shall provide evidence of Umbrella or

Excess Liability coverage of $2,000,000.

D. Workers’ Compensation is to be provided as required by statute, by an insurance company licensed to write worker’s compensation in the State of Illinois. Employer’s Liability, in an amount not less than $500,000 each accident, $500,000 disease – policy limit, and $500,000 disease – each employee.

E. Insurance Rating – All insurance policies required by this contract shall be underwritten by insurance companies with a minimum A. M. Best rating of A:VII.

F. A certificate of insurance is required as evidence of coverage, with the Village of Schaumburg named as an additional insured. The certificate will include an “Additional Insured

Endorsement”. The same full insurance coverage provided to the named insured, whether it is the contractor or a sub-contractor, shall be provided to the Village without any limitations or endorsements that might limit or exclude coverage. If insurance is canceled for any reason whatsoever the Village will be given not less than thirty (30) days prior written notice.

Any and all deductibles or other forms of retention are the responsibility of the Contractor. All deductibles or other forms of retention are subject to the approval of the Village. Contractor will disclose to the Village in writing the amounts of any deductible or self-insured retentions on the insurance required under this contract.

Contractor waives any right of subrogation it may have or later acquire against the Village.

The Bidder shall not commence work under this contract until they have obtained all insurance required under this section and such insurance has been approved by the Village, nor shall Bidder allow any subcontractor to commence work on their subcontract until the same insurance has been obtained by the subcontractor. The Bidder and their subcontractor(s) shall maintain all insurance required under paragraphs A through D of this Section for not less than one (1) year after completion of this contract.

6. Bid Sheet(s)

NOTICE TO BIDDERS: Failure to complete the following Bid Sheet(s) may be cause for rejection of your submittal. If you are not bidding on an entire group, please provide $0.00 as the cost for such items.

NOTE: Unit prices shall include the cost of delivery (if applicable).

VMF BID SHEET

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Vehicle Maintenance Facility Bays 1 Lump Sum

2 Vehicle Maintenance Facility Exterior 1 Lump Sum

TOTAL

7. Terms and Conditions

7.1. Compliance with Laws

The Bidder shall at all times observe and conform to all laws, ordinances, and regulations of the Federal, State, and local governments, which may in any manner affect the preparation of bids or the performance of the contract.

7.2. Freedom of Information Act (FOIA)

The Village is required by Public Act 96-542 to comply with freedom of information requests (FOIA) within five (5) business days of a record request. All contractors used by the Village may be in possession of records covered by this act and therefore will be required to provide the Village with those records upon request and within the time frame of the Act.

7.3. Confidentiality

As a public agency, the Village is required to adhere to Freedom of Information Public Act 96-542. If a responding firm intends to request confidentiality on any portion of a bid, the submittal shall also include a redacted copy of the bid. Limited redactions will be considered. However, entire full redaction of bid submittals will not be considered for award. If a redacted copy is not provided, the original submittal may be released by the Village as received.

7.4. Bid Review

The Village reserves the right to reject any or all bids and/or to waive any irregularities or disregard any informality in the bids and bidding when, in its opinion, the best interest of the Village will be served by such action. Furthermore, the Village reserves the right to award each item to a different Bidder, or all items to a single Bidder unless otherwise noted on in this solicitation. The Village may determine as follows: 1) an equal or alternative is a satisfactory substitute; 2) an early delivery date is entitled to more consideration than price; 3) an early delivery date is to be disregarded because of the reputation of the

Bidder for not meeting delivery dates; 4) a Bidder is not a responsible Bidder; and 5) what exceptions or deviations from written specifications will be accepted.

No bid will be accepted from or contract awarded to any person, firm, or corporation that is in arrears or is in default to the Village upon any debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to the Village, or had failed to perform faithfully any previous contract with the Village.

7.5. Form of Contract

The form of contract between the Village and the successful Bidder will be a purchase order referencing the bid specification, the bid submitted by the successful Bidder, and the resulting purchasing order.

7.6. Bid Results

Following the bid opening, bid tabulations will be posted on the Village’s e-Procurement Portal. Bid tabulations posted on-line represent “as read” submittals at time of the bid opening. They do not represent contract award. Final awards will be posted when approved.

7.7. Delivery

Where applicable, all materials shipped to the Village must be shipped F.O.B.