Using_Authorium__Supplier_Experience_for_Solicitations.pdf

Step-by-Step Guide:

Supplier Submission Process in Authorium

Last updated: Nov 7, 2025

Step-by-Step Guide: Supplier Submission Process in Authorium

1. Congratulations! You have been invited to participate in a government solicitation as a supplier. Access the Solicitation Portal to proceed

To begin:

● You will receive an email prompting you to access the Authorium Application.

Select the blue button Access the Solicitation Portal.

Create your account

2. You will be prompted to either log in to your existing account or, if this is your first time accessing a solicitation opportunity through the Authorium platform, to create a new one

3. Once you've either completed the registration steps (if applicable), continue to the login screen and enter your email address

4. Follow the prompt to enter your password and select Sign In

5. Select the relevant opportunity from the home page

● In the event that multiple opportunities are displayed, be sure to select the one that aligns with the organization specified in your email invitation.

● Ensure you select the opportunity labeled with Not Started status next to the project number. This indicates the submission process has not yet begun.

Asking Questions

6. If the Q&A has been enabled by the Organization, select the Q&A tab below Online Submission

● Q&A allows you to seek clarification and receive additional information regarding the requirements outlined in the procurement document.

● The Q&A process is very simple. Select the Q&A tab, then select Submit Question. When a response is posted by the Organization, your supplier's portal will show a green Published response. Select the question to see the answer.

Response Submission

7. Select Continue Submission Response

● Even on your first visit to the solicitation, the button will read 'Continue Submission Response.'

8. Review the requested documentation and upload your files

● Each requirement is listed in the left sidebar.

● Documents may have a reference file available with the desired template for each requirement.

9. View the reference files

● In this example, we will look at the Cost Table. Select the bottom of the content block to view the section reference, if one is listed.

10. Once the document opens, select View in Document to see more detailed requirements

11. Once you have reviewed the relevant document and are prepared to return to the solicitation opportunity, use the back arrow on the top left to return to the Project Home Page

12. You can view your progress from the Project Home Page

● The tracker updates in real time as you upload and save documents. The tracker (e.g., ‘1/11 Complete’) indicates your progress, showing how many required documents have been completed out of the total. In this case, it means one of the eleven components have been completed. Select Continue Submission Response to continue providing documentation.

13. Select your documents from file upload menu

● You may upload a file in the formats PDF, JPG, PNG, WORD, XLSX or CSV.

● You can select to upload or drag and drop the file into the field.

14. Be sure to save your response

● You must Save Response to ensure your submitted response is recorded.

15. Repeat the steps as necessary to ensure all required documents are provided for each subsequent requirement

16. Once you have uploaded each requirement, select Complete Response

● If you still have any required responses left to provide, you will not be able to select Complete Response.

17. Need to make changes? Select Continue Submission Response on the home page to make changes to your responses

18. Locate the specific response you’d like to change. Select the “x” next to the green Response Saved

19. Confirm you want to remove the response. Then you can provide an updated response

20. Resubmit your updated answers and documents. Remember to select Complete Response to take you back to the home page

21. You may still make changes any time before the submission deadline by selecting Continue Submission Response, unless the solicitation time has closed

● The status bar indicates how many items are successfully completed. You may select Continue Submission Response at any time before the final submission date and time to edit.

22. There will be a waiting period while the bids are evaluated

● The waiting period will encompass the bidding window close and a period afterwards where all supplier bids are evaluated with standardized scoring metrics.

● The organization will be conducting a thorough evaluation process to determine which supplier will receive the award.

Notification - Unsuccessful Outcome

23. After the final award has been granted, you will be notified if you were not selected

Notification - Successful Outcome

24. Or you will be notified if you are the winning bidder

● Upon receiving the notification of being selected, the team will be in touch to confirm additional details.

Final Stage for Successful Bids

25. Final Stage – Compliance Wrap-Up

● You will continue to work with the organization on Final tasks post-award, possibly including but not limited to:

○ OAC check

○ Tax delinquency verification

○ STD 213

○ Final PO

Step-by-Step Guide: Supplier Submission Process in Authorium

18. Locate the specific response you’d like to change. Select the “x” next to the green Response Saved

19. Confirm you want to remove the response. Then you can provide an updated response

22. There will be a waiting period while the bids are evaluated