USPS RFI 3A-25-A-0020 - Stamp Dispensing System_v6.docx

USPS Request for Information (RFI) – 3A-25-A-0020 Stamp Dispensing System

This Request for Information (RFI) is for planning purposes only. It provides an opportunity for the industry to verify the reasonableness and feasibility of the program objectives, as well as to promote competition. This RFI is not to be construed as a commitment by the U.S. Postal Service (“Postal Service” or “USPS”), nor will the Postal Service pay for the development of information submitted in response. The Postal Service does not intend to award a contract on the basis of this RFI or to pay for the information requested. This RFI is issued for the purpose of obtaining market information regarding a commercially available Stamp Dispensing System solution.

Background

The USPS is researching a commercially available Stamp Dispensing System that would dispense singulated panes of stamps and other stamp products. The Postal Service is reviewing and exploring this dispenser application to improve its stamp stock sortation and distribution capabilities. The affiliated SOO under this RFI has the following objectives: (1) to research existing “commercial availability” of dispenser solutions, and (2) to identify potential suppliers who have demonstrated the technological capacity to manufacture dispensers and delivered such dispensers within the past three years. Our review will include identifying sources with available engineering resources and the manufacturing capability to meet aggressive schedules. The Postal Service may decide to meet with responding suppliers to discuss the supplier’s design capabilities and ability to manufacture production quantities of the proposed system. The Postal Service may assess some or all information received in order to establish its sourcing approach for a potential dispenser system.

Requirements

The technical requirements and objectives of the Stamp Dispensing System solution are described in the attached Statement of Objectives (“SOO”), “SOO Stamp Dispensing System 2024-12-16 rev 7” dated 12/16/2024. Suppliers should review the SOO and other documents to understand the technical scope and requirements for this solution.

The USPS is seeking information and responses from suppliers that are capable of providing a technical solution meeting the requirements contained in the SOO. Information provided in response to this RFI will be evaluated, and suppliers who provide a feasible solution may be considered for a potential future formal Request For Proposal (RFP). However, the contracting officer has discretion to extend invitations to compete to additional suppliers if it is in the best interest of the Postal Service.

Responding to this RFI

Respondents to this RFI should provide information that addresses the requirements described in the SOO and shall include, at a minimum, the following:

· Written technical response as to how the supplier can meet the System Objectives/Goals identified in Section 3 of the SOO, including, but not limited to, the following:

· System design / features

· Plan view drawings

· Safety features

· Performance

· Supplier information, history, and experience

· Company information to include company name, any subsidiaries or associated companies, company address, company website, company overview, and Point of Contact name and phone number/email address.

· Information detailing the supplier’s current and past history and experience in providing the offered technology/solution

· Financial capability information

· Information to sufficiently demonstrate the supplier’s financial and organizational capability, including relevant past performance history and information demonstrating the financial strength (e.g., balance sheets or income statements) and resources available to manage and execute the development and production of the solution. Dun & Bradstreet information and rating should be included.

· Production/Delivery Schedule

· Estimated schedule for a system. Schedule should include manufacture, machine assembly / test, shipping, installation, and commissioning. Rough Order of Magnitude (ROM) for:

· Quantity of 1

Additional Information

Proprietary information, if any, should be kept to a minimum and MUST BE CLEARLY MARKED. Please be advised that all submissions become USPS property and will not be returned.

A purchasing team will review and evaluate information submitted by interested suppliers who timely respond to this RFI. Please note that this RFI does not in any way commit the USPS to make any award.

Any questions pertaining to this RFI should be directed to Adam Steele at Adam.M.Steele@usps.gov and Andrew Hopkins at Andrew.J.Hopkins@usps.gov no later than 5:00 PM Eastern Standard Time (EST) on Wednesday, January 22, 2025. All questions received timely will be consolidated, and the USPS will respond to all questions in an amendment to this RFI that all suppliers can view. The USPS will not provide separate individual responses to suppliers’ questions.

Final submissions in response to this RFI must be received via email no later than 5:00 PM EST on Friday, January 31, 2025. The requested information must be submitted via email electronically via PDF or PowerPoint to:

United States Postal Service

Purchasing and Supply Management Specialist 8403 Lee Highway – Dewey Building Merrifield, VA 22082-8150 Adam Steele @ Adam.M.Steele@usps.gov

Contracting Officer & Team Leader, Flat & Mail Visibility Technology 8403 Lee Highway – Dewey Building Merrifield, VA 22082-8150 Andrew Hopkins @ andrew.j.hopkins@usps.gov

This RFI does not commit the Postal Service in any way to make an award, to test or purchase any equipment, or to pay for the information requested as a result of this publication and notice. Information received in response to this RFI/market research will be used for internal business case evaluation and to determine the viability of future procurement opportunities. Information submitted under this request will only be used internally by the Postal Service and will not be disclosed publicly unless such information is already determined to be in the public domain.

Applicable RFI Provisions

The following standard USPS RFI provisions apply:

Provision A-1: Restriction on Disclosure and Use of Data (March 2006) (MODIFIED)

Respondents that include in their submissions data they do not want used or disclosed by the Postal Service for any purpose other than proposal evaluation may take the following steps:

a. Include on the title page or in the introductory material of their submission the following: “This submission includes data that may not be duplicated, used, or disclosed outside the Postal Service — in whole or in part — for any purpose other than to evaluation. If, however, a contract is awarded to this offeror as a result of — or in connection with — the submission of such data, the Postal Service will have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Postal Service’s right to use information contained in the data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets (Respondent insert numbers or other identification of sheets).”

b. Mark each sheet of data they wish to restrict with the following legend: “Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this submission.”

Provision A-2: RFI for Information or Planning Purposes (March 2006) (MODIFIED)

a. The Postal Service does not intend to award a contract based on this RFI or to pay for the information requested.

b. This RFI is issued for the purpose of gathering market information to support the Stamp Dispensing System solution.

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