TV-661-240-003 Replace NOTICE TO BIDDERS.pdf

Revised 04/27/23

NOTICE TO BIDDERS

Solicitation Fact Sheet

THIS IS A SMALL BUSINESS RESERVE (SBR) ONLY SOLICITATION

-PLEASE READ THOROUGHLY-

SOLICITATION No: PROJECT No: TV-661-240-003 Title: Replace HVAC System (Split Unit)

For the purpose of this solicitation, the Instructions to Bidders for Construction Projects (March 2022) and the General Conditions for Construction Contracts (July 2022) have been supplemented as follows:

1. NOTICE TO BIDDERS:

A. The Bid Due Date for this solicitation is: September 21, 2023 @ 3:30 p.m.

All Bids and Required Documents Must Be Submitted Electronically on eMarylandMarketPlaceAdvantage (eMMA).

B. Pre-Bid Conference is scheduled for: (Date) on site at: Maryland Public TV Transmitter

Site 1619 Hawkins Road Annapolis, Maryland 21401 @ 11:30 a.m. on Thursday, September

7, 2023

C. Carefully review the Department of General Services General Conditions for Construction

Contracts (July 2022) available at:

https://dgs.maryland.gov/Documents/ofp/GeneralConditionsforConstruction2022.pdf

D. If you have any questions regarding use of the eMarylandMarketPlace, or if you have any questions or problems regarding submission of your bid, contact the eMMA eMarylandMarketPlaceAdvantage by email to: emma.helpdesk@maryland.gov

This project solicitation is being performed using the State’s eMarylandMarketplaceAdvantage (eMMA) on-line electronic bidding program. Bids for this project will be accepted solely through the use of eMMA. To register for eMMA, all interested parties should contact at emma.maryland.gov

E. The Project Cost Classification for this solicitation is: Small Procurement Category III, under

$100,000 Minority Business Enterprises are encouraged to respond to this Solicitation

F. Procurement Source Selection: Competitive Sealed Bids under COMAR 21.05.02

(Contract shall be awarded to the Responsive and Responsible Bidder who submits the

Lowest Bid Price)

NOTE: Bidders should NOT provide any comments in the comments box for each line item. If comments are provided, the bid will be determined to be non-responsive and that firm’s bid will be rejected. Questions or comments should be submitted to the

Procurement officer by the deadline for questions noted in Item #6 of this Notice To

Bidders document.

G. TIME FOR BID ACCEPTANCE:

Bid prices are irrevocable for a period of 120 days following bid opening. After opening bids, the Procurement Officer may request bidders to extend the time during which the State may accept their bids, provided that, with regard to bids, no other change is permitted.

H. The following bonds are required if the Contract Amount, including Unit Prices, Allowances and

Alternates as applicable, is in excess of $100,000.00

1) Bid Bond in the amount of 5%

2) Payment and Performance Bonds in the amount of 100%

I. ALL BIDDERS are directed to obtain the Contract Documents directly from eMMA. Please go to the “Forms and Attachments” section of the solicitation and view and/or print the plans, specifications, any/all addenda, and all other documents available. Bidders will be able to view, print and/or download the Contract Documents from eMMA. Downloading the Contract

Documents will permit the bidder to take the Contract Document to the “print shop” of their choice for printing.

NOTE: Depending on the type/speed of your internet connection, and the size of the file(s), this download could take 20 to 30 minutes or more.

NOTE: For the purposes of bidding, all Contract Documents used for bidding, must be printed in the size and resolution advertised.

NOTE: The Procurement Officer will issue a “Notice to all Bidders” which can be found under the Forms and Attachments section of the Solicitation advising bidders that an addendum has been issued.

2. FORMS AND ATTACHMENTS: For this solicitation, the following forms must be submitted with the bid:

A. Bid Proposal Affidavit -- in accordance with the Instructions to Bidders for Construction

Projects, Item 2.B.(6)

B. SBR Contract Affidavit

ALL forms required to be submitted with the bid must be attached to the eMMA solicitation response form, preferably as one attachment. Faxed copies or emails will not be accepted.

3. ELECTRONIC TRANSACTION FEE:

A) Contractor shall pay an electronic transaction fee to the State in the amount of one percent (1%) of the total contract sales. The electronic transaction fee is calculated based on all sales transacted under the contract, minus any returns or credits. The electronic transaction fee shall not be charged directly to the customer, e.g., as a separate line item, fee or surcharge but shall be included in the contractor’s bid.

B) The electronic transaction fee shall be submitted to the Office of State Procurement:

Fiscal Services Division, 301 W. Preston Street, Room 1309 Baltimore, MD, 21201 No later than Forty-five (45) calendar days after the end of each reporting period along with a Monthly Usage Report documenting all contract sales. An excel version of the Monthly

Usage Report shall be emailed to dgs.statewidecontractsusagereport@maryland.gov.

C) Failure to remit transaction fees in a timely manner or remittance of fees inconsistent with the contract’s requirements may result in the State exercising all recourse available under the contract including, but not limited to, a third party analysis of all contract activity.

mailto:dgs.statewidecontractsusagereport@maryland.gov

D) Prior to Award, Contractors will be asked to confirm in writing that their bid price includes the one percent (1%) electronic transaction fee.

4. COMPLETION TIME AND LIQUATED DAMAGES:

The work shall be completed within 180 calendar days from the start date of the contract. If the work is not completed within the time period specified, the contractor will be liable for liquated damages of $250.00 per calendar day as specified in the “General Conditions”.

5. INSURANCE REQUIREMENTS:

The base bid shall include without limitation, labor, materials, bailing, shoring, removal, overhead, profit, insurance (including builder’s risk insurance, if applicable) etc.

NOTE: Refer to the General Conditions for Construction Projects, 10.01: Insurance

Requirements.

6. QUESTIONS DEADLINE:

The deadline for questions has been established as September 14, 2023, at 3:30 p.m., to assure that there is enough time to allow the A/E to provide responses and Addendum issuance if necessary. Please submit all questions to the Procurement Officer: James Alston – james.alston1@maryland.gov and Supervisor

Christine Stenhouse – christine.stenhouse1@maryland.gov.

mailto:christine.stenhouse1@maryland.gov